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HomeMy WebLinkAbout03/08/93 Board of Public Works Minutes0 of 3 REGULAR MEETING MARCH 8, 1993 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, March 8, 1993, by Mr. James R. Caldwell, with Mr. Caldwell and Mrs. Mary H. Mueller present. Board President John E. Leszczynski was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board of Public Works held on March 1, 1993, were approved. ADOPT RESOLUTION NO. 12-1993 - APPROVING A SUBLEASE OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION - 628 SOUTH RUSH STREET Mr. Caldwell advised that the Board is in receipt of a Resolution which transfers from the South Bend Redevelopment to the City of South Bend Board of Public Works a parcel of property located at 628 South Rush Street. It is noted that in the near future, the City will be asked to transfer this property to the Housing Development Corporation. Therefore, Mr. Caldwell made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 12-1993 was adopted: RESOLUTION NO. 12-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPROVING A SUBLEASE OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the South Bend Redevelopment Commission (the "Commission") is lessee of the following described real property owned by the South Bend Redevelopment Authority (the "Authority") under the Lease -Purchase Agreement dated as of November 1, 1989, as amended and modified from time to time, (the "Lease"): PARCEL I: A part of Lot Lettered "G" as shown on the recorded Replat and resurvey of Rush's Third Addition to the City of South Bend, in St. Joseph County, Indiana, recorded April 23, 1891 in Plat Book 5, page 61, which part is bounded by a line running as follows, viz: Beginning at the Southwest corner of said Lot Lettered "G"; thence running North on the West line thereof, a distance of 41 feet; thence East 51 feet; thence South 41 feet to the South line of said lot; thence West 51 feet to the place of beginning. PARCEL II: A part of Lots Lettered "F" and "G" as shown on the Replat of Resurvey of Rush's Second and Third Additions to the City of South Bend, recorded April 23, 1891, in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 5, page 61, which part is described as follows, to -wit: Beginning at a point 35 feet West of the South East corner of said Lot Lettered "G", thence North 72 feet; thence West 35 feet; thence South 72 feet to the South line of said Lot "G"; thence East on said South line 35 feet to the place of beginning, all being commonly known as 628 S. Rush Street, (the "Real Property"); and WHEREAS, the Commission, in Resolution adopted on REGULAR MEETING MARCH 8, 1993 March 5, 1993, expressed its desire to sublease the Real Property to the City of South Bend, Indiana; and WHEREAS, the City of South Bend is desirous of leasing the Real Property from the Commission; and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Commission has agreed to sublease the Real Property to the City of South Bend, and the City of South Bend, acting by and through the Board, has agreed to sublease the Real Property from the Commission under the terms and conditions of a sublease containing terms and conditions which are substantially similar to those embodied in the Lease, with the exception that the rent paid by the City to the Commission pursuant to said sublease shall be nominal in amount. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. That the sublease of the following described real property by the South Bend Redevelopment Commission to the City of South Bend, acting by and through its Board of Public Works: PARCEL I: A part of Lot Lettered "G" as shown on the recorded Replat and resurvey of Rush's Third Addition to the City of South Bend, in St. Joseph County, Indiana, recorded April 23, 1891 in Plat Book 5, page 61, which part is bounded by a line running as follows, viz: Beginning at the Southwest corner of said Lot Lettered "G"; thence running North on the West line thereof, a distance of 41 feet; thence East 51 feet; thence South 41 feet to the South line of said lot; thence West 51 feet to the place of beginning. PARCEL II: A part of Lots Lettered "F" and "G" as shown on the Replat of Resurvey of Rush's Second and Third Additions to the City of South Bend, recorded April 23, 1891, in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 5, page 61, which part is described as follows, to -wit: Beginning at a point 35 feet West of the South East corner of said Lot Lettered "G", thence North 72 feet; thence West 35 feet; thence South 72 feet to the South line of said Lot "G"; thence East on said South line 35 feet to the place of beginning, all being commonly known as 628 S. Rush Street, (the "Real Property"); and under terms and conditions that are substantially similar to those embodied in the Lease, shall be, and hereby is, approved, subject to the approval of the South Bend Redevelopment Authority. 2. That the sub -lease, a true and complete copy of which is attached hereto, and containing terms and conditions which are substantially similar to those embodied in the Lease, with the exception that the rent paid by the City to the Commission shall be nominal in amount, shall be, and hereby is approved and ordered executed. 0 o,5 REGULAR MEETING MARCH 8, 1993 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED this 8th day of March,_ 1993. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT CONTRACTS Mr. Caldwell advised that the following Community Development Contracts have been submitted for approval: Y.W.C.A. OF ST. JOSEPH COUNTY WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for this activity is to provide shelter to two hundred thirty (230) women and their children. The total cost of this activity shall not exceed $25,078.00. SOUTH BEND HERITAGE FOUNDATION COLFAX YOUTH DEVELOPMENT CENTER The targeted goal for this activity is to provide funds for rehabilitation of the vacant structure at 800 Lincolnway West. The total cost of this activity shall not exceed $100,000.00. COMMUNITY COORDINATED CHILD CARE INC. DAY CARE SUBSIDY ACTIVITY The targeted goal for this activity is to provide three thousand four hundred forty (3,440) days of subsidized child care. The total cost of this activity shall not exceed $42,087.00. BUREAU OF HOUSING EMERGENCY REPAIR ACTIVITY The targeted goals for the activities under this Contract are to assist twenty-seven (27) low income families accomplish emergency house repairs. The total cost of this activity shall not exceed $150,000.00. HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY NORTHWEST REVOLVING LOAN FUND ACTIVITY The purpose of this Agreement is to establish guidelines for the use of additional entitlement funds, as well as all income derived from the use of these funds or the assets acquired by use of such funds or income, in the continuation of the Northwest Revolving Loan Fund. The total cost of the additional award to the Northwest Revolving Loan Funds Activity shall not exceed $80,000.00. HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY INC. CHRISTMAS IN APRIL The targeted goal for this activity is to make housing repairs to fifty (50) residential units occupied by low/moderate income (less than 80% of median) households. The total cost of this activity shall not exceed $100,000.00. d REGULAR MEETING MARCH 8, 1993 HOUSING DEVELOPMENT CORPORATION HOMEOWNERSHIP INITIATIVE ACTIVITY The targeted goal for this activity is to assist three (3) low and moderate income first-time homebuyers purchase homes through HDC lease/purchase agreements. The total cost of this activity shall not exceed $93,650.00. HOUSI_NG DEVI CORPORATION.OF R.E.W.A.R.D ACTIVITY The targeted goal for this activity is to provide grant assistance to fifteen (15) low and moderate income households who have completed the R.E.W.A.R.D. homeownership counseling program and are in the process of purchasing a house. The total cost of this activity shall not exceed $22,500.00. Mr. Caldwell made a motion that the above outlined Contracts be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDERS - CORBY STREET PROJECT Mr. Caldwell advised that the Board is in receipt of eight (8) Change Orders in regards to the Corby Street project, involving such items as pipe saddles, rip -rap bank stabilization, pipes, concrete sidewalk, group L pipe, tree removal, four inch (411) solid white line for lane delineation, and special surface removal. The Change Orders indicate increases of $2,201.25, $42.42, $402.00, $462.00, $27,300.00, $40,259.40, $7,910.83 and $4,800.00. Mr Caldwell made a motion that the Change Orders be approved. Mrs. Mueller seconded the motion which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Caldwell reminded members of the Board that on March 1, 1993, the Board opened and read bids received for the sale of abandoned vehicles. At this time, the Board is in receipt of a recommendation from the Department of Code Enforcement that the following awards be approved: MR. DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 BID: NUMBER 11. RED TAG # 22027 MR. PAUL SCHULTZ SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 BID: NUMBER RED TAG # 6. 21982 8. 21932 10. 22015 MR. MARK KOWALSKI 56745 Peach Road South Bend, Indiana AMOUNT BID $ 103.00 AMOUNT BID $ 159.69 $ 139.95 $ 179.69 1 1 r�i i 0 -I I REGULAR MEETING MARCH 8, 1993 BID: NUMBER RED TAG # AMOUNT BID 3. 21581 $2,073.00 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: NUMBER RED TAG # AMOUNT BID 4. 21912 $ 102.00 9. 22005 15. 22956 $ 56.00 $ 136.00 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 BID: NUMBER RED TAG # AMOUNT BID 1. 2• 21430 21451 $ 29.95 $ 29.95 7• 21984 $ 29.95 12. 22246 $ 39.95 14. 22361 $ 29.95 MR. JOSEPH BROCK FP AUTO SALES 512 Lincolnway West South Bend, Indiana 46628 BID: NUMBER RED TAG ## AMOUNT BID 5. 21979 13. 2228 $ 150.00 $ 75.00 GRAND TOTAL: $3,334.08 Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above bids were approved and awarded. AWARD BID - FUELING FACILITY - SOUTH BEND ORGANIC RESOURCE FACILITY In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on September 21, 1992, the Board received and opened five (5) bids for the installation of fuel storage and dispensing facilities at the Organic Resources Center on Old Cleveland Road. Mr. Littrell further indicated that he has reviewed the bids and found that the amounts of the bids agree with the amounts read at the Board meeting. Mr. Littrell stated that the bids all exceeded the amount budgeted by the Division of Environmental Services for this work in 1992. Additional appropriation was made in the 1993 budget. The lowest K: 0161 REGULAR MEETING MARCH 8, 1993 bidder, Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, Box 1106, South Bend, Indiana, agreed to hold its bid open to allow award and construction this Spring. Therefore, Mr. Littrell recommended that the Board award the low bid of Ziolkowski Construction, Inc., in the amount of $61,201.00. The Department of Sanitation concurs with this recommendation. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. APPROVE REOUESTS: OF UNITED RELIGIOUS COMMUNITY TO CONDUCT 1993 CROP WALK - SEPTEMBER 26, 1993 OF IRMSCHER & SONS, INC. TO OCCUPY PUBLIC RIGHT-OF-WAY AROUND MEMORIAL HOSPITAL IN CONJUNCTION WITH CONSTRUCTION OF NAVARRE STREET PARKING STRUCTURE OF MADISON CENTER TO CONDUCT WALK - APRIL 18, 1993 Mr. Caldwell advised that the above referred to requests, which were submitted to the Board on January 25, 1993 and February 22, 1993, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that the request of the United Religious Community be approved. Mrs. Mueller seconded the motion which carried. Additionally, Mrs. Mueller made a motion that the request of Irmscher & Sons be approved subject to the applicant providing a bond in the amount of $20,000.00 plus the usual required liability coverage. Mr. Caldwell seconded the motion which carried. Finally, Mrs. Mueller made a motion that the request of Madison Center to conduct a Walk be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO CLOSE ST. JOSEPH STREET, FROM MARION TO NAVARRE, FOR ST. PATRICK'S DAY NEIGHBORHOOD BLOCK PARTY - MARCH 17 1993 Ms. Nicole S. Brenner, 111 East Navarre, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that St. Joseph Street, from Marion to Navarre, be closed from 9:00 a.m, to 12:00 p.m. on Wednesday, March 17, 1993, for a St. Patrick's Day Neighborhood Block Party. - OF MICHIANA WATERSHED, INC., TO CONDUCT 1993 RIVER RUN - JUNE 12, 1993 Mrs. Nancy Mah, Administrative Assistant, Michiana Watershed, Inc., St. Joseph County Chapter, P.O. Box 1284, South Bend, Indiana, requested permission to conduct the 1993 St. Joseph River Run on Saturday, June 12, 1993. OF GRAND ENCAMPMENT OF INDIANA INDEPENDENT ORDER OF ODD FELLOWS TO CONDUCT ANNUAL MOTORCADE TO CITY CEMETERY - MAY 16, 1993 1 1 1 REGULAR MEETING. MARCH 8, 1993 In a letter to the Board, Mr. Paul T. Kunz, Grand Senior Warden, Grand Encampment of Indiana Independent Order of Odd Fellows, 56090 Currant Road, Mishawaka, Indiana, advised that on May 16, 1993, the Odd Fellows and Rebekahs will make their annual pilgrimage to the grave of Schuyler Colfax in the City Cemetery. The group will assemble at Odd Fellows Temple, 1625 North Bendix Drive, South Bend, Indiana, at 1:30 p.m. and the motorcade will leave for the cemetery. Mr. Kunz noted that they anticipate that twenty-five (25) vehicles will participate in this motorcade. As in the past, Mr. Kunz has requested that the Police provide a escort for the motorcade. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following three (3) traffic control devices were approved: 1. REMOVAL OF: RESIDENTIAL PARKING REVISED TO: NO PARKING LOCATION: Esther Street between Ruskin and Hildreth (east side) REMARKS: There are no houses on the east side of the street. IUSB has primary entrance to the parking lot in that area. Esther Street is 29' wide. No parking on east side is needed for safe traffic flow. 2. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 2214 SOUTH BROOKFIELD REMARKS: Ms. Irene Kalka has met all the requirements. 3. REVISED TO: NO PARKING TOW ZONE LOCATION: 200 block South Taylor (west side) REMARKS: Requested by South Bend Police Department APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Caldwell stated that the following secondhand dealer license application has been received: NAME: GERT'S CLOSET BY: Gertrude E. Schaal ADDRESS: 2709 Mishawaka Avenue FOR THE PURPOSE OF SELLING: Used clothing Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $283,468.60 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved Y, M REGULAR MEETING MARCH 8, 1993 as submitted. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:44 a.m. ATTLST: Sandra M. Parmerlee, Clerk James R. Caldwell Mary H. Mueller G