HomeMy WebLinkAbout06/14/93 Board of Public Works MinutesREGULAR MEETING
The regular meeting of the Board of
9:35 a.m. on Monday, June 14, 1993,
Leszczynski, with Mr. Leszczynski,
Mary H. Mueller present.
JUNE 14, 1993
Public Works was convened at
by Board President John E.
Mr. James R. Caldwell and Mrs.
AGENDA ITEMS ADDED/DELETED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the following items were added to or deleted from the
agenda at this time:
ADDED:
1. Change Order No. 4 (Final) - Sanitation Garage Expansion
& Renovation Project
2. Concurrence for Temporary Use of City or County Streets
or Roads for the Detouring of Traffic from a State
Highway - Ethnic Festival Parade
DELETED:
1. Change Order No. 3 (Final) and Project Completion
Affidavit - River Crossing #1 Project
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and
carried, the minutes of the regular meeting of the Board held on
June 7, 1993, were approved.
OPENING OF BIDS - SIXTY-FIVE (65), MORE OR LESS, NEW FM PORTABLE
RADIOS AND ACCESSORIES FOR FREQUENCIES 403-512 MHz BANDS TO BE
PURCHASED THROUGH DECEMBER, 1994
This was the date set for receiving and opening of sealed bids for
the above referred to radios. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient.
Board Attorney and Member Mary H. Mueller advised that the bid
submitted by GE Mobile Communications, c/o Hallman Electronics,
Inc., 276 Colfax Avenue, Benton Harbor, Michigan, did not contain
a proper Bid Bond. Therefore, Mrs. Mueller made a motion that
this bid be rejected. Mr. Caldwell seconded the motion which
carried.
The following bids were opened and publicly read:
PRIMUS ELECTRONICS CORPORATION
18424 So. 1-55/West Frontage Road
P.O. Box 2577
Joilet, Illinois
NO BID
J & K COMMUNICATIONS, INC.
222 South Tower View Drive
Columbia City, Indiana
Bid was signed by Mr. Ted E. Hurley, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $77,701.14 was
submitted.
BID:
1
REGULAR MEETING JUNE 14, 1993
UHF Portable Radios (8 channel minimum) $786.99
UHF Portable Radios (16 channel minimum) $786.99
Carrying Accessories:
A.
Swivel Mount Plate
$ 11.05
B.
Belt Loop
$ 21.25
C.
Belt Clip
$ 12.75
Options:
A.
Additional batteries (1200 Mah
Nickel Cadmium) (1600 mah)
$ 84.15
B.
Desk Chargers - Trickle
$ 50.15
C.
Desk Chargers - Fast
$ 84.15
D.
Multi -Unit Chargers - Trickle
(6-Unit)
$296.65
E.
Multi -Unit Chargers - Fast
(6 Unit)
$483.65
F.
Speaker/Microphone
$ 75.65
G.
Antenna/Speaker/Microphone
(includes antenna)
$111.35
H.
Spare Antennas (UHF)
$ 10.20
I.
Software Option
No Charge
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1
Warranty - Two (2) year parts and labor
Optional:
UHF portable with alphanumeric display plus
scan with priority scan selected by user:
Unit Price: $886.99
Vehicular rapid rate charger with
speaker and mounting hardware:
Unit Price:
microphone,
$373.15
ERICSSON GE MOBILE COMMUNICATIONS, INC.
5420 West Southern Avenue, Suite 402
Indianapolis, Indiana 46241
Bid was signed by Mr. Tim Hinojosa, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a ten per cent (10%) Bid Bond was submitted.
f=1101P
UHF Portable Radios (8 channel minimum) $630.00
UHF Portable Radios (16 channel minimum) $945.00
Carrying Accessories:
A. Swivel Mount Plate Included
B. Belt Loop $ 39.00
C. Belt Clip $ 21.00
Options:
A. Additional batteries (1200 Mah
Nickel Cadmium)
$ 70.00
B.
Desk Chargers - Trickle
$ 57.00
C.
Desk Chargers - Fast
$ 87.00
D.
Multi -Unit Chargers - Trickle
$320.00
E.
Multi -Unit Chargers - Fast
$518.00
F.
Speaker/Microphone
$ 75.00
G.
Antenna/Speaker/Microphone
H.
Spare Antennas (UHF)
$ 15.00
I.
Software Option
$250.00
REGULAR MEETING
JUNE 14, 1993
SHEARER COMMUNICATIONS INC.
15037 State Road 23
Granger, Indiana 46530
Bid was signed by Mr. Thomas E. Shearer, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a ten per cent (10%) Bid Bond was
submitted.
BID:
UHF Portable Radios (8 channel minimum) $650.00
UHF Portable Radios (16 channel minimum) $720.00
Carrying Accessories:
A. Swivel Mount Plate $ 27.00
B. Belt Loop $ 8.00
C. Belt Clip $ 14.00
Options:
A. Additional batteries (1200 Mah
Nickel Cadmium)
$
72.00
B.
Desk Chargers - Trickle
$
22.00
C.
Desk Chargers - Fast
$
72.00
D.
Multi -Unit Chargers - Trickle
NO
BID
E.
Multi -Unit Chargers - Fast
$545.00
F.
Speaker/Microphone
$
72.00
G.
Antenna/Speaker/Microphone
$
83.00
H.
Spare Antennas (UHF)
$
13.00
I.
Software Option
NO
BID
MOTOROLA C & E. INC.
P.O. Box 40011
Fort Wayne, Indiana 46804
Bid was signed by Mr. Samuel W. Edson, Non -Collusion
Affidavit was in order and a ten per cent (10%) Bid Bond was
submitted.
00M
UHF Portable Radios (8 channel minimum) $775.00
UHF Portable Radios (16 channel minimum) $859.00
Carrying Accessories:
A. Swivel Mount Plate $ 18.00
B. Belt Loop Included with A.
C. Belt Clip $ 13.00
Options:
A. Additional batteries (1200 Mah
Nickel Cadmium)
$
63.00
B.
Desk Chargers - Trickle
$
19.00
C.
Desk Chargers - Fast
$
45.00
D.
Multi -Unit Chargers - Trickle
$
NA
E.
Multi -Unit Chargers - Fast
$500.00
F.
Speaker/Microphone
$
59.00
G.
Antenna/Speaker/Microphone
$
87.00
H.
Spare Antennas (UHF)
$
11.00
I.
Software Option
$350.00
(Hardware currently in City inventory.
Software $350.00)
Voluntary Option:
1
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REGULAR MEETING
JUNE 14, 1993
1. 2-year parts and labor warranty extension for a total
of three years: $24.00. Repairs to be made at the
Factory Service Depot in Plantation, FL.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller
and carried, the above bids were referred to Radio Communications
and the Police Department for review and recommendation.
AWARD BIDS - SALE OF ABANDONED VEHICLES
Mr. Leszczynski advised that the Board is in receipt of a
recommendation from the Department of Code Enforcement concerning
the sale of abandoned vehicles. It was noted that bids for
sixteen (16) abandoned vehicles were opened by the Board on June
7, 1993.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller, and
carried, the following bids were awarded:
MR. RICHARD KENNEDY
1240 West Thomas
South Bend, Indiana
VEHICLE NO.
7.
8.
46625
RED TAG NO. AMOUNT BID
22145
22152
MR. PAUL SCHULTZ
SUPER AUTO PARTS
3300 South Main Street
South Bend, Indiana 46614
VEHICLE NO. RED TAG NO.
$ 40.00
$ 45.00
AMOUNT BID
1.
11689
$
79.89
2.
11691
$
32.79
4.
21426
$
32.79
6.
21881
$
83.79
11.
22248
$
47.89
14.
22347
$
32.79
MR. WALTER KOWALSKI
K AUTO SALVAGE
56670 Sonora Road
South Bend, Indiana
VEHICLE NO.
46619
RED TAG NO. AMOUNT BID
3.
21338
$ 62.00
9.
12.
22154
22252
$167.00
$282.00
13.
22270
$ 51.00
15.
22912
$ 81.00
16.
22946
$ 31.00
MR. GENE HANCZ
STEVE & GENE'S AUTO TRUCK SALVAGE
3109 Gertrude Street
South Bend, Indiana 46614
REGULAR MEETING
VEHICLE NO.
5.
10.
RED TAG NO.
21852
22183
JUNE 14, 1993
AMOUNT BID
$ 22.00
$ 29.95
GRAND TOTAL: $1,120.89
AWARD BID - ONE (1) TYPE I MEDIUM TO HEAVY DUTY MODULAR AMBULANCE
In a letter to the Board, Fire Chief Luther Taylor advised that
after careful review of the bids received on June 7, 1993, for one
(1) medium -heavy duty modular ambulance, the Fire Department
recommends that the Board award the bid of Goggan & Associates,
Inc., 50811 Killian Lane, Elkhart, Indiana, who represents Horton
Emergency Vehicles of Columbus, Ohio.
Chief Taylor further advised that in reviewing the bids, Goggan &
Associates was the low bidder at $107,950.00. Chief Taylor stated
that they are comfortable with the ambulance bid of Goggan &
Associates/Horton Emergency Vehicles who have a proven track
record in the EMS field.
Therefore, Mr. Caldwell made a motion that the recommendation be
accepted and the bid be awarded. Mrs. Mueller seconded the motion
which carried.
CHANGE ORDER NO. 4 (FINAL) - SANITATION
Mr. Leszczynski advised that Gibson -Lewis, Inc., 1001 West 11th
Street, Mishawaka, Indiana, has submitted Change Order No. 4
(Final) for the above referred to project indicating that the
Contract amount be decreased by $2,952.00 for a new Contract sum
including this Change Order in the amount of $457,549.00. Upon a
motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried,
Change Order No. 4 (Final) was approved and executed.
APPROVE HOUSE MOVE - FROM THE N.W. CORNER OF CORBY AND HICKORY TO
A PARCEL WEST OF 16860 CATALPA
In a Memorandum to the Board, Mr. Donald F. Fozo, Building
Commissioner, advised that the Building Department has received an
application for a house move as submitted by Lykowski
Construction, Inc., 21707 West Ireland Road, South Bend, Indiana.
Lykowski Construction intends to move a house from the northwest
corner of Corby and Hickory to a parcel west of 16860 Catalpa.
Lykowski Construction has provided the releases from the utility
companies and clearance has been given by the Police Department
and the Division of Engineering. The St. Joseph County Board of
Commissioners has also given their approval for the move and all
zoning requirements are being met with the new location. It is
noted that the Board is also in receipt of the required
Certificate of Insurance naming the City of South Bend as an
additional insured. Mr. Fozo requested the Board's approval of
this request. Therefore, Mrs. Mueller made a motion that this
request be approved. Mr. Caldwell seconded the motion which
carried.
FAVORABLE RECOMMENDATION - VACATION OF THE WEST 116 FEET OF THE
1ST E/W ALLEY N. OF LA SALLE STREET RUNNING BETWEEN NOTRE DAME
AVENUE AND FRANCES STREET
Mr. Leszczynski indicated that the Common Council has submitted to
the Board a Vacation Petition as signed by Mr. William T.
Hambling, Director of Project Management, Saint Joseph's Medical
Center, Inc., 801 East LaSalle Street, P.O. Box 1953, South Bend,
Indiana, and listing Attorney John B. Ford, 1800 Valley American
REGULAR MEETING
JUNE 14, 1993
Bank Building, P.O. Box 4577, South Bend, Indiana, as Contact
Person, to vacate the following property:
The west 116 feet of the first east/west alley north
of LaSalle Street, running between Notre Dame Avenue
and Frances Street
It was noted that the Board is in receipt of favorable
recommendations concerning this Vacation Petition from the Area
Plan Commission, Police Department, Fire Department, Division of
Sanitation, Department of Economic Development and the Department
of Public Works.
Board Attorney and Member Mary H. Mueller informed members of the
Board that in connection with this vacation, a meeting was held at
which time St. Joseph Hospital agreed to give an Easement to
affected property owners and a License Agreement to the City for
use of the property for health and safety reasons, specifically
for use by the Division of Sanitation and for police and fire
protection. Mrs. Mueller noted that the vacated alley will be
used for parking and the Easement provides affected property
owners with ingress and egress to their property.
Therefore, Mrs. Mueller made a motion that the Board send a
favorable recommendation to the Common Council concerning this
Vacation Petition. Mr. Caldwell seconded the motion which
carried.
REQUEST TO CLOSE LAWNDALE, FROM LINCOLNWAY WEST TO LA PORTE. FOR
NEIGHBORHOOD APPRECIATION - JULY 4, 1993 - REFERRED
Mr. Calvin Winston, 676 Lawndale, South Bend, Indiana, submitted
to the Board an Application For Use Of And Blocking Of Access To
Public Right -of -Way For A Party Or Similar Event, requesting that
Lawndale, from Lincolnway West to LaPorte, be closed from 10:00
a.m. to 2:00 p.m. for a Neighborhood Appreciation. Mr.
Leszczynski made a motion that this request be referred to the
appropriate City departments and bureaus for review and
recommendation. Mr. Caldwell seconded the motion which carried.
REOUESTS APPROVED:
OF Y.W.C.A. TO CLOSE RIVERSIDE DRIVE, FROM BEALE TO BOLAND,
FOR 9TH ANNUAL "RUN, JANE RUN" EVENTS - SEPTEMBER 12, 1993
TO CLOSE WILBER STREET, FROM MARQUETTE TO PORTAGE AVENUE,
FOR NEIGHBORHOOD BLOCK PARTY - JULY 4, 1993
REQUEST OF VIETNAM VETERANS TO CONDUCT 5TH ANNUAL P.O.W./
M.I.A. HOSTAGE FREEDOM MARCH - AUGUST 14, 1993
OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT ANNUAL ETHNIC
FESTIVAL, PARADE, ROAD RACE, STREET CLOSINGS AND "NO PARKING
BANS" - JUNE 28-JULY 4, 1993 AND CONCURRENCE FOR TEMPORARY
USE OF CITY OR COUNTY STREETS OR ROADS FOR THE DETOURING OF
TRAFFIC FROM A STATE HIGHWAY
TO CLOSE SUNNYMEDE AVENUE, FROM GREENLAWN TO TWYCKENHAM, FOR
NEIGHBORHOOD BLOCK PARTY - JULY 3, 1993
Mr. Leszczynski advised that the above referred to requests, which
were submitted to the Board on May 17, 1993, May 24, 1993 and June
1, 1993, have been reviewed by the appropriate City departments
and bureaus and approval is recommended.
It is noted that the Board has received for signature a form
entitled Concurrence for Temporary Use of City or County Streets
REGULAR MEETING
or Roads for the Detouring
is required in conjunction
form indicates that there
following:
JUNE 14, 1993
of Traffic from a State Highway which
with the Ethnic Festival Parade. The
will be a detour of SR 23 over the
S.R. 23 Fellows east bound to L.W.E. ramp (U.S. 20)
S.R. 23 Colfax (U.S. 20) west to Main (31 South)
Mr. Caldwell made a motion that these requests be'approved as
recommended and the detour form be executed. Mrs. Mueller
seconded the motion which carried.
APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS
Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended
that the Board release the following bonds:
BOND OF CONTRACTOR
1. Ronald Lindsley Effective June 14, 1993
BOND FOR EXCAVATION IN STREETS
1. DeWulf and Son Sewer
Contractor Effective June 14, 1993
Mrs. Mueller made a motion that these recommendations be accepted
and the bonds be released. Mr. Caldwell seconded the motion which
carried.
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, Certificates of Insurance for the following were
accepted for filing:
1. Lykowski Construction, Inc.
21707 West Ireland Road
South Bend, Indiana 46614
2. Ancon Construction Company, Inc.
2146 Elkhart road
P.O. Box 825
Goshen, Indiana 46526
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount
of $643,101.52 and recommended approval. Mr. Caldwell made a
motion that the claims be approved and the report as submitted be
filed. Mrs. Mueller seconded the motion which carried.
PRIVILEGE OF THE FLOOR:
REQUEST OF MORRIS PARK COUNTRY CLUB TO INSTALL A STREET LIGHT AT
THE SOUTHEAST CORNER OF IRONWOOD AND MADISON STREETS
Attorney F. Gerard Feeney, 605 JMS Building, South Bend, Indiana,
was present on behalf of the Board of Trustees of Morris Park
Country Club, 2200 McKinley, South Bend, Indiana, and requested
that the City install a street light at the southeast corner of
Ironwood and Madison Streets. Mr. Feeney stated that it is the
Club's intention to also erect some directional signs on private
property. However, the location is very dark and the signs will
not be seen without the addition of a street light at that
location. Mr. Feeney further informed the Board that if the
street light is installed he will then present to the Board the
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REGULAR MEETING JUNE 14, 1993
Club's intention for the placement of the sign including its
location and dimensions. Mr.. Leszczynski made a motion that this
request be referred to the Bureau of Traffic and Lighting for
review and recommendation. Mr. Caldwell seconded the motion which
carried.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. Mueller and
carried, the meeting adjourned at 9:55 a.m.
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ATTEST:
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Sandra M. Parmerlee, Clerk
1
BOARD OF PUBLIC WORKS
John E. Leszczynski
Mary Hall Mueller
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