HomeMy WebLinkAbout04/05/93 Board of Public Works MinutesREGULAR MEETING
APRIL 5, 1993
The regular meeting of the Board of Public Works was convened at
9:31 a.m. on Monday, April 5, 1993, by Board President John E.
Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr.
James R. Caldwell present.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and
carried, the minutes of the regular meeting of the Board held on
March 29, 1993, were approved.
OPENING OF BIDS - STREET MATERIALS
This was the date set for receiving and opening of sealed bids for
the following street materials:
1.
HAC SURFACE BF LIMESTONE #11
15,000
TON
2.
HAC SURFACE ##11 LIMESTONE MAC 10
5,000
TON
3.
HAC SURFACE ##11 BF SLAG
15,000
TON
4.
HAC SURFACE ##11 BF SLAG MAC 10
5,000
TON
5.
HAC SURFACE ##11 BF SLAG
15,000
TON
6.
HAC SURFACE ##11 BF SLAG FIBER
5,000
TON
7.
HAC SURFACE MOD. BF SLAG MAC 20
5,000
TON
8.
HAC SURFACE BF SLAG SAND
5,000
TON
9.
HAC BINDER ## 8 OR ## 9
6,000
TON
10.
HAC BINDER ## 8 OR ## 9 MAC 20
5,000
TON
11.
HAC BINDER ##11
3,000
TON
12.
HAC BINDER #11 MAC 20
3,000
TON
13.
HAC BASE #5D
3,000
TON
14.
HAC BASE #5D MAC 20
3,000
TON
15.
16.
BITUMINOUS PATCH
BITUMINOUS PATCH W/FIBER
1,000
1,000
TON
TON
17.
BITUMINOUS PATCH MAT. AE-300S
1,000
TON
18.
MINERAL AGG. #2 STONE OR SLAG
15,000
TON
19.
COARSE AGG. ##9
5,000
TON
20.
COARSE AGG. #73 STONE OR SLAG
5,000
TON
21.
COARSE AGG. #73 GRAVEL
5,000
TON
22.
FINE AGG. #23 OR #24
1,500
TON
23.
COARSE AGG. CRUSHER RUN 7/16XO
1,500
TON
24.
READY MIX CONCRETE -
CLASS - A LIMESTONE
1,000
CY
25.
READY MIX CONCRETE -
CLASS - A SLAG
1,000
CY
26.
READY MIX CONCRETE -
CLASS - B
150
CY
27.
PORTLAND CEMENT
3,000
BAGS
28.
BITUMINOUS MATERIAL - TACK
100
TON
29.
BITUMINOUS MATERIAL - DUST PALA.
175,000
GAL
30.
EMULSIFIED ASPHALT - CSS-1H
600,000
GAL
31.
POLYMER BONDED ASPHALT EMULSIONS
GAL
32.
FIBER REIN. ASPHALT MEMBRANE
JOINT/CRACK MAINTENANCE MAT.
80,000
GAL
The Clerk tendered proofs of publication of
Notice in the
South
Bend Tribune and the Tri-County News which were found to
be
sufficient. The following bids were opened
and publicly
read:
HASS CONCRETE PRODUCTS COMPANY
24423 State Road 23
South Bend, Indiana 46614
Bid was signed by Mr. Myron H. Wiegand, General Manager,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%) Bid
Bond was submitted.
BID:
1 au
REGULAR MEETING APRIL 5, 1993
ITEM ## UNIT PRICE TOTAL AMOUNT
24• $ 56.30
25. $ 53.80 $ 56,300.00
26. $ 50.90 $ 53,800.00
$ 7,635.00
27. $ 5.25
$ 15,750.00
TOTAL AMOUNT OF BID: $133,485.00
Addendum:
Add to concrete price if applicable or requested demurrage:
$48.00 per hour in excess five (5) minutes per yard unloading
time. One per cent (1%) calcium chloride $1.75 per yard. Add
$5.00 per yard heated concrete November 15 to April 15.
ROSE FUEL & MATERIALS INC.
513 East Madison Street
South Bend, Indiana 46617
Bid was signed by Mr. R. Boyd Harwood, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Certified Check in the
amount of $1,626.00 was submitted.
BID:
ITEM # UNIT PRICE TOTAL AMOUNT
27• $ 5.42
$ 16,260.00
TOTAL AMOUNT OF BID: $ 16,260.00
Delivered in lots of one hundred (100) or more bags.
VULCAN MATERIALS COMPANY
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by Mr. Charles D. Lawrence, Non -Collusion
Affidavit was in order and a Bid Bond in the amount of
$10,000.00 was submitted.
BID:
ITEM # UNIT PRICE TOTAL AMOUNT
21. $ 6.50
2$ 32,500.00
2. $ 4.40
$ 6,500.00
TOTAL AMOUNT OF BID: $ 39,100.00
ELF ASPHALT, INC.
1510 Clover Road
Mishawaka, Indiana 46545
Bid was signed by Mr. John Baumgartner, District Marketing
Manager, Non -Collusion Affidavit was in order, Non -
Discrimination Commitment form was completed and a ten per
cent (10%) Bid Bond was submitted.
BID:
ITEM #
28.
29.
30.
31.
32. AC ONLY - GAL.
MAC-20 - TON
UNIT PRICE
$ 150.00
$ .48
$ .62
$ .75
$ .75
$ 216.00
REGULAR MEETING
APRIL 5, 1993
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana
46614
Bid was signed by Mr. Richard D. Vick, President, Non -
Collusion Affidavit
was
in order,
Non -Discrimination
Commitment form was
completed and
a ten per cent (10%) Bid
Bond was submitted.
BID:
ITEM #
UNIT PRICE
TOTAL AMOUNT
1.
$
20.30
$304,500.00
2•
$
29.50
$147,500.00
3.
$
21.50
$322,500.00
4•
$
30.50
$152,500.00
5.
$
35.75
$536,250.00
6:
$
44.25
$221,250.00
7•
$
33.50
$167,500.00
8•
$
32.75
$163,750.00
9•
$
19.25
$115,500.00
10.
$
25.50
$127,500.00
11.
$
19.35
$ 58,050.00
12.
$
25.25
$ 75,750.00
13.
$
19.00
$ 57,000.00
14.
$
25.25
$ 75,750.00
15.
$
26.40
$ 26,400.00
17.
$
34.95
$ 34,950.00
THE LEVY COMPANY, INC.
P.O. Box 540
Portage, Indiana 46368
Bid was signed by Mr. Bruce A. Petersohn,
Transportation
Manager, Non -Collusion Affidavit was
in order, Non -
Discrimination Commitment form was
completed and a ten per
cent (100) Bid Bond
was
submitted.
BID:
ITEM # UNIT PRICE TOTAL AMOUNT
18. $ 8.50 $127,500.00
20. $ 8.25 $ 41,250.00
TOTAL AMOUNT OF BID: $168,750.00
ST. JOSEPH MATERIALS COMPANY, INC.
60669 Orange Road
South Bend, Indiana 46614
Bid was signed by Mr. Bruce A. Petersohn, Transportation
Manager, Non -Collusion Affidavit was in order, Non -
Discrimination Commitment form was completed and a ten per
cent (100) Bid Bond was submitted.
BID:
ITEM #
UNIT PRICE
TOTAL AMOUNT
19.
$ 6.05
$ 30,250.00
21.
$ 6.55
$ 32,750.00
22.
$ 4.45
$ 6,675.00
TOTAL AMOUNT OF BID:
$ 69,675..00
Prices F.O.B. St. Joseph Material Yard:
REGULAR MEETING
ITEM #
21.
22.
APRIL 5, 1993
UNIT PRICE
$ 4.75
$ 2.95
TOTAL AMOUNT OF BID:
TOTAL AMOUNT
$ 23,750.00
$ 4,425.00
$ 28,175.00
RIETH-RILEY CONSTRUCTION COMPANY, INC.
P.O. Box 1775
South Bend, Indiana 46634
Bid was signed by Mr. Kenneth G. Noble, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a ten per cent (10%) Bid Bond was submitted.
BID:
ITEM #
UNIT PRICE
1.
$
19.50
2.
$
27.35
3.
$
20.25
4.
$
27.90
5.
$
33.00
6•
$
42.15
7.
$
30.25
8•
$
31.50
9.
$
17.25
10.
$
21.40
11.
$
16.95
12.
$
22.75
13.
$
16.00
14.
$
22.05
15.
$
26.80
16.
$
39.35
17.
$
34.35
KOCH MINERALS COMPANY
One North Buchanan
Gary, Indiana 46402
Bid was submitted by Mr. E. B. Warda, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%)
Bid Bond was submitted.
ITEM # UNIT PRICE TOTAL AMOUNT
18. $ 8.00 $120,000.00
20. $ 8.20 $ 41,000.00
TOTAL AMOUNT OF BID: $161,000.00
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the above outlined bids were referred to the Division
of Transportation for review and recommendation.
ADOPT RESOLUTION NO. 18-1993 - DECLARING INTENT TO LEASE THE
PROPERTY AT 937 SOUTH BEND AVENUE SOUTH BEND INDIANA FOR USE AS
A NEIGHBORHOOD PARTNERSHIP CENTER FILING OF PETITION PROPOSED
LEASE AND SETTING OF PUBLIC HEARING
Mr. James R. Caldwell informed members of the Board that the
property located at 937 South Bend Avenue, which is at the corner
of South Bend Avenue and Corby Boulevard, will be utilized as the
Neighborhood Partnership Center. Mr. Caldwell asked for the
Board's favorable consideration of this Resolution.
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REGULAR MEETING APRIL 5, 1993
Board Attorney and Member Mary H. Mueller moved that the Board
adopt the Resolution which has been prepared expressing the City's
intent to enter into a Lease with Christopher J. Matteo, Northeast
Development Corporation, accept for filing the Petition which has
been signed by at least fifty (50) taxpayers of the City of South
Bend requesting that the Board lease the premises, accept for
filing the Certificate of the St. Joseph County Auditor certifying
those signatures, accept for filing the proposed Lease Agreement
and set a Public Hearing for 9:30 a.m., on April 19, 1993. Mr.
Leszczynski seconded the motion which carried and the following
Resolution No. 18-1993 was adopted:
RESOLUTION NO. 18-1993
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND INDIANA
DECLARING ITS INTENT TO LEASE THE PROPERTY
AT 937 SOUTH BEND AVENUE SOUTH BEND INDIANA
FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER
WHEREAS, the City of South Bend is desirous of establishing
six Neighborhood Partnership Centers in order to build stronger
neighborhoods by bringing municipal and community services
directly to the neighborhoods; and
WHEREAS, the property at 937 South Bend Avenue, South Bend,
Indiana, has been selected as the initial site for a Neighborhood
Partnership Center; and
WHEREAS, this property at 937 South Bend Avenue, South Bend,
Indiana, contains approximately 1500 square feet, an area
sufficient to accommodate the activities for which the
Neighborhood Partnership Center is intended; and
WHEREAS, the Board of Public Works of the City of South Bend,
Indiana, on April 5, 1993, received a petition ("Petition") signed
by at least fifty (50) taxpayers of the City of South Bend,
requesting that the Board lease the premises at 937 South Bend
Avenue, South Bend, Indiana, for a term of one year, with a one
year option to renew the leasehold agreement upon agreement by
both parties with an annual rent not to exceed Six Thousand
Dollars ($6,000.00) in the first year and Six Thousand One Hundred
Dollars ($6,100.00) if the option to renew for the second year is
exercised by the agreement of both parties; and
WHEREAS, the Board also received, on April 5, 1993, a
certificate of the St. Joseph County Auditor, certifying that the
verifier of the Petition and at least fifty (50) of the
signatories of the Petition are taxpayers of property located
within the corporate limits of the City of South Bend; and
WHEREAS, the Board also received, on April 5, 1993, a proposed
lease agreement ("Proposed Lease") concerning the lease of the
Premises as petitioned; and
WHEREAS, I.C. 36-1-10-7(2) requires, prior to the Board's
entering into a lease agreement for said Premises, that the South
Bend Common Council, after investigation, determine that the lease
of the Premises are needed
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of
the City of South Bend, Indiana, as follows:
1) That the Board of Public Works of the City of South Bend,
Indiana, hereby expresses its desire and intent to lease the
premises at 937 South Bend Avenue, South Bend, Indiana, for its
REGULAR MEETING
APRIL 5, 1993
use as a Neighborhood Partnership Center.
2) That the Petition, as certified by the St. Joseph County
Auditor and submitted to the Board on April 5, 1993, is hereby
accepted for filing and made available for public inspection.
3) That the lease of the premises shall be for a term of one
(1) year with a one (1) year extension subject to the approval of
both parties and with the annual rental not to exceed Six
Thousand Dollars ($6,000.00) in the first year and Six Thousand
One Hundred Dollars ($6,100.00) in the second year if the option
to renew is approved by both parties.
4) That the Proposed Lease for the Premises submitted to the
Board on April 5, 1993, is hereby accepted for filing and made
available for public inspection.
5) That the Board directs and authorizes that a Resolution be
filed with the City Clerk for consideration by the Common Council
of the City of South Bend, Indiana, a form of Resolution to
establish, after investigation and consideration, its
determination that the lease of the premises described herein is
needed.
6) That a public hearing on the proposed lease is hereby set
for April 19, 1993, at 9:30 a.m. in the Board of Public Works
Meeting Room, 1308 County -City Building, South Bend, Indiana,
46601, at which hearing all persons desiring to be heard will be
given the opportunity to address whether the Proposed Lease is
necessary and whether the proposed rental is fair and reasonable.
7) That this Resolution will be in full force and effect from
and after its passage by the Board.
Adopted this 5th day of April, 1993.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John Leszczynski, President
s/James R. Caldwell
s/Mary Hall Mueller
ATTEST:
s/Sandra M. Parmerlee, Clerk
APPROVE SUPPLEMENTAL AGREEMENT NO. 3 - TWYCKENHAM DRIVE
IMPROVEMENTS - MC KINLEY AVENUE TO SOUTH BEND AVENUE
Mr. Carl P. Littrell, Director, Division of Engineering, advised
that Cole Associates, Inc., 2211 East Jefferson Boulevard, South
Bend, Indiana, has submitted Supplemental Agreement No. 3 for the
engineering and consulting services in regards to the above
referred to project. It is noted that this Supplemental Agreement
raises the total fees by $19,920.00 for a new total amount of
$277,920.00. Mr. Leszczynski noted that the services to be
provided consist of revising the plans to current standards and
assistance with acquisition of temporary right-of-way. It is
further noted that the original Agreement with Cole Associates,
Inc., for this project was approved and executed by the Board on
August 5, 1985. Therefore, Mr. Leszczynski made a motion that the
Supplemental Agreement No. 3 be approved. Mr. Caldwell seconded
the motion which carried.
1/
TON CAB AND
TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1
CHASSIS
In a letter to the Board, Mr. Matthew L. Chlebowski, Director,
Division of Equipment Services, requested that the Board advertise
1
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REGULAR MEETING
APRIL 5, 1993
for the receipt of bids for one (1) 3 1/2 ton cab and chassis.
Mr. Leszczynski made a motion that the request be approved. Mr.
Caldwell seconded the motion which carried.
AWARD BIDS - VARIOUS VEHICLES AND EQUIPMENT
In a letter to the Board, Mr. Matthew L.,Chlebowski, Director,
Division of Equipment Services, recommended that the following
bids be awarded:
EBY_FORD SALES, INC.
2714 Elkhart Road
Goshen, Indiana 46526
BID B•
Tena(10) 1992 Program Cars $ 8,026.00 $ 80,260.00
Full size spare $ 82.00 $ 820.00
$ 81,080.00
GATES CHEVROLET CORPORATION
401 South Lafayette Boulevard
South Bend, Indiana 46601
BID A-1•
One (1) 1993 4D 4WD Utility
Vehicle $17,474.18 $ 17,474.18
BID C•
One (1) 1993 Midsize 4D
Sedan (Blue) $11,925.47 $ 11,925.47
BID D•
Three (3) 1993 Compact Sedans
(Blue) $ 8,307.37 $ 24,922.11
BID E:
Five (5) 1993 1/2 Ton PU $11,790.32 $ 60,287.90
Two (2) with a/c $668.15 each and cloth seats (1) white
(1) omaha orange
Three (3) with HD vinyl seats (blue)
All equipped with step bumper
BID F•
Two (2) 1993 3/4 ton 4ED Pick-
up $14,319.82 $ 33,700.52
equipped with a/c $668.15 each
vinyl seats, plow $1,862.29
One (1) Omaha orange, one (1) white
BID G•
Two (2) 1993 Extended Cab
pick-ups (blue)
$10,608.77
$
21,217.54
BID H-
Three (3) 3/4 ton cab and
chassis (blue)
$11,673.31
$
35,019.93
BID I•
Four (4) mini vans (blue)
$11,887.71
$
47,550.84
BID K•
One (1) one ton cab and
chassis (Omaha orange)
$17,456.83
$
17,456.83
TOTAL GATES AWARD:
$.269,55,5_.32
REGULAR MEETING APRIL 5, 1993
SHAMROCK FORD TRUCK SALES
4707 Western Avenue
South Bend, Indiana 46619
BID L•
One (1) S/A Dump w/snow
equipment (Omaha orange) $36,400.00 $ 36,400.00
(Equipment by Deeds) $ 14,736.00
$ 51,136.00
BID N•
One (1) S/A Dump Truck
(White)
Equipment by Northern
Less trade-in
TOTAL SHAMROCK AWARD:
WISE INTERNATIONAL TRUCKS
4849 West Western Avenue
South Bend, Indiana 46619
$27,430.00
BID M•
Four (4) T/A Dump w/snow
equipment $49,207.75
Equipment by Deeds $16,967.00
Two (2) dark blue
Two (2) Omaha orange
Less trade-in $ 7,750.00
TOTAL WISE AWARD
MAC DONALD MACHINERY COMPANY. INC.
3911 Limestone Drive
Fort Wayne, Indiana 46809
$ 27,430.00
$ 3,383.00
$ 30,813.00
$ 1,500.00
$ ,'3i
$ 80,449.00
$ 196,831.00
$ 67,868.00
$ 264,699.00
$ 31,000.00
$ 233,699.00
$ 233,699.00
BID O•
One (1) 4WD Loader/Backhoe
Model 5805X $41,899.00 $ 41,899.00
Breaker $ 11,050.00
$ 52,949.00
BID P•
One (1) 2WD Loader/Backhoe
Model 590 $40,940.00 $ 40,940.00
Less trade-in $ 10,200.00
$ 30,740.00
Extendable Dipper $ 3,200.00
Breaker $ 11,450.00
$ 45,390.00
BBID Q:
One (1) 4WD Skid Steer Loader $14,650.00 $ 14,650.00
Backhoe attachment $ 5,275.00
Pallet forks $ 800.00
$ 20,725.00
Sanitation Excavator (used) $118,795.00 $ 118,795.00
Less trade-in $ 11,000.00
$ 107,795.00
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REGULAR MEETING
Extended 5 year warranty
Sanitation 3 1/2 yard loader
Less trade-in
Grapple Bucket
APRIL 5, 1993
$107,999.00
MAC DONALD MACHINERY TOTAL BID:
LOUIS GELDER AND SONS COMPANY
4704 Territorial Road
Millburg, Michigan 49022
BID S•
General purpose tractor
Full Cab
BID PACKAGE SUMMARY:
$ 5,000.00
$112,795.00
$107,999.00
$ 15,000.00
$ 92,999.00
$ 9,200.00
$102,199.00
$334,058.00
$ 13,780.00
$ 3,224.00
$ 17,004.00
Eby Ford
10
Units
$
81,080.00
Gates Chevrolet
22
Units
$
269,555.32
Shamrock Ford
2
Units
$
80,449.00
Wise International
4
Units
$
233,699.00
MacDonald Machinery
5
Units
$
334,058.00
Louis Gelder
1
Unit
$
17,004.00
TOTAL BID PACKAGE: $1,015,845.32
Mr. Leszczynski advised that all of the bid awards shown are to
the low bidder with the exception of the bid for a single axle
dump with snow plow, Bid L., Wise International was the low
bidder by $1,160.00. However, they did not meet the required bid
specifications regarding the oil wheel seals, vertical muffler,
exhaust stack and the emergency engine shut down system. All of
these items are essential to this type of equipment.
It is noted that bids for the above vehicles were opened by the
Board on March 22, 1993. Therefore, Mr. Caldwell made a motion
that the recommendation be accepted and the bids be awarded. Mrs.
Mueller seconded the motion which carried.
PARTIAL AWARD OF BIDS - MICROCOMPUTERS AND PERIPHERALS
Mr. Leszczynski advised that the Board is in receipt of a
Memorandum from City Controller Kevin Horton recommending that the
following bids be awarded for microcomputers and peripherals:
EQUIPMENT: 386/25 Computer Workstation
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT: $962.36
EQUIPMENT: Option A - Math Co -Processor
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT: $81.25
136"
REGULAR MEETING APRIL 5, 1993
EQUIPMENT: Option B 4 MB RAM
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT: $147.48
EQUIPMENT: Option C - Network Interface Card
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT• $92.00
EQUIPMENT: Option D - IBM 5250 Emulation Card
VENDOR: Zenith Data Systems Corporation
2150 East Lake Cook Road
Buffalo Grove, Illinois 60089
BID AMOUNT: $349.00
EQUIPMENT: 486/50 Computer Workstation
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT: $1,580.00
EQUIPMENT: Option A - 4 MB RAM
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT: $147.48
EQUIPMENT: Option B - Network Interface Card
VENDOR: Audio Specialists, Inc.
d/b/a Computer Specialists
401 North Michigan Street
South Bend, Indiana 46601
BID AMOUNT: $71.33
EQUIPMENT: Dot Matrix - Wide Carriage Printer - 24
Pin
VENDOR: Micro Source Technical Services, Inc.
2301 North Bendix Drive
Suite #600
South Bend, Indiana 46628
BID AMOUNT: $376.00
EQUIPMENT•
VENDOR:
BID AMOUNT:
Epson DFX5000 Printer
ARM Computing
305 South Michigan
South Bend, Indiana 46601
$1,469.00
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REGULAR MEETING APRIL 5, 1993
EQUIPMENT: Star NX-2420 Printer
VENDOR: ARM Computing
305 South Michigan
South Bend, Indiana 46601
BID AMOUNT: $286.00
EQUIPMENT: Laser Printer
VENDOR: Micro Source Technical Services, Inc.
2301 North Bendix Drive
Suite #600
South Bend, Indiana 46628
BID AMOUNT• $1,860.00
EQUIPMENT: Keyboards
VENDOR: ARM Computing
305 South Michigan
South Bend, Indiana 46601
BID AMOUNT• $25.00
EQUIPMENT: 386SX Computer Upgrades
VENDOR• ARM Computing
305 South Michigan
South Bend, Indiana 46601
BID AMOUNT• $453.00
EQUIPMENT: PS2 Computer Upgrades
VENDOR: Micro Source Technical Services, Inc.
2301 North Bendix Drive
Suite #600
South Bend, Indiana 46628
BID AMOUNT• $396.00
EQUIPMENT: Surge Suppressors
VENDOR: Computer City Direct
Division of Tandy Corporation
2000 Two Tandy Center
Fort Worth, Texas 76102
BID AMOUNT: $16.46
EQUIPMENT: Flatbed Scanner
VENDOR: Computer City Direct
Division of Tandy Corporation
2000 Two Tandy Center
Fort Worth, Texas 76102
BID AMOUNT• $891.84
It is noted that this is a partial award of bids of various
microcomputers and peripherals which were opened by the Board on
March 15, 1993.
14U
REGULAR MEETING
APRIL 5, 1993
Mrs. Mueller made a motion that the recommendations as submitted
today be approved. Mr. Caldwell seconded the motion which
carried.
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE
Mr. Leszczynski stated that the Board is in receipt of a Consent
to Annexation and Waiver of Right to Remonstrate as submitted by
Phillip Byrd, Executive Vice -President, Society Bank, as Executor
to Erma Post Estate. The Consent indicates that in consideration
for permission to tap into the public sanitary sewer system of the
City, to provide sanitary sewer service to 19730 Darden Road,
South Bend, Indiana, Lot 7 to 9 Inc. and W. 1/2 of Lot 10 Roanoke
Hts. (Key # 02-1100-4908), the owner of the real estate waives and
releases any and all right to remonstrate against or oppose any
pending or future annexation of the property by the City of South
Bend. Therefore, Mr. Leszczynski made a motion that the Consent
be approved. Mrs. Mueller seconded the motion which carried.
APPROVE DEED OF DEDICATION - ERSKINE MANOR HILL
Mr. Leszczynski advised that the Board is in receipt of a Deed of
Dedication from the Sisters of the Holy Cross, for a strip of land
utilized as the median strip in the middle of Erskine Manor Hill.
Mrs. Mueller made a motion that the Deed of Dedication be accepted
and approved. Mr. Caldwell seconded the motion which carried.
APPROVE WASTEWATER DISCHARGE PERMIT
- CAPSULE ENVIRONMENTAL ENGINEERING
In a Memorandum to the Board, Ms. Megan Wright, Pretreatment
Coordinator, Division of Environmental Services, submitted the
following Wastewater Discharge Permit and recommended approval:
1. Capsule Environmental Engineering
1970 Oakcrest Avenue
St. Paul, Minnesota 551133
For:
The former Torrington Heavy Bearings Facility
3702 West Sample Street
South Bend, Indiana 46619
Mr. Wright noted that this is a new permit.
Therefore, Mr. Leszczynski made a motion that the Permit be
approved. Mrs. Mueller seconded the motion which carried.
APPROVE CONSTRUCTION CONTRACT - FUELING FACILITY - SOUTH BEND
ORGANIC RESOURCE FACILITY
Mr. Leszczynski stated that in accordance with the bid awarded on
March 8, 1993, to Ziolkowski Construction, Inc., 1005 South
Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, in the
amount of $61,201.00 for the above referred to project, a Contract
in said amount was being submitted for Board approval. Upon a
motion made by Mr. Leszczynski, seconded by Mrs. Mueller and
carried, the Contract was approved and the appropriate Certificate
of Insurance, Performance Bond and Labor and Materials Payment
Bond as submitted were filed.
APPROVE CHANGE ORDER - SCISSORS LIFT & INSTALLATION - SANITATION
GARAGE EXPANSION PROJECT
Mr. Leszczynski advised that Safetylane Equipment Corporation, 115
North College, Suite 211, Bloomington, Indiana, has submitted
Change Order No. 1 indicating that the Contract amount be
increased by $1,553.00 for a new Contract sum including this
Change Order in the amount of $81,436.00. Upon a motion made by
1
REGULAR MEETING
APRIL 5, 1993
Mrs. Mueller seconded by Mr. Caldwell and carried, Change Order
No. 1 was approved.
APPROVE CHANGE ORDER - SIGNALIZATION PROJECT
Mr. Leszczynski indicated that the Board is in receipt of a Change
Order showing a decrease of $11,575.00 for the signalization
project. The Change Order indicates that the overun was due to a
change in the original plans. Changes were made at Twyckenham and
Calvert Streets, Hickory Road and Miracle Lane and Mishawaka
Avenue and Logan Street. Mr. Caldwell made a motion that the
Change Order be approved. Mrs. Mueller seconded the motion which
carried.
APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS PAST
DUE AMBULANCE ACCOUNTS - FIRE DEPARTMENT
In a letter to the Board, Fire Chief Luther Taylor advised that
the E.M.S. Division utilizes the services of a collection agency
for past due ambulance accounts. Therefore, Chief Taylor asked
that the Board solicit proposals for debt collection services for
past due ambulance accounts for the year 1993. Mr. Leszczynski
made a motion that the request be approved. Mr. Caldwell seconded
the motion which carried.
REQUESTS REFERRED:
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the following requests were referred to the
appropriate City departments and bureaus for review and
recommendation:
- OF MENTAL HEALTH ASSOCIATION OF ST. JOSEPH COUNTY INC.
TO CONDUCT 1ST ANNUAL MENTAL HEALTH - A MILE OF QUARTERS
WALK - APRIL 25, 1993
Ms. Noreen Busch and Ms. Barb Phair, Chairmen, A Mile of
Quarters Walk, Mental Health Association of St. Joseph County,
Inc., 315 North Lafayette Boulevard, South Bend, Indiana,
requested permission to conduct the 1st Annual Mental Health -
A Mile of Quarters Walk beginning at 12:00 noon on Sunday,
April 25, 1993, utilizing the route submitted with the
request.
OF COALITION FOR RACIAL UNITY TO CONDUCT 3RD ANNUAL WALK FOR
RACIAL UNITY - OCTOBER 17 1993
In a letter to the Board, Ms. Mary P. Bottum, Coalition For
Racial Unity, Logistics Committee, 1316 Marquette Boulevard,
South Bend, Indiana, requested permission to conduct the 3rd
Annual Walk For Racial Unity on Sunday, October 17, 1993. Ms.
Bottum submitted with her request the route to be utilized for
this event.
OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT OPENING DAY PARADE -
MAY 8 1993
Ms. Georgia Campbell, President, Chet Waggoner Little League,
1846 North Huey Street, South Bend, Indiana, requested
permission to conduct the annual opening day parade on
Saturday, May 8, 1993, utilizing the route submitted with the
request.
OF CASTEEL CONSTRUCTION CORPORATION TO OCCUPY A PORTION OF THE
RIGHT-OF-WAY ON WASHINGTON STREET FROM MICHIGAN TO ST. JOSEPH
STREET IN CONJUNCTION WITH PLAZA IMPROVEMENTS AT THE 1ST
SOURCE BANK/MARRIOTT HOTEL - APRIL 1
1993 1993 - SEPTEMBER 30
i4�
REGULAR MEETING
APRIL 5, 1993
Mr. J.G. Giolitto, Casteel Construction Corporation, 23186
West Ireland Road, P.O. Box 628, South Bend, Indiana,
requested permission to occupy a portion of the right-of-way
on Washington Street, between Michigan Avenue and St. Joseph
Street, in order to perform work at the 1st Source
Bank/Marriott Hotel. Mr. Giolitto indicated that this project
specifically entails removal and replacement of sidewalk and
curb and trees located within the right-of-way. In order to
facilitate this removal and subsequent reconstruction, they
will need to have construction vehicles occupy the north
parking lane along Washington Street between Michigan Street
and St. Joseph Street. Therefore, they are requesting
permission to occupy this portion of the right-of-way during
construction. This request for occupancy is for the duration
of the project, which is April 1, 1993 through September 30,
1993.
- TO CLOSE KALORAMA STREET, FROM ST. LOUIS TO HILL STREET, FOR
NEIGHBORHOOD BARBECUE AND BLOCK PARTY - APRIL 24, 1993
Mr. Thomas Howell, 801 St. Louis Street, South Bend, Indiana,
submitted to the Board an Application For Use Of And Blocking
Of Access To Public Right -of -Way For A Party Or Similar Event,
requesting that Kalorama Street, between St. Louis Street and
Hill Street, be closed from 12:00 noon to 7:00 p.m. on
Saturday, April 24, 1993 for a neighborhood barbecue and block
party.
- TO PURCHASE CITY -OWNED PROPERTY AT 1616 SCOTT STREET
In a letter to the Board, Sterling and Carla Smith, 325 North
Cushing Street, South Bend, Indiana, advised that they are
interested in purchasing the City -owned property at 1616 South
Scott Street.
- OF OUR LADY OF HUNGARY CHURCH TO CLOSE SOUTH CHAPIN STREET,
BETWEEN CALVERT AND BRUCE, IN CONJUNCTION WITH PARISH FESTIVAL
- JULY 17, 1993
Mr. Richard R. Gratzol, Our Lady of Hungary Church, 829 West
Calvert Street, South Bend, Indiana, advised that the Church
is having their annual Parish Festival on July 17, 1993.
Therefore, they are requesting that South Chapin Street,
between West Calvert and Bruce Street, be closed. This is to
insure the safety of the festival participants. Mr. Gratzol
noted that they would like the street closed from 3:30 p.m. to
11:30 p.m.
FILING OF REQUEST FOR PAYMENT OF SUBCONTRACTOR - SANITATION GARAGE
EXPANSION & RENOVATION PROJECT
Board Attorney and Member Mary H. Mueller informed members that
the Board is in receipt of a letter from Mr. Glen Smith,
President, Practical Construction Incorporated, 3921 West Sample
Street, P.O. Box 3124, South Bend, Indiana, regarding their
payment due on the above referred to project. Mrs. Mueller noted
that these documents should be accepted for filing by the Board
and that appropriate notice be given to the surety of the Payment
Bond. It is noted that this action is pursuant to I.C. 36-1-12-
13.1. Mrs. Mueller made a motion that the Board accept for filing
the statement as submitted by Practical Construction Incorporated.
Mr. Caldwell seconded the motion which carried.
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the following Certificates of Insurance were accepted
for filing:
1
1
143
1
REGULAR MEETING APRIL 5, 1993
1. E-RECT-O, Inc.
12807 McKinley Highway
Mishawaka, IN 46545
2. Woodruff & Sons, Inc.
P.O. Box 450
Michigan City, IN 46360
APPROVE EXCAVATION BONDS
Mr. Larry D. Spradlin, Sr., Division of Engineering, submitted to
the Board the following Bonds for Excavation in Streets and
recommended approval effective April 8, 1993:
1. A & S Services Company, Inc.
2. Midwest Engineering Services, Inc.
Therefore, Mr. Leszczynski made a motion that the recommendation
be accepted and the bonds be approved. Mr. Caldwell seconded the
motion which carried.
APPROVE CLAIMS
Mr. Kevin C. Horton, City Controller, submitted to the Board
claims in the amount of $297,407.52 and recommended approval.
Therefore, Mrs. Mueller made a motion that the claims be approved
as submitted. Mr, Leszczynski seconded the motion which carried.
ADJOURNMENT
There being
motion made
carried, the
no further business to come before the Board, upon a
by Mr. Leszczynski, seconded by Mrs. Mueller and
meeting adjourned at 9:57 a.m.
BOARD OF PUBLIC WORKS
AT: \
U.
Sandra M. Parmerlee, Clerk
Jo E. LeszczyWs i