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HomeMy WebLinkAbout06/07/93 Board of Public Works MinutesREGULAR MEETING JUNE 7, 1993 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, June 7, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEM STRICKEN There being no objections by members of the Board, the Project Completion Affidavit for the River Crossing *1 Project was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on June 1, 1993, were approved. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately sixteen (16) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 BID: VEHICLE NO. RED TAG NO. AMOUNT BID 1. 11689 $ 39.95 2. 11691 $ 29.95 3. 21338 $ 29.95 4. 21426 $ 22.95 S. 21852 $ 22.00 6. 21881 $ 22.95 7. 22145 $ 29.95 8. 22152 $ 29.95 9. 22154 $ 39.95 10. 22183 $ 29.95 11. 22248 $ 21.00 12. 22252 $ 29.95 13. 22270 $ 22.95 14. 22347 $ 29.95 15. 22912 $ 39.95 16. 22946 $ 21.95 MR. PAUL SCHULTZ SUPER AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: VEHICLE NO. RED TAG NO. AMOUNT BID 1. 11689 $ 79.89 2. 11691 $ 32.79 3. 21338 $ -0- 4. 21426 $ 32.79 215 REGULAR MEETING JUNE 7, 1993 S. 21852 $ -0- 6. 21881 $ 83.79 7. 22145 $ 32.79 8. 22152 $ 32.79 9. 22154 $ 89.79 10. 22183 $ -0- 11. 22248 $ 47.89 12. 22252 $279.89 13. 22270 $ 32.79 14. 22347 $ 32.79 15. 22912 $ 32.79 16. 22946 $ -0- MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 BID: VEHICLE NO. RED TAG NO. AMOUNT BID 1. 11689 $ 38.00 2• 11691 $ -0- 3. 21338 $ 62.00 4. 21426 $ -0- 5. 21852 $ -0- 6. 21881 $ 47.00 7. 22145 $ 37.00 8. 9. 22152 22154 $ 37.00 $167.00 10. 22183 $ -o- il. 22248 $ -0- 12. 22252 $282.00 13. 22270 $ 51.00 14. 22347 $ -0- 15. 22912 $ 81.00 16. 22946 $ 31.00 MR. RICHARD KENNEDY 1240 West Thomas South Bend, Indiana 46625 BID: VEHICLE NO. RED TAG NO. AMOUNT BID 6. 21881 $ 50.00 7. 22145 $ 40.00 8. 22152 $ 45.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. ING OF BIDS - ONE (1) TYPE I MEDIUM TO HEAVY This was the date set for receiving and opening of sealed bids for the above referred to ambulance. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that TPS, Inc., 3650 West Minnesota Street, 21Lj REGULAR MEETING JUNE 7, 1993 Indianapolis, Indiana, advised that they are unable to bid at this time. The following bids were opened and publicly read: GOGGAN & ASSOCIATES, INC. 50811 Killian Lane Elkhart, Indiana 46514 Bid was signed by Mr. Thomas P. Goggan, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: $107, 950.00 EXCELLANCE, INC. 453 Lanier Road Madison, Alabama 35758 Bid was signed by Mr. Dudley Morgan, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: $113,635.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Fire Department for review and recommendation. ADOPT RESOLUTION NO. 23-1993 - WRITE-OFF OF UNCOLLECTIBLE AMBULANCE SERVICE ACCOUNTS FOR 1990 Mr. Leszczynski advised that Fire Chief Luther Taylor submitted to the Board Resolution No. 23-1993, which will write-off the services' outstanding accounts which are considered to be uncollectible for the year 1990. This action will close the books for 1990. It was noted that during 1990, the City billed a total of $856,569.50 for ambulance services. The total amount to be written off for 1990 is $235,152.68. This results in $620,416.82 in revenue or a seventy-two per cent (72%) collection rate for 1990. Chief Taylor further noted that the national average collection for emergency ambulance services is sixty per cent (60%) to sixty-five per cent (65%) and he therefore feels that the City's collection rate of seventy-two per cent (72%) shows the effort that is being put in the City's collections. Chief Taylor further noted that the procedure for ambulance billing is to turn the account over to a collection agency after one hundred twenty (120) days from the date of service. After the collection agency exhausts every effort to collect these accounts, they are written -off. Submitted with the Resolution was a list which represents those accounts considered uncollectible. Chief Taylor informed members of the Board that the Department exhausts all avenues as far as collection before the accounts are turned over to a collection agency. Therefore, Mrs. Mueller made a motion that the Resolution be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 23-1993 was adopted: 1 - 2 `I 6 REGULAR MEETING JUNE 7, 1993 ONE (1) 1986 FORD L.T.D. VIN. #1FABP3931GG171611 - MECHANICAL #202 WHEREAS, Indiana Code 36-1-11-6(c) provides for the disposal at private or public sale or transfer of personal property with an estimated total value of less than one thousand dollars ($1,000.00) which is unfit for the purpose for which it was intended and which is no longer needed by the City; and WHEREAS, an insurance settlement for the loss incurred by the City due to the destruction of the above -referenced vehicle has been reached by the City and the American State Insurance Company, which settlement includes payment to the city of $2,375.00 upon receipt of the vehicle and title to the vehicle; and WHEREAS, release of the title to the above -referenced vehicle to American States Insurance Company is a necessary condition of said settlement. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend as follows: 1. That the above referenced vehicle has been destroyed as the result of an accident, is no longer needed by the City, is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). 2. That title to said vehicle shall be released and the vehicle transferred to the American States Insurance Company as part of the insurance settlement reached with respect to said vehicle. 3. This Resolution shall be effective upon adoption by the Board of Public Works of the City of South Bend. Adopted this 7th day of June, 1993. II."*10oxel�41J=3aEGA L,1 � M s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENTS FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS: ST. JOSEPH RIVER RUN ST. JOSEPH'S HIGH SCHOOL WALK-A-THON It was noted that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, Michiana Watershed, Inc., St. Joseph County Chapter, has fulfilled Resolution requirements to conduct the 1993 St. Joseph River Run on June 12, 1993, and Saint Joseph's High School has fulled Resolution requirements to conduct the 1993 Walk-A-Thon on September 19, 1993. Therefore, the appropriate Agreements are being presented to the Board at this time for these events. It is noted that on March 22, 1993, the Board of Public Works approved the River Run and on May 10, 1993, the St. Joseph High School Walk-A-Thon was approved subject to the sponsors meeting all Resolution requirements. 1 1 I 1 REGULAR MEETING JUNE 7, 1993 RESOLUTION NO. 23-1993 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Midwest Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $236,152.68 be written off the accounts receivable of the City of South Bend as uncollectible. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 24-1993 - DISPOSAL OF OBSOLETE VEHICLE Mr. Lonnie Lipowski, Division of Equipment Services, informed the Board that Unit 202, a 1986 Ford L.T.D. was involved in an accident on March 8, 1993. The Division of Equipment Services has determined that the damage to this unit is more than the car is worth. The vehicle has a book value of $2,025.00 but an estimate for repairs is $3,375.78. The American States Insurance Company has offered to pay the City $2,375.00 for the vehicle. Therefore, it is requested that this vehicle be declared obsolete and the title be released to American States Insurance Company. Mr. Leszczynski made a motion that the appropriate Resolution which has been prepared, be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 24-1993 was adopted: RESOLUTION NO. 24-1993 A RESOLUTION OF THE SOUT ON DISPOSAL OF UNFIT PUBL WHEREAS, the following described property was destroyed in an accident and has been determined by the Board of Public Works to be unfit for the purpose for which it was intended, no longer needed by the City of South Bend to have an estimated total value of less than one thousand dollars ($1,000.00): REGULAR MEETING JUNE 7, 1993 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreements were approved and executed. APPROVE AGENCY AGREEMENT - SOUTH BEND CENT REDEVELOPMENT PROJECT (HALL OF FAME) Mr. Leszczynski advised that submitted to Agreement - South Bend Central Allocation Project, between the City of South Bend an Redevelopment Commission. DCATION ARE the Board was an Agency Area Redevelopment d the South Bend Board Attorney and Member Mary H. Mueller noted that this Agreement, between the Redevelopment Commission and the Board of Public Works designates the Board as the agent of the Commission for purposes of building the Hall of Fame, including entering into a contract for its construction. Mrs. Mueller therefore made a motion that this Agency Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT - ST. JOSEPH MISHAWAKA HEALTH SERVICES Submitted to the Board was an Agreement between the City of South Bend and St. Joseph Mishawaka Health Services, Inc., d/b/a St. Joseph Hospital, 215 West Fourth Street, Mishawaka, Indiana, Edison Lakes Medical Center, 250 East Day Road, Mishawaka, Indiana, Linden Vale, 1625 East Jefferson Boulevard, Mishawaka, Indiana. Board Attorney and Member Mary H. Mueller noted that St. Joseph Mishawaka Health Services, Inc., is another health facility which will provide available services to employees enrolled in the City's health insurance plan. Mrs. Mueller noted that City employees will receive a twenty-one per cent (21%) reduction in fees for services. Therefore, Mrs. Mueller made a motion that this Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. The Carborundum Company 54401 Smilax Road New Carlisle, Indiana 46552 Ms. Wright noted that this is an existing permit which is being renewed. Therefore, Mr. Leszczynski made a motion that the Permit be approved. Mr. Caldwell seconded the motion which carried. DENY REQUEST OF RIVER BEND ENTERTAINMENT, INC TO CONDUCT "ROCK THE BLOCK" - JULY 10, 1993 Board Attorney and Member Mary H. Mueller informed members of the Board that the above referred to request, which was submitted to the Board on May 17, 1993, has been reviewed by various City departments and bureaus. Mrs. Mueller noted that the Board is in receipt of a very negative recommendation from the Police Department because of the serving of alcohol at this event on the public right-of-way. Mrs. Mueller noted that the City has typically not allowed the sale of alcohol from the public right- of-way. Mrs. Mueller further noted that the Board has received a complaint from a downtown merchant concerning this event. REGULAR MEETING JUNE 7, 1993 Therefore, Mrs. Mueller made a motion that the request be denied. Mr. Caldwell seconded the motion which carried. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Mr. Jon Williams, Events Coordinator, Office of Community Affairs, submitted to the Board Ethnic Festival Booth applications as follows: Food booths 47 Craft booths 45 Miscellaneous booths 7 Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the applications were approved. APPROVE CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the Bond of Contractor for William Thomas, d/b/a Thomas Construction, effective June 7, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski stated that the Department of Code Enforcement has submitted two (2) lists containing seventy-four (74) City owned and miscellaneous properties which were cleaned by the Department from May 24, 1993 to May 29, 1993. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $469,814.16 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists of claims totalling $51,646.97 and $175,059.34 and recommended approval. Also, the Department of Economic Development submitted the following claim for approval: BEND REDEVELOPMENT_ AUTHORITY AIRPORT ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND (TAX EXEMPT IMPROVEMENTS) PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 81 Project: Quality Drive Payee: Small, Inc. 25190 State Road 4 North Liberty, Indiana Amount: $37,380.31 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Mueller seconded the motion which carried. REGULAR MEETING JUNE 7, 1993 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:50 a.m. 1 ATTEST: n Sandra M. Parmerlee, Clerk I BOARD OF PUBLIC WORKS fo n E. Leszczyns i Mary Hall Mueller James R. Ca dwe 1