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Home My WebLink About06/28/93 Board of Public Works MinutesE 1 REGULAR MEETING JUNE 28, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, June 28,,1993, by Board Member President John E. Leszczynski, with Mr. Leszdynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on June 21, 1993, were approved. OPENING OF - ONE (1) - ONE (1) T WITH ATT - FOUR (4) HEAVY DUTY TYPE ASPHALT HOT BOXES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STREET SWEEPERS: BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Mr. Norman G. Dahlmann, C.E.O., Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. 1:16-67 One (1) New and unused 1993 Ford CF7000 equipped with Elgin Whirlwind vacuum street sweeper (dual gutter brooms and steering) in accordance with City specifications: FOB South Bend, IN $101,400.00 Trade Allowance - $ 11,000.00 (1985 IHC w/Elgin) Net after trade $ 90,400.00 Options: 1. Catch basin cleaning assembly, hydraulic assisted wandering hose with two (2) 4' extensions $2,348.00 2. Suction nozzle opening for large objects Standard 3. High pressure wash down $ 900.00 4. Urethane hopper liner (in lieu of stainless steel floor) $ 460.00 5. System locker N/A MAC DONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark J. Johnston, Secretary, Non - Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Aaplex Model 7000 Street Sweeper with all standard equipment and with options to meet or exceed City specifications: 23U REGULAR MEETING JUNE 28, 1993 Selling price: $99,750.00 Trade (1985 Elgin) - $10,000.00 Net Bid: $89,750.00 Options: A. Conventional Style F700 Ford Cab (allows only 200 gallons of water capacity) Deduct: $ 2,000.00 B. Catch basin assembly Add: $ 1,500.00 C. High pressure washdown System Add: $ 1,500.00 BROWN EQUIPMENT COMPANY, INC. 10222 Airport Drive P.O. Box 9799 Fort Wayne, Indiana 46899 Bid was signed by Mr. Douglas W. Brown, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. 131461P One (1) Johnston 600, Dual Sweep $120,000.00 Options not included: Power Wash using standard water tank Add $ 1,850.00 Power Boom on catch basin attachment Add $ 1,520.00 Urethane Hopper Liner Add $ 250.00 Trade -In (Elgin Whirlwind) Deduct $ 15,000.00 DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by Mr. Dan Brennan, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Peabody Myers Sunvac III Vacuum Street Sweeper Price less trade Options: $114,748.00 $ 89,748.00 A. Catch Basin cleaning assembly to specifications Add: $ 1,648.00 B. Suction nozzle ability to tilt or open to pick up larger objects. Automatic on Sunvac. If manual operation preferred, Add: $ 600.00 C. High pressure wash down system, Add: $1,104.00 D. Rhino lined debris body, Add: $ 999.00 E. System locker not required as all sweeper controls but door open and dump are located in cab. 1 1 e- 0'7; REGULAR MEETING HOT BOXES JUNE 28, 1993 AGGREGATE CONSTRUCTION EQUIPMENT & SUPPLY 2222 West Washington Street South Bend, Indiana 46628 Bid was signed by Mr. Steve Mowbray, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Four (4) Stepp Asphalt Hot Boxes Model SPH3.0 Oil Jacketed Unit Price: $20,325.00 Total: $81,300.00 Price with trade-in Units Four (4) Stepp Asphalt Hot Boxes Model SPH3.0 Oil Jacketed Unit Price: $20,091.00 Total: $80,364.00 Four (4) Stepp Asphalt Hot Boxes Model SPH3.0 Non -Jacketed Unit Price: $16,311.00 Total: $65,244.00 Price with Trade-in Four (4) Stepp Asphalt Hot Boxes Model SPH3.0 Non -Jacketed Unit Price: $16,124.00 Total: $64,496.00 NEWMAN EQUIPMENT, INC. 1315 Terminal Road Indianapolis, Indiana 46217 Bid was signed by Mr. Charles A. Collusion Affidavit was in order, Commitment form was completed and $7,113.00 was submitted. BID: Newman, President, Non - Non -Discrimination a Bid Bond in the amount of Four (4) Aeroil Model HHE-4T 4-Ton Electrically Heated Asphalt Haulers: Unit Price: $18,058.75 Total Price (4 units): $72,235.00 Less Trade-ins: $ 1,100.00 Net Trade Difference: $71,135.00 ROLLERS MAC DONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark Johnston, Secretary, Non -Collusion 24U REGULAR MEETING JUNE 28, 1993 Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Vibromax 2000 Model 752B Tandem Vibratory Double Drum Roller with all standard features and with options to meet or exceed City specifications: Selling Price: $62,005.00 Trades: C530A Hyster Deduct $ 500.00 54-8T Ferguson Deduct $ 1,500.00 NET BID: $60,005.00 RUDD EQUIPMENT COMPANY 5820 Industrial Road Fort Wayne, Indiana 46825 Bid was signed by Mr. R. L. Nicolai, Branch Manager, Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the $4,000.00 was submitted. BID: One (1) Hypac/Hyster Model C754A Vibratory Double Drum Compactor: $41,967.00 Less Trade -Ins: Ferguson $ 1,200.00 Hyster $13,500.00 TOTAL: $27,267.00 Non - amount of SOUTHEASTERN EQUIPMENT COMPANY, INC. 3250 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by Mr. Dean Chatham, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Dynapac CC211 Asphalt Roller Unit Price: Total: $58,923.00 $58,923.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Transportation for review and recommendation. ADOPT RESOLUTION -IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE 7-1993 - APPROVING In a letter to the Board, Police Chief Ronald G. Marciniak advised that the Department wishes to have seven (7) police owned bicycles declared obsolete for purposes of offering them as trade-ins for new bicycles. Chief Marciniak noted that these bicycles were purchased in May of 1990 and are now worn beyond normal usefulness to the Department. The derailers, seats, sprockets, tires, rims and cables have reached the end of their useful life. Costs of repairs are expected to exceed the value of each bicycle. Chief Marciniak I� 1 1 - 2 4° 1 REGULAR MEETING JUNE 28, 1993 further noted that quotes have been obtained for the purchase of five (5) new bikes and the Department anticipates using traffic funds for the purchase. Therefore, -Mr. Caldwell made.a motion -that the appropriate Resolution, which has been prepared and submitted, be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 27-1993 was adopted: RESOLUTION NO. 27-1993 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded for property of a similar nature: SEVEN (7) UNIVEGA 21 SPEED BLACK AND BLUE ALPINA COUNTRY BICYCLES SERIAL NUMBERS: MOA31057, M9K18637, M9K20142 MOA30229, MOA31712, WEK630753 AND MOA31030 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased with the above -described property being traded -in for the following property: FIVE (5) 1993 BIANCHI IBEX BICYCLES WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED -IN: SEVEN (7) UNIVEGA 21 SPEED BLACK AND BLUE ALPINA COUNTRY BICYCLES SERIAL NUMBERS: MOA31057, M9K18637, M9K20142, MOA30229, MOA31712, WEK630753 AND MOA31030 PROPERTY TO BE PURCHASED: FIVE (5) 1993 BIANCHI IBEX BICYCLES 2. That the latter described property, in No. 1 immediately above, shall be purchased from Proform Bike Shop, Inc., 1724 North Ironwood, South Bend, Indiana, for the amount of $3,094.25 which includes a trade-in value of $395.00 for the property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: SEVEN (7) UNIVEGA 21 SPEED BLACK AND BLUE ALPINA COUNTRY BICYCLES SERIAL NUMBERS: MOA31057, M9K18637, M9K20142 MOA30229, MOA31712, WEK630753 AND MOA31030 shall be removed from the inventory of the City of South Bend. 24' REGULAR MEETING JUNE 28, 1993 ADOPTED this 28th day of June, 1993. ATTEST: s/Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary H. Mueller, Member Mr. Tom Howell, U93 Radio Station, inquired about the success of policemen on bicycles and inquired if the area which the policemen cover on bicycles would be expanded. Mr. Caldwell advised that the police officers basically cover the downtown area but occasionally expand into the West Washington area. ADOPT RESOLUTION NO. 28-1993 - AUTHORIZING THE TRANSFER OF TWO (2) PARCELS OF PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY, INDIANA Board Attorney and Member Mary H. Mueller advised that the Department of Economic Development has been assisting Habitat for Humanity of St. Joseph County in obtaining property to build five (5) new homes for families of lower income. The Department of Economic Development has requested that two (2) parcels of property located at 1134 East Cedar Street and 1330 East Corby be transferred to Habitat for this purpose. Mrs. Mueller noted that the City acquired these properties at no cost. Therefore, Mrs. Mueller made a motion that the Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 28-1993 was adopted: RESOLUTION NO. 28-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING TE 'ER OF CERTAIN PARCI OF PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY, INDIANA WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. 18-5083-2914 Lot #29 of the Sommers Addition to the City of South Bend, Indiana, commonly known as 1134 East Cedar Street Key No. 18-5091-3212 Lot #298 Park Place 3rd Addition Commonly known as 1330 East Corby WHEREAS, the care, custody and control of estate is vested in the Board of Public Works 9-6-3 and 36-1-11-1, et. seq.; and City -owned real pursuant to I.C. 36- WHEREAS, Habitat for Humanity of St. Joseph County, Indiana (hereinafter "Habitat"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1 (a) (7), desires to obtain ownership of the above -described real estate for the purpose of constructing single-family homes on these properties, which will provide a home ownership opportunity for low-income 1 24i REGULAR MEETING individuals in the community; and JUNE 28 1993 WHEREAS, the use of said property for such purpose will be beneficial to the community, and the City is willing to transfer said property to Habitat for the construction of said single- family homes. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to Habitat two (2) parcels of real property more particularly described as follows: Key No. 18-5083-2914 Lot #29 of the Sommers Addition to the City of South Bend, Indiana, commonly known as 1134 East Cedar Street Key No. 18-5091-3212 Lot 0298 Park Place 3rd Addition Commonly known as 1330 East Corby 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to Habitat in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 28th day of June, 1993. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary Hall Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONSTRUCTION CONTRACT - BLACKTHORN GOLF COURSE IRRIGATION WELL Mr. Leszczynski stated that in accordance with the bid awarded on June 21, 1993, to Peerless -Midwest, Inc., 51255 Bittersweet Road, P.O. Box 26, Granger, Indiana, in the amount of $22,385.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE INDEMNIFICATION AND HOLD HARMLESS AGREEMENTS - ETHNIC FESTIVAL Mr. Leszczynski advised that submitted to the Board for approval were Indemnification and Hold Harmless Agreements from the following: 1. The Holladay Corporation 2. South Bend Community School Corporation 3. Crowe, Chizek & Company 4. Teachers Credit Union 5. Society Bank REGULAR MEETING JUNE 28, 1993 Mr. Leszczynski noted that these Indemnification and Hold Harmless Agreements are in conjunction with use of property owned by the above named entities for ethnic festival activities. Therefore, Mr. Caldwell made a motion that the Agreements be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE AMENDMENT TO QUIT CLAIM DEED - TRANSFER OF PROPERTY TO UNITED BEVERAGE Board Attorney and Member Mary H. Mueller reminded members of the Board that on February 1, 1993, the Board adopted Resolution No. 7-1993 authorizing the transfer of a 6.5 foot wide strip of real property to Matthew R. Dee of United Beverage. A recent survey of the property has indicated that the parcel previously described is incorrect. Therefore, Mr. Dee has, by Quit Claim Deed, given back this property to the City and the City will provide to Mr. Dee a new Quit Claim Deed with the correct legal description. Therefore, Mrs. Mueller made a motion that the Board authorize the Mayor to sign this new Quit Claim Deed in order to proceed with the transaction in which the City will sell additional property to Mr. Dee. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDERS - INTERSECTION SIGNALIZATION PROJECT Mr. Leszczynski advised that the Board is in receipt of two (2) Change Orders for the above referred to project indicating an increase of $1,121.95 for miscellaneous items including cable, signal head, harness and hardware, signal pole and mast arm and a Change Order indicating an increase of $4,994.00 for cable. Board Attorney and Member Mary H. Mueller advised that this project involves state funds. She further noted that she has reviewed these Change Orders and they appear to be in order. Therefore, Mr. Caldwell made a motion that these Change Orders be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUESTS: TO CLOSE WAYNE STREET, FROM ESTHER TO GREENLAWN, FOR NEIGHBORHOOD 4TH OF JULY PARTY OF WUBS-89.7 TO CONDUCT WALK - JULY 10, 1993 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above requests, which were submitted to the Board on June 1, 1993 and June 21, 1993, were approved. It is noted that the Interfaith Christian Union, Inc., P.O. Box 3931, South Bend, Indiana, who advised that at 9:00 a.m. on July 10, 1993, the WUBS-89.7 FM Community Radio Station is sponsoring a Walk in conjunction with their "Violent Free in 93" Citywide Campaign, have changed their original request of June 1, 1993. The Walk will now be conducted on the sidewalks instead of the street. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO CLOSE HOOVER AVENUE, FROM TWYCKENHAM DRIVE, TO SOUTH GREENLAWN BOULEVARD, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 14, 1993 Tim and Cheryl Kovas, 1540 Hoover Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Hoover Avenue, from Twyckenham Drive to South Greenlawn Boulevard, be closed from 5:00 p.m. �i 1 REGULAR MEETING JUNE 28, 1993 to 12:00 midnight on Saturday, August 14, 1993 for a neighborhood block party. TO PURCHASE CITY -OWNED PROPERTY AT N.E. CORNER OF CHAPIN AND WESTERN AVENUE In a letter to the Board, Mr. Shane A. Sult, On Site Graphics, 3229 Cabot, South Bend, Indiana, advised that he is interested in purchasing three (3) City -owned parcels of property located at the northeast corner of Chapin Street and Western Avenue (Key Nos. 18-3051-2008, 18-3051-2009, 18-3051- 2010. Mr. Sult indicated that he would like to place a laundromat on these three (3) lots and would like to purchase them for the appraised value. - TO PURCHASE CITY -OWNED PROPERTY AT 912 MARIETTA Pastor Verlie M. Manns and Evan. Phillis M. Turley, Secretary, Grace Christian Church Evangelistic Outreach, P.O. Box 11064, South Bend, Indiana, advised that they would like to purchase the City -owned property directly in back of their church building located at 704 East Sample Street. The lot they are interested in is commonly known as 912 Marietta (Key No. 18-7018-0747). FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Certificate of Insurance for the following was accepted for filing: 1. Clinton Yeager, d/b/a Bonneyville Carriage Rides 1599 CR 8 Bristol, IN 46507 APPROVE CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond of Contractor for Klett Construction Company, 62994 Territorial Road, Hartford, MI, be approved effective June 28, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mrs. Mueller seconded the motion which carried. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski indicated that the Board is in receipt of the following Sidewalk Sale Permit applications: 1. APPLICANT: BUSINESS NAME: ADDRESS: DATES OF SALE: GOODS TO BE SOLD: 2. APPLICANT: BUSINESS NAME: ADDRESS: DATES OF SALE: GOODS TO BE SOLD: GINGER SCOTT EDWARDO'S RESTAURANT 235 South Michigan Street July 2-3-4, 1993 Pizza DAVID L. HAB DAINTY MAID BAKE SHOP 231 South Michigan Street July 1-2-3-4, 1993 Pizza Mr. Leszczynski made a motion that these applications be approved. Mrs. Mueller seconded the motion which carried. 24b REGULAR MEETING JUNE 28, 1993 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing three hundred fifty (350)City owned and miscellaneous properties which were cleaned by the Department from June 1, 1993 to June 18, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted a list containing claims in the amount of $1,648,670.16 and recommended approval. Additionally, the Department of Economic Development submitted the following claim and recommended approval: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 48 Payee: Salyers Golf Construction P.O. Box 1065 Sunbury, OH 43074 Amount: $195,177.50 Mr. Leszczynski made a motion that the claims as submitted be approved. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS C7n"�E. Leszcz(lylYsyi mom,_ ATT ST: 'Sandra M. Parmerlee, Clerk 1 1 E