Loading...
HomeMy WebLinkAbout05/10/93 Board of Public Works MinutesREGULAR MEETING MAY 10, 1993 The regular meeting of the Board of Public Works was convened at 9:45 a.m. on Monday, May 10, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Member Mary H. Mueller was not in attendance. Also present was Chief Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on May 3, 1993, were approved. OPENING OF BIDS - TRUCKING OF BELT PRESSED WASTE WATER SLUDGE FOR LAND APPLICATION This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KLINK TRUCKING, INC. P.O. Box 428 Ashley, Indiana 46705 Bid was signed by Mr. Sean Watt, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Monday thru Friday $51.50 Saturday $58.00 Sunday $68.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bid was referred to the Division of Environmental Services for review and recommendation. OPENING OF QUOTATIONS - MONROE PARK - HDC LANDSCAPE PLAN Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. It was noted that this project will include the implementation of a landscape plan for a group of seven (7) houses located in the Monroe Park.Neighborhood. The houses are located at the northwest corner of Lincolnway East and South Streets. The City has invested heavily in this neighborhood and now, with the renovation of the homes nearing completion, it is the City's intent to implement this landscape plan as the finishing aspect to the project. The following Quotations were received and read: FOEGLEY LANDSCAPE, INC. 52215 North Lilac Road South Bend, Indiana 46628 Quotation was signed by Mr. Robert 0. Foegley, President. QUOTATION: $24,880.00 HUNZIKERS, INC. 2344 Yankee Street P.O. Box 397 Niles, Michigan 49120 Quotation was signed by Mr. Jerry A. Hunziker, President REGULAR MEETING QUOTATION: Base Bid: $24,687.00 MAY 10, 1993 Preparation Work: $ 7,967.00 Work to be completed prior to landscaping, such as clean-up, mounding, removal of existing plantings, grading. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Department of Economic Development for review and recommendation. APPROVE LETTER OF COMMITMENT - CARPENTER FINANCIAL INC. Mr. Leszczynski advised that the Board is in receipt of a Letter of Commitment which has been prepared by Board Attorney Mary H. Mueller. The Letter of Commitment is addressed to Mr. James E. Cochran, Carpenter Financial, Inc., 1000 Waterway Boulevard, Indianapolis, Indiana. The letter indicates that the City of South Bend is agreeable to entering into a lease -purchase transaction with Carpenter Financial, Inc., on the terms set out in their letter to the City of April 23, 1993. This commitment is subject to the approval and execution of a Master Lease and other documentation necessary to effectuate this transaction. Mr. Caldwell made a motion that this Letter of Commitment be executed. Mr. Leszczynski seconded the motion which carried. In response to a question from the news media, Mr. Leszczynski advised that the City would utilize Carpenter Financial, Inc., to lease purchase some of the equipment that has recently been bid including trucks and other miscellaneous equipment. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by F. James Hammer and Michelle M. Hammer. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 17889 Bellows Falls Drive, South Bend, Indiana, (Lot 3, Stonehedge Subdivision Section 1 - Key No. 14- 1035-059006), the Hammer's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. - ADS ENVIRONMENTAL SERVICES. INC. Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board a Service Agreement with ADS Environmental Services, Inc., Cummings Research Park, 5025 Bradford Boulevard, Huntsville, Alabama, which covers the maintenance of five (5) flow meters located at various places in the City's collection system. Mr. Dillon noted that this Agreement is identical to last year's Agreement with the exception that this Agreement reflects an increase from $18,420.00 to $19,020.00. Mr. Dillon noted that they have found this service to be extremely useful and cost effective in the past and recommend that the Board act favorably on this Agreement. Therefore, Mr. Leszczynski made a motion that this Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. 1 1 165 REGULAR MEETING MAY 10, 1993 APPROVE AGREEMENT - HOLY CROSS PARKVIEW HOSPITAL Mr. Leszczynski indicated that the Board is in receipt of an Agreement between the City and Holy Cross Parkview Hospital, 1915 Lake Avenue, Plymouth, Indiana. Chief Assistant City Attorney Jenny Pitts Manier advised that this is an Agreement with Holy Cross Parkview Hospital whereby they agree to reduce their normal charges by a certain percentage for all City employees and their dependents who use their services. Mr. Caldwell made a motion that this Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT In a letter to the Board, Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Mechanics Laundry & Supply, Inc. 838 Prairie Street South Bend, Indiana 46625 Ms. Wright noted that this is a new Permit. Therefore, Mr. Leszczynski made a motion that the Permit be approved. Mr. Caldwell seconded the motion which carried. AWARD BID - ONE (1) 3 1/2 TON CAB AND CHASSIS In a letter to the Board, Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, recommended that the Board award the bid of Shamrock Ford Truck Sales, 4707 Western Avenue, South Bend, Indiana, in the amount of $36,135.38 as follows: One (1) 1994 Ford LN 800 $35,935.38 Optional sliding rear window $ 200.00 TOTAL AWARD: $36,135.38 It is noted that bids for this equipment were opened by the Board on April 26, 1993. Mr. Caldwell made a motion that this recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS• - ONE (1) TANDEM VIBRATORY ROLLER - ONE (1) VACUUM STREET SWEEPER WITH ATTACHMENTS - FOUR (4) ASPHALT PATCH BOXES Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, advised the Board that on behalf of the Street Department, he requests that the Board advertise for the receipt of bids for the above referred to equipment. Mr. Leszczynski made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF RILEY HIGH Mr. Anthony B High School, SCHOOL TO CONDUCT PAR yrd, Assistant Princip 405 East Ewing Avenue, DE - OCTOBER 1, 1993 1, James Whitcomb Riley South Bend, Indiana, '0 _CONDUCT We 'S T WAYNE AND ST. JO FROM ST. JOSEPH TO MICHIGAN - JUNE 5, 1993 In a Memorandum to the Board, Mr. Jon Williams, Events Supervisor, Office of Community Affairs, requested permission to conduct the 18th Annual World's Largest Garage Sale on Saturday, June 5, 1993, at the Municipal Parking Garage located on the corner of Wayne and St. Joseph Streets. Mr. Williams noted that they have received permission from both the Economic Development Department and the Redevelopment Commission for use of this garage. Mr. Williams also requested that Wayne Street, from St. Joseph Street to Michigan Street, be closed on Saturday, June 5, 1993, from 5:00 a.m. to 5 P.m. in conjunction with this event. ST TO PLACE ON E ON THE PUBLI REGULAR MEETING MAY 10, 1993 informed the Board that they would like to conduct a parade for their Homecoming on October 1, 1993. The parade would begin at approximately 5:00 p.m. in the Riley High School parking lot on Fellow Street. The parade would then proceed east on Ewing Avenue to Miami, turn south on Miami and continue south to end at Jackson field. Mr. Byrd stated that it is anticipated that the parade will last approximately one and one-half (1 1/2) hours. TO PURCHASE CITY -OWNED PROPERTY AT 206 AND 208 BROADWAY Mr. Fernando Orozco, 204 Broadway, South Bend, Indiana, advised the Board that he is interested in purchasing the City -owned lots next to his house at 206 and 208 Broadway to make a larger yard for his children. - OF OFFICE OF COMMU GARAGE SALE AT THE ice] ITY AFF PARKING E WAYNE AND ONE OCTA 1081 RIVERSI BOULEVARD It is noted that on April 19, 1993, the Board received a request from Mr. J. Edward Talley, 1081 Riverside Drive Boulevard, South Bend, Indiana, to install one (1) hollowspun post and one (1) octagonal junior fixture each on the public right-of-way at 1081, 1093 and 1121 Riverside Drive Boulevard. Mr. Leszczynski indicated that the Board is now in receipt of recommendations concerning this request. aiRN -WAY AT Mr. Leszczynski advised that the Board will act only on the request of Mr. Talley to place a light pole at his residence at 1081 Riverside Drive Boulevard. Other individuals interested in placing a light pole on the public right-of-way at their residence must each individually submit a request to the Board. Mr. Leszczynski further advised that approval of Mr. Talley's request to place a light pole at his residence is subject to his signing an Indemnification Agreement to be drafted by the City Attorney's office, removing the pole if the City needs the public right-of-way and agreeing to remove the pole if the City determines it to be unsafe. Mr. Talley advised members of the Board that he has no objections to those requirements. Therefore, Mr. Caldwell made a motion that the request to place one (1) hollowspun post and one (1) octagonal junior fixture on the public right-of-way at 1081 Riverside Drive Boulevard be approved. Mr. Leszczynski seconded the motion which carried. 1 1 REGULAR MEETING MAY 10, 1993 Mr. Talley thanked members of the Board for their consideration and approval of his request. Mr. Talley was advised that he will be notified when the appropriate Indemnification Agreement is available for execution. APPROVE REQUESTS: OF OVERHEAD PROTECTION INSTALL AWNING AT 321-323 SOUTH MAIN STREET OF MURDER VICTIMS F JOURNEY OF HOPE MAR OF HOSPICE OF FOR HOSPICE - LITIES FOR REC - JUNE 8, 1993 JOSEPH 1993 ,IATION TO ( .NC. TO CON] kNNUAL WALK OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT ANNUAL WEST SIDE MEMORIAL DAY PARADE - MAY 31, 1993 OF SONLIGH'. PARADE - JULY HIP WESLEYAN CHURCH TO 993 (RAIN DATE 7-17-93 KIDS OF SAINT JOSEPH'S HIGH SCHOOL TO CONDUCT ANNUAL WALK-A-THON - SEPTEMBER 19, 1993 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on April 19, 1993, April 26, 1993 and May 3, 1993, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mr. Caldwell seconded the motion which carried. APPROVE BONDS OF CONTRACTORS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following Bonds of Contractors be approved: 1. David Zupsich Effective 5-3-93 438 Kosciuszko Street South Bend, Indiana 2. Red & White Sweeping, Inc. Effective 5-10-93 3. Psarakis Custom Homes, Inc. Effective 5-10-93 4. Phil Albert Concrete, Inc. Effective 5-10-93 50106 Bittersweet Trail Granger, Indiana Mr. Leszczynski made a motion that the bonds be approved as recommended. Mr. Caldwell seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following Rubbish and Garbage Removal Service license application has been received: 1. Michael James Clark 1146 West Thomas Street South Bend, Indiana Truck to be parked at: 2615 Kenwood It was noted that an inspection of the truck to be used has been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code 166 REGULAR MEETING MAY 10, 1993 Enforcement has reviewed this application and recommends approval. Therefore, Mr. Leszczynski made a motion that the application be approved. Mr. Caldwell seconded, the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. REMOVAL OF: REVISED TO: LOCATION: REMARKS: 15 MINUTE PARKING COMMERCIAL VEHICLES ONLY Helman Court One 25' space Requested by Billie's Carry Out and the South Bend Police Department 15 MINUTE PARKING 1 HOUR PARKING 117 East Wayne Street Requested by Billie's Carry Out and the South Bend Police Department FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing fifty-three (53) City owned and miscellaneous properties which were cleaned by the Department from April 26, 1993 to April 30, 1993. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Certificates of Insurance for the following were accepted and filed: 1. Kaser-Spraker Construction, Inc. P.O. Box 3605 South Bend, Indiana 46619 2. Howard, Inc. P.O. Box 11302 South Bend, Indiana APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $582,205.22 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $33,666.42 and $185,921.42 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. PRIVILEGE OF THE FLOOR: QUESTIONS ABOUT PARKING ENFORCEMENT SPEED-UP Mr. Tom Howell, Radio Station U93, informed the Board that it has come to his attention that there are disgruntled City and County employees because of a speed-up of downtown parking enforcement, particularly moving of a vehicle from one two-hour parking space 1 L� 11 10, '� REGULAR MEETING MAY 10, 1993 to another. Mr. Howell was advised that the company contracted by the City to enforce parking restrictions in the downtown area have recently increased their work force. In regards to individuals not being allowed to move their vehicle from one two-hour parking space to another two-hour parking space in the same block, that restriction has been in effect for quite some time. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:58 a.m. 1 z J. rna� Sandra M. Parmerlee, Clerk 7 BOARD OF PUBLIC WORKS John E. Leszczynski