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HomeMy WebLinkAbout02/15/93 Board of Public Works Minutes- 040 REGULAR MEETING FEBRUARY 15, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, February 15, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 8, 1993, were approved. ADOPT- - RESOLUTION NO. 8-1993 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT AUTHORITY - RESOLUTION NO. 9-1993 - APPROVING THE TRANSFER OF REAL PROPERTY TO SOUTHHOLD RESTORATIONS, INC. - RESOLUTION NO. 10-1993 - APPROVING THE EXECUTION OF AN ADDENDUM TO SUBLEASE - RESOLUTION NO. 11-1993 - APPROVING THE EXECUTION OF A TERMINATION OF SUBLEASE APPROVE CONTRACT FOR SALE OF LAND BETWEEN THE CITY AND SOUTHHOLD RESTORATIONS, INC. Board Attorney and Member Mary H. Mueller advised that Resolution Nos. 8-1993 through 11-1993 and the Contract for Sale of Land Between the City and Southhold Restorations, Inc., all relate to a parcel of property located at 312 East South Street. Mrs. Mueller noted that this property was previously leased by the Redevelopment Authority to the City. At that time the City subleased the property to Housing Development Corporation. The property was never used by the Housing Development Corporation. Now, Southhold Restorations would like to have the property to relocate a house that is being moved. Therefore, the documents submitted to the Board today allow the City to get out of the sublease with Housing Development Corporation. Resolution No. 8-1993 transfers the property from the Redevelopment Authority to the City, Resolution No. 9-1993, transfers the property to Southhold Restorations, Inc., Resolution No. 10-1993 amends the Sublease with the Redevelopment Authority and Resolution No. 11-1993 terminates the Sublease. Additionally submitted was the appropriate Contract between the City and Southhold Restorations, Inc., whereby Southhold has agreed to use the property within one (1) year or the property reverts back to the City. Therefore, Mrs. Mueller made a motion that the Resolutions, Addendum to Sublease, Termination of Sublease and Contract for Sale of Land for Private Redevelopment, be adopted, approved and executed. Mr. Caldwell seconded the motion which carried and the following Resolutions were adopted: RESOLUTION NO. 8-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT AUTHORITY WHEREAS, the South Bend Redevelopment Authority (the "Authority") is the owner of the following -described real property situated in St. Joseph County, Indiana: A parcel of land in the Southwest Quarter of Section 12, Township 37 North, Range 2 East, City of South Bend, Portage Township, St. Joseph County, Indiana, REGULAR MEETING FEBRUARY 15, 1993 being platted as Denniston & Fellows Addition as recorded in Book 2, Page 48, at the St. Joseph County Recorder's office in South Bend, Indiana, and described as follows: Beginning at an iron at the intersection of the East right-of-way line of Carroll Street and the South right-of-way line of South Street; thence South 89139147" East (bearing assumed), 141.50 feet along said South right-of-way line to the Point of Beginning; thence continuing South 89139147" East, 50.00 feet along said South right-of-way line; thence South 00000'00" East, 115.50 feet to the North right-of-way line of a 14.00 foot alley; thence North 89039147" West, 50.00 feet along said North right-of-way line; thence North 00*00,00" West, 115.50 feet to the South right-of-way line of South Street and the Point of Beginning, and containing 0.1326 acres, more or less, and is subject to all easements, restrictions and or covenants of record, commonly known as 312 East South Street, South Bend ("Real Estate"); and WHEREAS, the Authority, in Resolution , adopted on February 5, 1993, expressed its desire to convey its interest in the Real Property to the City of South Bend, Indiana; and WHEREAS, the City of South Bend is desirous of receiving the Real Property from the Authority; and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, by Resolution No. 33, adopted March 8, 1991, the Authority has elected to abide by the provisions of I.C. 36-1-11-8 with regard to the transfer by it or to it of real property to or from another governmental entity; and WHEREAS, the Authority has agreed to convey its interest in the Real Property to the City of South Bend, and the City of South Bend, acting by and through the Board, has agreed to accept the Real Property from the Authority for One Dollar ($1.00) and other good and valuable consideration. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND REDEVELOPMENT COMMISSION AS FOLLOWS: 1. That the conveyance of the following -described real property by the South Bend Redevelopment Authority to the City of South Bend, acting by and through its Board of Public Works: A parcel of land in the Southwest Quarter of Section 12, Township 37 North, Range 2 East, City of South Bend, Portage Township, St. Joseph County, Indiana, being platted as Denniston & Fellows Addition as recorded in Book 2, Page 48, at the St. Joseph County Recorder's office in South Bend, Indiana, and described as follows: Beginning at an iron at the intersection of the East right-of-way line of Carroll Street and the South right-of-way line of South Street; thence South 89039147" East (bearing assumed), 141.50 feet 5 O _ REGULAR MEETING FEBRUARY 15, 1993 along said South right-of-way line to the Point of Beginning; thence continuing South 89139147" East, 50.00 feet along said South right-of-way line; thence South 00°00'00" East, 115.50 feet to the North right-of-way line of a 14.00 foot alley; thence North 89039147" West, 50.00 feet along said North right-of-way line; thence North 00000100" West, 115.50 feet to the South right-of-way line of South Street and the Point of Beginning, and containing 0.1326 acres, more or less, and is subject to all easements, restrictions and or covenants of record, commonly known as 312 East South Street, South Bend ("Real Estate"); and for One Dollar ($1.00) and other good and valuable consideration, shall be, and hereby is, accepted. 2. That this Resolution shall be in full force and effect upon its adoption. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 9-1993 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS APPROVING AND CONSENTING TO THE TRANSFER OF REAL PROPERTY TO SOUTHHOLD RESTORATIONS, INC. WHEREAS, pursuant to Resolution -1993, the City of South Bend, Indiana ("City"), acting by and through its Board of Public Works ("Board") approved and consented to the transfer of the following described real estate situated in St. Joseph County, Indiana: A parcel of land in the Southwest Quarter of Section 12, Township 37 North, Range 2 East, City of South Bend, Portage Township, St. Joseph County, Indiana, being platted as Denniston & Fellows Addition as recorded in Book 2, Page 48, at the St. Joseph County Recorder's office in South Bend, Indiana, and described as follows: Beginning at an iron at the intersection of the East right-of-way line of Carroll Street and the South right-of-way line of South Street; thence South 89*39147" East (bearing assumed), 141.50 feet along said South right-of-way line to the Point of Beginning; thence continuing South 89*39147" East, 50.00 feet along said South right-of-way line; thence South 00000100" East, 115.50 feet to the North right-of-way line of a 14.00 foot alley; thence North 89039147" West, 50.00 feet along said North right-of-way line; thence North 00000100" West, 115.50 feet to the South right-of-way line of South Street and the Point of Beginning, and containing 0.1326 acres, more or less, and is subject to all easements, restrictions and or covenants of record, commonly known as 312 East South Street, South Bend ("Real Estate"), to it by the South Bend Redevelopment Authority ("Authority"); and 7 051 REGULAR MEETING FEBRUARY 15 1993 WHEREAS, the Real Estate is a vacant parcel of land; and WHEREAS, the Board has received a request from Southhold Restorations, Inc. ("Southhold"),, an Indiana not -for -profit corporation exempt from federal income taxation under Section 501 of the Internal Revenue Code, to acquire the Real Estate; and WHEREAS, Southhold has proposed to relocate to the Real Estate a single family home that would otherwise have been demolished in order to allow for business growth and development; and WHEREAS, Southhold has proposed to rehabilitate the house it desires to relocate to the Real Estate in order to add to the number of affordable housing units available.within the City; and WHEREAS, the Board has determined that it is in the best interests of the City to transfer the Real Estate to Southhold for this purpose; and WHEREAS, the City, acting through the Board, has determined that it may transfer the Real Estate to Southhold pursuant to I.C. 36-1-11-1(a)(7), and has approved a form of Contract for Sale of Land between the City and Southhold concerning the sale of the Real Estate, which it has determined adequately protects the interests of the City, a copy of which Contract is incorporated herein and made a part hereof by reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The transfer to Southhold of the following described property situated in St. Joseph County, Indiana: A parcel of land in the Southwest Quarter of Section 12, Township 37 North, Range 2 East, City of South Bend, Portage Township, St. Joseph County, Indiana, being platted as Denniston & Fellows Addition as recorded in Book 2, Page 48, at the St. Joseph County Recorder's office in South Bend, Indiana, and described as follows: Beginning at an iron at the intersection of the East right-of-way line of Carroll Street and the South right-of-way line of South Street; thence South 89039147" East (bearing assumed), 141.50 feet along said South right-of-way line to the Point of Beginning; thence continuing South 89*39147" East, 50.00 feet along said South right-of-way line; thence South 00000'00" East, 115.50 feet to the North right-of-way line of a 14.00 foot alley; thence North 89039147" West, 50.00 feet along said North right-of-way line; thence North 00000'00"West, 115.50 feet to the South right-of-way line of South Street and the Point of Beginning, and containing 0.1326 acres, more or less, and is subject to all easements, restrictions and or covenants of record, commonly known as 312 East South Street, South Bend, shall be and hereby is approved, subject to the terms and conditions of the Contract for Sale of Land. 2. The Contract for Sale of Land is hereby approved and ordered executed. 3. The appropriate form of Quitclaim Deed concerning the real estate is hereby approved and the Mayor and City Clerk of the City of South Bend are hereby authorized and directed to execute and attest to the execution of the same, respectively. r- 1- 052 REGULAR MEETING FEBRUARY 15, 1993 -^ Adopted at the February 15, 1993, meeting of the City of South Bend Board of Public Works. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 10-1993 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING THE EXECUTION OF AN ADDENDUM TO SUBLEASE (Monroe Park Affordable Housing Project) WHEREAS, the City of South Bend, Indiana, acting by and through its Board of Public Works, (the "City") previously entered into a sublease between the City and the Housing Development Corporation of St. Joseph County, Inc. (the "Lessee"), dated as of October 21, 1991, (the "Sublease"), pursuant to which the City will lease certain land to the Lessee; and WHEREAS, the City and Lessee desire to approve and execute an Addendum to Sublease (the "Addendum"), a copy of which is attached hereto as Exhibit "A", to delete one of the properties to be leased to the Lessee thereunder. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Sublease shall be amended to delete one of the properties to be leased to the Lessee thereunder, as set forth in Exhibit "A" hereto. 2. All remaining terms, covenants and conditions as set forth in the Sublease shall remain in full force and effect. 3. This resolution shall be in full force and effect after its adoption. 4. The members of the Board of Public Works of the City of South Bend, Indiana are hereby authorized and directed to execute the Addendum attached hereto as Exhibit "A". ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on February 15, 1993, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk 053 REGULAR MEETING FEBRUARY 15, 1993 RESOLUTION NO. 11-1993. �~ RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPROVING THE EXECUTION OF A TERMINATION OF SUBLEASE WHEREAS, the City of South Bend, Indiana, acting by and through its Board of Public Works, (the "City") previously entered into a sublease between the South Bend Redevelopment Commission (the "Commission") and the City dated as of April 29, 1990, (referred to herein as the "Sublease"), pursuant to which the Commission will lease certain land to the City; and WHEREAS, the Commission and City desire to approve and execute a Termination of the Sublease, a copy of which is attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Sublease shall be and hereby is terminated, as set forth in Exhibit "A" hereto. 2. The members of the Commission are hereby authorized and directed to execute the Termination of Sublease attached hereto as Exhibit "A". 3. This resolution shall be in full force and effect after its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on February 15, 1993, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT - SOUTH BEND CENTRAL DEVELOPMENT AREA REVOLVING LOAN FUND ACTIVITY - DEPARTMENT OF ECONOMIC DEVELOPMENT Mr. Leszczynski advised that the Board is in receipt of an Agreement between the City, by the Board of Public Works, on behalf of the Department of Economic Development, and Center City Associates. It is noted that the purpose of this Agreement is to establish the guidelines for the continuation of the CCA Commercial Revolving Loan Fund. Ms. Marcia Townsend, Department of Economic Development, was present and informed members of the Board that the funding for this loan fund was provided under previous Contracts approved by the Board which have all expired. This Agreement covers all funds received under those Contracts and all income derived from the use of those monies or the assets acquired by use of such funds,.including loan repayments and interest earned. No new money will be utilized at this time. Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. 054 REGULAR MEETING FEBRUARY 15, 1993 APPROVE AGREEMENTS - MEMBERS OF THE BOARD OF PUBLIC SAFETY Submitted to the Board for approval were Agreements with Mr. Elmer L. Carr, Mr. Jack R. Bland and Mr. Thadeus T. Zakowski, who are members of the Board of Public Safety. The Agreement indicates that these gentlemen shall receive the sum of three thousand four hundred dollars ($3,400.00) per year for services rendered. The term of this Agreement is January 1, 1993 until December 31, 1993 unless terminated pursuant to statute or by the resignation of the appointee. Mrs. Mueller made a motion that the Agreements be approved. Mr. Caldwell seconded the motion which carried. APPROVE GROUP AGREEMENT - PARTNERS NATIONAL HEALTH PLANS OF INDIANA, INC. Board Attorney and Member Mary H. Mueller advised that the Board is in receipt of a Group Agreement between Partners National Health Plans of Indiana, Inc., One Michiana Square, 100 East Wayne Street, Suite 502, South Bend, Indiana, in regards to the group dental plan for City employees. Mrs. Mueller made a motion that this Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE AMENDMENT TO AGREEMENT - RIVER CROSSING #k2 MONITORING (LAWSON-FISHER ASSOCIATES) Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted .to the Board an Amendment to the Agreement with Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, which was approved by the Board on August 24, 1992, in regard to the River Crossing 42 Monitoring Project. Mr. Dillon noted that this Amendment increases the contract amount by $6,337.50 and is due to the increase of the number of sites to be monitored. This brings the total cost of the flow monitoring portion of the Contract to $23,887.50. In response to a question from Mr. Tom Howell, U93 Radio, Mr. Leszczynski advised that this Agreement involves the monitoring of the City's sewer system, the actual flow in regards to the level and number of gallons. Mr. Leszczynski further indicated that the River Crossing #1 Project has been completed. Therefore, Mr. Leszczynski made a motion that the Amendment be approved. Mrs. Mueller seconded the motion which carried. APPROVE INDEMNIFICATION AGREEMENT - INSTALLATION OF SEWER Board Attorney and Member Mary H. Mueller advised that the Board is in receipt of an Indemnification Agreement among Waste Management of Indiana, Inc., 20645 Ireland Road, South Bend, Indiana, Dye Plumbing & Heating, Inc., 3535 Monroe Street, LaPorte, Indiana and the City of South Bend. Mrs. Mueller noted that the City signed an Agreement with Conrail to allow for a sewer to be built under Conrail's track. Waste Management of Indiana requires an extension of a City sewer line to its property at 20645 Ireland Road and has hired Dye Plumbing & Heating to construct and install such sewer line. She further explained that in order to extend the sewer line, it is necessary to install it, at one location, under a railroad right-of-way owned by Conrail. Therefore, on January 11, 1993, the City entered into a License Agreement with Conrail with the understanding that Waste Management of Indiana and Dye Plumbing would indemnify the City against any loss or cost. The Agreement which has been submitted to the Board today, which has been executed by Mr. Ray Garbaciak, General Manager of Waste Management of Indiana and Mr. Charles Prestin, Vice -President of Dye Plumbing & Heating, Inc. indemnifies the City with Conrail. Mrs. Mueller made a motion that this Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. REGULAR MEETING FEBRUARY 15, 1993 APPROVE AMENDMENT TO 1993 HOLIDAY SCHEDULE FOR CITY EMPLOYEES.' Mr. Leszczynski noted that Mayor Joseph E. Kernan has submitted to the Board a recommendation to amend the 1993 Holiday Schedule to reflect the designated day observed by City offices for Memorial Day from Monday, May 24 to Monday, May 31, 1993. This change more accurately reflects the actual day Memorial Day will be observed nationally. Mr. Caldwell made a motion that the recommendation be accepted and approved. Mrs. Mueller seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of'a Consent to Annexation and Waiver of Right to Remonstrate as submitted by John M. & Rita Treash, 159 Weber Street, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 159 Weber Street, South Bend, Indiana, (Key #03-1156-7244), the Treash's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Mueller seconded the motion which carried. AWARD BID - ONE (1) EIGHTEEN FOOT (181) COMPOST TURNING MACHINE In a letter to the Board, Mr. Jack Dillon, Director, Division of Environmental Services, on behalf of the Department of Sanitation, advised that they recommend the award of the bid of Best Equipment Company, 2804 North Catherwood Avenue, Indianapolis, Indiana, for one (1) Model 1800S, eighteen foot (181) Cobey Compost Turning Machine. Mr. Dillon noted that Best Equipment submitted the low bid of $158,340.00 for this equipment. However, it is also recommended that the Board approve and award options of floatation tires for $1,442.00 and large hydraulic drive motors for the wheels in the amount of $1,869.00 bringing the total award to $161,651.00. Mr. Dillon noted that the decision to purchase the Cobey Compost turner was based upon the lowest bid price and a comparison of two (2) manufacturers represented during an on -site demonstration. Coby's strengths are as follows: 1. Superiority of processing the size of windrows used at the Organic Resource Facility with Cobey not once becoming "stuck" in the windrows. 2. Heavier total operating weight (Cobey being 4,500 lbs. heavier). 3. Drum thickness of 1/2-inch thick steel versus 3/8 inch. 4. Steel lined tunnel versus rubber lining. 5. Larger hydraulic oil tank, 100 gallons versus 75 gallons. 6. Separated engine and hydraulic oil coolers. 7. Superior muffler and sound suppression system Mr. Leszczynski indicated that the Board is in receipt of a letter from Best Equipment stating that the bid price of $158,340.00 includes the Cummins NTA855P, 450 h.p. engine. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Mueller seconded the motion which carried. AWARD QUOTATION - PAINTING OF INTERIOR/EXTERIOR SURFACES AT COVELESKI STADIUM In a Memorandum to the Board, Ms. Betsy Harriman, Administrative Director, Department of Public Parks, recommended that the Board award the low Quotation of Orisich Construction, 16350 Shamrock Drive, Mishawaka, Indiana, in the amount of $8,974.00 for the above referred to project. Ms. Harriman noted that they have met 0b6 REGULAR MEETING FEBRUARY 15. 1993 the specifications of the City for this project. It is further noted that Quotations for this project were opened by the Board of Public Works on February 8, 1993. Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. Mueller seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS: - MICROCOMPUTERS AND PERIPHERALS - VARIOUS CITY VEHICLES AND EQUIPMENT - SALE OF ABANDONED VEHICLES - UNIFORM RENTAL In a Memorandum to the Board, Ms. Beverly J. Kiebel, Central Purchasing, requested that the Board advertise for the receipt of bids for the following items to be purchased during the calendar year 1993: Thirty-five (35) 386/25 Computers Three (3) 486/50 Computers Two (2) Narrow Carriage Dot Matrix Printers Thirteen (13) Wide Carriage Dot Matrix Printers One (1) Epson DFX5000 or equal One (1) Star NX-2420 or equal Two (2) Laser Printers Twenty-five (25) VGA Color Monitors Twenty-seven (27) Mice Two (2) External Modems Three (3) Keyboards Twenty-three (23) Computer upgrades Four (4) External Fax/Modems Three (3) Tape Back-up Systems One (1) Surge Suppressor One (1) Flatbed Scanner Ms. Kiebel noted that all quantities are approximate and this will be a divisible bid. Mr. Leszczynski made a motion that the request to advertise for the above referred to microcomputers and peripherals be approved. Mr. Caldwell seconded the motion which carried. Additionally, the Board is in receipt of a letter from Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, on behalf of City user departments, requesting permission to advertise for replacement vehicles as follows: A. Two (2) 1993 4WD Terrain Vehicles B. Twelve (12) 1993 Program Autos C. One (1) 1993 Midsize 4D Sedan D. Three (3) 1993 4D Sedan E. Six (6) 1993 1/2T Pick-up Trucks F. Two (2) 1993 3/4T 4WD G. Two (2) 1993 Extended Cab Pick-up Trucks H. Three (3) 1993 3/4T Cab & Chassis I. Four (4) 1993 Cargo Mini Vans J. One (1) 1993 1/2T Cab & Chassis K. One (1) 1993 1T Cab & Chassis L. One (1) 1993 S/A Dump with/all snow equipment M. Four (4) 1993 T/A Dump w/Snow Equipment optional N. One (1) 1993 S/A Dump O. One (1) 1993 4WD Loader Backhoe with breaker P. One (1) 1993 2WD Loader Backhoe with/breaker Q. One (1) 1993 4WD Skid Steer Type Loader R. One (1) 1993 4WD Compact Articulating Loader S. One (1) 1993 Rubber Tired Wheel Tractor It is noted that these vehicles and equipment will be utilized by the Department of Administration and Finance, Building Department, Bureau of Housing, Department of Code Enforcement, C V REGULAR MEETING FEBRUARY 15, 1993 051 Department of Economic Development, Division of Engineering, Park Department, Division of Sanitation, Street Department and Water Works. Mr. Leszczynski made a motion that the request to advertise be approved. Mrs. Mueller seconded the motion which carried. Also, the Department of Administration and Finance, has requested that the Board advertise for the receipt of bids for uniform rental, cleaning and related services. It is noted that bidders will be asked to provide, clean and store uniforms to various City departments for use by employees. Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. Finally, Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above request was approved and a date of March 1, 1993, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO DESIGNATE SOUTH BEND COMMUNITY SCHOOL CORPORATION AS AGENT FOR PURCHASING OF COPIER AND COMPUTER PAPER In a Memorandum to the Board, Ms. Beverly J. Kiebel, Purchasing Supervisor, advised that the South Bend Community School Corporation purchases copier and computer paper in greater quantities than the City of South Bend and therefore they are able to obtain significantly better prices. Ms. Kiebel further advised that the South Bend Community School Corporation follows the same bid procedures required by the City under I.C. 36-1-9-1 et seq. Additionally, the South Bend Community School Corporation is willing to solicit bids for copier paper and computer paper that would supply both the School Corporation and the City's needs and would provide for delivery to the City as the prices bid. Therefore, Ms. Kiebel requested that the Board designate the South Bend Community School Corporation as their agent for the purpose of soliciting and receiving bids and awarding contracts for the purchase of copier and computer paper. Board Attorney and Member Mary H. Mueller informed members of the Board that the South Bend Community School Corporation does buy significantly more paper than the City and because of that they get a price one-third (1/3) lower that what the City pays. Mrs. Mueller noted that the School Corporation has exactly the same bidding procedures as the City and she believes that it is perfectly appropriate that the City designate the School Corporation as its agent for this purchase by putting the City's bid with the School Corporation's. It is noted that the paper required by the City will be delivered directly to the City. Therefore, Mr. Leszczynski made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE SIDEWALK CAFE/SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski noted that the Board is in receipt of a Sidewalk Sale Permit Application as submitted by R.J.'s Espresso Shoppe, 109 West Washington, South Bend, Indiana, to conduct an outdoor cafe at that location. It is further noted that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Additionally, the City Attorney's office has prepared the required Agreement for Temporary Use of the Public Sidewalk for a Sidewalk Cafe which has been executed by the applicant. 0bv REGULAR MEETING FEBRUARY 15, 1993 Therefore, Mr. Leszczynski made a motion that the application and Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATION - SECONDHAND DEALERS Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: INDIANA FURNITURE Fred Romine 742 West Indiana Avenue Used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Leszczynski seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following four (4) Rubbish and Garbage license applications have been received: 1. Powell Highsmith 3806 Linden South Bend, Indiana 2. Oscar Moody, Jr. 5227 Linden Avenue South Bend, Indiana 3. Grayson R. Warren, Jr. 220 Seebirt Place South Bend, Indiana 4. Milton Lax 750 North Olive South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE EXCAVATION BOND In a Memorandum to the Board, Mr. Larry D. Division of Engineering, recommended that in Streets for Mateco Drilling Company, be February 15, 1993. Mr. Leszczynski made a recommendation be accepted and the bond be Mueller seconded the motion which carried. Spradlin, Sr., the Bond for Excavation approved effective motion that the approved. Mrs. FILING ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing twenty-two (22) City owned and miscellaneous properties which were cleaned by the Department from February 1, 1993 to February 4, 1993. Mrs. Mueller made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board REGULAR MEETING FEBRUARY 15, 1993 ® b l 1 claims in the amount of $615,610.28 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims.'in the amounts of $72,415.87 and $174,801.81 and recommended approval. Also, the Department of Economic Development has submitted the following claim for approval: SOUTH BEND REDEVELOPMENT AUTHORITY ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND (TAX EXEMPT IMPROVEMENTS) PAYMENT REQUISITION AND CERTI FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 70 Project: Mayflower Road Payee: Rieth-Riley Construction 25200 State Road 23 South Bend, Indiana Amount: $199,310.65 Therefore, Mr. Leszczynski made a motion that the claims be approved as recommended. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:50 a.m. AT ST: Sandra M. Parmerlee, Clerk Mary H. Mueller