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HomeMy WebLinkAbout03/15/93 Board of Public Works Minutes081, 1 1 REGULAR MEETING MARCH 15, 1993 The regular meeting of the Board of Public Works was convened at 9:33 p.m. on Monday, March 15, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Mary_H. Mueller present. Board member James R. Caldwell was not in attendance. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, Resolution No. 13-1993, approving the execution of a Master Lease and related documents with Indiana Bond Bank was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of tip# Board held on March 8, 1993, were approved. OPENING OF BIDS - REFURBISHING OF ONE (1) 1500 GPM 3-D PUMPER Mr. Leszczynski advised that this was the date set for the receiving and opening of bids for the refurbishing of one (1) 1500 GPM 3-D Pumper for the South Bend Fire Department. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and read: RENEWED PERFORMANCE. INC. P.O. Box 196 Tipton, Indiana 46072 Bid was signed by Mr. Raymond D. Collusion Affidavit was in order, Commitment form was completed and $6,888.20. BID: $68,882.00 TPS, INC. 3650 West Minnesota Street Indianapolis, Indiana 47241 Salati, President, Non -Discrimination a Bid Bond in the Non - amount of Bid was signed by Mr. Patrick A. Lorber, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: $69,400.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - MICROCOMPUTERS AND PERIPHERALS This was the date set for the receiving and opening of sealed bids for the purchase of the following microcomputer and peripherals, in the quantities stated, more or less: Thirty-five (35) 386/25 Computers Three (3) 486/50 Computers Two (2) Narrow Carriage Dot Matrix Printers Thirteen (13) Wide Carriage Dot Matrix Printers One (1) Epson DFX5000 or equal One (1) Star NX-2420 or equal Two (2) Laser Printers Twenty-five (25) VGA Color Monitors Twenty-seven (27) Mice Two (2) External Modems 082 REGULAR MEETING MARCH 15, 1993 Three (3) Keyboards Twenty-three (23) Computer upgrades Four (4) External Fax/Modems Three (3) Tape Back-up Systems One (1) Surge Suppressor One (1) Flatbed Scanner The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney and Member Mary H. Mueller indicated that the bid submitted by Tenex, 56800 Magnetic Drive, Mishawaka, Indiana, contained a Bid Bond that was not properly executed. Therefore, Mrs. Mueller made a motion that the bid be rejected. Mr. Leszczynski seconded the motion which carried. The following bids were read: COMPUTER CITY DIRECT DIVISION OF TANDY CORPORATION 2000 Two Tandy Center Fort Worth, Texas 76102 Bid was signed by Mr. John E. Shendock, Director, Contract Marketing, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a Bid Bond in the amount of $11,500.00 was submitted. BID: EACH TOTAL 35 more or less 386/25 $1,876.98 $65,694.30 Option A $ 97.15 Option B $ 390.00 Option C $ 152.00 Option D $ 533.04 3 more or less 486/50 $2,808.99 $ 8,426.97 Option A $ 269.00 Option B $ 68.43 Dot Matrix Printers 2 more or less narrow/ $ 263.99 $ 527.98 24 pin 13 more or less wide/ $ 442.79 $ 5,756.27 24 pin 1 more or less Epson DFX5000 NO BID NO BID 1 more or less Star NX-2420 $ 375.42 $ 375.42 2 more or less Laser Printers $2,061.23 $ 4,122.46 25 more or less VGA monitors $ 514.00 $12,850.00 Option A NO BID NO BID Option B INCLUDED INCLUDED Option C INCLUDED INCLUDED 27 more or less mice $ 23.00 $ 621.00 2 more or less external $ 67.99 $ 135.98 modems 3 more or less keyboards $ 62.00 $ 186.00 22.more or less 386SX NO BID NO BID upgrades 1 more or less PS2 upgrade NO BID NO BID 4 more or less FAX/modems $ 279.20 $ 1,116.80 2 more or less 250 backup $ 462.44 $ 924.88 system 1 more or less 120 backup $ 382.12 $ 382.12 system 1 more or less surge $ 16.46 $ 16.46 suppressor 1 more or less flatbed $ 891.84 $ 891.84 scanner 1 u 1 REGULAR MEETING MARCH 15, 1993 ARM COMPUTING 305 South Michigan South Bend, Indiana 46601 Bid was signed by Mr. Mark W. Bradford, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $8,500.00 was submitted. BID: 35 more or less 386/25 Option A Option B Option C Option D 3 more or less 486/50 Option A Option B Dot Matrix Printers 2 more or less narrow/ 24 pin 13 more or less wide/ 24 pin 1 more or less Epson DFX5000 1 more or less Star NX-2420 2 more or less Laser Printers 25 more or less VGA monitors Option A Option B Option C 27 more or less mice 2 more or less external modems 3 more or less keyboards 22 more or less 386SX upgrades 1 more or less PS2 upgrade 4 more or less FAX/modems 2 more or less 250 backup system 1 more or less 120 backup system 1 more or less surge suppressor 1 more or less flatbed scanner EACH TOTAL $1,261.00 $44,135.00 $ 82.50 $ 132.00 $ 58.00 $ 383.04 $1,755.00 $ 5,265.00 $ 135.00 $ 70.00 $ 258.50 $ 517.00 $ 402.00 $ 5,226.00 $1,469.00 $ 1,469.00 $ 286.00 $ 286.00 $1,870.00 $ 3,740.00 $ 319.00 $ 7,975.00 $ 280.00 $ 299.00 $ 56.00 $ 11.00 $ 297.00 $ 60.50 $ 121.00 $ 25.00 $ 75.00 $ 453.00 $ 9,966.00 $ 415.00 $ 415.00 $ 81.50 $ 326.00 $ 473.00 $ 946.00 $ 164.00 $ 164.00 $ 35.00 $ 35.00 $ 984.00 $ 984.00 MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive Suite #600 South Bend, Indiana 46628 Bid was signed by Mr. Jon R. Shultz, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Treasurer's Check in the amount of $12,500.00 was submitted. BID: EACH TOTAL 35 more or less 386/25 $1,337.00 $46,795.00 Option A $ 86.00 Option B $ 136.00 Option C $ 90.00 Option D $ 506.00 3 more or less 486/50 $1,940.00 $ 5,820.00 Option A $ 136.00 Option B $ 63.00 Dot Matrix Printers REGULAR MEETING MARCH 15, 1993 2 more or less narrow/ $ 288.00 $ 576.00 24 pin 13 more or less wide/ $ 376.00 $ 4,888.00 24 pin 1 more or less Epson DFX5000 $1,925.00 $ 1,925.00 1 more or less Star NX-2420 $ 287.00 $ 287.00 2 more or less Laser Printers $1,860.00 $ 3,720.00 25 more or less VGA monitors $ 319.00 $ 7,975.00 Option A $ 281.00 Option B $ 330.00 Option C $ 59.00 27 more or less mice $ 14.00 $ 378.00 2 more or less external $ 61.00 $ 122.00 modems 3 more or less keyboards $ 42.00 $ 126.00 22 more or less 386SX $ 722.00 $15,884.00 upgrades 1 more or less PS2 upgrade $ 396.00 $ 396.00 4 more or less FAX/modems $ 196.00 $ 424.00 2 more or less 250 backup $ 427.00 $ 854.00 system 1 more or less 120 backup $ 254.00 $ 254.00 system 1 more or less surge $ 45.00 $ 45.00 suppressor 1 more or less flatbed $1,011.00 $ 1,011.00 scanner ZENITH DATA SYSTEMS CORPORATION 2150 East Lake Cook Road Buffalo Grove, Illinois 60089 Bid was signed by Mr. Philip M. Murawski, Non -Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: EACH TOTAL 35 more or less 386/25 $1,760.00 $61,600.00 Option A $ 551.00 Option B $ 183.00 Option C $ 185.00 Option D $ 349.04 3 more or less 486/50 $2,311.00 $ 6,933.00 Option A $ 183.00 Option B $ 129.00 Dot Matrix'Printers 2 more or less narrow/ $ 225.00 $ 450.00 24 pin 13 more or less wide/ $ 389.00 $ 5,057.00 24 pin 1 more or less Epson DFX5000 NO BID NO BID 1 more or less Star NX-2420 NO BID NO BID 2 more or less Laser Printers $3,299.00 $ 6,598.00 25 more or less VGA monitors $ 340.00 $ 8,500.00 Option A SEE PRICING DETAIL Option B SEE PRICING DETAIL Option C SEE PRICING DETAIL 27 more or less mice INCLUDED WITH PC'S 2 more or less external $ 159.00 $ 318.00 modems 3 more or less keyboards $ 79.00 $ 237.00 22 more or less 386SX NO BID NO BID upgrades 1 more or less PS2 upgrade NO BID NO BID 4 more or less FAX/modems $ 159.00 $ 159.00 2 more or less 250 backup NO BID NO BID system 1 1 085 1 1 REGULAR MEETING 1 more or less 120 backup system 1 more or less surge. suppressor 1 more or less flatbed scanner MARCH 15, 1993 NO BID NO BID $ 199.00 $ 199.00 NO BID NO BID FW SALES COMPANY D/B/A AFFORDABLE COMPUTERS 3702 West Sample Street South Bend, Indiana 46536 Bid was signed by Mr. Frederick Whitlock, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $6,867.00 was submitted. BID: EACH 35 more or less 386/25 $1,080.00 Option A $ 70.00 Option B $ 120.00 Option C $ 90.00 Option D $ 525.04 3 more or less 486/50 $1,675.00 Option A $ 160.00 Option B $ 80.00 Dot Matrix Printers 2 more or less narrow/ NO BID 24 pin 13 more or less wide/ NO BID 24 pin 1 more or less Epson DFX5000 NO BID 1 more or less Star NX-2420 NO BID 2 more or less Laser Printers NO BID 25 more or less VGA monitors $ 320.00 Option A SAME Option B $ 310.00 Option C $ 55.00 27 more or less mice $ 15.00 2 more or less external $ 65.00 modems 3 more or less keyboards $ 40.00 22 more or less 386SX $ 650.00 upgrades 1 more or less PS2 upgrade $ 400.00 4 more or less FAX/modems $ 160.00 2 more or less 250 backup $ 475.00 system 1 more or less 120 backup $ 275.00 system 1 more or less surge $ 35.00 suppressor 1 more or less flatbed $ 995.00 scanner TOTAL $37,800.00 $ 5,025.00 NO BID NO BID NO BID NO BID NO BID $ 8,000.00 $ 130.00 $ 120.00 $14,300.00 $ 400.00 $ 640.00 $ 950.00 $ 275.00 $ 35.00 $ 995.00 AUDIO SPECIALISTS, INC. D/B/A COMPUTER SPECIALISTS 401 North Michigan Street South Bend, Indiana 46601 Bid was signed by Mr. Bruno Eidietis, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bond was submitted. BID: Bid REGULAR MEETING MARCH 15, 1993 EACH 35 more or less 386/25 $ 962.36 Option A $ 81.25 Option B $ 147.48 Option C $ 92.00 Option D NO BID 3 more or less 486/50 $1,580.00 Option A $ 147.48 Option B $ 71.33 Dot Matrix Printers 2 more or less narrow/ $ 257.00 24 pin 13 more or less wide/ $ 476.00 24 pin 1 more or less Epson DFX5000 NO BID 1 more or less Star NX-2420 $ 600.00 2 more or less Laser Printers $2,285.00 25 more or less VGA monitors $ 321.18 Option A N/C Option B ADD $ 38.65 EA. Option C ADD $ 25.50 EA. 27 more or less mice $ 14.90 2 more or less external $ 72.00 modems 3 more or less keyboards $ 30.00 22 more or less 386SX $ 775.00 upgrades 1 more or less PS2 upgrade NO BID 4 more or less FAX/modems $ 76.25 2 more or less 250 backup $ 345.69 system 1 more or less 120 backup $ 279.19 system 1 more or less surge $ 44.46 suppressor 1 more or less flatbed $1,155.00 scanner TOTAL $33,682.60 $ 4,740.00 $ 514.00 $ 6,188.00 NO BID $ 600.00 $ 4,570.00 $ 8,029.50 $ 402.30 $ 144.00 $ 90.00 $17,050.00 NO BID $ 305.00 $ 681.38 $ 279.19 $ 44.46 $ 1,155.00 D P SERVICES, INC. 4612 South Main Street South Bend, Indiana 46614 Bid was signed by Ms. Kelly E. Low, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $6,100.00 was submitted. BID: EACH TOTAL 35 more or less Acer Acros 486/25 $1,355.00 $47,425.00 Option A AVAIL Option B $ 206.00 Option C $ 136.00 Option D NO BID 3 more or less 486/50 Acer Acros $1,789.00 $ 5,367.00 Option A $ 206.00 Option B NO BID Dot Matrix Printers 2 more or less narrow/ 24 pin 13 more or less wide/ 24 pin 1 more or less Epson DFX5000 1 more or less Star NX-2420 1 08 I 1 u REGULAR MEETING 2 more or less Laser Printers 25 more or less VGA monitors (Acer) Option A Option B Option C 27 more or less mice 2 more or less external modems 3 more or less keyboards 22 more or less 386SX upgrades 1 more or less PS2 upgrade 4 more or less FAX/modems 2 more or less 250 backup system 1 more or less 120 backup system 1 more or less surge suppressor 1 more or less flatbed scanner MARCH 15, 1993 $ 318.00 $ 7,950.00 INCLUDED IN ITEM ABOVE $ 359.00 $ 55.00 N.C. INCLUDED IN ACER ACROS 486/25'S BID ABOVE (All processors bid are 486) SOUTH BEND DRAFTING SUPPLY COMPANY INC. 1303 Northside Boulevard South Bend, Indiana 46615 Bid was signed by Mr. Tim Sebenoler, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $5,205.00 was submitted. BID: EACH TOTAL 35 more or less 386/25 $1,080.00 $37,800.00 Option A $ 109.00 Option B $ 145.00 Option C $ 132.00 Option D $ 495.00 3 more or less 486/50 $1,755.00 $ 5,265.00 Option A $ 145.00 Option B $ 130.00 Dot Matrix Printers 2 more or less narrow/ NO BID NO BID 24 pin 13 more or less wide/ NO BID NO BID 24 pin 1 more or less Epson DFX5000 NO BID NO BID 1 more or less Star NX-2420 NO BID NO BID 2 more or less Laser Printers NO BID NO BID 25 more or less VGA monitors $ 328.00 $ 8,200.00 Option A 1Kx768 N/C Option B $ 420.00 Option C $ 90.00 27 more or less mice $ 29.00 $ 783.00 2 more or less external NO BID NO BID modems 3 more or less keyboards _ NO BID NO BID 22 more or less 386SX NO BID NO BID upgrades 1 more or less PS2 upgrade NO BID NO BID 4 more or less FAX/modems NO BID NO BID 2 more or less 250 backup NO BID NO BID system 1 more or less 120 backup NO BID NO BID system QtSu REGULAR MEETING 1 more or less surge suppressor 1 more or less flatbed scanner MARCH 15, 1993 NO BID NO BID NO BID NO BID Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the City Controllers office for review and recommendation. OPENING OF BIDS - RENTAL OF NEW UNIFORMS FOR VARIOUS DEPARTMENTS AND BUREAUS It was noted that this was the date set for the receiving and opening of sealed bids for the rental of new uniforms for various departments and bureaus. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and read: MECHANICS LAUNDRY & SUPPLY, INC. 711 East Vermont Street, Suite 200 Indianapolis, Indiana 46202 Bid was signed by Mr. R.M. Peele, Vice -President Marketing, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $5,000.00 was submitted. 00M GROUP I (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: SEE ALTERNATE GROUP II (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: SEE ALTERNATE GROUP III (3 coveralls each - 1 piece, 1 change per week) Rental price per employee per week: SEE ALTERNATE GROUP IV (3 shop coats or smocks each - 1 piece, 1 change per week) Rental price per employee per week: SEE ALTERNATE REPLACEMENT COSTS: Uniform pants $ 9.75 Uniform shirts $ 7.50 Uniform coveralls $16.50 Shop coats/smocks $ 8.20 Dress uniform shirts Dress uniform pants Mechanics proposes the following alternate bid to the specifications as outlined on the proposal sheet. 1. Contract shall be for five (5) years. 2. Pricing shall be fixed for years one (1) and two (2). 3. Pricing shall be increased a maximum of seven per cent (70) in year three (3) and shall be fixed at that rate for years three (3) and four (4). NOTE: This price increase is by mutual consent and if the City of South Bend does not allow the price increase, Mechanics Laundry & Supply, Inc. shall have the right to cancel the contract with thirty (30) days notice or continue to service at the existing rates. REGULAR MEETING MARCH 15, 1993 4. Pricing shall be increased a maximum of five per cent (50) in year five (5) and shall be fixed at that rate for year five (5). NOTE: This price increase is by mutual consent and if the City of South Bend does not allow the price increase, Mechanics Laundry & Supply, Inc., shall have the right to cancel the contract with thirty (30) days written notice or continue to service at the existing rates. GROUP I: Rental price per employee per week $3.65 GROUP II: Rental price per employee per week $3.65 GROUP III: Rental price per employee per week $0.75 GROUP IV: Rental price per employee per week $0.75 ACE-TEX CORPORATION 58880 Executive Drive Mishawaka, Indiana 46544-6808 Bid was signed by Mr. Jim Wyne, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $5,000.00 was submitted. BID: GROUP I (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $4.10 GROUP II (11 uniforms week) each - pants and shirts, 5 changes per Rental price per employee per week: $4.00 GROUP III (3 coveralls each - 1 piece, 1 change per week) Rental price per employee per week: $0.85 GROUP IV (3 shop coats or smocks each - 1 piece, 1 change per week) Rental price per employee per week: $0.75 REPLACEMENT COSTS: Uniform pants $10.75 Uniform shirts $ 8.50 Uniform coveralls $16.00 Shop coats/smocks $11.00 Dress uniform shirts $ 9.25 Dress uniform pants $13.25 Addendum to specifications for uniform rental proposal: All uniforms, shirts and pants only, will be serviced bi-weekly. Inventory nine (9) sets. TODD UNIFORM, INC. 4384 Commercial Avenue Portage, Michigan 49001 Bid was signed by Mr. Nat Baldoni, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $5,000.00 was submitted. BID: GROUP I (11 uniforms each - pants and shirts, 5 changes per k wee ) Rental price per employee per week: $4.25 .0 �' -0 REGULAR MEETING MARCH 15, 1993 GROUP II (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $4.25 GROUP III (3 coveralls each - 1 piece, 1 change per week) Rental price per employee per week: $0.85 GROUP IV (3 shop coats or smocks each - 1 piece, 1 change per week) Rental price per employee per week: $0.85 REPLACEMENT COSTS: Uniform pants $10.00 Uniform shirts $10.00 Uniform coveralls $20.00 Shop coats/smocks $10.00 Dress uniform shirts $10.00 Dress uniform pants $10.00 ARATEX SERVICES, INC. 3701 Progress Drive South Bend, Indiana Bid was signed by Mr. W. Clayton Spragg, III, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $5,000.00 was submitted. BID: GROUP I (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $3.90 GROUP II (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $3.90 GROUP III (3 coveralls each - 1 piece, 1 change per week) Rental price per employee per week: $0.78 GROUP IV (3 shop coats or smocks each - 1 piece, 1 change per week) Rental price per employee per week: $0.78 REPLACEMENT COSTS: Uniform pants $ 7.75 Uniform shirts $ 5.90 Uniform coveralls $13.90 Shop coats/smocks $8.10/$7.45 Dress uniform shirts $ 7.72 Dress uniform pants $13.62 MONARCH TEXTILE RENTAL SERVICES, INC. 812 North Wilber Street South Bend, Indiana 46628 Bid was signed by Mr. Robert P. Shultz, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $5,000.00 was submitted. BID: I 1 REGULAR MEETING MARCH 15, 1993 GROUP I (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $4.60 GROUP II (11 uniforms each - pants and shirts, 5 changes per week) Rental price per employee per week: $4.00 GROUP III (3 coveralls each - 1 piece, 1 change per week) Rental price per employee per week: $0.89 GROUP IV (3 shop coats or smocks each - 1 piece, l change per week) Rental price per employee per week: $0.75 REPLACEMENT COSTS: Uniform pants $12.00 Uniform shirts $ 9.00 Uniform coveralls $18.00 Shop coats/smocks $12.00 Dress uniform shirts $12.00 Dress uniform pants $16.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Personnel Department for review and recommendation. APPROVE CONSULTANT CONTRACT - HOWELL & ASSOCIATES Mr. Leszczynski advised that the Board is in receipt of a Consultant Contract with Joseph L. Howell, Howell and Associates, 3401 Woolsey Drive, Chevy Chase, Maryland, in the amount of $6,000.00. Mr. Jon Hunt, Executive Director, Department of Economic Development, informed members of the Board that this Contract is for a period of three (3) months and is in the amount of $6,000.00. Mr. Hunt stated that Dr. Joseph Howell will assist the City in developing and implementing programs associated with the Good Neighbors/Good Neighborhoods Initiative and will help in securing funding on the state and federal levels. Mr. Hunt further advised the Board that the Department is currently utilizing Dr. Howell who is also at this time assisting Workforce Development and the Public Housing Authority. Therefore, Mrs. Mueller made a motion that the Contract be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - INSPECTION AND REPAIR OF PUMP NO. 3 - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that in accordance with the bid awarded on February 8, 1993, to Fairbanks Morse Pump Corporation, 3601 Fairbanks Avenue, Kansas City, Kansas, in the amount of $34,781.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Payment Bond as submitted were filed. APPROVE REQUEST TO MOVE TWO HOUSES: - FROM 836 NORTH MAIN STREET TO 316 EAST SOUTH STREET - FROM 116 PARK LANE TO 516 EAST SOUTH STREET In a Memorandum to the Board, Mr. Donald F. Fozo, Building Commissioner, advised that Lykowski Construction, Inc., 21707 West REGULAR MEETING MARCH 15, 1993 Ireland Road, South Bend, Indiana, has requested permission to move a house from 836 North Main Street to 316 East South Street. This is a two-story wood frame house. The second house to be moved is a one story wood frame house and will be moved from 116 Park Lane to 516 East South Street. It is noted that Lykowski Construction has been contracted by Memorial Hospital to move these structures. The vacated sites will be cleared of debris and the foundation holes filled in by Memorial Hospital. Mr. Fozo submitted with the requests the required utility releases along with favorable recommendations from the Police Department, Street Department and the Division of Engineering. It is noted that the required Certificate of Insurance, in the amount of $5,000,000.00 was also submitted with the request. Mr. Fozo indicated that the Building Department has no objections to the moves as all zoning requirements are being met. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STREET MATERIALS In a letter to the Board, Mr. Sam Hensley, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for Street Department materials. Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CONSTRUCTION OF QUALITY DRIVE PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on behalf of the Department of Economic Development, he requests that the Board advertise for the receipt of bids for the construction of Quality Drive. Mr. Littrell noted that this project will entail the construction of a new concrete paved cul-de-sac in Landmark Industrial Park. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. REQUEST OF SOUTH BEND AREA CRIME STOPPERS, INC. TO CONDUCT ANNUAL 1993 CRIME STOPPERS MOONLIGHT WALK - JUNE 13, 1993 - REFERRED In a letter to the Board, Mr. Thomas J. Richardson, Walk Director, South Bend Area Crime Stoppers, Inc., 701 West Sample Street, South Bend, Indiana, requested permission to conduct the Sixth Annual Crime Stoppers Moonlight Walk on Sunday, June 13, 1993 beginning at Coveleski Regional Baseball Stadium at 6:30 p.m. Mr. Richardson submitted with his request the route to be utilized for this event. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. DENY REQUEST TO CLOSE ST. JOSEPH STREET, FROM MARION TO NAVARRE, FOR ST. PATRICK'S DAYNEIGHBORHOOD PARTY - MARCH 17, 1993 It is noted that the above referred to request, which was submitted to the Board on March 8, 1993, has received favorable recommendations from the Bureau of Traffic and Lighting and the Police Department. Mr. Leszczynski advised, however, that the Board is in receipt of a letter from the River Bend Neighborhood Association recommending the denial of this request based on past problems with student u REGULAR MEETING parties in the neighborhood. MARCH 15, 1993 Therefore, Mrs. Mueller made a motion that this request to close the street for a St. Patrick's Day Neighborhood Party, be denied. Mr. Leszczynski seconded the motion which carried. RECOMMENDATION ON REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1316 LISTON STREET - TABLED. It is noted that on February 1, 1993, Ruth DeFreese, 30632 North Shore Drive, Elkhart, Indiana, advised the Board that she is interested in purchasing the City -owned lot at 1316 Liston Street. Mr. Leszczynski advised that this request was referred to the appropriate City departments and bureaus and at this time, the Department of Economic Development recommends that the City retain this property. Mr. Jon Hunt, Executive Director, Department of Economic Development indicated that his department is developing a plan for this area which may include acquisition in this block. Mr. Leszczynski made a motion that the Board table making a recommendation on this request at this time. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following two (2) traffic control devices were approved: REMOVAL OF: HANDICAP PARKING SPACE LOCATION: 626 North Lafayette Blvd. REMARKS: Signs not needed. REMOVAL OF: HANDICAP PARKING SPACE LOCATION: 1635 Kendall REMARKS: Signs not needed APPROVE TITLE SHEET - QUALITY DRIVE PROJECT Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Title Sheet for the above project was approved and signed. APPROVE PUBLIC PARKING FACILITY LICENSE APPLICATIONS Mr. Leszczynski advised that the Board is in receipt of the following Public Parking Facility License applications: 1. APPLICANT: LOT LOCATED AT: Parking Properties, Inc. Lot 119 West Wayne Street South Bend, Indiana 302 West Washington Avenue 2. APPLICANT: Parking Properties, Inc. 119 West Wayne Street South Bend, Indiana LOT LOCATED AT: 3. APPLICANT: LOT LOCATED AT: 123 North Main Street E. H. McNease 1605 East Jefferson Boulevard South Bend, Indiana 418 South Main Street 0'Y 4a REGULAR MEETING 4. APPLICANT: MARCH 15, 1993 E. H. McNease 1605 East Jefferson Boulevard South Bend, Indiana LOT LOCATED AT: 420 South Main Street 5. APPLICANT: Louis L. Anderson, Sr. 21400 Shultz Court Cassopolis, Michigan LOT LOCATED AT: 112-128 Franklin Place Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the license applications were approved and referred to the Deputy Controller's office for issuance of licenses. It is noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE SECONDHAND DEALERS LICENSE APPLICATION Mr. Leszczynski stated that the following secondhand dealer license application has been received: NAME: J. LEE'S VARIETY STORE BY: Johnnie L. Miller ADDRESS: 2110 Ford Street FOR THE PURPOSE OF SELLING: Miscellaneous items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE RELEASE OF EXCAVATION BOND In a Memorandum to the Board, Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond for Excavation in Streets for Shilts, Graces & Associates, Inc., be released effective March 15, 1993. Mrs. Mueller made a motion that the recommendation be accepted and the bond be released. Mr. Leszczynski seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORTS - JANUARY/FEBRUARY Mr. Leszczynski advised that the Board is in receipt of the Humane Society Monthly reports for the months of January and February, 1993, as submitted by the Humane Society of St. Joseph County, Indiana, Inc. The reports indicate the number and types of animals handled for the City of South Bend. Mr. Leszczynski made a motion that these reports be accepted for filing. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing forty-eight (48) City -owned and miscellaneous properties which were cleaned by the Department from March 1, 1993 to March 4, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. [1 1-1 1 REGULAR MEETING MARCH 15, 1993 APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $1,668,618.03 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists indicating claims in the amounts of $135,060.68 and $53,016.92 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved as submitted. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 10:10 a.m. MT: Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS J n E. Leszczy s i Mary Hall Muell r ames R. aldwell