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HomeMy WebLinkAbout02/08/93 Board of Public Works MinutesREGULAR MEETING FEBRUARY 8. 1993 . , 7 id i, i d I� The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, February 8, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Mary H. Mueller present. Board member Mr. James R. Caldwell was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on February 1, 1993, were approved. OPENING OF QUOTATIONS - PAINTING OF INTERIOR/EXTERIOR SURFACES AT COVELESKI STADIUM Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the painting of Coveleski Stadium offices, doors and frames along concourse area of the stadium, two (2) dugout areas and the exterior cap from first to third bases. The following Quotations were opened and read: MORRICAL PAINTING CORPORATION P.O. Box 11024 South Bend, Indiana Quotation was submitted by Mr. QUOTATION: Todd R. Flack, Vice -President. #1 - Upper deck Manager's office, community affairs office and White Sox office area: #2 - Exterior surface of concourse doors and frames: #3 - Dug -out and stadium cap: $3,359:00 $2,890.00 $3,870.00 HARMONY PAINTING P.O. Box 502 South Bend, Indiana 4662A Quotation was submitted by.Mr. Thomas E. Lano, Owner. QUOTATION: $9,350.00 ORISICH CONSTRUCTION. INC. 16350 Shamrock Drive Mishawaka, Indiana 46544 Quotation was submitted by Mr. Gregory S. Orisich, President. QUOTATION: $8,974.00 Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Park Department for review and recommendation. APPROVE NOTICE OF SUSPENSION OF SERVICES - ANNEXATION STUDY (COLE ASSOCIATES) Mr. Leszczynski noted that the Board is in receipt of a Notice of Suspension of Services Under Agreement Dated November 5, 1990 to be sent to Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, in regards to the termination of the Agreement in regards to the Annexation Study. Mr. Larry Magliozzi, Department of Economic Development, was present and addressed the Board concerning this matter. Mr. 042 REGULAR MEETING FEBRUARY 8, 1993 Magliozzi indicated that Cole Associates entered into an Agreement with the City in 1990 which was divided into five (5) or six (6) phases. Phases I, II and III have been completed and accomplished with the publication of a final annexation report. At this time the City has chosen a more flexible approach to annexations and further work will be done in-house. Therefore, at this time, pursuant to the terms of the Agreement, the contract is suspended. Mr. Leszczynski made a motion that the Notice of Suspension of Services be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Donald K. and Diane J. Riggle. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 201 East Cripe Street, South Bend, Indiana, (Key #03-1129-0091), the Riggle's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Mueller made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE INDIANA DEPARTMENT OF TRANSPORTATION - REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - CBD SIGNALIZATION PROJECT Mr. Leszczynski indicated that the Board is in receipt of an Indiana Department of Transportation Report of Contract Final Inspection and Recommendation for Acceptance in conjunction with the downtown signalization project. Mr. Leszczynski made a motion that the Report be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE FINAL CHANGE ORDER - CBD SIGNALIZATION PROJECTS Mr. Leszczynski advised that the Indiana Department of Transportation has submitted a Change Order indicating a decrease of $60,923.70 for the above referred to project. Mrs. Mueller made a motion that the Change Order be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE ACCESS AGREEMENT - SAFETY-KLEEN CORPORATION Board Attorney and Member Mary H. Mueller advised that the Board is in receipt of an Agreement between the City and Safety-Kleen Corporation, 777 Big Timber Road, Elgin, Illinois, in regards to the installation and operation of a monitoring well in the public right-of-way at the intersection of Western Avenue and Carlisle Street. It is noted that Safety-Kleen needs access to a portion of the intersection to install a monitoring well in order to complete environmental testing. Mrs. Mueller further noted that this Agreement protects and allows the City to control the situation to make sure it is done in a safe fashion. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDERS: - NO. 1 - MAYFLOWER ROAD - PHASE I (FROM OLD CLEVELAND ROAD TO RELOCATED OLD CLEVELAND ROAD) - NO. 1 - NIMTZ PARKWAY (EXTENSION) - NO. 1 - OLD CLEVELAND ROAD RELOCATED Mr. Leszczynski advised that the following Contractors have submitted Change Order No. 1 for the following projects: d P. REGULAR MEETING FEBRUARY 8, 1993 043 1. MAYFLOWER ROAD - PHASE I (FROM OLD CLEVELAND ROAD —,-. — — --.t,-, --A CONTRACTOR: Rieth-Riley Construction Company, Inc. 25200 S.R. 23 South Bend, Indiana 46634 INCREASE: $89,428.34 NEW CONTRACT AMOUNT INCLUDING C.O.: $7.29,893.16 2. NIMTZ PARKWAY (EXTENSION) CONTRACTOR: Rieth-Riley Construction Company, Inc. 25200 S.R. 23 South Bend, Indiana 46634 INCREASE: $8,100.72 NEW CONTRACT AMOUNT INCLUDING C.O.: $623,68887.08 3. OLD CLEVELAND ROAD RELOCATED CONTRACTOR: Rieth-Riley Construction Company, Inc. 25200 S.R. 23 South Bend, Indiana 46634 INCREASE: $249,077.96 NEW CONTRACT AMOUNT INCLUDING C.O.: $1,800,714.96 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Change Order for the Mayflower Road project was approved. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the Change Order for the Nimtz Parkway project was approved. Finally, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Change Order for the Old Cleveland Road project was approved. Mr. Tom Howell, Radio Station U93, inquired about the large increase in the Old Cleveland Road project. Mr. Leszczynski noted that this Change Order indicates a fifteen per cent (15%) increase in the project. Mr. Carl P. Littrell, Director, Division of Engineering advised that this cost is the result of extending Old Cleveland Road approximately one thousand feet (1,0001) east and is for earthwork and paving. APPROVE GARAGE MOVES: - FROM A PARCEL SOUTH OF 116 S. MAIN STREET TO 1130 EAST JACKSON ROAD - FROM 903 W. JEFFERSON TO 55200 QUINCE ROAD Mr. Don Fozo, Building Commissioner, submitted to the Board two (2) moving requests of Mitschelen Relocators, Inc., 21190 Johnson Road, South Bend, Indiana, to move a 161x22' garage now located south of 1116 South Main Street to 1130 East Jackson Road and a 121x22' garage now located at 903 West Jefferson Street to the Reins of Life property located at 55200 Quince Road, St. Joseph County, Indiana. It is noted that the required waivers from utility companies as well as favorable recommendations from the Police Department and City and County Engineering Departments have been received as well as a Certificate of Insurance, in the amount of $5,000,000.00 naming the City of South Bend as an additional insured. Therefore, Mrs. Mueller made a motion that the move requests be approved. Mr. Leszczynski seconded the motion which carried. 044 REGULAR MEETING FEBRUARY 8, 1993 AWARD BID - HI -BAND PORTABLE TWO-WAY RADIOS, VEHICULAR CHARGERS AND ACCESSORY ITEMS FOR THE SOUTH BEND FIRE DEPARTMENT Board Attorney and Member Mary H. Mueller noted that on December 14, 1992, the Board opened bids for eighty-five (85), more or less, highband portable two-way radios and vehicular chargers, sixty-five (65), more or less, UHF portable two way radios and vehicular chargers and optional accessory items. Mrs. Mueller further noted that the Police Department is reconsidering their needs in regards to radios. However, the Fire Department at this time recommends that the Board award the bid submitted by Motorola C&E, Inc., 4109 Winterfield run, Fort Wayne, Indiana. Therefore, Mrs. Mueller made a motion that the Board award the bid of Motorola for the Fire Department needs through December, 1994, subject to the letter submitted by Motorola dated February 1, 1993 which indicates that Motorola shall supply thirty-five (35) HT1000 units with vehicular charger/mobile adapter capability four (4) weeks after receipt of a valid factory order and that the vehicular charger/mobile adapters will be supplied no later than August 30, 1993. Mr. Leszczynski seconded the motion which carried. AWARD BID - INSPECTION AND REPAIR OF PUMP NO. 3 AND APPURTENANCES DIVISION A: PUMP INSPECTION AND REPAIRS DIVISION B: RIGHT ANGLE DRIVE INSPECTION AND REPAIRS (WASTEWATER TREATMENT PLANT) Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on February 1, 1993, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award two (2) contracts for this work. The work is divided into Division A and B and a different contractor was the low bidder in each division. Mr. Littrell recommended that the Board award Division A to Fairbanks Morse Pump Corporation, 3601 Fairbanks Avenue, Kansas City, Kansas, in the amount of $34,781.00 and Division B to HydroAire, Inc., 834 West Madison, Chicago, Illinois, in the amount of $20,683.00.. Therefore, Mrs. Mueller made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BID - SCISSORS LIFT AND INSTALLATION - SANITATION DEPARTMENT GARAGE EXPANSION AND RENOVATION PROJECT Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Carl P. Littrell, Director, Division of Engineering, indicating that on January 11, 1993, the Board received two (2) bids for the above project. The bids were one lump sum price to furnish and install one 75,000 pound truck lift in the Sanitation Department garage addition now under construction. Mr. Littrell noted that SEFAC Lift and Equipment Corporation of Columbia, Maryland bid $69,000.00. Safetylane Equipment Corporation of Bloomington, Indiana, bid $79,883.00. Mr. Littrell recommended that the Board award the contract to Safetylane Equipment, the higher bidder, because the bid from SEFAC is not responsive to the requirements of the specifications for this project. The equipment that SEFAC proposed in their bid documents, an Omer brand Model Vega 325, falls short of the lift capacity, dimensional sizes of the lift platform and clearances. Additionally, the electrical controls for the Vega lift have not 1 1 1 045 1 1 REGULAR MEETING FEBRUARY 8, 1993 yet been certified by an independent laboratory as required by the specifications. Mr. Dennis N. Nichols, Regional Manager, SEFAC Lift & Equipment Corporation, was present and advised members of the Board that he was present to enter a protest and to advise the Board that SEFAC feels that they do meet specifications. Mr. Nichols submitted to the Board a letter of protest and miscellaneous documentation. In response to an inquiry from Mr. Leszczynski, Mr. Littrell advised that his recommendation was based on information supplied with the bid. Mr. Littrell further advised that he had asked SEFAC to provide further documentation. He stated that he did receive a letter from the President of SEFAC indicating that they would provide a lift that will meet specifications but they did not provide any other documentation on how they intended to do so. The documentation provided by SEFAC with their bid described a lift that failed to meet City specifications in significant ways. Mrs. Mueller inquired of Mr. Littrell in what areas SEFAC did not meet the City's specifications. Mr. Littrell noted SEFAC did not meet specifications in the areas of dimensions of the lift platform and certification of the electrical controls. He noted that it is important that certification be provided that meets OSHA and ANSI requirements for safety to the workers. Also, the dimensions of the the lift are important to fit the size of equipment the City has to put on the lift. He also noted that the model bid did not meet the 75,000 pound lift capacity or the clearance requirement specified by the City. Therefore, Mrs. Mueller made a motion that the Board reject the low bid of SEFAC as non -responsive and award the bid of Safetylane Equipment Corporation, 115 North College, Suite 211, Bloomington, Indiana, in the amount of $79,883.00. Mr. Leszczynski seconded the motion which carried. Mr. Leszczynski advised Mr. Nichols that it is critical that all appropriate documentation be provided at the time of bidding and not after all bids have been opened and publicly read. APPROVE LICENSE APPLICA Mr. Leszczynski stated license application has NAME: BY: ADDRESS: FOR THE liviv - VEALEK6 that the following secondhand dealers been received: CLASSIC BOUTIQUE CONSIGNMENT Ethel Anderson 1636 Lincolnway West PURPOSE OF SELLING: Used furniture and antiques Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following one (1) traffic control device was approved: REMOVAL OF: LOCATION: REMARKS: HANDICAP 817 South Resident, deceased. PARKING SPACE Walnut Mr. Robert Banaszak, is 046 REGULAR MEETING FEBRUARY 8, 1993 REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 727 E. INDIANA - REFERRED In a letter to the Board, Ms. Kathleen Bean, 727 East Indiana, South Bend, Indiana, advised that she has a handicapped child and would like the parking space in front of her residence designated as a handicapped parking space. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. APPROVE CONTRACTORS BONDS Mr. Larry D. Spradlin, Division of Engineering, recommended that the Bond of Contractor for Norman Yoder Construction be released effective November 4, 1993. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released as noted. Mrs. Mueller seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Certificate of Insurance for Walsh & Kelly, Inc., & Omega Trucking Company, Inc., 1700 Main Street, Griffith, Indiana, was accepted for filing. FILING OF HUMANE SOCIETY MONTHLY REPORTS Mr. Leszczynski indicated that the Board is in receipt of monthly reports as submitted by the Humane Society of St. Joseph County, Inc., for the months of October, November and December, 1992. The reports indicate the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the reports be accepted for filing as submitted. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing forty (40) City owned and miscellaneous properties which were cleaned by the Department from January 25, 1993 to January 29, 1993. Mrs. Mueller made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $659,450.84 and recommended approval. Also, the Department of Economic Development has submitted the following claims for approval: SOUTH BEND REDEVELOPMENT AUTHORITY PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 312 Project: Monroe Park - HDC Site Improvements Claim No.: 313 Project: Madison Center Walkway Phase I Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624-1106 Amount: $26,289.00 1 REGULAR MEETING FEBRUARY 8, 1993 r 04 1 1 Payee: Northern Indiana Construction Co., Inc. P.O. Box 1333 Mishawaka, Indiana 46544 Amount: $2,768.96 Therefore, Mr. Leszczynski made a motion that the claims be approved as recommended. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:51 a.m. ATTEST: t�'111J� Sandra M. Parmerlee, Clerk 91 X� �8-40-4::77� ohn E. teszczyn9ktY 4Jame2sR4.2aldwgell 4 Mary H. Mueller