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HomeMy WebLinkAbout06/01/93 Board of Public Works MinutesCVU REGULAR MEETING JUNE 1, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, June 1, 1993, by Board Member James R. Caldwell, with Mr. Caldwell and Mrs. Mary H. Mueller present. Board President John E. Leszczynski was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on May 24, 1993, were approved. MUNI T_RESOLUTION NO. 22-1993 - APPROVING THE EXECUTION OF A Board Attorney and Member Mary H. Mueller advised that Resolution No. 22-1993 approves the execution of a Lease with Midwest Bankers Group, Inc., 9000 Keystone Crossing, Suite 630, Indianapolis, Indiana and designates Jeffrey A. Rinard, the City's Finance Director, to execute those documents other than the Lease required as part of the financing. The Lease Purchase Agreement is for slightly over two million dollars ($2,000,000.00) at a rate of 5.16% and is for the purchase of various equipment. This Lease is for a period of five (5) years with semi-annual payments of $232,007.20. Therefore, Mrs. Mueller made a motion that Resolution No. 22-1993 be adopted and the Municipal Lease and Option Agreement be approved. Mr. Caldwell seconded the motion which carried. Following is Resolution No. 22-1993: RESOLUTION NO. 22-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPROVING THE EXECUTION OF A MUNICIPAL LEASE AND OPTION AGREEMENT WITH MIDWEST BANKERS GROUPS INC. WHEREAS, the Board of Public Works of the City of South Bend, Indiana (hereinafter, "Board") has determined that a true and very real need exists for the acquisition of the equipment described in the Municipal Lease and Option Agreement presented to this meeting; and WHEREAS, the Board of Public Works has taken the necessary steps, including any legal bidding requirements under applicable law, to arrange for the acquisition of such equipment. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) That the terms of said Municipal Lease and Option Agreement are in the best interest of the City from the acquisition of such equipment. 2) That the Board, itself, will execute the Agreement at today's meeting and will execute all future supplements to the Agreement at future meetings of the Board of Public Works. 3) The Board hereby designates Jeffrey A. Rinard, Finance Director for the City of South Bend, to execute and deliver any related documents necessary to the consummation of the 1 2u 1 11 REGULAR MEETING JUNE 1, 1993 transactions contemplated by the Municipal Lease and Option Agreement. Adopted this 1st day of June, 1993 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Mary Hall Mueller, Member The undersigned certifies that the above Resolution has not been repealed or amended and remains in full force and effect and further certifies that the above and foregoing Municipal Lease and Option Agreement is the same as presented at said meeting of the City of South Bend's Board of Public Works. Date June 1, 1993 s/Sandra M. Parmerlee, Clerk AVENUE TO SOUTH BEND AVENUE Wjo- ALL\L�i Board Attorney and Member Mary H. Mueller indicated that Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board for consideration Utility Relocation Agreements for the Twyckenham Drive, McKinley Avenue to South Bend Avenue, Project. Utility Agreements executed by Indiana Michigan Power Company, Northern Indiana Public Service Company, TCI of Michiana, Indiana Bell Telephone and the City of South Bend Water Works were submitted for approval. Mrs. Mueller made a motion that the Agreements be approved and executed. Mr. Caldwell seconded the motion which carried. ReVRUVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - SUNBURST MARATHON 5K RACE 10K RACE TRIATHLON AND CAMPUS FUN WALK It was noted that pursuant to Resolution No. 9-1985, establishing Policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the South Bend Tribune, Memorial Hospital of South Band and WSBT Stations, sponsors of the Sunburst Marathon, 5K Race, 10K Race, Triathlon and Campus Fun Walk, have fulfilled Resolution requirements to conduct the 1993 CROP Walk on Sunday, September 26, 1993, and the appropriate Agreement is being presented to the Board at this time. It is noted that on March 22, 1993, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Mrs. Mueller made a motion that the Agreement be approved subject to the sponsor providing the required Certificate of Insurance for these events. Mr. Caldwell seconded the motion which carried. rtrrAvvz UUMiLNT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of --a Consent to Annexation and Waiver of Right to Remonstrate as submitted by William Dunfee, President and Greg Burnside, Secretary, The Barrett Corporation, owners of a parcel of property known as Copperfield, Phase I, II and III, which is located in part of the northeast quarter of Section 36, Township 37 North, Range 2 East, Centre Township. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to this property (Key Nos. 01-1018-037502 and 01-1121-3765), The Barrett Corporation, waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of ub REGULAR MEETING JUNE 1, 1993 South Bend. Therefore, Mrs. Mueller made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF RIVERPARK BUSINESS ASSOCIATION INC. TO CONDUCT PARADE ON AUGUST 21, 1993 AND TO CLOSE MISHAWAKA AVENUE, FROM IRONWOOD TO 30TH STREET IN CONJUNCTION WITH RIVER PARK DAY FESTIVAL In a letter to the Board, Mr. K.R. Palmer, President, Riverpark Business Association, Inc., 2926 Mishawaka Avenue, South Bend, Indiana, advised that the Association is holding their annual "River Park Day Festival" on August 21, 1993. Mr. Palmer requested permission to conduct the annual Parade on this date beginning at 9:00 a.m. The parade begins in the IUSB parking lot and proceeds down Mishawaka Avenue to 35th Street. Mr. Palmer further requested that Mishawaka Avenue be closed from Ironwood to 30th Street from the beginning of the parade at 9:00 a.m. until the conclusion of the activities at 7:00 p.m. OF FOREST SIGN & DISPLAY, INC. TO INSTALL A SIGN AT 520 SOUTH MICHIGAN STREET Mr. Brian Jesswein, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, requested permission to install one (1) double face non -illuminated sign at Stoll Printing & Design, 520 South Michigan Street, South Bend, Indiana. Mr. Jesswin submitted with the request a diagram indicating the dimensions of the sign. OF VIETNAM VETERANS TO CONDUCT 5TH ANNUAL P.O.W./M.I.A. HUSTAUE YKEEDOM MARCH - AUGUST 14, 1993 Mr. Bob Farkas, 68137 Lawndale Street, Edwardsburg, Michigan, advised that in honor of all the Americans who are held prisoner of war, missing in action or hostage by foreign and hostile nations, the Vietnam Veterans announced the 5th Annual P.O.W./M.I.A. Hostage Freedom March to be held from 8:30 a.m. - 11:00 a.m. on August 14, 1993. Mr. Farkas submitted with the request a route for this March which will begin at the stateline south of Niles and end at Howard Park in South Bend. TO CLOSE SUNNYMEDE AVENUE_, FROM GREENLAWN TO TWYCKENHAM, NEIGHBORHOOD BLOCK PARTY - JULY 3, 1993 Mr. Tom Wisniewski, 1620 Sunnymede, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Sunnymede Avenue, from Greenlawn to Twyckenham, be closed on Saturday, July 3, 1993, (rain date of July 4, 1993) from 11:00 a.m. to 6:00 p.m. for a neighborhood block party. OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT 1993 ETHNIC FESTIVAL, PARADE, FESTIVAL 4 ROAD RACE, TO CLOSE VARIOUS STREETS AND FOR "NO PARKING BANS" IN CONJUNCTION WITH ETHNIC FESTIVAL ACTIVITIES - JUNE 28-JULY 4. 1991 1 1 1 2V') REGULAR MEETING JUNE 1, 19934 In a Memorandum to the Board, Mr. Jon Williams, Events Supervisor, Office of Community Affairs, requested permission to conduct the 1993 South Bend Ethnic Festival on July 2, 3, 4, 1993 in downtown South Bend on Michigan Street. The 1993 hours are as follows: Friday, July 2, 1993 3:00 p.m. - 7:00 p.m. Saturday, July 3, 1993 11:00 a.m. - 7:00 p.m. Sunday, July 4, 193 11:OO a.m. - 7:00 p.m. Mr. Williams also requested permission to conduct the following events in conjunction with the Ethnic Festival: llth AnnualAmeritech Pages Plus Ethnic Festival Parade Saturday, July 3, 1993 9:00 a.m. - 12:00 noon The parade will follow Eddy Street, East Jefferson to Columbia Street. South Bend Recreation Department Festival 4 Road Race Sunday, July 4, 1993 7:35 a.m. - 9:35 a.m. Route is the same as utilized in previous years Howard Park/Northside Boulevard. Additionally, Mr. Williams requested approval to ban parking and to close the following streets in conjunction with the festival: Monday, June 28 through Sunday, July 4, 1993 Michigan Street between Washington Street and Jefferson Boulevard (Electrical boxes only on Monday) Tuesday, June 29 through Sunday, July 4, 1993 Michigan Street between Wayne Street and Western Avenue Wednesday, June 30 through Sunday, July 4, 1993 Michigan Street between Jefferson Boulevard and Wayne Street Thursday, July 1, through Sunday, July 4, 1993 Michigan Street between Washington Street and Colfax Avenue In addition to parking bans on the above mentioned streets, Mr. Williams requested the following "No Parking" bans for the Festival: Friday, July 2, 1993, 12:00 noon through Sunday, July 4, 1993 at midnight All side streets along Festival area as determined by the Police and Traffic Departments. Saturday, July 3, 1993, from 6:00 a.m. through 1:00 p.m. Parade route along East Jefferson Boulevard from Eddy Street to Columbia Mr. Williams advised the Board that his office is also obtaining Indemnification Agreements from Teacher's Credit Union, The Holladay Corporation, Crowe, Chizek and the South Bend Community REGULAR MEETING JUNE 1, 1993 School Corporation for certain properties being used during the 1993 Ethnic Festival. OF WUBS-89.7 FM COMMUNITY RADIO STATION TO CONDUCT PARADE - JULY 10, 1993 Rev. Sylvester Williams, Jr., Executive Director, Interfaith Christian Union, Inc., P.O. Box 3931, South Bend, Indiana, advised that on July 10, 1993 at 9:00 a.m., WUBS-89.7 FM Community Radio Station is sponsoring a parade in conjunction with their "Violent Free in 93" citywide campaign. Rev. Williams noted that the parade will begin at Jesse Dickinson Middle School, proceed down Edison to Lincolnway West to Olive Street, to Linden Avenue and then to the Martin Luther King Center field. It is estimated that this parade will take less than one (1) hour. OF NORTHERN INDIANA HISTORICAL SOCIETY TO INSTALL FOUR (4) BANNER POLES IN THE PUBLIC RIGHT-OF-WAY IN FRONT OF COPSHAHOLM (800 WEST WASHINGTON) Ms. Kathleen Stiso Mullins, Executive Director, Northern Indiana Historical Society, 808 West Washington Street, South Bend, Indiana, advised that the Society is requesting permission to place four (4) steel pipes to be used for banner poles in the tree lawn area on the south side of the 800 block of West Washington Street in front of Copshaholm. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BLACKTHORN GOLF COURSE IRRIGATION WELL PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested, on behalf of the Department of Economic Development, that the Board advertise for the receipt of bids for the Blackthorn Golf Course Irrigation Well Project (Airport 2010 Development Area). Mr. Caldwell made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. REQUESTS APPROVED: REQUEST OF LA SALLE LANDING LODGE, TO CLOSE LAUREL S FROM WESTERN AVENUE TO NAPIER - JUNE 5-6. 1993 REQUEST OF FAITH APOSTOLIC TEMPLE TO CLOSE DIAMOND AVENUE, FROM L.W.W. TO FIRST ALLEY, IN CONJUNCTION WITH FESTIVAL - Mr. Caldwell advised that the request of the LaSalle Landing Lodge, which was submitted to the Board on May 24, 1993, has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. Additionally, it was noted that the Board is in receipt of an Application For Use Of And Blocking Of Access To Public Right -of - Way For A Party Or Similar Events submitted by Mrs. Diana Miller, Board Member, Faith Apostolic Temple, 1318 Lincolnway West, South Bend, Indiana, requesting that Diamond Avenue, from Lincolnway West to the first alley, be closed from 10:30 a.m. to 3:00 p.m. on Saturday, June 5, 1993, in conjunction with the church festival honoring the high school graduates. It was further noted that this request has also been reviewed by the appropriate City departments and bureaus and approval is recommended. Mr. Caldwell Fj 1 REGULAR MEETING JUNE 1, 1993 made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST OF POTAWATOMI ZOOLOGICAL SOCIETY, INC., TO MAKE WALL STREET ONE WAY, HEADING WEST, IN CONJUNCTION WITH ZOOFEST - JUNE 2-6, 1993 DENY REQUEST TO PLACE A BANNER OVER GREENLAWN AVENUE NEAR THE ZOO IN CONJUNCTION WITH ZOOFEST AND ACKNOWLEDGE WITHDRAWAL OF REQUEST TO CLOSE WALL STREET AND PLACE BANNERS OVER MISHAWAKA AVENUE IN CONJUNCTION WITH COUNTRY-FEST. JUNE 12-26, 1993 Mr. Caldwell made a motion that the request of the Potawatomi Zoological Society to make Wall Street one-way in conjunction with Zoofest, June 2-6, 1993, be approved and the request to place a banner over Greenlawn Avenue in conjunction with the Zoofest be denied. Mrs. Mueller seconded the motion which carried. It is noted that these requests were submitted to the Board on March 1, 1993, and have received favorable recommendations from various City departments and bureaus. It is further noted that the Board has been advised that the request to close Wall Street and to place banners over Mishawaka Avenue in conjunction with the Country Fest, June 12-26, 1993, has been withdrawn. AWARD BID - ONE (1) 27 C.Y. SIDE LOADING AUTO PACKER AND FIVE (5) 25 C.Y. REAR LOADING AUTO PACKERS Board Attorney and Member Mary H. Mueller informed members of the Board that Hill Truck Sales, Inc., 1011 West Sample Street, South Bend, Indiana, was low bidder for one (1) 27 yard side loading auto packer in the amount of $116,104.00. Mrs. Mueller further noted that Zent's Truck Sales, 6806 Parrott Road, Fort Wayne, Indiana, was the low bidder at $491,880.00 for five (5) 25 yard rear loading auto packers. However, in a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that the bid of Zent's did not meet specifications in significant areas. Some of the most serious failures are: 1. Specifications call for a high compaction unit. The unit bid by Zent's does not offer high compaction. 2. Specifications call for the hopper floor to be a minimum of seven (7) gauge steel and the roof to be ten (10) gauge steel. The unit bid by Zent's is ten (10) gauge for the hopper floor and eleven (11) gauge for the roof. 3. Specifications call for the floor and side strength to be a minimum of 150,000 P.S.I. The unit bid by Zent's is rated at 100,000/80,000 P.S.I. respectively. 4. In the area of the ejection cylinder, specifications call for a smooth floor. The unit bid by Zent's provides a trough floor. 5. Specifications call for a 15,000 lb. lift for receiving system. The unit bid by Zent's is only 12,000 lb. Based on the needs for longevity, use, strength and the failure of Zent's Truck Sales to meet the required specifications on the 25 yard packer unit, Mr. Kruszynski noted that they are recommending the acceptance of Hill Truck Sales total bid of $622,274.00 for all six (6) units. Mr. Kruszynski further noted that these bids were evaluated with no trade-ins being offered. It was noted that REGULAR MEETING JUNE 1, 1993 bids for these vehicles were opened by the Board on May 17, 1993. Mrs. Mueller made a motion that the recommendation be accepted and the bids for these packers be awarded to Hill Truck Sales. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2 HOUR PARKING LIMIT 6 A.M. - 6 P.M. 710 North Brookfield Mr. Jim Ragsdale, owner of Anchor Conveyor, at this address, requests restriction to create turnover in front of business. APPROVE CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the Bond of Contractor for Paul R. Williams, d/b/a O.C. Enterprises, Inc., effective June 2, 1993. Mrs. Mueller made a motion that the recommendation be accepted and the bond be approved. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATION - SECONDHAND DEALERS Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: CUSTOM ALARM AND AUDIO BY: Terry Smith ADDRESS: 1643 Prairie Avenue FOR THE PURPOSE OF SELLING: Used alarms and radios Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the license application for South Bend Investment Corporation, 211 West Washington, Suite 1925, South Bend, Indiana, to operate the public parking facility at 211 West Washington (Valley American Bank Building), was approved and referred to the Deputy Controller's office for issuance of a license. It was noted that a favorable fire inspection of the facility was provided by the Fire Department and the required Proof of Insurance as well as the hours and rates to be charged were attached to the application. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Certificate of Insurance for Solliday Complete Landscaping & Lawncare, Inc., 2001 Clover Road, Mishawaka, Indiana, was accepted for filing. 1 I _2 I J 1 REGULAR MEETING JUNE 1, 1993 FILING OF HUMANE SOCIETY MONTHLY REPORT - APRIL Mr. Caldwell indicated that the Board is in receipt of monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of April, 1993. The report indicates the type and number of animals handled for the City of South Bend. Mr. Caldwell made a motion that the report be accepted for filing as submitted. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Caldwell stated that the Department of Code Enforcement has submitted two (2) lists containing one hundred three (103) City owned and miscellaneous properties which were cleaned by the Department from May 17, 1993 to May 20, 1993. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $795,860.72 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the report as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell seconded by Mrs. Mueller and carried, the meeting adjourned at 9:47 a.m. ATTEST: Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS q ")4e f hCn'E. Leszczynb1fi/ Mary Hall 1!iller ell ames R. �j C&Zdwell