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Home My WebLink About02/22/93 Board of Public Works MinutesG6U REGULAR MEETING FEBRUARY 22. 1993 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 22, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and. Mrs. Mary H. Mueller present. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, two (2) traffic control devices were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 15, 1993, were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM II NORTHEAST NEIGHBORHOOD COUNCIL NORTHEAST NEIGHBORHOOD CENTER Addendum II indicates that.the Cost Categories shall also include eligible costs of materials needed in minor deferred maintenance of the neighborhood facility and for replacement of equipment used in the provision of the Center's services, including but not limited to, tables used in the senior nutrition activity. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above Addendum was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - TRUSS PAINTING PROJECT - COVELESKI REGIONAL STADIUM Mr. Leszczynski advised that Harmony Painting, 51855 Mayflower Road, South Bend, Indiana, submitted a Project Completion Affidavit for the above referred to project indicating a final cost of $36,430.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Project Completion Affidavit was approved and executed. AWARD BIDS - VARIOUS EQUIPMENT - PARK DEPARTMENT Board Attorney and Member, Mary H. Mueller, informed members of the Board that on February 15, 1993, the Board of Park Commissioners opened bids for various equipment. At that time, the Board of Park Commissioners designated the Board of Public Works as their agent to award bids for this equipment. Therefore, the Board is in receipt of a letter from Mr. Phil St. Clair, Superintendent, Department of Public Parks, requesting that the Board award the following bids: One (1) 665 B Stump Cutter $ 15,908.37 Vermeer Sales & Service Four (4) F700 Flatbed Trucks $146,540.00 Jordan Ford One (1) L-8000 Dump Truck (Neils) $ 44,646.00 Shamrock Ford Five (5) 3/4 Ton Pickup Trucks $ 61,26.60 Gates Chevrolet 1 61 REGULAR MEETING One (1) 3/4 Ton 4x4 With Plow Gates Chevrolet Two (2) 5-10 Pickups with Hoists Gates Chevrolet One (1) Utility Truck lift aluminum Gates Chevrolet One (1) Crew Cab 6 passenger Gates Chevrolet FEBRUARY 22, 1993 $ 16,128.08 $ 24,566.56 $ 21,652.28 $ 15,139.06 One (1) Cargo Van (full size) $ 12,748.94 Gates Chevrolet It is noted that there are trade-in allowances for vehicles #318, #325, #345 and #348 to Gates Chevrolet for a deduction of $2,200.00. One (1) Case Model 621-B Loader $ 67,268.00 MacDonald Machinery Mr. St. Clair informed members of the Board that no bids were received by the Board of Park Commissioners for a tractor/mower. Additionally, bids.received for the wood chipper are still being reviewed and no recommendation will be made on that equipment at this time. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above bids were awarded as recommended. REQUEST OF MADISON CENTER TO CONDUCT WALK - APRIL 18, 1993 - REFERRED In a letter to the Board, Ms. Michelle Jacquay, Public Relations Coordinator, Madison Center, 403 East Madison Street, South Bend, Indiana, advised that Madison Center is preparing for the 10th Birthday celebration of their Little Bear Program. As part of the celebration, Madison Center and St. Joseph Medical Center would like to host a Walk on April 18, 1993, beginning at 1:30 p.m. Submitted with the request was the route to be utilized for this event. Mr. Leszczynski made a motion that this request.be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. REQUEST OF IRMSCHER & SONS, INC. TO OCCUPY SIDEWALK AROUND MEMORIAL HOSPITAL IN CONJUNCTION WITH CONSTRUCTION OF PARKING STRUCTURE Mr. Roger Knaggs, Project Manager, Irmscher & Sons, Inc., 1025 Osage Street, P.O. Box 11078, Fort Wayne, Indiana, advised that they are the construction manager for the Memorial Hospital of South Bend Navarre Street Parking Structure. In this regard, Mr. Knaggs requested permission to close and fence the sidewalk around the perimeter of the hospital on Navarre, Lafayette Boulevard, the east/west alley and the first alley north of Navarre Street, for a period of one (1) year beginning March, 1993. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. APPROVE CONTRACTORS BONDS Mr. Larry Spradlin, Sr., Division of Engineering, recommended that the following bonds be approved: Jerry W. Bryant, Jr., d/b/a Bryant Concrete Effective 2-22-93 62 REGULAR MEETING FEBRUARY 22, 1993 Michiana Paving & Excavating Effective 2-22-93 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was accepted and the bonds were approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TO REFURBISH ONE (1) 1500 GPM 3-D PUMPER - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for the refurbishing of one (1) 1500 GPM 3-D pumper. Chief Taylor noted that payment will be made from the Emergency Medical Services Capital Improvement Fund. Therefore, Mr. Caldwell made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing thirty (30) City owned and miscellaneous properties which were cleaned by the Department from February 8, 1993 to February 11, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 727 East Indiana Avenue REMARKS: Ms. Kathleen Bean has met all the requirements. 2. REMOVAL OF: HANDICAP PARKING SPACE LOCATION: 458 South Harris Street REMARKS: Mr. Anthony Zarkowski is moving and signs no longer required. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $646,132.86 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller an carried, the claims were approved as submitted. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:40 a.m. John E. Leszczyns James R. Mary H. Mueller 'AST* Sandra M. Parmerlee, Clerk 1 1 1