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HomeMy WebLinkAbout05/17/93 Board of Public Works MinutesREGULAR MEETING MAY 17, 1993 The regular meeting of the Board of Public Works was convened at 9:39 a.m. on Monday, May 17, 1993, by Board Member James R. Caldwell, with Mr. Caldwell and Mrs. Mary H. Mueller present. Board President John E. Leszczynski was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on May 10, 1993, were approved. OPENING OF BIDS - ONE (1) 27 C.Y. AUTOMATED REFUSE PACKER TRUCK AND FIVE (5) 25 C.Y. REFUSE PACKERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. John Roelke, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) 27 C.Y. Truck Auto Packer 1993 White GMC WXR64 with Heil 7000 Packer Side Loader: Each: $116,104.00 Total: $116,104.00 Five (5) 25 C.Y. Truck Auto Packer 1993 White GMC WX64 with Heil 5000 Packer Rear Loader: Each: $101,234.00 Total: $506,170.00 Trade -Ins: Unit 561 86 Ford Heil 5000 $11,500.00 Unit 562 83 Ford Heil 4000 $ 7,000.00 Unit 572 86 Ford Heil 5000 $11,500.00 Unit 573 86 Ford Heil 5000 $11,500.00 Unit 576 84 Ford Heil 4000 $ 5,000.00 ZENT'S TRUCKING SALES/NATIONAL SERV-ALL 6806 Parrott Road Fort Wayne, Indiana 46803 Bid was signed by Mr. Kirk Salerno, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: 27 C.Y. Sideloading Refuse Packer One (1) Crane Carrier LET26A/Heil Formula 7000 F7-CSE-27 Sideloader: Each: $116,949.00 25 C.Y. Rearload Refuse Packer Five (5) Crane Carrier LET26A/Heil Formula 5000 Total excluding trades: $508,750.00 Total including trades: $462,250.00 1 REGULAR MEETING MAY 17, 1993 25 C.Y. Rearload Refuse Packer Five (5) Crane Carrier LET26A/Leach Beta Total excluding trades: $491,880.00 Total including trades: $441,880.00 All bids indicated that there were exceptions to the bid specifications. WHITE GMC TRUCK CENTER OF INDIANAPOLIS. INC. 3510 West Morris Street Indianapolis, Indiana 46241 Bid was signed by Mr. Tom Ford, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $66,100.00 was submitted. BID: One (1) Tilt Cab Motor Truck and 27 Yard Automated Side Loader Packer Body. 1994 White GMC Model WXR64 Cab and Chassis with 27 Yard Heil automated side loader packer body and equipment: Each: $122,568.00 No exceptions to bid specifications. WHITE GMC TRUCK CENTER OF INDIANAPOLIS. INC. 3150 West Morris Street Indianapolis, Indiana 46241 Bid was signed by Mr. Tom Ford, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $66,100.00 was submitted. 00111A Five (5) Tilt Cab Motor Truck and 25 Yard Packer Body 1994 White GMC Model WX64 Cab and Chassis with 25 yard Heil Packer Body and equipment: Each: $107,987.00 Total: $539,935.00 No exceptions to bid specifications Trade Allowance: No. 561 86 Ford Heil 5000 $ 11,500.00 No. 562 83 Ford Heil 4000 $ 7,000.00 No. 572 86 Ford Heil 5000 $ 11,500.00 No. 573 86 Ford Heil 5000 $ 11,500.00 No. 576 84 Ford Heil 4000 $ 5,000.00 Total: $ 46,500.00 Net Price Less Trade Allowance: $493,435.00 All options on page #6 included in price Options: Cast Spoke Wheels in lieu of Disc Wheels 10 wheels: Each: $ 230.00 each truck Total 50 wheels: $ 1,150.00 WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 _ 1 "`7 2 REGULAR MEETING MAY 17, 1993 Bid was signed by Mr. Santiago J. Bosque, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $60,000.00 was submitted. BID: Five (5) 25 C.Y. Refuse Packer 2674 Seagull Cab 94 International Truck with/trade: Each: $ 92,786.00 Total: $463,932.00 Without trade Each: $105,386.00 Add for warranties Total: $526,932.00 Alternate Bid: Five (5) 25 C.Y.Refuse Packer 2674 94 International Conventional w/trade Each: $ 78,606.00 Total: $393,032.00 Without trade Each: $ 91,206.00 Add for warranties Total: $456,032.00 WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Santiago J. Bosque, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $12,000 was submitted. BID: One (1) 27 C.Y. Refuse Unit 2674 Seagull Cab International Truck Each: $116,512.00 POZZO MACK SALES & SERVICE, INC. P.O. Box M 98 3001 East 15th Place Gary, Indiana 46401 Bid was submitted by Mr. Dan Arbuckle, Sales Representative, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Five (5) 1994 Mack MR688S with/Heil 5000 25 yd rear loader packer: Each: $101,350.31 Total: $506,751.55 One (1) 1994 mack MR688S with/Heil 7000 automatic side loader: Each: $123,781.31 Total: $123,781.31 Grand Total: $630,533.10 Trades: - $ 46,500.00 Total: $584,033.10 Central Indiana for trade-ins: No. 561 1986 No. 562 1983 Truck Equipment Corporation's offer Ford Heil 5000 $ 11,500.00 Ford Heil 4000 $ 7,000.00 1 I 1 REGULAR MEETING MAY 17, 1993 No. 572 1986 Ford Heil 5000 $ 11,500.00 No. 573 1986 Ford Heil 5000 $ 11,500.00 No. 576 1984 Ford Heil 4000 $ 5,000.00 TOTAL: $ 46,500.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Sanitation for review and recommendation. APPROVE UNIFORM RENTAL CONTRACT Mr. Caldwell advised that in conjunction with the bid awarded on April 12, 1993, to Aratex Services, Inc., 3701 Progress Drive, South Bend, Indiana, for the rental of uniforms for various City departments and bureaus, the appropriate Contract is being submitted to the Board for approval and execution. Mrs. Mueller made a motion that the Contract be approved. Mr. Caldwell seconded the motion which carried. APPROVE NO. 1 TO - TRIAD INC. Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board Amendment No. 1 to the Engineering Services Contract which the Board of Public Works approved on January 18, 1993. Mr. Dillon noted that this Amendment concerns improvements to the City's septage receiving and scum handling processes. The increase in the Contact of $24,490.00 is due to changes in the design and addition of bidding and construction phases. Mrs. Mueller made a motion that this Amendment be approved. Mr. Caldwell seconded the motion which carried. AGREEMENT USE OF PUBLIC RIGHT-OF-WAY FOR FOOT AND SIMILAR EVENTS - CROP WALK - SEPTEMBER 26, 1993 Mr. Caldwell stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the United Religious Community of St. Joseph County, has fulfilled Resolution requirements to conduct the 1993 CROP Walk on Sunday, September 26, 1993, and the appropriate Agreement is being presented to the Board at this time. It is noted that on March 8, 1993, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. AWARD BID - TWENTY-S FOR FREQ In a let that the Shearer Indiana, MORE OR LESS UENCIES OF 403-512 Mhz BAND ter to the Board, Police Ch Department recommends that Communications, Inc., 15037 for twenty-six (26) radios Motorola Radius GM 300 Options: External Speaker Ignition Sense BILE RADIOS of Ronald G. Marciniak advised the Board award the low bid of State Road 23, Granger, and equipment as follows: $419.00 $ 29.00 $ 9.00 Mr. Caldwell made a motion that this recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. REGULAR MEETING MAY 17, 1993 AWARD QUOTATION AND APPROVE CONSTRUCTION CONTRACT - MONROE PARK HDC LANDSCAPE PLAN In a Memorandum to the Board, Mr. Tom Eddington, Department of Economic Development, recommended that the Board award the low Quotation submitted by Foegley Landscape, Inc., 52215 North Lilac Road, South Bend, Indiana, in the amount of $24,880.00 for the above referred to project. It is noted that Quotations for this project were opened by the Board on May 10, 1993. Additionally, Mr. Caldwell advised that the appropriate Construction Contract for this project has been submitted for approval. Therefore, Mrs. Mueller made a motion that the recommendation be accepted, that the Quotation be awarded to Foegley Landscape, Inc., in the amount of $24,880.00 and that the Construction Contract as submitted be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CONSTRUCTION OF F. JAY NIMTZ PARKWAY, FROM MAYFLOWER TO KENMORE Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the construction of the F. Jay Nimtz Parkway, from Mayflower Road to Kenmore. Mr. Caldwell made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST OF MADISON SCHOOL PARENT/TEACHER ORGANIZATION TO CLOSE PARK LANE, FROM LAFAYETTE BOULEVARD TO MAIN STREET, IN CONJUNCTION WITH ICE CREAM SOCIAL TO BE HELD AT LEEPER PARK - MAY 21, 1993 Ms. Pam Lofgren, Assistant Vice -President, Parent Teacher Organization, Madison School, 832 North Lafayette Boulevard, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that Park Lane, from Lafayette to Main Street, be closed from 4:00 p.m. to 8:00 p.m. on Friday, May 21, 1993, in conjunction with the Annual Madison School Ice Cream Social that will take place in Leeper Park. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this request from the Bureau of Traffic and Lighting, Police Department and Legal Department. It is noted that Madison School will also need permission from the Board of Park Commissioners to conduct this event in Leeper Park. Therefore, Mrs. Mueller made a motion that this request be approved subject to the appropriate approval from the Board of Park Commissioners. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF SECOND BAPTIST CHURCH TO CONDUCT WALK - MAY 31, 1993 Mr. Clide Austin, 55778 Booker Avenue, South Bend, Indiana, advised that the Memorial Day Walk Committee of Second Baptist Church, would like to conduct a Walk beginning at 11:00 a.m. on Monday, May 31, 1993. Mr. Austin noted that the Walk would begin at Lafayette School on the corner of Lombardy and Linden and proceed west on Linden to Gale and finish at the Second Baptist Church. It was noted that the Walk will take place in both the City and the County and approximately fifty (50) to one hundred (100) individuals are expected to participate. 1 1 1 `y J REGULAR MEETING MAY 17, 1993 OF RIVER BEND ENTERTAINMENT, INC. TO CLOSE MICHIGAN STREET, BETWEEN WAYNE AND JEFFERSON, TO CONDUCT "ROCK THE BLOCK" - JULY 10, 1993 Mr. David Letcher, President, River Bend Entertainment, Inc., Diamond Dave Promotions, 17331 Willow Brook Drive, South Bend, Indiana, requested permission to close the 200 block of Michigan Street, between Wayne and Jefferson Boulevard, on Saturday, July 10, 1993, from 5:00 a.m. to 8:00 p.m. Mr. Letcher advised that the purpose of this closing is to throw a Block Party with three (3) live bands. He noted that they have been in contact with Center City Associates and they are behind this effort one hundred per cent. They have also been to all merchants in the area and handed out letters explaining this event and have had a very favorable response from all of them. They have additionally talked to Police Corporal Ronald.Glon of the South Bend Police Department about hiring off duty officers for security. Mr. Letcher also asked for permission to tie into the electric under the street for power and permission to sell pop and beer with local merchants selling food outside. It was noted that this event is being sponsored by 95 WAOR, Civitan and Budweiser. A percentage of the proceeds will be donated to Heart City Civitan and Center City Associates. TO CLOSE HUEY STREET, FROM ORANGE TO LINDEN, FOR GRADUATION BLOCK PARTY - JUNE 13, 1993 Mr. Orlando Swanson, 235 North Huey Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Huey Street, from Orange Street to Linden, be closed from 2:30 p.m. to 11:00 p.m. on Sunday, June 13, 1993, for a Block Party/Graduation Party. TO CLOSE HAWTHORNE DRIVE, FROM COLFAX TO WASHINGTON, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 21, 1993 Mrs. Melissa DeClercq, 130 North Hawthorne, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that the 100 block of North Hawthorne Drive, from Colfax to Washington, be closed from 4:00 p.m. to 10:00 p.m. on Saturday, August 21, 1993, for a neighborhood block party. OF YWCA TO CLOSE RIVERSIDE DRIVE, FROM BEALE TO BOLAND, IN CONJUNCTION WITH RUN, JANE RUN EVENTS - SEPTEMBER 12, 1993 Ms. Jan C. Halperin, Director of Development, YWCA, 802 North Lafayette Boulevard, South Bend, Indiana, advised that the YWCA of St. Joseph County will again hold its 9th Annual Run, Jane, Run events from August 27, 1993 to September 19, 1993. The run portion of this event will be held on Sunday, September 12, 1993. Ms. Halperin requested that Riverside Drive, from Beale to Boland, be closed on Sunday, September 12, 1993 from 8:45 a.m. to 11:30 a.m. for the following events: 1 Mile Fun Run 9:00 a.m. 5K Women's Run 9:30 a.m. 5K Mile Walk 9:30 a.m. 5K In -Line Skating 10:15 a.m. 1'"6' REGULAR MEETING MAY 17, 1993 FAVORABLE RECOMMENDATION - VACATION OF 1ST NIS ALLEY EAST OF SOUTH EMERSON AVENUE Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by William and Mary Nash, 1316 Chester Street, and Duane & Kathleen Kurek, 1320 Chester Street, to vacate the following alley: The first north/south alley east of South Emerson Avenue from the south right-of-way line of E. Chester to the north right-of-way of the first east/west alley south of E. Chester Street, for a distance of approximately 133 feet and a width of approximately 14 feet; Part located in Sunnymede Third Addition to the City of South Bend, Indiana. Mr. Caldwell further indicated that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Division of Sanitation, Police Department, Area Plan Commission, Division of Engineering, Department of Economic Development, Legal Department and Fire Department. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF 1ST N/S ALLEY WEST OF SOUTH OLIVE STREET Mr. Caldwell stated that the Common Council has submitted to the Board a Vacation Petition as completed by the following: Martin Blad 58995 Mayflower Road Cass Weis 1618 West Ewing Bill Strantz 1818 South Olive Charlotte Skwait 1805 South Olive Vincent Nowaczynski 2413 West Calvert Frank Deguch 1815 South Olive Street with James W. and Lori K. Gesto, 516 Miami Club Court, Mishawaka, Indiana, as Contact Persons, to vacate the following alley: The first north/south alley west of S. Olive Street, from the north right-of-way line of West Calvert, to the south right-of-way line of West Dubail, for a distance of approximately 600 feet and a width of 14 feet. Part located in Olive Place Addition to the City of South Bend, Indiana. Mr. Caldwell noted that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Legal Department, Division of Engineering, Department of Economic Development, Police Department, Division of Sanitation, Area Plan Commission and Fire Department. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Caldwell advised that the following Rubbish and Garbage 1 r'7 REGULAR MEETING MAY 17, 1993 Removal Service license application has been received: 1. Alexander Rowell 1248 South Bend Avenue South Bend, Indiana It was noted that an inspection of the truck to be used was conducted by the.Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed this application and recommends approval. Therefore, Mrs. Mueller made a motion that the application be approved. Mr. Caldwell seconded the motion which carried. APPROVE BOND OF CONTRACTOR Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the following Bond of Contractor: 1. Lorenzo Johnson Effective May 17, 1993 Mr. Caldwell made a motion that the recommendation be accepted and the Bond be approved. Mrs. Mueller seconded the motion which carried. APPROVE TITLE SHEET - SEWER MAIN EXTENSION TO COCA COLA BOTTLING (IRELAND ROAD) Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 1873 North Johnson - Hamilton side REMARKS: Ms. Anita Ayers has met all the requirements. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board claims in the amount of $895,594.10 and recommended approval. Mrs. Mueller made a motion that the claims be approved and the report as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING ENFORCEMENT OF NOISE ORDINANCE VIOLATIONS Mr. Tom Howell, Radio Station U93, informed the Board that at a recent meeting of the northwest side neighborhood group, individuals indicated that the City only collects a fraction of the tickets issued for noise violations. Mr. Caldwell informed Mr. Howell that Assistant City Attorney John Broden handles these matters and has worked diligently to collect fines. Mr. Caldwell noted that an individual has thirty (30) days to pay the fine. If the fine is not paid after that length of time the penalty is increased to fifty dollars ($50.00). If the ticket is not paid after that time, the matter proceeds to Small Claims Court REGULAR MEETING where the City would receive this judgment would reflect Mr. Caldwell noted that the process does take time. ADJOURNMENT There being motion made the meeting MAY 17, 1993 a judgment. Mr. Caldwell noted that on the individual's credit history. City is pursuing these tickets but the no further business to come before the Board, upon a by Mrs. Mueller, seconded by Mr. Caldwell and carried, adjourned at 10:03 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski Mary Hal M ller mes well / i ATTEST: Sandra M. Parmerlee, Clerk 1 1