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HomeMy WebLinkAbout04/12/93 Board of Public Works Minutes44- REGULAR MEETING APRIL 12, 1993 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, April 12, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr. James R. Caldwell present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on April 5, 1993, were approved. OPENING OF BIDS - QUALITY DRIVE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $258,385.30 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $241,461.00 OSELKA CONSTRUCTION COMPANY 10900 Kruger Road P.O. Box 253 Union Pier, Michigan 49129 Bid was signed by Mr. Paul D. Oselka, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $256,687.65 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $278,462.20 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non - Collusion Affidavit was in order, Non -Discrimination 145 1 REGULAR MEETING APRIL 12, 1993 Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $285,626.06 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D. Collusion. Affidavit was in order, Commitment form was completed and Bond was submitted. BID: $244,196.90 Upon a motion made by and carried, the above Department for review Vick, President, Non - Non -Discrimination a five per cent (5%) Bid Mr. Leszczynski, seconded by Mr. Caldwell bids were referred to the Engineering and recommendation. PUBLIC HEARING - DENIAL OF TAXI DRIVER'S LICENSE - RYCE E. DAVIS Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the City Controller's denial of the taxi driver's license application of Mr. Ryce E. Davis, 505 West Washington Street, South Bend, Indiana. This Public Hearing is being conducted at the request of Mr. Davis. For the record, it is noted that the Board is in receipt of a letter from Mr. Kevin C. Horton, City Controller, advising that pursuant to section 4-61(pp)(2) of the South Bend Municipal Code, he is required to submit, in writing, to the Board his reasons for rejecting applications for taxicab drivers licenses. Mr. Horton stated that pursuant to Section 4-61 of the Code, the City Controller is charged with the review and approval of taxicab drivers licenses. Before the determination is made on any given license, the ordinance requires an investigation of the traffic and police record of the applicant. Mr. Davis' limited criminal history, which was received from the Indiana State Police archives, shows a criminal history on the part of the applicant as follows: 1. Applicant was convicted in October, 1980, of criminal conversion and was sentenced to ninety (90) days in the County Jail and one (1) year probation. 2. Applicant was convicted in January, 1981, of theft, a Class D felony, and was sentenced to two (2) years at the Plainfield Diagnostic Center. 3. Applicant was convicted in August, 1981, of theft, and was sentenced to two (2) years at the Indiana Reformatory in Pendleton. The transcript of the applicant's driving record from the State Bureau of Motor Vehicles shows several convictions over the last few years. Most notable are the following: 1. May, 1986 - Driving while suspended 2. May, 1987 - Driving while suspended 3. September, 1989 - Operating while intoxicated 4. January, 1991 - Operating while intoxicated Mr. Horton further stated that as noted above, Mr. Davis has problematic criminal and driving records. Since Mr. Davis has had no criminal convictions since 1981, Mr. Horton indicated that he is inclined to disregard the criminal history. However, Mr. 14u REGULAR MEETING APRIL 12, 1993 Davis' driving convictions are much more recent. Mr. Horton stated that he is particularly concerned with the suspensions for operating a motor vehicle while intoxicated in late 1989 and in 1991. Since the City is charged with scrutinizing the qualifications of applicants for taxicab drivers licenses, Mr. Horton stated that he cannot, in good faith, grant a taxicab drivers license to a person who has a recent history of alcohol - related driving violations. In conclusion, Mr. Horton indicated that he hopes that his letter has provided the Board with sufficient information regarding the decision that he made relative to Mr. Davis' taxicab drivers license application. Mr. Ryce E. Davis, 505 East Washington, Apartment D1, South Bend, Indiana, was present and advised the Board that he is troubled with numerous bills and driving a taxicab is the only work he has been able to secure. He stated that he has done everything in accordance with what he was told he needed to do to drive a taxicab. Board Attorney and Member Mary H. Mueller informed Mr. Ryce that the Board is in receipt of information from the City Controller's office which indicates that in 1989 and in 1991 he was operating a motor vehicle while intoxicated. She stated that the City's main concern is that he might drive a cab while intoxicated and put the public at risk. Mrs. Mueller inquired of Mr. Ryce if he is currently still drinking. Mr. Ryce stated that he won't tell the Board that he doesn't drink. He also stated that he has never had a job where he has had any disciplinary actions against him for drinking. He stated that he still drinks but does not drink on the days that he is working. Mr. Ryce informed the Board that he has hurt his family by operating a motor vehicle while intoxicated and is still paying $1,500 for one accident and $1,700.00 for another accident as a result. Mr. Ryce told members of the Board that he does not qualify for any type of public assistance so he needs this job. He stated that he knows that if he drinks he cannot drive the taxicab. He also said that he is more responsible at this time. Mr. Caldwell pointed out to Mr. Ryce that he also has had two (2) convictions for driving with a suspended driver's license. Mr. Ryce responded that in one instance he paid the fine and did not know the license was suspended but does not recall the circumstances of the second suspension. Mr. Davis did tell members of the Board that while driving to South Bend from Indianapolis, his brother, who was driving, became ill and therefore he had to drive the car home. While in route, the police pulled him over because he shone his bright lights on a passing car. The officer informed him that he had a suspended license. He stated that he knew that because he had just left Indianapolis where apparently he was involved in an accident that was later determined not to be his fault. Mrs. Mueller stated that she has a problem with overriding the Controller's decision when Mr. Ryce tells the Board today that he still drinks. She stated that an individual with two (2) DWI's has a drinking problem. She stated that if Mr. Ryce came to the Board today with information that he has stopped driving and is a member of Alcoholics Anonymous she would have a different attitude. Based on the information provided, Mrs. Mueller stated that she would make a motion to uphold the decision of the City Controller and deny the taxicab driver's license of Mr. Davis. Mr. Caldwell stated that he would concur with the recommendation and second the motion, which carried. Mr. Caldwell further stated that with any drinking and driving situation, especially with 14 cJ REGULAR MEETING APRIL 12, 1993 company and the services they provide along with references. Therefore, it is the recommendation of the Labor Management Committee, that the Board award the bid of Aratex Services, Inc., 3701 Progress Drive, South Bend, Indiana, who is the second lowest bidder and the most qualified as follows: GROUP I (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $3.90 GROUP II (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $3.90 GROUP III (3 coveralls each - 1 piece, 1 change per week) Rental price per employee per week: $0.78 GROUP IV (3 shop coats or smocks each - 1 piece, 1 change per week) Rental price per employee per week: $0.78 REPLACEMENT COSTS: Uniform pants $ 7.75 Uniform shirts $ 5.90 Uniform coveralls $13.90 Shop coats/smocks $8.10/$7.45 Dress uniform shirts $ 7.72 Dress uniform pants $13.62 Board Attorney and Member Mary H. Mueller noted that Mechanics Laundry & Supply, Inc., was not willing to go with a two (2) year plan and the City was not willing to go with a new company for a period of five (5) years. Mrs. Mueller made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. APPROVE CONSULTANT AGREEMENT - PORTAGE ROAD WIDENING PROJECT Mr. Leszczynski advised that the Board is in receipt of a Consultant Agreement between the City and Clyde E. Williams & Associates, Inc., 1843 Commerce Drive, South Bend, Indiana, to provide engineering services to survey and design the Portage Avenue Widening Project from Cleveland Road north to the entrance of Hurwich Farms at Brick Road. The total lump sum fee for these services is $33,000.00. Common Council President Steve Luecke was present and inquired if the new Meijer Store development was paying for a portion of this project. Mr. Leszczynski advised that they were paying a large percentage of the project. Therefore, Mrs. Mueller made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE MODIFICATION TO BID AWARD - VARIOUS VEHICLES AND EOUIPMENT Mr. Matt Chlebowski, Director, Division of Equipment Services, advised the Board that there were two (2) changes in the award of vehicles and equipment approved by the Board on April 5, 1993. The following items were changed: Bid A-1: Order two (2) instead of one (1) Increase of $17,474.18 14j REGULAR MEETING taxicab drivers who already type of impairment would not passengers. APRIL 12, 1993 have a rough time with threats, any only endanger the driver but also the In conclusion, Mr. Davis was told that his taxicab driver's license application would be denied based on the list of violations particularly driving a vehicle while intoxicated. Mr. Davis informed members of the Board that he is behind in his rent and child support and his not being able to drive a taxicab will harm his family even more. Mr. Caldwell told Mr. Davis that based on his past history with driving that he needs to look at a new line of work. Mr. Davis stated that he drives a taxicab in the City of Mishawaka and has had no complaints. He stated that he is thirty-one (31) years of age and will go to jail if his bills and child support are not paid. Mrs. Mueller informed Mr. Davis that the City must look out for the welfare of its citizens and therefore, Mr. Davis cannot drive a taxicab in the City of South Bend any more. APPROVE AGREEMENT - SAINT JOSEPH'S MEDICAL CENTER/PREMIER MEDICAL GROUP Mr. Leszczynski advised that the Board is in receipt of an Agreement between the City, Saint Joseph's Medical Center and the Premier Medical Group. City Controller Kevin Horton was present and advised the Board that the document they have before them for approval and execution is the result of a bid process that occurred last year and extensive negotiations that have taken place. The result of that is that the Board is being asked to enter into an Agreement with St. Joseph Medical Center and Premier Medical Group as the City's preferred provider organization. Mr. Horton noted that the PPO is an enhancement to the existing plan. The City receives a discount and is able to offer employees a lower co -pay and deductible. Mr. Horton noted that the City will receive a discount of twenty-one per cent (21%) in the first year of three (3) years with the lowest discount in year three being sixteen per cent (16%). Mr. Horton stated that the City will audit the program at the end of the first year to determine if the City is saving money and whether or not to extend the Agreement or to re -bid the hospital component of the program next year. He noted that there is a sixty (60) day cancellation clause in the Agreement. Mrs. Mueller made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. AWARD BID - UNIFORMS FOR VARIOUS CITY DEPARTMENTS AND BUREAUS In a Memorandum to the Board, Ms. Catherine A. Hubbard, Human Resources Director, advised that she has reviewed the bids received by the Board on March 15, 1993, for the rental of uniforms for various City departments and bureaus. Ms. Hubbard stated that Mechanics Laundry & Supply, Inc., was the lowest bidder. However, they have been rejected as their prices were based on a five (5) year contract. The next three (3) lowest bidders, Aratex, Ace -Tex and Monarch, were invited by the Labor Management Committee to submit samples of their uniforms and conduct a brief presentation of their 14 - REGULAR MEETING APRIL 12, 1993 Bid B: Order Eight (8) instead of ten (10) Decrease of $16,216.00 The total bid package is therefore increased by $1,258.18 for total cost of $1,017,103.50. Mr. Caldwell made a motion that the recommendation be accepted and approved. Mrs. Mueller seconded the motion which carried. ADOPT RESOLUTION NO. 19-1993 - RECOMMENDING APPROVAL OF SCRAP METAL DEALERS LICENSES FOR 1993 Mr. Leszczynski advised that the appropriate Resolution has been prepared recommending to the Common Council that the license applications of sixteen (16) scrap metal dealers be approved. Therefore, Mrs. Mueller made a motion that the Resolution be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 19-1993 was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 19-1993 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1993 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts 2014 S. Lafayette Blvd. Boliden Metech, Inc. 445 N. Sheridan Hurwich Iron Company, Inc. 1610 Circle Ave. Hurwich Iron Company, Inc. 2016 W. Washington Ave. Hurwich Iron Company, Inc. 1700 S. Lafayette Blvd. Hurwich Iron Company, Inc. 1602 S. Lafayette Blvd. North Side Iron & Paper Company 3123 S. Gertrude St. South Bend Baling & Iron Company 1420 S. Walnut St. South Bend Iron & Metal Company 429 W. Indiana Ave. South Bend Scrap & Processing Division 3114 S. Gertrude St. South Bend Scrap & Processing Division 1305 Prairie Avenue South Bend Waste Paper Company 1519 S. Franklin St. Steve & Gene's Auto Truck Salvage 3109 S. Gertrude St. Super Auto Salvage Corporation 3300 S. Main St. Weaver Truck & Equipment Company 3700 S. Gertrude St. Western Avenue Iron & Metal Company 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. ti 1 b U REGULAR MEETING APRIL 12, 1993 DATED this 12th day of April, 1993. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Mary Hall Mueller s/James R. Caldwell ATTEST: s/Sandra M. Parmerlee,Clerk ADOPT RESOLUTION NO. 2.0-1993 - CONVEYING FOUR (4) PARCELS OF PROPERTY TO HABITAT FOR HUMANITY Board Attorney and Member Mary H. Mueller informed members of the Board that four (4) parcels of property, which the City recently acquired from the County, are being requested by Habitat for Humanity for construction of housing for low-income individuals. Therefore, Mrs. Mueller has prepared the appropriate Resolution which is being submitted at this time. Mr. Caldwell,therefore, made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried, and the following Resolution No. 20-1993 was adopted: RESOLUTION NO. 20-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY, INDIANA WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of four (4) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. 18-5078-2733 Lot 8 of Happ & Taggart's 1st Addition to the City of South Bend, Indiana, commonly known as 1206 East Sorin Street, Key No. 18-5085-3027 Lot 54 of Park Place 2nd Addition to the City of South Bend, Indiana, commonly known as 1201 East Sorin Street, Key No. 18-5167-6420 Lot 32 of Hartmans Twyckenham Plat to the City of South Bend, Indiana, commonly known as 1429 Campeau, Key No. 18-5091-3229 Thirty-eight and one-third foot of the West side of Lot 327 in Coquillard Farm Plat Property Addition to the City of South Bend, Indiana, commonly known as 1356 Corby Street; and WHEREAS, said real property was obtained by the City from St. Joseph County from among the parcels held for the County Owned Property Sale for the purchase price of One Dollar ($1.00) per parcel, with the understanding that the City would use such parcels for community and economic development purposes; and WHEREAS, the care, custody and control of City -owned real I REGULAR MEETING APRIL 12, 1993 estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, Habitat for Humanity of St. Joseph County, Indiana (hereinafter "Habitat"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), desires to obtain ownership of the above -described real estate for the purpose of constructing single-family homes on these properties, which will provide home ownership opportunities for low-income individuals in the community; and WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to Habitat for the construction of said single- family homes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to Habitat four (4) parcels of real property more particularly described as follows: Key No. 18-5078-2733 Lot 8 of Happ & Taggart's 1st Addition to the City of South Bend, Indiana, commonly known as 1206 East Sorin Street, Key No. 18-5085-3027 Lot 54 of Park Place 2nd Addition to the City of South Bend, Indiana, commonly known as 1201 East Sorin Street, Key No. 18-5167-6420 Lot 32 of Hartmans Twyckenham Plat to the City of South Bend, Indiana, commonly known as 1429 Campeau, Key No. 18-5091-3229 Thirty-eight and one-third foot of the West side of Lot 327 in Coquillard Farm Plat Property Addition to the City of South Bend, Indiana, commonly known as 1356 Corby Street. 2) Such transfers shall be accomplished by quit -claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfers shall be made by the City to Habitat in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 12th day of April, 1993. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary Hall Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 21-1993 - CONVEYING A PARCEL OF PROPERTY TO NEW WINGS OF FAITH CHURCH - 1514 FELLOWS STREET REGULAR MEETING APRIL 12, 1993 It is noted that the Board is in receipt of a letter from Mr. Dwain Carden, New Wings of Faith, 320 West Jefferson Boulevard, South Bend, Indiana, requesting that the Board transfer to them the City -owned property located at 1514 Fellows Street. 'Mr. Carden stated that they wish to acquire this property and maintain ownership for a minimum of one (1) year for the purpose of conducting a low income housing development project. The home would be made available for lease to a low income individual(s) for a minimum of one (1) year while the individual prepares for home ownership. Mrs. Mueller informed members of the Board that this is another parcel of property which the City acquired from the County. The New Wings of Faith Church is interested in developing this property for affordable low-income housing. Mrs. Mueller noted that the appropriate Resolution transferring this property to the New Wings of Faith has been prepared and submitted to the Board today for approval. Therefore, Mrs. Mueller made a motion that the Resolution be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 21-1993 was adopted: RESOLUTION NO. 21-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF A CERTAIN PARCEL OF REAL PROPERTY TO NEW WINGS OF FAITH CHURCH, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of a parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. 18-7027-1092 Lot 15 of the Indiana Avenue Addition to the City of South Bend, Indiana, commonly known as 1514 Fellows Street; and WHEREAS, said real property was obtained by the City from St. Joseph County from among the parcels held for the County Owned Property Sale for the purchase price of One Dollar ($1.00) per parcel, with the understanding that the City would use such parcels for community and economic development purposes; and WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, the New Wings of Faith Church, Inc. (hereinafter the "Church"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), desires to obtain ownership of the above -described real estate for the development of affordable, low-income housing; and WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to the Church for the development of affordable, low-income housing. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to the Church a parcel of real property more particularly described as follows: L F 1 153 E REGULAR MEETING APRIL 12, 1993 Key No. 18-7027-1092 Lot 15 of the Indiana Avenue Addition to the City of South Bend, Indiana, commonly known as 1514 Fellows Street. 2) Such transfer shall be accomplished by quit -claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to the Church in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 12th day of April, 1993. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary Hall Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO PURCHASE CITY -OWNED PROPERTY AT 717 SOUTH ARNOLD STREET Mr. Jose R. Dewan, 719 South Arnold Street, South Bend, Indiana, informed the Board that he is interested in purchasing the City -owned property located next door to his residence at 717 South Arnold Street. OF MICHIANA CANCER SURVIVORS SOCIETY, TO CLOSE WILLIAM STREET, FROM WESTERN AVENUE TO THE CUL-DE-SAC IN FRONT OF COVELESKI STADIUM, FOR CANCER SURVIVORS DAY PICNIC - JUNE 6, 1993 Ms. Kristi Schmidt, President, Michiana Cancer Survivors Society, P.O. Box 1043, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that William Street, from Western Avenue to the cul-de-sac in front of the Coveleski Regional Baseball Stadium, be closed from 12:00 noon to 8:00 p.m. on Sunday, June 6, 1993, for a Cancer Survivors Day Picnic. APPROVE REQUEST TO CLOSE BROADWAY, FROM MICHIGAN STREET TO FELLOWS STREET, IN CONJUNCTION WITH CHRISTMAS IN APRIL PROGRAM - APRIL 17, 1993 In a letter to the Board, Ms. Kathryn Baumgartner, on behalf of the Christmas in April Program, 521 Eclipse Place, South Bend, Indiana, advised that Christmas in April will be performing repairs on forty-seven (47) homes in the southeast neighborhood Saturday, April 17, 1993, from 7:00 a.m. to 7:00 p.m. Nearly 3,500 volunteers will participate in the project on that day. order to facilitate the timely and orderly transport of volunteers, all will be bussed to the parking lot of Broadway Christian Church from either Notre Dame or Riley High School's on In parking lots. In addition, Broadway Christian's parking lot will be used as the celebration and pick-up site for the volunteers at the end of the day. 1 b4 REGULAR MEETING APRIL 12, 1993 Therefore, Ms. Baumgartner requested that East Broadway Street, from Michigan to Fellows Street, be closed, except for bus traffic, from 7:00 a.m. to 7:00 p.m. on Saturday, April 17, 1993. Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed this request and recommend approval. Therefore, Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS: - REQUEST OF V.F.W. TO CONDUCT ANNUAL POPPY DAY SALES - MAY 21-22, 1993 - REQUEST OF PARK DEPARTMENT TO CLOSE NILES AVENUE, FROM WASHINGTON TO COLFAX, IN CONJUNCTION WITH KAYAK RACES - APRIL 24-25, JUNE 18-19 AND AUGUST 14-15, 1993 - REQUEST OF ST. JOSEPH PARISH TO CLOSE ST. LOUIS BOULEVARD, FROM LA SALLE TO COLFAX, IN CONJUNCTION WITH PARISH CELEBRATION - MAY 1, 1993 - REQUEST OF ST. JOE VALLEY WATERCOLOR SOCIETY FOR TRAFFIC FLOW CHANGES IN CONJUNCTION WITH ANNUAL LEEPER PARK ART FAIR - JUNE 19-20, 1993 - REQUEST TO CLOSE KALORAMA, FROM ST. LOUIS TO HILL, FOR NEIGHBORHOOD BARBECUE AND BLOCK PARTY - OF MENTAL HEALTH ASSOCIATION TO CONDUCT MILE OF QUARTERS WALK - APRIL 25, 1993 - OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT OPENING DAY PARADE - MAY 8, 1993 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests, which were submitted to the Board on March 22, 1993, March 29, 1993 and April 5, 1993 and recommend approval. Mrs. Mueller made a motion that the recommendations be accepted and the requests be approved. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski stated that the following three (3) secondhand dealers license application have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: WEST END TRADING COMPANY Jerry C. Beatty 1222 West Western Avenue New and secondhand merchandise P & K FURNITURE Karen K. Raymond 1301 East Calvert Used furniture and household miscellaneous DHS SELL -OUT CENTER Raymond A. Aballo 215 South Main Street Used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. 1 1 E 105 REGULAR MEETING APRIL 12, 1993 APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATIONS Mr. Leszczynski advised that the following three (3) Rubbish and Garbage Removal Service license applications have been received: 1. Donald Gene Poston, Sr. 1845 North Johnson South Bend, Indiana 2. Carter Buchanan 121 North Wellington South Bend, Indiana 3. City of South Bend Department of Solid Waste 3113 Riverside Drive South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and the applicants were found to be in compliance. Additionally, the Department of Code Enforcement has reviewed these applications and recommends approval. Therefore, Mr. Leszczynski made a motion that the applications be approved. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the following license applications were approved: 1. Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana 2. 9M Lot located at: 322 South Lafayette Boulevard Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana Lot located at: Southeast corner of South Lafayette Boulevard and West Wayne Street Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana Lot located at: 119 West Wayne Street 4. Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana Lot located at: 211 North Lafayette Boulevard - 307 West Colfax Avenue 5. Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana :J U REGULAR MEETING Lot located at: APRIL 12, 1993 Southeast corner of William Street and West Colfax Avenue and the northeast corner of William Street and Washington Street 6. Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana Lot located at: Memorial Hospital Garage, North Michigan Street Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE BOND OF CONTRACTOR Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommending that the following one (1) Bond of Contractor be approved: 1. Max E. Carteaux, Jr., Approved Effective 4-12-93 Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted four (4) lists containing thirty-four (34) City owned and miscellaneous properties which were cleaned by the Department from March 22, 1993 to April 2, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $380,772.84 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, Inc., submitted two (2) lists indicating claims in the amounts of $70,957.87 and $176,474.12 and recommended approval. Mrs. Mueller made a motion that the claims be approved as submitted. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR: COMMENTS FROM CITY CONTROLLER KEVIN HORTON REGARDING COMPUTER BIDS Mr. Kevin Horton, City Controller, was present and thanked the Board for their work in the bidding out of computers and peripherals. Mr. Horton additionally thanked Board Attorney and Member Mary H. Mueller for her assistance in this bidding process. Mr. Horton noted that as a result of the bidding process for this equipment, the City will realize a savings of approximately thirty-five 1 1 1 REGULAR_ MEETING APRIL 12. 1993 thousand dollars ($35,000.00). Board President John E. Leszczynski thanked Mr. Horton for the compliment and indicated that the Board will continue its efforts to save the City money on various purchases. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 10:03 a.m. ATTEST: 1� Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS Mary Hall ller mes R. ta.1dwell