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HomeMy WebLinkAbout03/01/93 Board of Public Works Minutes061a REGULAR MEETING MARCH 1, 1993 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, March 1, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEMS STRICKEN/ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following items were stricken and added to the agenda: STRICKEN Contract for Consulting Services - MTC Services ADDED Recommendation to reject bids for Blackthorn Golf Course Maintenance Building - Request to re -advertise for the receipt of bids - Blackthorn Golf Course Maintenance Building Title Sheet - Blackthorn Golf Course Maintenance Building OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of bids for the sale of approximately fifteen (15) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 BID: NUMBER RED TAG # AMOUNT BID 3• 21581 $1,003.00 11. 22027 $ 103.00 MR. GREG NEWMAN G & G AUTO 2522 Juniper Avenue Niles, Michigan BID: NUMBER RED TAG # AMOUNT BID 3. 21581 $2,011.00 MR. MARK KOWALSKI 56745 Peach Road South Bend, Indiana BID: NUMBER RED TAG # AMOUNT BID 3• 21581 $2,073.00 MR. PAUL SCHULTZ SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 BID: o 4 REGULAR MEETING MARCH 1, 1993 NUMBER RED TAG # AMOUNT BID 6. 21982 $159.69 8. 21932 $139.95 10. 22015 $179.69 15. 22956 $ 89.93 MR. JERRY HARDMAN - 227 Village Way South Bend, Indiana 46619 BID: NUMBER RED TAG # AMOUNT BID 3. 21581 $425.00 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana NUMBER RED TAG # AMOUNT BID 3. 21581 $313.00 4. 21912 $102.00 5• 21979 $ 62.00 6. 21982 $142.00 9• 22005 $ 56.00 10. 22015 $161.00 15. 22956 $136.00 MR. MARK KOWALSKI H. KOWALSKI AUTO PARTS CITY 25958 Western Avenue South Bend, Indiana BID: NUMBER RED TAG # AMOUNT BID 5. 21979 $ 83.00 6. 21982 $ 95.00 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 BID: NUMBER RED TAG # AMOUNT BID 1• 21430 $ 29.95 2• 21451 $ 29.95 3• 21581 $ 39.95 4. 21912 $ 29.95 5• 21979 $ 29.95 6. 21982 $ 49.85 7. 21984 $ 29.95 8. 21932 $ 29.95 9• 22005 $ 29.95 10. 22015 $ 49.95 11. 22027 $ 29.95 12. 22246 $ 39.95 11 1 0bJ 1 1 REGULAR MEETING 13. 14. 15. MR. JOSEPH BROCK FP AUTO SALES 512 Lincolnway West South Bend, Indiana NUMBER 3. 4. 5. 13. 2228 22361 22956 46628 RED TAG # 21581 21912 21979 2228 MR. ALBERT A. SPAGNOLA 745 South 34th Street South Bend, Indiana 46615 NUMBER 3. RED TAG # 21581 MARCH 1, 1993 Upon a motion made by Mr. Leszczynski, seconded by carried, the bids were referred to the Department Enforcement for review and recommendation. $ 49.95 $ 29.95 $ 29.95 AMOUNT BID $1,000.99 $ 100.00 $ 150.00 $ 75.00 AMOUNT BID $ 801.00 Mrs. Mueller and of Code APPROVE CONSTRUCTION CONTRACT - INSPECTION AND REPAIR OF PUMP NO. 3 - DIVISION B - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that in accordance with the bid awarded on February 8, 1993, to Hydroaire, Inc., 834 West Madison, Chicago, Illinois, in the amount of $20,683.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE RECOMMENDATION TO REJECT BIDS RECEIVED ON AUGUST 31 1992 APPROVE REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS AND APPROVE TITLE SHEET BLACKTHORN GOLF COURSE MAINTENANCE FACILITY In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on August 31, 1992, the Board received two (2) bids, plus one incomplete and unacceptable bid package, for the construction of the Blackthorn Golf Course Maintenance Facility. Mr. Littrell noted that he has reviewed the bids and found that the amounts of the bids agree with the amounts read at the Board meeting. At this time, Mr. Littrell stated that he recommends that the Board reject the bids received for this project. The amounts bid exceed the $180,000.00 estimated and budgeted amount for this project. Since receiving bids the project management team has chosen to locate the facility to the west side of the golf course site where public utilities will be available and other site development costs can be reduced. Mr. Littrell therefore asked, on behalf of the Department of Economic Development and the Redevelopment Authority, that the fv D�U REGULAR MEETING MARCH 1, 1993 Board re -advertise for bids for the construction of the above project. This will be a re -bid of the project which has been appreciably revised to seek bids within the budget constraints and to also better serve as a maintenance facility for the Blackthorn Golf Course. It is also noted that the appropriate Title Sheet for this project was submitted to the Board for execution. Therefore, Mrs. Mueller made a motion that the bids received on August 31, 1992, for this project be rejected, that the request to re -advertise for the receipt of bids be approved and that the Title Sheet for this project be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT FOR STAFF SUPPORT - NEIGHBORHOOD BUSINESS - DEVELOPMENT SERVICES Mr. Leszczynski advised that the Board is in receipt of a Agreement for Staff Support between the Neighborhood Business Development Corporation, Inc., and the City of South Bend through the Board of Public Works on behalf of the Department of Economic Development. It is noted that under the terms of this Agreement, the City shall provide staff support to NBDC and shall be compensated the amount of $10,000.00. Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACTS Mr. Leszczynski stated that the following Community Development Contract has been submitted for Board approval: SOUTH BEND HERITAGE FOUNDATION WEST WASHINGTON ACQUISITION/REHAB/RENTAL-RESALE The targeted goals for this Contract are to acquire the vacant single family dwelling located at 1126 West Jefferson Boulevard, to rehabilitate the property to standard occupiable condition and to offer the property for sale or lease by a low/moderate income household. The total cost of this activity shall not exceed $66,000.00. Ms. Marsha Townsend, Department of Economic Development, informed members of the Board that this Contract will utilize 1991 funds. She noted that this project has been in the process for some time. Therefore, Mr. Caldwell made a motion that the Contract be approved and executed. Mrs. Mueller seconded the motion which carried. Additionally, the following Community Development Contracts, utilizing 1993 funds, have been submitted to the Board for approval: SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE FOUNDATION - ADMINISTRATION The targeted goals for this activity are to provide administrative and service support for neighborhood housing programs within the Near West Side neighborhood and to provide assistance for commercial and social service development in the West Washington -Chapin neighborhood. The total cost of this activity shall not exceed $45,000.00. DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT NEIGHBORHOOD PARTNERSHIPS PROGRAM The targeted goal for this activity is to provide for construction, reconstruction, or rehabilitation of public facilities and improvements, including, but not limited to improvements such as curbs, curb cuts, sidewalks, street lighting, alley improvements, and tree trimming on tree lawns. 0 Ei i 1 1 1 REGULAR MEETING MARCH 1, 1993 The total cost of this activity shall not exceed $428,961.00. LEGAL SERVICES PROGRAM OF LEGAL SERVICES ACTIVITY The targeted goal for this activity two hundred (1,200) low and moderate counseling, referral, advice/brief case individual case representation in civil cost of this activity shall not exceed is to provide one thousand income persons with services and matters. The total $35,370.00. NORTHEAST NEIGHBORHOOD COUNCIL INC. NORTHEAST NEIGHBORHOOD COUNCIL ACTIVITY The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $6,875.00. iiie Largetea goals for this activity are to establish an office site for the NNN, Inc. neighborhood organization, plan and develop methods and instruments for the surveying of public and private service agencies which can be used by NNN in the provision of assistance to neighborhood residents, plan and develop methods for NNN neighbor surveys, outreach, and participation in the implementation of the organization's revitalization activities, continue NNN participation in connection with Housing Development Corporation's administration of the Northwest Revolving Loan Fund and by March 1, 1993, provide a weekly staffing schedule, minimum of ten (10) hours per week, during reasonable hours at the NNN, Inc., office to respond to public inquiries. The total cost of this activity shall not exceed $4,500.00. DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean up one thousand seven hundred (1,700) sites within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $129,449.00. DEPARTMENT OF CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct seven hundred fifty (750) initial substandard building inspections. The total cost of this activity shall not exceed $150,100.00. MADISON CENTER SEXUAL ASSAULT PREVENTION PROJECT The targeted goal for this activity is to counsel one hundred ten (110) victims and provide outreach, education, and support services to over ten thousand (10,000) students and other individuals. The total cost of this activity is not to exceed $23,290.00. SOUTH BEND REDEVELOPMENT COMMISSION REDEVELOPMENT ADMINISTRATIVE BUDGET The targeted goal for this activity is to provide staffing and technical support for West Washington -Chapin project, Monroe Park, Central Business District, East Bank, Studebaker Corridor, Urban Enterprise Zone, Economic Development loans, 0 6' REGULAR MEETING MARCH 1, 1993 Airport 2010 and various other projects within the City. The total cost of this activity shall not exceed $130,400.00. C.A.N.C.O. C.A.N.C.O. NEGLECT PREVENTION ACTIVITY The targeted goal for this activity is to provide counseling and treatment in the prevention and amelioration of the effects of child abuse and neglect to sixty-five (65) families within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $23,870.00. REAL SERVICES OF ST. JOSEPH COUNTY OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to counsel seven hundred (700) victims. The total cost of this activity shall not exceed $9,326.00. LA SALLE PARK DISTRICT COUNCIL LA SALLE-FILLMORE NEIGHBORHOOD CENTER The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $10,099.00. HISTORIC PRESERVATION HISTORIC PRESERVATION ACTIVITY The goal of this project is to enable the Historic Preservation Commission to expand its activities throughout the City. These activities include: 1. Compile and publish the South Bend Historic Sites and Structures Summary report. 2. Continue compilation of survey data into the Survey data base for planning relative to the Section 106 Review process. 3. Education of property owners, government agencies, and the general public about historic preservation. 4. Conduct local historic review of federally funded projects in accordance with federal and state policies. The total cost of this activity shall not exceed $13,650.00. HUMAN RIGHTS COMMISSION FAIR HOUSING COUNSELING ACTIVITY Examples of duties which the staff personnel will undertake under this activity are: 1. Draft and investigate housing complaints of discrimination filed with the Human Rights Commission., 2. Formulate proposed consent agreements as a means of rectifying unlawful housing discrimination. 3. Conduct post finding reviews with Complainant and Respondent. The total cost of this activity shall not exceed $13,000.00. SPECIALIZED TRANSPORTATION SYSTEM OF ST. JOSEPH COUNTY SPECIALIZED TRANSPORTATION SERVICE The targeted goal for this activity is to provide three thousand (3,000) one-way trips to elderly and handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $29,379.00. 1 - 0 E),' REGULAR MEETING MARCH 1, 1993 HANSEL CENTER HANSEL CENTER ACTIVITY The targeted goal for this activity is to provide for necessary building repairs, Emergency Food Bank equipment, and staff training equipment at the Hansel Community Center and State required cubbies, cots, carpet, and playground equipment at Hansel Day Care, Learning Twig Day Care and Martin Day Care Centers. The total cost of this activity shall not exceed $20,000.00. DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT WEST WASHINGTON PUBLIC WORKS ACTIVITY The targeted goal for this activity is to improve West Washington Street particularly in the 1200 and 1300 blocks with street, curb and sidewalk construction/reconstruction, street lights, alley improvements and sod and tree plantings. The total cost of this activity shall not exceed $75,000.00. DIVISION OF PLANNING AND NEI PLANNING AND NEIG DEVELOPMENT The targeted goal for this activity is to prov technical support for planning of neighborhood revitalization activities. The total cost of shall not exceed $98,094.00. .TION ACTIV. ide staffing and development and this activity Mr. Leszczynski made a motion that the above outlined Community Development Contracts be approved and executed. Mrs. Mueller seconded the motion which carried. Mr, Caldwell abstained from voting on the Neighborhood Partnerships Contract. APPROVE REQUEST OF MARCH OF DIMES TO CONDUCT WALK-AMERICA - APRIL 24, 1993 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request, which was submitted to the Board on February 1, 1993, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. REQUESTS OF POTAWATOMI ZOOLOGICAL SOCIETY REFERRED: - TO CHANGE WALL STREET TO ONE-WAY IN CONJUNCTION WITH ZOOFEST - JUNE 2-6, 1993 - TO PLACE BANNER OVER GREENLAWN AVENUE NEAR ZOO IN CONJUNCTION WITH ZOOFEST - MAY 26-JUNE 6, 1993 - TO CLOSE WALL STREET_ ON JUNE 26, 1993 IN CONJUNCTION WITH COUNTRY FEST - TO PLACE BANNERS OVER MISHAWAKA AVENUE, GREENLAWN AVENUE IRONWOOD DRIVE AND JEFFERSON BOULEVARD IN CONJUNCTION WITH COUNTRY FE_ST - JUNE 12-26, 1993 In a letter to the Board, Ms. Karolyn Kunz, Operations Manager, Potawatomi Zoological Society, Inc., 500 South Greenlawn, P.O. Box 1764, South Bend, Indiana, advised that Zoofest will be held from Wednesday, June 2 through Sunday, June 6 from 10:00 a.m. until 10:00 p.m. each day. Permission is requested to make Wall Street a one-way street heading west for all five (5) days of the festival. The Zoological Society is also requesting permission to place a banner over Greenlawn Avenue, near the zoo drive the week prior to and during Zoofest. Additionally, Ms. Kunz advised that on June 26, 1993, Potawatomi Zoological Society will be sponsoring "Country Fest" with Country 102, WGTC FM. For this event, they are requesting that Wall Street be closed off from 8:00 a.m. until 10:00 p.m. for the festival. REGULAR MEETING MARCH 1, 1993 Also, permission is requested to place banners over Mishawaka Avenue, Greenlawn Avenue, Ironwood Drive, and Jefferson Boulevard near the Zoo to announce Country Fest for fourteen (14) days before the event takes place. Ms. Kunz noted that they have secured the use of the entire park for Country fest and have already made the appropriate applications for beer permits for the day. As with other events, they are working with Civil Defense Weather Watch to handle their parking which will overflow into the IUSB parking lot. Therefore, Mr. Leszczynski made a motion that the requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. REQUEST OF SOUTH BEND TRIBUNE, MEMORIAL HOSPITAL OF SOUTH BEND AND WSBT STATIONS TO CONDUCT LOTH ANNUAL MARATHON, 5K RUN, 10K RUN, FUN WALK AND TRIATHLON - JUNE 5, 1993 — REFERRED In a letter to the Board, Ms. Joyce Fox, Events Coordinator, South Bend Tribune, 225 West Colfax Avenue, South Bend, Indiana, advised that on behalf of the Sunburst sponsors, The South Bend Tribune, Memorial Hospital of South Bend and WSBT Stations, she is requesting permission to conduct the loth Annual Marathon, 5K run, 10K run, Fun Walk and Triathlon on Saturday, June 5, 1993. Ms. Fox submitted with the request the various routes to be utilized for these events. Ms. Fox noted that Memorial Hospital's Health/Start, a free dental and medical clinic for needy children, is the main beneficiary of Sunburst proceeds. This year's special community project will be the Watershed's planned extension of the River Walk. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. RUBBER TIRE - ONE (1) - DIVISION OF ENVIRONMENTAL SERVICES Mr. Robert Kruszynski, Bureau Manager, Division of Environmental Services, requested permission to advertise for the receipt of bids for one (1) 1-3 yard Rubber Tire Loader for Organic Resources and one (1) Rubber Tire Excavator for the Sewer Construction Department. Mrs. Mueller made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. TO ADVERTISE FOR THE RECEII 1) RUBBER TIRE EXCAV. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATIONS Mr. Leszczynski advised that the following two (2) Rubbish and Garbage Removal Service license applications have been received: 1. Karl Chester McGhee 1020 Sorin Street South Bend, Indiana 2. Tommy Swinson 615 Wenger Street South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and the applicants were found to be in compliance. Additionally, the Department of Code Enforcement has reviewed these applications and recommends 1 r � of REGULAR MEETING MARCH 1, 1993 approval. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the applications be approved. Mrs. Mueller seconded the motion which carried. APPROVE SECONDHAND DEALERS LICENSE APPLICATION Mr. Leszczynski stated that the following one (1) secondhand dealers license application has been received: NAME: B & 0 APPLIANCES BY: Robert Forrest ADDRESS: 229 North Olive FOR THE PURPOSE OF SELLING: Used appliances Mr. Leszczynski further stated that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department regarding the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following Certificate of Insurance was accepted for filing: LaFree Excavating, Inc. 1251 West Third Street Osceola, Indiana 46561 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing twenty-seven (27) City owned and miscellaneous properties which were cleaned by the Department from February 15, 1993 to February 19, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $872,324.97 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted claims in the amount of $60,321.58 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved as submitted. Mr. Caldwell seconded the motion which carried. INQUIRY REGARDING EFFECT OF RECENT SNOW STORM ON THE CITY'S BUDGET Mr. Tom Howell, Radio Station U93, inquired what effect the recent snow storm had on the City's budget. Mr. Leszczynski responded that approximately $20,000.00 was spent on overtime and $54,000.00 on salt. Mr. Leszczynski indicated that the City anticipates a certain amount for this purpose. He also noted that this outlay will not effect the summer paving project as there are separate funds for that project. REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATT �T : Sandra M. Parmerlee, Clerk MARCH 1, 1993 to come before the Board, upon a seconded by Mrs. .Mueller and at 9:56 a.m. John E. Leszczynski -le ames R. Ca dwell 1 1 1