Loading...
HomeMy WebLinkAbout05/24/93 Board of Public Works MinutesREGULAR MEETING MAY 24, 1993 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, May 24, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr. James R. Caldwell present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on May 17, 1993, were approved. Eel bYa'1'�11, Yt1A�r, 1 - WA.:)T WA'1ZA '1AZ'K'1nZVT rLANT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the Engineers Estimate for this project was $1,750,000.00. The following bids were opened and publicly read: TOPRO SERVICES, INC. 2525 West Evans Avenue Denver, CO 80219 Bid was signed by Mr. Marvin W. Smith, Chief Executive Officer, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $888,000.00 SHAUM ELECTRIC COMPANY, INC. 1125 North Nappanee Street Elkhart, Indiana 46514 Bid was signed by Mr. Gary Shaum, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $1,426,600.00 PIEPER ELECTRIC, INC. 5070 North 35th Street Milwaukee, WI 53209 Bid was signed by Mr. Richard Pieper, Chairman/Chief Executive Officer, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $1,249,577.00 KOONTZ-WAGNER ELECTRIC COMPANY, INC. 3801 Voorde Drive South Bend, Indiana 46628 Bid was signed by Mr. John W. Gibson, Senior Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $1,098,137.00 _ GV� REGULAR MEETING _ARTESIAN OF PIONEER, INC. 1 Kexon Drive Pioneer, Ohio MAY 24, 1993 Bid was signed by Mr. Edward A. Kidston, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $1,490,000.00 TRANS TECH ELECTRIC, INC. 4601 Cleveland Road P.O. Box 3915 South Bend, Indiana 46619-0915 Bid was signed by Mr. John A. Martell, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $1,394,500.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Divisions of Engineering and Environmental Services for review and recommendation. APPROVE PARKING MANAGEMENT AGREEMENT - AMPCO PARKING Mr. Leszczynski advised that the Board is in receipt of a Parking Management Agreement between the City and AMPCO Parking, 1401 Lakeside Avenue, Cleveland, Ohio. Board Attorney and Member Mary H. Mueller advised that this Agreement pertains to the two (2) parking garages owned and operated by the City at 126 North Main Street and 121 South St. Joseph Street, South Bend, Indiana. Mrs. Mueller further advised that pursuant to this Agreement AMPCO will manage the garages for the City and will be reimbursed for all of their out of pocket expenses for managing the garages which includes such items as wages, repairs and maintenance. In addition, they will receive six hundred sixty seven dollars ($667.00) per month fixed fee and up to six hundred sixty-seven dollars ($667.00) incentive fee. The incentive fee is calculated as ten per cent (10%) of that portion of the monthly gross income that exceed twenty-three thousand dollars ($23.000.00). Mrs. Mueller note that the twenty-three thousand dollar ($23,000.00) figure was selected as that is the amount collected at this time. In response to a question, Mr. Tom Howell, Radio Station U93, was advised that the garages have never run at a profit. Therefore, Mrs. Mueller made a motion that this Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE ADDENDUM NO. 3 TO ONAL INC. Board Attorney and Member Board that submitted for College Football Hall of with Gerard Hilferty and Athens, Ohio. - GERARD Mary H. Mueller consideration is Fame Professional Associates, Inc., OF FAME Y AND ASSOCIATES informed members of the Addendum No. 3 to the Services Agreements 14240 Route 550, 1 201 1 REGULAR MEETING MAY 24, 1993 Mrs. Mueller noted that this Addendum is a twenty-three thousand dollar ($23,000.00) addition to the original Agreement which was approved on August 10, 1992 and expands services to include the design of building signage, site signage and the design of decorative elements for the lobby and the tunnel. Mrs. Mueller noted that this work is in addition to what was in the original Agreement and adds to the scope of the project. Mrs. Mueller made a motion that Addendum No. 3 be approved and executed. Mr. Caldwell seconded the motion which carried. rirzAvvz Aura ZMZNT LUX TEMPORARY USE OF THE PUBLIC SIDEWALK FOR AN OPEN AIR STAND - HOWARD INC. D/B/A RICK'S DOGS Board Attorney and Member Mary H. Mueller indicated that submitted to the Board today is an Agreement for Temporary Use Of The Public Sidewalk For An Open -Air Stand, as executed by Mr. Rick Peltz of Howard, Inc., d/b/a Rick's Dogs, P.O. Box 11302, South Bend, Indiana. Mrs. Mueller noted that this Agreement allows the use of the sidewalk at the same location at which the stand was located last summer which is at the corner of Jefferson Boulevard and Michigan Street. Mrs. Mueller noted that the stand was at this particular location last summer as the result of a court order. The City has since developed guidelines and procedures for open air stands on the public right-of-way and Mrs. Mueller stated that she felt the procedures were effective in limiting open air stands to only locations that would be proper for the operation of such stands. Mrs. Mueller noted that the location of the Rick's Dogs stand has been reviewed and it has been determined that it is safe for him to conduct his business at this location. Therefore, Mrs. Mueller made a motion that the Agreement be approved and executed and the appropriate Open Air Stand license application be approved. Mr. Caldwell seconded the motion which carried. Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the South Bend Area Crime Stoppers, Inc., sponsor of the 1993 Crime Stoppers Moonlight Walk, has fulfilled Resolution requirements and the appropriate Agreement is being presented to the Board at this time. It was noted that on May 3, 1993, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. AWARD BID - TRUCKING OF BELT PRESSED WASTE WATER SLUDGE FOR LAND APPLICATION In a letter to the Board, Mr. Robert Kruszynski, Manager, Division of Environmental Services, recommended that the Board award the low bid of Klink Trucking, Inc., P.O. Box 428, Ashley, Indiana, for the hauling of sludge at the Organic Resources Facility as follows: Monday thru Friday $51.50 Saturday $58.00 Sunday $68.00 REGULAR MEETING MAY 24, 1993 It was noted that bids for this service were opened by the Board on May 10, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. AWARD PROPOSAL - COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR 1993 - FIRE DEPARTMENT Fire Chief Luther Taylor informed members of the Board that he would recommend that the Board award the Proposal of Credit Bureau of South Bend -Mishawaka, 312 West Colfax Avenue, South Bend, Indiana, for collection services for past due ambulance accounts for 1993. It was noted that Proposals for this services were opened by the Board on April 26, 1993. Therefore, Mrs. Mueller made a motion that the Proposal be awarded as recommended. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved and a date of June 7, 1993, was established for the receiving and opening of sealed bids. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF LA SALLELANDING LODGE TO CLO! TO NAPIER, IN CONJUNCTION WITH DRILL-A-RAMA Ms. Bernice Freeman, State of Local Convent Improved Benevolent and Protective Order of ROM WESTERN - JUNE 5-6, 1993 on Directress, Elks of the World, LaSalle Landing Lodge #298, 1001 Western Avenue, South Bend, Indiana, advised that the LaSalle Landing Lodge will be hosting the 70th Annual State Association of Lodges and Temples Convention in South Bend from June 5-9, 1993. Ms. Freeman stated that their B.J. Clark Youth Department will be having their Drill -A -Rama and sales on Saturday and June 5, 1993 and Sunday, June 6, 1993 from 10:00 a.m. to 5:00 p.m. Therefore, they are requesting that Laurel Street, from Western Avenue to Napier, be closed so their youth may use the street. TO CLOSE WILBER STREET, FROM MARQUETTE STREET TO PORTAGE AVENUE, FOR 4TH OF JULY BLOCK PARTY - JULY 4, 1993 Ms. Susan M. Farrell, 1843 Wilber Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Wilber Street, from Marquette Street to Portage Avenue, be closed from 1:00 p.m. to 8:00 p.m. on Sunday, July 4, 1993, for a 4th of July Block party. APPROVE REQUESTS: OF OFFICE OF COMMUNITY AFFAIR LARGEST GARAGE SALE AND TO CLOSE WAYNE S JOSEPH STREET TO MICHIGAN STREET - JUNE 5, 1993 'S FROM ST. 1 L 2 V 3 REGULAR MEETING MAY 24, 1993 TO CLOSE HUEY STREET, FROM ORANGE STREET, TO LINDEN STREET FOR BLOCK PARTY/GRADUATION PARTY - JUNE 13, 1993 TO CLOSE HAWTHORNE DRIVE, FROM COLFAX TO WASHINGTON, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 21, 1993 OF SECOND BAPTIST CHURCH TO CONDUCT WALK - MAY 31, 1993 OF ST. MATTHEW SCHOOL TO CLOSE DAYTON STREET, FROM MIAMITO,DALE, IN CONJUNCTION WITH OLYMPIC DAY ACTIVITIES - MAY 28, 1993 Mr. Leszczynski advised that the above referred to requests have been reviewed by the appropriate City departments and bureaus and approval is recommended. It is noted that the requests were submitted to the Board on May 10, 1993, May 17, 1993, and May 24, 1993. It was further noted that the request of St. Matthew School to close Dayton Street, from Miami Street to Dale Street, from 12:00 noon to 2:30 p.m. on Friday, May 28, 1993, was not previously submitted to the Board but has been reviewed by the appropriate City department and bureaus and is recommended for approval. Therefore, Mrs. Mueller made a motion that the requests be approved subject to the request to close Huey Street being modified to reflect a 10:00 a.m. ending time. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACTORS BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond of Contractor for S & S Siding Applicators, Inc., be approved effective May 24, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the Bond be approved. Mrs. Mueller seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following Rubbish and Garbage Removal Service license application has been received: 1. Charles J. Hagye, II 1323 East Dayton Street South Bend, Indiana It was noted that an inspection of the truck to be used has been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed this application and recommends approval. Therefore, Mrs. Mueller made a motion that the application be approved. Mr. Caldwell seconded the motion which carried. APPROVE CARNIVAL AND CIRCUS LICENSE APPLICATION Mr. Leszczynski indicated that the Board is in receipt of a Carnival/Circus license application as submitted by Potawatomi Zoological Society, Inc., P.O. Box 1764, South Bend, Indiana, to conduct a circus at the Potawatomi Zoo from 10:00 a.m. to 9:00 m from Jun 2-6 1993 e Its p. . s noted that the traveling company that will conduct this circus is Eberlee Amusements, 270 Washington Avenue, Peru, Indiana. Mrs. Mueller made a motion that this license application be approved. Mr. Caldwell seconded the motion which carried. 264 REGULAR MEETING MAY 24, 1993 FILING OF RATES - VEHICLE REMOVAL SERVICE - BEST WAY TOWING Mrs. Mueller noted that pursuant to ordinance requirements, Best Way Towing, 1515 South Walnut Street, South Bend, Indiana, has submitted for filing their rates for towing off of private property as follows: Towing: $45.00 Storage: $10.00 per day Mrs. Mueller made a motion that the rates as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing one hundred thirty-four (134) City owned and miscellaneous properties which were cleaned by the Department from May 3, 1993 to May 13, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: 1. Woodruff & Sons, Inc. P.O. Box 450 Michigan City, Indiana APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $834,181.02 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $52,957.74 and recommended approval. Also, the Department of Economic Development has submitted the following claim and recommended approval: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 42 Payee: Salyer's Golf Construction P.O. Box 1065 Sunbury, Ohio 43074 Amount: $349,857.20 Therefore, Mr. Caldwell made a motion that all the claims as submitted be approved. Mrs. Mueller seconded the motion which carried. - 265 REGULAR MEETING MAY 24, 1993 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:55 a.m. C ATTEST: 'Ja 1A Sandra M. Parmerlee, Clerk d BOARD OF PUBLIC WORKS John E. Leszczynski Mary Hall Mueller ames R. Ca well