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Home My WebLink About04/26/93 Board of Public Works Minutesthe above referred to radios. publication of Notice in the News which were found to be REGULAR MEETING APRIL 26, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, April 26, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr. James R. Caldwell present. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following items were added to the agenda: 1. Traffic Control Devices 2. Humane Society Monthly Report APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on April 19, 1993, were approved. OPENING OF BIDS - ONE (1) 3 1/2 TON CAB AND CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SHAMROCK FORD TRUCK SALES 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Donald R. Taylor, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Chassis 1994 Ford LN8000 $35,935.38 WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Santiago J. Bosque, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Truck 4900 International 4900 Chassis $36,773.00 With sliding window $36,873.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. ceiving and opening of sealed bids for The Clerk tendered proofs of South Bend Tribune and the Tri-County sufficient. It is noted that the following vendors have advised that they decline to bid at this time: f� i U REGULAR MEETING APRIL 26, 1993 1. Primus Electronics Corporation 18424 So. 1-55/West Frontage Road P.O. Box 2577 Joliet, Illinois 60435 2. Cartwright Communications Company 7812 Red Sky Drive Cincinnati, Ohio 45249-1696 The following bids were opened and publicly read: BURK COMMUNICATIONS, INC. 2316 Mishawaka Avenue South Bend, Indiana 46615 Bid was signed by Mr. Larry Burk, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Money Order in the amount of $1,150.00 was submitted. BID: * Two-way, mobile FM radio, with self-contained speaker capable of selecting no less than six (6) channels: $435.00 price each Optional set-up with additional external speaker, add: $ 26.00 per unit ** Optional unit capable of selecting sixteen (16) channels: $590.00 price each Midland Model 170-1526 with 1 1/4 wave antenna and accessories. ** Midland Model #70-1530 with 1 1/4 wave antenna and accessories. SHEARER COMMUNICATIONS, INC. 15037 State Road 23 Granger, Indiana 46530 Bid was signed by Mr. Thomas Shearer, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $1,200.00 was submitted. BID: Two-way, mobile FM radio, with self-contained speaker capable of selecting no less than six (6) channels: $419.00 price each Optional set-up with additional external speaker, add: $ 29.00 per unit Optional unit capable of selecting sixteen (16) channels: $455.00 price each BYERS COMMUNICATIONS SERVICES, INC. 12535 Day Road Mishawaka, Indiana 46545 Bid was signed by Mr. Steven R. Byers, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $1,285.00 was submitted. BID: e REGULAR MEETING APRIL 26, 1993 Two-way, mobile FM radio, with self-contained speaker capable of selecting no less than six (6) channels: $462.00 price each Optional set-up with additional external speaker, add: $ 32.00 per unit Optional unit capable of selecting sixteen (16) channels: $462.00 price each Item #1 Kenwood TK-805D 25 watt UHF Mobile Radio with sixteen (16) channel capability and 1/4 wave antenna: $462.00 each Item #2 Kenwood KES-3 External Speaker $32.00 each MOTOROLA C&E, INC. P.O. Box 40011 Fort Wayne, Indiana 46804 Bid was signed by Mr. Samuel W. Edson, Non -Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: Two-way, mobile FM radio, with self-contained speaker capable of selecting no less than six (6) channels: $484.00 price each Optional set-up with additional external speaker, add: $ 32.00 per unit Optional unit capable of selecting sixteen (16) channels: $552.00 price each Voluntary Alternates & Options: 1. Key -lock mount in lieu of standard, add: $32.00 2. High vibration mount in lieu of standard add: $13.00 3. Full size mic in lieu of compact, add: $33.00 4. 2-Year Extended Warranty (total 24 months) $52.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR THE YEAR 1993 It is noted that this was the date set for the opening of sealed Proposals for debt collection services for past due ambulance accounts for the South Bend Fire Department for the year 1993. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following Proposals were opened and read: FEDERATED COLLECTION AGENCY Marycrest Building, Suite 138 2015 West Western Avenue South Bend, Indiana 46629 1 1 F� 1 1 REGULAR MEETING APRIL 26, 1993 Proposal was submitted by Mr. Robert Forgash, President. PROPOSAL: Federated Collection Agency shall retain thirty-five per cent (35%) for all monies collected and no fees will be assessed on unrecovered accounts. BURNS, INC. P.O. Box 11434 South Bend, Indiana 46634 Proposal was submitted by Mr. Denis M. Burns, President. PROPOSAL: Burns, Inc. bids thirty per cent (30%) on all past due accounts for the South Bend Fire Department. MICHIANA AUDIT SERVICE, INC. 3015 Mishawaka Avenue South Bend, Indiana 46615 Proposal was submitted by Mr. John N. Nickelson, President. PROPOSAL: Michiana Audit Service, Inc., proposed a collection rate of twenty-two per cent (22%) straight. In the event that an account would be uncollectible, i.e, skip or a necessity to pursue via the courts or a refusal to pay, they will transfer the account to Midwest Collection Services, Inc., who will work the accounts at a fifty per cent (50%) collection rate. CREDIT BUREAU OF SOUTH BEND-MISHAWAKA 312 West Colfax Avenue South Bend, Indiana 46634 Proposal was submitted by Mr. Steve C. VanderMolen, Marketing Manager. PROPOSAL: Commission Fees: First Placements: Thirty per cent (30%) Legals Fifty per cent (50%) All collections are done on a contingency fee basis (no collection - no charge) Pre -Collection Fees - a per letter fee of $1.50 includes postage, handling and tape processing. The letter can be from CBC Credit Services or Credit Bureau of South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above outlined Proposals were referred to the Fire Department for review and recommendation. APPROVE EASEMENT - INDIANA MICHIGAN POWER COMPANY Mr. James Riggs, Department of Economic Development, advised that the Department would like the Board of Public Works to convey and warrant to Indiana Michigan Power Company an Easement for the purposes of constructing one (1) overhead power line. The land subject of this Easement is right-of-way transferred by the Indiana Department of Transportation to the City of South Bend on January 6, 1993. Indiana and Michigan Power is working with the 1 `1' U' REGULAR MEETING APRIL 26, 1993 Department of Redevelopment to relocate an overhead power line currently located in the Blackthorn Golf Course project site. This Easement will cross Nimtz Parkway just east of the U.S. 31 Bypass and will complete the path for the relocated line. Mr. Riggs submitted an Easement which has been reviewed by both the Department of Public Works and the City Attorney's office and recommended favorable consideration by the Board on this matter. Mr. Leszczynski made a motion that the Easement be approved. Mr'. Caldwell seconded the motion which carried. APPROVE WEST IRELAND SANITARY SEWER REIMBURSEMENT Mr. Carl P. Littrell, Director, Division of Engineering, informed members of the Board that on March 18, 1993, the Division of Engineering received a request for payment for the oversizing of an eight inch (811) sewer to fifteen inch (1511) with a total footage of one thousand three hundred feet (13001). The cost differential for the upsize in pipe diameter is $3.69 per lineal foot. In review of air test documentation it was noted that the length of pipe tested and length of pipe requested for upsize charges differed. On April 7, 1993, the Division of Engineering field verified the overall length to be one thousand two hundred fifty eight feet (12581) instead of the one thousand three hundred feet (1300') stated on the reimbursement request. Mr. Leszczynski noted that this matter relates to the installation of a sewer to the Superior Waste facility. Therefore, Mr. Littrell recommended that the Board approve payment of $4,642.02 as reimbursement for oversize pipe materials installed by Dye Plumbing & Heating, Inc., 3535 Monroe Street, LaPorte, Indiana. Mr. Leszczynski made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. AWARD BIDS - STREET MATERIALS It is noted that on April 5, 1993, the Board of Public Works opened bids for the following street materials: 1. HAC SURFACE BF LIMESTONE 411 15,000 TON 2. HAC SURFACE #11 LIMESTONE MAC 10 5,000 TON 3. HAC SURFACE #11 BF SLAG 15,000 TON 4. HAC SURFACE #11 BF SLAG MAC 10 5,000 TON 5. HAC SURFACE #11 BF SLAG 15,000 TON 6. HAC SURFACE #11 BF SLAG FIBER 5,000 TON 7. HAC SURFACE MOD. BF SLAG MAC 20 5,000 TON 8. HAC SURFACE BF SLAG SAND 5,000 TON 9. HAC BINDER #8 OR #9 6,000 TON 10. HAC BINDER #8 OR #9 MAC 20 5,000 TON 11. HAC BINDER #11 3,000 TON 12. HAC BINDER #11 MAC 20 3,000 TON 13. HAC BASE #5D 3,000 TON 14. HAC BASE #5D MAC 20 3,000 TON 15. BITUMINOUS PATCH 1,000 TON 16. BITUMINOUS PATCH W/FIBER 1,000 TON 17. BITUMINOUS PATCH MAT. AE-300S 1,000 TON 18. MINERAL AGG. #2 STONE OR SLAG 15,000 TON 19. COARSE AGG. #9 5,000 TON 20. COARSE AGG. #73 STONE OR SLAG 5,000 TON 21. COARSE AGG. #73 GRAVEL 5,000 TON 22. FINE AGG. 423 OR #24 1,500 TON 23. COARSE AGG. CRUSHER RUN 7/16XO 1,500 TON 24. READY MIX CONCRETE - CLASS - A LIMESTONE 1,000 CY 25. READY MIX CONCRETE - CLASS - A SLAG 1,000 CY 26. READY MIX CONCRETE - CLASS - B 150 CY 27. PORTLAND CEMENT 3,000 BAGS 28. BITUMINOUS MATERIAL - TACK 100 TON 1 I'] 1 REGULAR MEETING APRIL 26, 1993 29. BITUMINOUS MATERIAL - DUST PALA. 175,000 GAL 30. EMULSIFIED ASPHALT - CSS-1H 600,000 GAL 31. POLYMER BONDED ASPHALT EMULSIONS GAL 32. FIBER REIN. ASPHALT MEMBRANE JOINT/CRACK MAINTENANCE MAT. 80,000 GAL In a letter to the Board, Mr. Sam Hensley, Director, Division of Transportation, recommended that the following bids be awarded: ITEM NO. PRIMARY SUPPLIER COST 1. Rieth-Riley Construction $ 19.50/ton 2. Rieth-Riley Construction $ 27.35/ton 3. Rieth-Riley Construction $ 20.25/ton 4. Rieth-Riley Construction $ 27.90/ton 5. Rieth-Riley Construction $ 33.00/ton 6. Rieth-Riley Construction $ 42.15/ton 7. Rieth-Riley Construction $ 30.25/ton 8. Rieth-Riley Construction $ 31.50/ton 9. Rieth-Riley Construction $ 17.25/ton 10. Rieth-Riley Construction $ 21.40/ton 11. Rieth-Riley Construction $ 16.95/ton 12. Rieth-Riley Construction $ 22.75/ton 13. Rieth-Riley Construction $ 16.00/ton 14. Rieth-Riley Construction $ 22.05/ton 15. Walsh & Kelly, Inc. $ 26.40/ton 16. Rieth-Riley Construction $ 39.35/ton 17. Rieth-Riley Construction $ 34.35/ton 18. Koch Materials $ 8.00/ton 19. 20. St. Joseph Materials Koch Materials $ $ 6.05/ton 8.20/ton 21. Vulcan Materials $ 6.50/ton 22. Vulcan Materials $ 4.40/ton 23. No Bidder 24. Hass Concrete Products $ 56.30/c.y. 25. Hass Concrete $ 53.80 c.y. 26. Hass Concrete Products $ 50.90 c.y. 27. Hass Concrete Products $ 5.25/bag 28. Elf Asphalt $150.00/ton 29. Elf Asphalt $ .48/gal 30. Elf Asphalt $ .62/gal. 31. Elf Asphalt $ .75/gal. 32A. Elf Asphalt $ .75./gal. 32B. Elf Asphalt $216.00/ton 33. No Bidder The secondary suppliers are as follows: ITEM NO. SECONDARY SUPPLIER COST 1. Walsh & Kelly, Inc. $ 20.30/ton 2. Walsh & Kelly, Inc. $ 29.50/ton 3. Walsh & Kelly, Inc. $ 21.50/ton 4. Walsh & Kelly, Inc. $ 30.50/ton 5. Walsh & Kelly, Inc. $ 35.75/ton 6. Walsh & Kelly, Inc. $ 44.25/ton 7. Walsh & Kelly, Inc. $ 33.50/ton 8. Walsh & Kelly, Inc. $ 32.75/ton 9. Walsh & Kelly, Inc. $ 19.25/ton 10. Walsh & Kelly, Inc. $ 25.50/ton 11. Walsh & Kelly, Inc. $ 19.35/ton 12. Walsh & Kelly, Inc. $ 25.25/ton 13. Walsh & Kelly, Inc. $ 19.00/ton 14. Walsh & Kelly, Inc. $ 25.25/ton 15. Rieth-Riley Construction $ 26.80/ton 16. No Bidder 17. Walsh & Kelly, Inc. $ 34.95/ton REGULAR MEETING 18. Levy Company 19. No Bidder 20. Levy Company 21. St. Joseph Materials 22. St. Joseph Materials 23. No Bidder 24. No Bidder 25. No Bidder 26. No Bidder 27. Rose Fuel & Materials 28. No Bidder 29. No Bidder 30. No Bidder 31. No Bidder 32A. No Bidder 32B. No Bidder 33. No Bidder APRIL 26, 1993 $ 8.50/ton $ 8.25/ton $ 6.55/ton $ 4.45/ton $ 5.42/bag Mr. Hensley noted that the primary suppliers are the low bidders for the respective items. Secondary suppliers are only used when the primary suppliers cannot provide the City with the type of material needed. Therefore, Mrs. Mueller made a motion that the recommendations be accepted and the bids be awarded. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDERS - EDISON ROAD WIDENING PROJECT Mr. Leszczynski stated that the Board is in receipt of four (4) Change Orders in conjunction with the Edison Road Widening Project indicating increases of $36,815.40, $24.00, $1,692.22 and $15,417.00 for such items as patching, pipes, water service line ,and light outage in excess of five per cent (5%). Mr. Caldwell made a motion that these Change Orders be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 3 - SANITATION GARAGE EXPANSION AND RENOVATION PROJECT Mr. Leszczynski advised that Gibson -Lewis, Inc., 1001 West llth Street, Mishawaka, Indiana, has submitted Change Order No. 3 for the above referred to project. Board Attorney and Member Mary H. Mueller informed members of the Board that this Change Order reflects a decrease of $538.00 for a new Contract sum including this Change Order in the amount of $460,501.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Change Order was approved and executed. APPROVE CONSTRUCTION CONTRACT - OUALITY DRIVE PROJECT Mr. Leszczynski noted that in accordance with the bid awarded on April 19, 1993, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $241,461.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN GOLF COURSE MAINTENANCE FACILITY Mr. Leszczynski indicated that in accordance with the bid awarded on April 19, 1993, to Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana, in the amount of $261,908.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made 1 1 1 '1 j REGULAR MEETING APRIL 26, 1993 by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CITY DESIGN AND CONSTRUCTION STANDARDS Mr. Dan Weisel, Engineering Aide, Division of'Engineering, submitted to the Board the City Design and Construction Standards for approval and execution of the cover sheet. Mr. Weisel noted that these standards, followed by engineers, architects and contractors who design or construct any public improvements have been updated to meet the Bureau of Public Construction's current requirements. Mr. Leszczynski made a motion that these standards be approved and the cover sheet be executed. Mrs. Mueller seconded the motion which carried. REQUESTS APPROVED: - OF CASTEEL CONSTRUCTION TO OCCUPY A PORTION OF RIGHT-OF-WAY ON WASHINGTON STREET, BETWEEN MICHIGAN AND ST. JOSEPH STREET, IN CONJUNCTION WITH PLAZA IMPROVEMENTS AT THE 1ST SOURCE/MARRIOTT HOTEL OF COALITION FOR RACIAL UNITY TO CONDUCT WALK - OCTOBER 17, 1993 Mr. Leszczynski stated that the above referred to requests, which were submitted to the Board on April 5, 1993, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. FILING OF MONTHLY HUMANE SOCIETY REPORT - MARCH The Humane Society of St. Joseph County, IN, Inc., submitted to the Board the monthly report for the month of March indicating the types and numbers of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: STOP SIGN LOCATION: Union and Solomon REMARKS: T-intersection 2. NEW INSTALLATION: SPEED LIMIT - 20 MPH LOCATION: Portage, Navarre to Angela FAVORABLE RECOMMENDATION_- VACATION OF 1ST E/W ALLEY S. OF BARTLETT STREET AND 1ST N/S ALLEY E. OF LAFAYETTE BOULEVARD Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as submitted by Mr. Philip A. Newbold, President, Memorial Hospital of South Bend, Inc., 615 North Michigan Street, South Bend, Indiana, and indicating Mr. Bruce R. Bancroft, Barnes & Thornburg, 600 1st Source Bank Center, 100 North Michigan Street, South Bend, Indiana, as Contact Person, to vacate the following alleys: The 1st east/west alley south of Bartlett Street running east from Lafayette Boulevard to the west right-of-way line of the 1st north/south alley east of Lafayette Boulevard REGULAR MEETING APRIL 26, 1993 and south of Bartlett Street. A distance of approximately 165 feet; AND The 1st north/south alley east of Lafayette Boulevard from the south right-of-way line of Bartlett Street to the south boundary of Lot 19 as shown on the recorded plat of Reynold's Addition to the City of South Bend, Indiana, which is also the south end of that alley which is vacated south to Navarre Street. A distance of approximately 239 feet. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Legal Department, Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Board Attorney and Member Mary H. Mueller noted that in the title of the ordinance, the legal description of the alleys to be vacated is incorrect. However, the legal description of the alleys contained in the body of the ordinance is correct. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF 1ST E/W ALLEY N. OF EAST PLEASANT STREET Mr. Leszczynski advised that the Board is in receipt of a Vacation Petition from the Common Council. It is noted that the Vacation Petition is signed by Mr. Mark Banfy, 1101 South 31st Street, South Bend, Indiana and Mr. David C. Knight, 1023 South 31st Street, South Bend, Indiana, to vacate the following alley: The first east/west alley north of E. Pleasant Street, from the west right-of-way line of S. Thirty -First Street to the east right-of-way line of the first north/south alley west of S. Thirty -First Street, for a distance of approximately 165 feet and a width of approximately 14 feet. Part located in Eggelestons First Addition in the City of South Bend, Indiana. Mr. Leszczynski further advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Legal Department, Area Plan Commission, Police Department, Division of Engineering, Fire Department, Sanitation Department and the Department of Economic Development. Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF JOURNEY OF HOPE TO CONDUCT MARCH - JUNE 8, 1993 Mr. Garth Meintjes, Assistant Director, Notre Dame Law 1 A REGULAR MEETING APRIL 26, 1993 School, Center for Civil and Human Rights, Notre Dame, Indiana, requested, on behalf of Journey of Hope, and its main sponsor Murder Victims Families for Reconciliation, that they be given permission to conduct a sidewalk March in downtown South Bend. Mr. Meintjes noted that the March is being planned for Tuesday, June 8, 1993 at 12:00 noon. The route to be followed starts at 331 North Scott Street, proceeds south to Western Avenue, turns east and proceeds toward Main Street and finally turns north and proceeds toward the County -City Building where it ends. Mr. Meintjes further advised that they anticipate fifty (50) to one hundred (100) individuals will participate in the March. OF HOSPICE OF ST. JOSEPH COUNTY, INC. TO CONDUCT ANNUAL WALK FOR HOSPICE - OCTOBER 10, 1993 Mr. Mark M. Murray, Associate Director, Hospice of St. Joseph County, Inc., 108 North Main Street, Suites 111-113, South Bend, Indiana, advised that Hospice of St. Joseph County, Inc. would like to conduct its 8th Annual Walk for Hospice on Sunday, October 10, 1993. The Walk is a 17K Walk which will begin and end at Potawatomi Park. Registration for the Walk will begin at 12:00 noon with the Walk beginning at 1:00 p.m. and ending at approximately 5:00 p.m. Mr. Murray submitted a proposed route with the request. TO PURCHASE CITY -OWNED PROPERTY AT THE S.W. CORNER OF PARCEL NO. 3 IN THE INNER BELT INDUSTRIAL PARK Mr. George E. Herendeen, Allen, Fedder, Herendeen & Kowals, 205 West Jefferson Boulevard, Suite 300, South Bend, Indiana, on behalf of Matthew R. Dee, requested permission to purchase real estate from the City. The property in question is located on the east side of the land on which the United Beverage Company does business at the corner of Prairie Avenue and Sample Streets in South Bend, Indiana. It is also property which lies west of the South Bend fire station. Mr. Herendeen noted that in September of 1992 they began a process whereby Mr. Dee was going to purchase this land. However, when they investigated the legal description, the survey and other matters dealing with the land, they found that it was mis-described. At the present time, with the assistance of the City Engineer's office, they have been able to correct the mis-description and are now in a position to purchase the property. Mr. Herendeen noted that the property will need to be resurveyed. OF SOUTH BEND TRIBUNE, MEMORIAL HOSPITAL OF SOUTH BEND AND WSBT STATIONS, TO CONDUCT MUSIC FESTIVAL ON THE MICHIGAN STREET MALL - JUNE 5, 1993 Mr. Joyce Fox, Events Coordinator, Sunburst 1993, South Bend Tribune, 225 West Colfax Avenue, South Bend, Indiana, advised that when the Sunburst Marathon and related events were begun in 1984, it was the goal of the South Bend Tribune to create an activity for area residents, to attract tourists to the community, to promote the downtown and generally "fill up" a weekend in South Bend. In keeping with this goal, the Sunburst Committee requests permission to extend the Sunburst activities to include an outdoor music festival downtown on the Michigan Avenue mall. Ms. Fox stated that the music festival would be held between 5:00 p.m. and 8:00 p.m. on Saturday, June 5, 1993. Plans include having three (3) bands, a Country Western group located just outside Heartland, a jazz combo in the Society Bank front park area and a rock and roll group possibly REGULAR MEETING APRIL 26, 1993 located in the lot next to Center City Associates. The festival would be free and open to the public. At this time there are no plans for selling food or beverages and they would encourage the downtown restaurants to use the music festival as an opportunity to promote their business. In conclusion, Ms. Fox stated that the sponsors of the Sunburst Weekend, the South Bend Tribune, Memorial Hospital of South Bend and WSBT Stations, are hoping to help promote tourism, by showing off South Bend's beautiful downtown. TO PURCHASE CITY -OWNED PROPERTY AT 1118 BURNS Mr. Peter Hauser, 18397 Crownhill Drive, South Bend, Indiana, advised that he recently purchased the property at 1116 North Burns and is interested in purchasing the City -owned vacant lot north of this property at 1118 North Burns. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR ONE (1) 27 C.Y. AUTOMATED REFUSE PACKER TRUCK AND FIVE (5) 25 C.Y. REFUSE In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of bids for five (5) 25 yard packers and one (1) automated vehicle for the Bureau of Solid Waste. Mr. Leszczynski made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. APPROVE CONTRACTORS BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, requested that the Board release the Bond of Contractor for Richard R. Ballin, effective May 19, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mrs. Mueller seconded the motion which carried. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following six (6) license applications were approved: 1. 2. MP 4. Cathedral Church of 117 North Lafayette South Bend, Indiana Lot located at: Saint James (Episcopal) Boulevard 46601 307-311 West Washington Street Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana 46601 Lot located at: 103-119 North Michigan Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana 46601 Lot located at: 102-112 East Washington Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana 46601 Lot located at: 101-119 South St. Joseph 1 r� REGULAR MEETING APRIL 26, 1993 5. Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana 46601 Lot located at: 321-329 South Michigan 6. Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana 46601 Lot located at: 105-113 West Jefferson Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Certificate of Insurance for Geyer Construction and Development Company, P.O. Box 229, Lakeville, Indiana, was accepted for filing,as submitted. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing forty-three (43) City owned and miscellaneous properties which were cleaned by the Department from April 12, 1993 to April 17, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted to the Board a list of claims in the amount of $68,736.40 and recommended approval. Additionally, Mr. Kevin Horton, City Controller, submitted claims in the amount of $755,266.92 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Mueller seconded the motion which carried. PRIVILEGE OF THE FLOOR: INQUIRY FROM EDWARD TALLEY REGARDING STATUS OF HIS REQUEST TO PLACE STREET LIGHT POLES IN THE PUBLIC RIGHT-OF-WAY Mr. J. Edward Talley, 1081 Riverside Drive Boulevard, South Bend, Indiana, was present and inquired of the Board the status of his request which was submitted to the Board on April 19, 1993, to place one Hollowspun post and one octagonal junior fixture each on the public right-of-way at 1081, 1093 and 1121 Riverside Drive Boulevard. Mr. Talley was advised that this matter was not on the Board's agenda today as the request is still be reviewed by various City departments and bureaus. Mr. Talley informed members of the Board that this issue is heavily symbolic in holding together the historic districts. Mr. Talley informed the Board that a company in Wisconsin has bought the original mold for these light poles. He further noted that there are two (2) varieties of poles that REGULAR MEETING APRIL 26, 1993 look the same except for the name plates. One type of pole has a plate that indicates it was manufactured by the South Bend Works and the other by George Cutter. In conclusion, Mr. Talley was advised that he would be notified when his request would be on the Board's agenda for action. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:50 a.m. r*9t1106X* 9WW*J 1"Ny^`X"149 6ohn E. Leszcz Mary Hall Vualer ames R. well ATTEST: 4" J . Sandra M. Parmerlee, Clerk 1