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HomeMy WebLinkAbout04/19/93 Board of Public Works MinutesREGULAR MEETING APRIL 19, 1993 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 19, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr. James R. Caldwell present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on April 12, 1993, were approved. PUBLIC HEARING, CONFIRM RESOLUTION NO. 18-1993 AND APPROVE LEASE OF SPACE AT 937 SOUTH BEND AVENUE FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the lease of space at 937 South Bend Avenue for use as a Neighborhood Partnership Center. Assistant City Attorney John Broden was present and reminded members of the Board that they have on file a proposed Lease with the Northeast Development Corporation for rental of space at 937 South Bend Avenue to be used as a Neighborhood Partnership Center in the northeast neighborhood. The Board also has on file a Petition signed by fifty (50) taxpayers of the City requesting that the Board enter into this Lease. Mr. Broden further advised that on April 12, 1993, this matter was presented to the Common Council who made a finding that this Lease was needed and necessary. Now, pursuant to statutes, this matter is before the Board of Public Works for a Public Hearing and approval of the Lease, the terms of which are contained in the Petition and the Lease. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Mr. Caldwell indicated that as this property is in a desirable location in the heart of the neighborhood and the City favors the concept of a Neighborhood Partnership Center, he would make a motion that the Board confirm its Resolution No. 18-1993 adopted on April 5, 1993, and approve and execute the Lease. Mrs. Mueller seconded the motion which carried. Mr. Leszczynski stated that the Board is in receipt of a Second Modification of Loan Agreement between Sibley Machine & Foundry Corporation and the City of South Bend on behalf of the Economic Development Department, which involves the restructuring of the Industrial Revolving Fund loan to Sibley Machine & Foundry and a modification of the Loan Agreement and the revision of the Term Note Agreement. Board Attorney Mary H. Mueller noted that this is neither an increase or decrease of funds but just a restructuring of funds. Therefore, Mrs. Mueller made a motion that the documents be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE ADDENDUM TO CONTRACT - UNIVERSITY OF NOTRE DAME It is noted that on September 8, 1992, the Board entered into a Contract with the University of Notre Dame and the South Bend Fire Department whereby the Fire Department provides to the University certain emergency medical equipment and personnel for football games in exchange for compensation. At this time, the parties desire to extend said Contract to include an event known as the "Blue/Gold Football Game" to be held on April 24, 1993. Mrs. I 1 1 APRIL 19, 1993 APRIL 19, 1993 Mueller made a motion that this Addendum be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by the Huntington Corporation, Bruce D. Huntington, President and Roger A. Johnson, Secretary/Treasurer. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to a parcel of land in the northwest quarter of Section 20, Township 38 North, Range 3 East, being in Clay Township (Section 7 - Irongate Estates), the Owners of said parcel waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Mueller seconded the motion which carried. AWARD BID - QUALITY DRIVE PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on April 12, 1993, the Board received six (6) bids for the construction of Quality Drive in the Airport 2010 Development Area. Mr. Littrell further stated that he has reviewed the bids and found that the amounts of the bids agree with the amounts read at the Board meeting. Therefore, Mr. Littrell recommends that the Board award the low bid of Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of 1241,461.00. It is noted that the Department of Economic Development concurs with this recommendation. It is further noted that this project is funded by that Department and by an Industrial Development Grant from the State of Indiana. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - BLACKTHORN GOLF COURSE MAINTENANCE FACILITY Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that on March 22, 1993, the Board received two (2) bids for the construction of a maintenance facility for the Blackthorn Golf Course in the Airport 2010 Development Area. The bids submitted were one lump sum for the completed facilities, plus three (3) alternates. After reviewing the bids, Mr. Littrell indicated that he found that the amounts of the bids agree with the amounts read at the Board meeting. Therefore, Mr. Littrell recommends that the Board award the construction contract to the low bidder on the base bid plus alternate 1A, Ziolkowski Construction, Inc., 1005 South Lafayette Street, P.O. Box 1106, South Bend, Indiana, in the amount of $261,908.00. The Department of Economic Development and the golf course developer, North American Golf, concur with this recommendation. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - COMPUTERS AND PERIPHERALS Mr. Kevin Horton, City Controller, advised the Board that based on his department's analysis of the result of the bids which were received on March 15, 1993, for computers and peripherals, awards for the following items are being recommended at this time: EQUIPMENT: Dot Matrix- Narrow Carriage Printer 24 pin VENDOR: Audio Specialists, Inc. d/b/a Computer Specialists REGULAR MEETING APRIL 19, 1993 401 North Michigan Street South Bend, Indiana 46601 BID AMOUNT• $257.00 EQUIPMENT: VGA Monitors VENDOR: ARM Computing 305 South Michigan South Bend, Indiana 46601 BID AMOUNT• $319.00 EQUIPMENT: Option C - 1MB VGA Card VENDOR: Audio Specialists, Inc. d/b/a Computer Specialists 401 North Michigan Street South Bend, Indiana 46601 BID AMOUNT• $25.50 EQUIPMENT: Mice VENDOR• ARM Computing 305 South Michigan South Bend, Indiana 46601 BID AMOUNT• $11.00 1 EQUIPMENT: External Modem VENDOR• ARM Computing 305 South Michigan South Bend, Indiana 46601 BID AMOUNT: $60.50 EQUIPMENT: Fax/Modem VENDOR: Audio Specialists, Inc. d/b/a Computer Specialists 401 North Michigan Street South Bend, Indiana 46601 BID AMOUNT: $76.25 EQUIPMENT: F250 Backup System VENDOR: Audio Specialists, Inc. d/b/a Computer Specialists 401 North Michigan Street South Bend, Indiana 46601 BID AMOUNT• $345.69 EQUIPMENT• 120 Backup System VENDOR• ARM Computing 305 South Michigan South Bend, Indiana 46601 BID AMOUNT• $164.00 16; REGULAR MEETING APRIL 19, 1993 Mr. Horton noted that the low bidder on the Dot Matrix - Narrow Carriage Printer - 24 pin did not meet the minimum resolution requirements. Additionally, the low bidder on the VGA Monitors bid on an "all or nothing" basis. They did not want to stand by this bid if they were not awarded the bid for the entire computer system. Therefore, Mrs. Mueller made a motion that the recommendations, as outlined above, be accepted and the bids be awarded. Mr. Caldwell seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF CEDAR STREET, FROM NOTRE DAME AVENUE WEST TO ST. LOUIS BOULEVARD Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. William T. Hambling, Director of Project Management, Saint Joseph's Medical Center, Inc., 801 East LaSalle Street, P.O. Box 1953, South Bend, Indiana, by Mr. John B. Ford, 1800 Valley American Bank Building, P.O. Box 4577, South Bend, Indiana, as Contact Person for this Petition, to vacate the following street: Cedar Street, from Notre Dame Avenue running West to St. Louis Boulevard, for a distance of approximately 756 feet It is noted that the Board is in receipt of favorable recommendations concerning this vacation from the Fire Department, Police Department and Engineering Department. The Area Plan Commission recommends denial of the Petition and no response was received from the Department of Economic Development. Board Attorney and Member Mary H. Mueller noted that the Petition is legally in order. Mr. Leszczynski advised that he believes this Petition should receive a favorable recommendation from the Board as the closing of Cedar Street will eliminate some dangerous intersections and the traffic pattern can be better controlled around the hospital. He noted that there have been traffic problems in the past and the City has been working with the hospital to alleviate those concerns. Mrs. Mueller noted that there are a number of parking lots off of this street and it is a dangerous area for motorists. She further noted that the recommendation from the Area Plan Commission indicates that the closing of this street would interfere with the traffic pattern. Mr. Leszczynski informed members of the Board that he believes that the Department of Economic Development would recommend against the closing of this street. Further, the Fire Department and the Police Debarment have no objections to this vacation as long as they have access and ambulances have quick easy access to the emergency room. Mr. Leszczynski noted that the hospital did initiate this Petition and he is sure they will look at the emergency room access situation and it will be resolved by the hospital. Mr. Leszczynski further advised members of the Board that Cedar Street is not that important of a through street. Board Attorney and Member Mary H. Mueller advised that she will defer to the Engineering Department's recommendation concerning this matter. Therefore, Mr. Leszczynski made a motion that the Board forward to the Common Council a favorable recommendation concerning this vacation. Mr. Caldwell seconded the motion which carried. REGULAR MEETING APRIL 19, 1993 Mr. Leszczynski reminded those present that the Board reviews these types of vacation petitions on technical regulations. Any other issues are resolved by the Common Council at their Public Hearing on this vacation. FAVORABLE RECOMMENDATION - VACATION OF 1ST N/S ALLEY W. OF SOUTH LAFAYETTE BOULEVARD AND THE 1ST E/W ALLEY N. OF WEST BROADWAY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Paula N. Auburn, President, South Bend Redevelopment Commission, 1200 County -City Building, South Bend, Indiana, and Omega Properties, Inc., by Ms. Ann E. Kolata, 1220 County -City Building, South Bend, Indiana, as Contact Person to vacate the following alleys: The alleys to be vacated are described as the first north/south alley west of South Lafayette from the north right-of-way line of West Broadway to the south right- of-way line of West Stull for a distance of approximately 542 feet and a width of approximately 14 feet; and the first east/west alley north of West Broadway from the east right-of-way line of South Franklin to the west right-of-way line of the first north/south alley east of South Franklin for a distance of approximately 159 feet and a width of approximately 14 feet. Parts situated in Stull's Second Addition to the City of South Bend. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Department of Economic Development, the Area Plan Commission, the Engineering Department, Fire Department, Police Department and Legal Department. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST OF CITY AWNING TO INSTALL CANOPY AT 125 SOUTH HILL STREET (CARI SHEIN) Mr. Leszczynski advised that t h APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TRUCKING AND HAULING SERVICES IN CONJUNCTION WITH THE CITY'S LAND APPLICATION PROGRAM - DIVISION OF ENVIRONMENTAL SERVICES In a letter to the Board, Mr. Robert Kruszynski, Manager, Division of Environmental Services, requested that the Board advertise for the receipt of bids for trucking and hauling services required by the City's Department of Environmental Services, in conjunction with the City's Land Application Program. Mr. Kruszynski noted that this service will be required at various dates throughout the 1993 calendar year to haul belt pressed wastewater sludge from the City's Organic Resource Facility. Mr. Caldwell made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CONTROL INFORMATION AND COMMUNICATION SYSTEM - PHASE I - WASTEWATER TREATMENT PLANT Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of bids for the 163r REGULAR MEETING APRIL 19, 1993 Control, Information and Communication System Project. This Project consists of the furnishing of all materials, equipment and labor for Phase I of the Control, Information and Communication System, including but not limited to furnishing all materials and labor, including radios, computers, towers, furniture, electrical devices, mechanical devices, meters and all other work pursuant to the plans and specifications for this project. Mrs. Mueller made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - THIRTY-FIVE (35), MORE OR LESS, PORTABLE TRANSCEIVER RADIOS AND ACCESSORIES - SOUTH BEND POLICE DEPARTMENT Police Chief Ronald G. Marciniak informed the Board that the Department is in need of at least thirty-five (35) portable transceiver radios and accessories for use by police officers. As compatibility between obtainable portable radios and the present car mounted charging units is no longer available, the purchase of these radios will allow officers assigned to patrol duty the ability to maintain a portable radio on their duty belt while on patrol as well as utilize an installed dash mounted separate radio and have reliable communication at all times. Therefore, Chief Marciniak requested that the Board advertise for the receipt of bids for the purchase of these radios. Mrs. Mueller made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF MAURICE MATTHYS LITTLE LEAGUE, INC. TO CONDUCT PARADE - MAY 15, 1993 Mr. Rick L. Kring, Opening Day Chairman, Maurice Matthys Little League, Inc., Box 3074, South Bend, Indiana, requested permission to conduct a parade on Saturday, May 15, 1993, beginning at 9:00 a.m., utilizing the route submitted with the request. Mr. Kring noted that sixty (60) vehicles will participate in this parade. OF HOOSIER HOOPS TO CLOSE THE 100 BLOCK OF WEST WESTERN AVENUE - JULY 2-3, 1993 Mr. Jon R. Hickey, Member of the Committee, Hoosier Hoops, P.O. Box 988, South Bend, Indiana, advised that the Committee for Hoosier Hoops would like permission to close the 100 block of West Western Avenue on July 2-3, 1993. Mr. Hickey noted that they are requesting the closing of the street after 1:00 p.m. on July 2, 1993 to set-up for the 3 on 3 Classic. They will finish all play on Saturday, July 3 and will remove all backboards by Saturday night. Mr. Hickey noted that this is the same time as the Ethnic Festival. Mr. Hickey further informed the Board that they have received permission from The Holladay Corporation for use of the south parking lot off of Western Avenue and the Baer's parking lot from the Ethnic Festival Committee. They feel that by using Western Avenue, the players will be safer and they will not have to use the Baer's lot. FOR DESIGNATED HANDICAPPED PARKING SPACE AT THE CORNER OF HAMILTON AND JOHNSON STREETS REGULAR MEETING APRIL 19, 1993 In a letter to the Board, Ms. Anita Ayers, 1873 North Johnson, South Bend, Indiana, requested that a parking space at the corner of Johnson and Hamilton Streets be designated as a handicapped parking space for her mother who lives at 1873 Johnson as they have difficulty parking in front of their residence. FOR USE OF THE PUBLIC RIGHT-OF-WAY FOR INSTALLATION OF LIGHT POLES AT 1081 RIVERSIDE DRIVE, 1093 RIVERSIDE DRIVE AND 1121 RIVERSIDE BOULEVARD Mr. J. Edward Talley, 1081 Riverside Drive Boulevard, South Bend, Indiana, requested permission to install a hollowspun post and octagonal junior fixture on the public right-of-way at 1081 Riverside Drive Boulevard, 1093 Riverside Drive Boulevard and 1121 Riverside Drive Boulevard. All hollowspun posts shall be four (4) feet below grade and twelve (12) feet above grade to the base of the octagonal junior fixture. The height of the fixture shall be thirty (30) inches. Mr. Talley also requested information regarding the jurisdiction of the South Bend Park Board over Riverside Drive Boulevard. He noted that this would concern the status and areas of responsibility, still in force, regarding Ordinance 1701 dated December 8, 1913. OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET, FROM MAIN TO LAFAYETTE, IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 31, 1993 In a letter to the Board, Ms. Virginia Hanson, Secretary, St. Joseph County Memorial Society, 19459 Orchard Street, South Bend, Indiana, requested that Washington Street, between Main Street and Lafayette Boulevard, be closed for approximately one (1) hour on Monday, May 31, 1993, beginning at 2:00 p.m. in conjunction with Memorial Day activities to be conducted in front of the Sailors and Soldiers Monument on the Courthouse lawn. OF OVERHEAD PROTECTION, INC. TO INSTALL AN AWNING AT 321- 323 SOUTH MAIN STREET Mr. Beare C. Philipson, President, Overhead Protection, Inc., 1700 Union Street, Mishawaka, Indiana, requested permission to install an awning over the public right-of-way at 321-323 South Main Street, South Bend, Indiana. Mr. Philipson noted that the awning will be forty feet (401) eight inches (811) wide and project out from the building three feet (31). The awning is a welded aluminum frame with vinyl cover bolted to the building wall, eight feet (81) eight inches (811) above ground. Mr. Philipson submitted a diagram of the awning with his request. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following bonds be approved and/or released: EXCAVATION BONDS - Richard L. Fisk, d/b/a Fisk Plumbing Release 12-9-93 - Abe's Free Flow, Inc. 406 East Calvert Street South Bend, Indiana Release 1-11-94 CONTRACTORS BOND - Edward Jerzak Approve 4-19-93 1 1J I REGULAR MEETING APRIL 19, 1993 Mr. Leszczynski made a motion that the recommendations be accepted and the bonds.be approved and/or released as outlined above. Mrs. Mueller seconded the motion which carried. APPROVE TITLE SHEET - CONTROL INFORMATION AND COMMUNICATION SYSTEM - PHASE I (WASTEWATER TREATMENT PLANT) Mr. Leszczynski made a motion that the Title Sheet for the above referred to project be approved and signed. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing forty-three (43) City owned and miscellaneous properties which were cleaned by the Department from April 5, 1993 to April 8, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted a list containing claims in the amount of $492,608.81 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being motion made carried, the no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mrs. Mueller and meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS L,J/6hn E. Leszczy s James R. Caldwell ATTEST: Sandra M. Parmerlee, Clerk