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Home My WebLink About05/03/93 Board of Public Works MinutesREGULAR MEETING MAY 3,1993 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, May 3, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr. James R. Caldwell present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on April 26, 1993, were approved. APPROVE 1993 SOUTH BEND ETHNIC FESTIVAL SOFT DRINK SPONSORSHIP CONTRACT Mr. Leszczynski advised that submitted to the Board for consideration was a 1993 South Bend Ethnic Festival Soft Drink Sponsorship Contract between the City of South Bend and Pepsi -Cola Bottlers of South Bend, Inc., 1330 South High Street, P.O. Box 1596, South Bend, Indiana. Board Attorney and Member Mary H. Mueller advised that the City has never had this type of arrangement in the past with a soft drink company and it is anticipated that this arrangement will be very beneficial to the Ethnic Festival. Mrs. Mueller noted that the Contract submitted to the Board today designates Pepsi -Cola Bottlers as the exclusive soft drink corporate sponsor for the 1993 and 1994 South Bend Ethnic Festivals and grants them exclusive pouring rights for the entire Festival at any and all booths or tents that service, sell or provide carbonated soft drink beverages. In addition to Pepsi -Cola Ethnic Festival, the City souvenir plastic cup sold fee of three thousand five for 1993 and 1994. providing some advertising for the will receive five cents ($.05) from each at the Festival as well as a sponsorship hundred dollars ($3,500.00) per year Mrs. Mueller made a motion that this Contract be approved and executed. Mr. Caldwell seconded the motion which carried. AWARD BID - ONE (1) COMPACT LOADER Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, recommended that the Board award the low bid of Aggregate Construction Equipment and Supply, 2222 West Washington Street, South Bend, Indiana, in the amount of $34,188.00 for one (1) 1993 Prime Mover LD-50 Compact Loader. It is noted that bids for this equipment were opened by the Board on March 22, 1993. It is further noted that this equipment will be utilized by the Department of Code Enforcement. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 2 - RIVER CROSSING #1 PROJECT Mr. Jack L. Dillon, Director, Division of Environmental Services, submitted to the Board Change Order No. 2 for the above referred to project. This Change Order indicates an increase of $98,621.80 for a new Contract amount of $969,972.86. Mr. Dillon noted that the Change Order reflects changes that were incurred when it was discovered that the original throttle line from Lincolnway East to the headworks of the crossing needed to be replaced. The majority of these costs were easement and dewatering related. Mr. Caldwell ale a motion that this Change Order be approved. Mrs. Mueller seconded the motion which carried. idU REGULAR MEETING ITI MAY 3, 1993 ABLISHMENT OF RESTRICTED RESIDENTIAL P 4juriz KzrWuleLi): Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Petitions for the Establishment of Restricted Residential Parking Zones were referred to the Bureau of Traffic and Lighting in order that the appropriate traffic studies could be conducted: NORTH AND SOUTH SIDES OF HILDRETH STREET (1601 - 1622 HILDRETH) - REFERRED David and Jennifer Kieffer, 1605 Hildreth Street, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Restricted Residential Parking Zone on the north and south sides of Hildreth Street, from 1601 to 1622 Hildreth. THE SOUTH SIDE OF HI ONLY (1516 TO 1 Mr. Robert Armstrong, 1622 Hildreth, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Restricted Residential Parking Zone on the south side of Hildreth Street only, from 1516 to 1622 Hildreth. APPROVE REQUESTS: - OF SOUTH BEND AREA CRIME STOPPERS INC. TO CONDUCT ANNUAL 1993 CRIME STOPPERS MOONLIGHT WALK - JUNE 13 1993 - OF OUR LADY OF HUNGARY CHURCH TO CLOSE CHAPIN STREET BETWEEN CALVERT AND BRUCE, IN CONJUNCTION WITH CHURCH FESTIVAL - JULY 17, 1993 - OF MAURICE MATTHYS LITTLE LEAGUE INC. TO CONDUCT PARADE - MAY 15, 1993 - OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET, FROM MAIN TO LAFAYETTE, IN CONJUNCTION WITH MEMORIAL DAY SERVICES - MAY 31, 1993 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on March 15, 1993, April 5, 1993, and April 19, 1993, have been reviewed by various City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that these requests be approved. Mrs. Mueller seconded the motion which carried. KZQUEST OF HOOSIER HOOPS TO CLOSE THE 100 BLOCK OF WEST WESTERN AVENUE - JULY 2-3, 1993 - WITHDRAWN Mr. Leszczynski indicated that the Board has been advised that the request of Mr. Jon R. Hickey, Member of the Committee, Hoosier Hoops, 3 on 3 Classic, to close the 100 block of Western Avenue during the Ethnic Festival on July 2-3, 1993, to conduct the 3 on 3 Classic, which was submitted to the Board on April 19, 1993, has been withdrawn at this time. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) TYPE I MEDIUM TO HEAVY DUTY MODULAR AtvrRTTT.nNrV — PT -DV nVinTDTM-L-10- mire Chief Luther Taylor requested that the Board advertise for the receipt of bids for one (1) Type I Medium to Heavy Duty Modular Ambulance. Chief Taylor noted that this unit will be purchased by a Lease Purchase Agreement funded by the Emergency Medical Services Capital Improvement Fund. Mr. Leszczynski made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell 1 1 1 9�s REGULAR MEETING MAY 3, 1993 and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT ANNUAL MEMORIAL DAY PARADE --MAY 31, 1993 Ms. Adeline Jaskowiak, Secretary, West Side Memorial Committee, South Bend, Indiana, requested permission to conduct the annual Memorial Day Parade on Monday, May 31, 1993. Ms. Jaskowiak noted that the parade will assemble at 7:45 a.m. on May 31, 1993 at Olive and Ford Street and will move out at 8:30 a.m. proceeding west on Ford Street past Pierre Navarre School to disband at Summit Drive. The parade will last approximately one and one-half (1 1/2) hours. - OF SAINT JOSEPH'S HI SEPTEMBER 19, 1993 AL WALK-A-THON - Ms. Barbara Jemielity, Principal, Saint Joseph's High School, 1441 North Michigan Street, South Bend, Indiana, requested permission to conduct a Walk -A -Thou at 1:00 p.m. on September 19, 1993, as first choice, or Sunday, October 3, 1993, as second choice, utilizing the route which was submitted with the request. Ms. Jemielity noted that this event is sponsored by Saint Joseph's High School to raise funds for the benefit of the school's co -curricular activities. The participants will be Saint Joseph's High School students, parents, alumni, administrators and School Board. Approximately eight hundred (800) individuals are expected to participate. KID'S KLUB PARADE - JULY 10, 1993 Ms. Doris E. Zeiger, Director, Kid's Klub, Sonlight Fellowship Wesleyan Church, 3712 South Michigan Street, South Bend, Indiana, requested permission to conduct the annual Kid's Klub Parade on Saturday, July 10, 1993, raindate of July 17, 1993, beginning at 10:00 a.m. Ms. Zeiger noted that this year they will have a patriotic theme and encourage the children to decorate their bikes and wear costumes for which they will be awarded prizes. The children are accompanied by their parents and other adults. Mr. Zeiger submitted with the request the route to be utilized for this event. APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, submitted to the Board a Bond for Excavation in Streets for Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, and recommended that the bond be approved effective May 3, 1993. Mr. Caldwell made a motion that the bond be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing twenty-eight (28) City owned and miscellaneous properties which were cleaned by the Department from April 19, 1993 to April 23, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. REGULAR MEETING MAY 3, 1993 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,096,410.79 and recommended approval. Mr. Leszczynski made a motion that the claims be approved. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:43 a.m. BOARD OF PUBLIC WORKS Mn� . �, ✓' /III Mary Hall Mueller es R. al well ATTEST: Sandra M. Parmerlee, Clerk 1