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HomeMy WebLinkAbout02/01/93 Board of Public Works Minutest032 REGULAV MEETING FEBRUARY 1, 1993 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 1, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEMS ADDED/DELETED Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, a Traffic Control Device was added to the agenda and the award of bid for hi -band portable two-way radios, vehicular chargers and accessory items for the South Bend Fire Department was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on January 25, 1993, were approved. OPENING OF BIDS - INSPECTION AND REPAIR OF PUMP NO. 3 AND APPURTENANCES DIVISION A: PUMP INSPECTION AND REPAIRS DIVISION B: RIGHT ANGLE DRIVE INSPECTION AND REPAIRS WASTEWATER TREATMENT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ELLIOTT TURBOMACHINERY COMPANY, INC. North 4th Street Jeannette, PA 15644 Bid was signed by Mr. John N. Brenzia, Treasurer, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Division A: $55,758.00 Division B: $41,755.00 Deduction for performing both Division A and B: -$ 6,197.00 Firm price proposal to prime and paint volute case:$ 565.00 VIKING ENGINEERING COMPANY, INC. 2300 Michigan Street Hammond, Indiana 46320 Bid was signed by Mr. A. Brennan, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $4,145.40 was submitted. Division A: $49,054.00 Division B: $33,854.00 Deduction for performing both Division A and B: $ 856.00 FAIRBANKS MORSE PUMP CORPORATION 3601 Fairbanks Avenue Kansas City, KS 66106-0999 Bid was signed by Mr. Tom Hoffman, General Manager, PSG, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and five per cent (5%) Bid Bond was submitted. REGULAR MEETING Division A: Division B: Deduction for FEBRUARY 1, 1993 performing both Division A and B: $32,881.00 $41,250.00 $ 5,000.00 HYDROAIRE, INC. 834 West Madison Chicago, Illinois 60607 Bid was signed by Mr. Albert P. Duffy, Vice -President, Secretary, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and Certified Check in the amount of $3,136.95 was submitted. Division A: $42,056.00 Division B: $20,683.00 Deduction for performing both Division A and B: $ -0- Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering and Division of Environmental Services for review and recommendation. OPENING OF BIDS - ONE (1) EIGHTEEN FOOT (18') COMPOST TURNER ALTERNATE: ONE (1) FOURTEEN FOOT (14') COMPOST TURNER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney and Member Mary H. Mueller advised that the bid submitted by Fuel Harvesters Equipment, 2501 Commerce Drive Midland, Texas, was not submitted on the required State Board of Accounts Form 95 and did not contain bid security. Therefore, Mr. Caldwell made a motion that the bid be rejected. Mr. Leszczynski seconded the motion which carried. The following bids were opened and read: STANTON OF INDIANA 9945-47 Express Drive Highland, Indiana 46322 Bid was signed by Mr. Robert Hoppe, Jr., Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Model 18HYD Engine HP 360 $161,100.00 Model 18HYD Engine HP 400 $162,100.00 Model 18HYD Engine HP 400 $162,600.00 Options: Full Tracks Add $ 29,500.00 Half -Tracks Add $ 17,647.06 Extra -Wide high flotation tires Add $ 4,500.00 BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Mr. Norman G. Dahlmann, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10a) Bid Bond was submitted. BID: ® V '4 REGULAR MEETING FEBRUARY 1, 1993 One (1) Cobey Model 1800S, (181) self-propelled compost turner in accordance with City specifications and those attached to bid: $158,340.00 Alternate: -Model 1600 (161) 360 HP Model 1400 (141) 325 HP Options: 425 HP Detroit diesel engine (2) 28Lx26" tires (2) 256 cu. in. hydraulic drive motors Five (5) year engine warranty $152,221.00 $132,611.00 $ 8,800.00 $ 1,442.00 $ 1,869.00 $ 1,100.00 Delivery: Ninety (90) days after receipt of order. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE APPLICATION (MIDWEST GOLF AND SPORT SHOWS, INC.) Mr. Leszczynski advised that this was the date set for the Public Hearing on the Transient Merchant License application as submitted by Mr. Robert J. Sayre, Midwest Golf and Sport Shows, Inc., P.O. Box 1036, 600 Talcott Road, Park Ridge, Illinois, to conduct the Michiana Golf Show on February 12, 13, and 14, 1993 at the Century Center. There being no one present wishing to address the Board concerning this license application, Mr. Leszczynski closed the Public Hearing. Mr. Leszczynski noted that favorable recommendations have been received from the various City departments that have reviewed this request. Therefore, Mrs. Mueller made a motion that the license application be approved. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO. 7-1993 - AUTHORIZING THE TRANSFER OF A 6.5 FOOT WIDE STRIP OF REAL PROPERTY TO MATTHEW R. DEE Mr. Leszczynski advised that because of a clerical error made many years ago, it is necessary at this time for the Board to consider Resolution No. 7-1993, conveying a small strip of property to Matthew R. Dee. Board Attorney and Member Mary H. Mueller informed members of the Board that when land was conveyed to Mr. Dee in 1966 the plat showed the property to be 6.5 feet wider than the legal description. The City erected a fence along this line and Mr. Dee paid taxes on the property. As Mr. Dee is looking into purchasing more City -owned property, this error has come to light. To clear up the ambiguity, Resolution No. 7-1993 conveys to Mr. Matthew R. Dee a six and one-half foot (6.51) strip of property thereby making the plat and the legal description the same. It is noted that it was the intent of the City and the purchaser that all the land shown on the plat was included in this property purchase. Therefore, Mrs. Mueller made a motion that the Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 7-1993 was adopted: RESOLUTION NO. 7-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF A 6.5 FOOT WIDE STRIP OF REAL PROPERTY Ili TO MATTHEW R. DEE r. REGULAR MEETING FEBRUARY 1, 1993 0 5 WHEREAS, in 1966, the City of South Bend sold and transferred a parcel of land to Matthew R. Dee described as Parcel No. 3 to the Inner Belt Industrial Park, commonly known as 840 Prairie Avenue; and WHEREAS, the legal description of the property conveyed differed from the description as shown on the plat in that a strip approximately 6.5 foot in width on the eastern boundary of the property was not included in the legal description; and WHEREAS, it was the intent of both the City and the purchaser that all of the land shown on the plat as being part of Parcel No.-3 should be conveyed, as is evidenced by a fence erected by the City along the boundary line as shown on the plat; and WHEREAS, the purchaser has paid real estate taxes on Parcel No. 3 since the date of purchase, including the 6.5 foot strip that is the subject of this Resolution; and WHEREAS, it is necessary and appropriate to resolve the ambiguity between the property line as shown on the plat and as described. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to Matthew R. Dee a parcel of real estate as shown on the attached Exhibit and more particularly described as follows: A parcel of land beginning at the South East corner of Parcel No. 3 in the Inner Belt Industrial Park, a Subdivision in the Southeast and Southwest quarters of Section 11 and the Northeast quarter of Section 14, all in Township 37 North, Range 2 East of the Second Principal Meridian, City of South Bend, Indiana, the Plat of which is recorded in Plat Book 21, Page I in the Office of the Recorder of St. Joseph County, Indiana, and thence North along the East boundary line of Parcel No. 3, 29, 34127" East, a distance of 505.36 feet, thence East along the street line of Prairie Avenue 13', thence South 29, 34'27" West a distance of 513.77', thence West to the point of beginning. 2) Such transfer shall be accomplished by quit -claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 1st day of February, 1993. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski, President s/James R. Caldwell, Member s/Mary Hall Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following one (1) traffic control device was approved: 066 REGULAR MEETING FEBRUARY 1, 1993 1. REVISED TO: STOP SIGN (4 WAY STOPS) LOCATION: Victory, Rockne & McArthur REMARKS: Temporary 4-way Stop during the Edison Road widening project. Victory, Rockne and McArthur will be a detour route. Construction to start on February 15, 1993 thru October, 1993. APPROVE VISION SERVICE PLAN - INDIANA VISION SERVICES. INC. Mr. Leszczynski advised that the Board is in receipt of a Vision Service Plan as submitted by Indiana Vision Services, Inc., 494 South Emerson Avenue, Suite G, Greenwood, Indiana. Board Attorney and Member Mary H. Mueller stated that this is the Contract for vision services for City employees which has been negotiated and approved by the Legal Department. Therefore, Mrs. Mueller made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONSULTANT AGREEMENT - CORBY STREET LIFT STATION REPLACEMENT AND FORCEMAIN EXTENSION Mr. Leszczynski stated that the Board is in receipt of a Consultant Agreement with Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, for engineering services for surveys, preparation of plans, specifications and complete construction documents for a new wetwell/drywell station, a lower lift station bypass, and a forcemain extension, all in conformance with the recommendations contained in the report by Cole entitled Sewer Systems/Corby Street Lift Station Analysis dated October 1992. Mr. Leszczynski noted that this Agreement shall not exceed $51,050.00. Therefore, Mr. Caldwell made a motion that this Consultant Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CONSULTANT AGREEMENT - CONSTRUCTION OF QUALITY DRIVE Mr. Leszczynski informed members of the Board that Peirce & Associates, P.O. Box 8160, South Bend, Indiana, has submitted to the Board for consideration a Consultant Agreement in regards to the construction of Quality Drive in the Toll Road Industrial Park. The Agreement indicates that Peirce will provide survey, design and bid and construction documents for the construction of Quality Drive. It is noted that Peirce shall be compensated a lump sum fee of five thousand dollars ($5,000.00) to provide the survey, design and construction documents and also to provide a geotechnical investigation at the actual cost charged by a subcontractor plus five per cent (50) with the cost of this geotechnical investigation not to exceed one thousand five hundred dollars ($1,500.00). Mrs. Mueller made a motion that this Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AMENDMENT TO SPECIFICATIONS FOR TAXICAB SAFETY DEVICES Board Attorney and Member Mary H. Mueller reminded members of the Board that on January 18, 1993, the Board adopted Resolution No. 6-1993 which adopted specifications relating to safety equipment for taxicabs. Pursuant to Section (3) of said specifications, the City was in the process of securing the appropriate decals which would be sold to taxicab companies and which stated "Drop Safe Equipped" "Driver Has No Key" in red luminous letters at least two (2) inches in height. In this process, it was discovered that letters two (2) inches high were too large. Therefore, Mrs. Mueller asked that the Board accept an amendment to this language to read: 1 1 1 zr REGULAR MEETING FEBRUARY 1, 1993 037 1 1 "The sign or decal shall contain the following in red luminous letters at least one (1) inch in height on a white background: DROP SAFE EQUIPPED DRIVER HAS NO KEY Mr. Caldwell made a motion that the amendment as recommended be approved. Mrs. Mueller seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - FORD AND DUNDEE STREETS MANHOLE REPLACEMENT PROJECT Mr. Leszczynski stated that in accordance with the Quotation awarded on January 25, 1993, to HRP Construction, P.O. Box 266, South Bend, Indiana, in the amount of $17,860.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract was approved and executed. APPROVE CHANGE ORDER NO. 2 - SANITATION GARAGE EXPA] RENOVATION PROJECT (WASTEWATER TREATMENT PLANT) Mr. Leszczynski advised that Gibson -Lewis, Inc., 1001 West 11th Street, Mishawaka, Indiana, has submitted Change Order No. 2 indicating that the Contract amount be increased by $4,390.00 for a new Contract sum including this Change Order in the amount of $461,039.00. Upon a motion made by Mr. Leszczynski, seconded by Mr.. Caldwell and carried, Change Order No. 2 was approved and executed. REQUEST OF MARCH OF DIMES BIRTH DEFECTS FOUNDATION TO CONDUCT ANNUAL WALK AMERICA - APRIL 24, 1993 - REFERRED Ms. Diana M. Dolde, March of Dimes Birth Defects Foundation, Northern Indiana Chapter, 501 East Monroe, Suite 110, South Bend, Indiana, requested permission to conduct the 23rd Annual March of Dimes WalkAmerica on Saturday, April 24, 1993, utilizing the route submitted with the request. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1316 LISTON STREET - REFERRED In a letter to the Board, Ms. Ruth DeFreese, 30632 North Shore Drive, Elkhart, Indiana, advised that she was interested in purchasing the City -owned lot at 1316 Liston Street. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus to determine whether or not the City wishes to retain or sell this property. Mrs. Mueller seconded the motion which carried. APPROVE REi RIGHT -OF -WAS ST OF M - FEBRU AL HOSPITAL TO OCCUPY PUBLIC Ms. Mikki Dobski, Office of the Mayor, requested permission, on behalf of Memorial Hospital, to do a variety of location filming during the period February 6-13, 1993 in the general South Bend area. It was noted that Memorial Hospital will be producing commercials. Board Attorney and Member Mary H. Mueller informed members of the Board that Stripes, a Division of The Partners' Film Company Limited, 508 Church Street, Toronto, Ontario, has submitted to the Board a Certificate of Insurance in the amount of $5,000,000.00 naming the City of South Bend as an additional insured for this period of time. Mrs. Mueller made a motion that 030 REGULAR MEETING FEBRUARY 1, 1993 the request be approved subject to favorable recommendations being received from the Police Department and the Bureau of Traffic and Lighting for each location when it becomes known. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATIONS- SECONDHAND DEALERS Mr. Leszczynski advised that the following three (3) secondhand dealers license applications have been received: NAME: CASEY'S FURNITURE MART BY: Frances J. Billings ADDRESS: 520 Western Avenue FOR THE PURPOSE OF SELLING: Used furniture NAME: WESTERN ELECTRONICS/ OZARK TRADING POST BY: Vendel Vegh ADDRESS: 1530 Western Avenue FOR THE PURPOSE OF SELLING: New and used merchandise NAME: RED'S PAWN SHOP BY: Stephen A. Krupnik ADDRESS: 1072 Lincolnway East FOR THE PURPOSE OF SELLING: Unredeemed pledges Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following six (6) Rubbish and Garbage license applications have been received: 1. Eddie Lee Ivory 1302 West Linden Avenue South Bend, Indiana 2. Willie J. Alsanders, Sr. 3719 West Jefferson Boulevard South Bend, Indiana (Note: Vehicle will be parked and stored at 56201 Butternut Road, South Bend, Indiana) 3. Superior Waste Systems 20645 West Ireland Road South Bend, Indiana 4. R. L. Rubbish Removal (Robert Lacy) 1733 North College Street South Bend, Indiana (Note: Vehicle to be parked and stored on Butternut Rd.) 5. Leroy Gorden 218 North Sadie Street South Bend, Indiana - - 09 REGULAR MEETING FEBRUARY 1, 1993 6. J.J. Love Trucking (Jessie J. Love) 309 South Iowa Street South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. seconded by Mr. Caldwell and carried, the above Leszczynski, license applications were approved and referred to the Deputy Controller's office for issuance of licenses. DENY RUBBISH AND GARBAGE REMOVAL SERVICES LICENSE APPLICATION Mr. Leszczynski advised that the Board is in receipt of a Rubbish and Garbage Removal Service license application as submitted by Mr. Robert Lacy, 1042 North Brookfield, South Bead, Indiana. This license application has been reviewed by the Department of Code Enforcement and they recommend denial of the license due to the fact that Mr. Lacy leaves the truck full of trash and debris parked in front of his house. The license application completed by Mr. Lacy states that he will park and store his vehicle on Butternut Road. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the license application be denied. Mr. Caldwell seconded the motion which carried. APPROVE RELEASE OF CONTRACTORS BOND Mr. Larry D. Spradlin, Division of Engineering, recommended that the following Bond of Contractor be released as follows: 1. Red & White Sweeping, Inc. Release Eff. 5-29-93 Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Leszczynski, seconded by Mrs. Mueller and carried, Certificates of Insurance for the following were accepted for filing: 1. Petroleum Equipment, Inc. and Liquid Systems, Inc. 12875 McKinley Highway Mishawaka, Indiana 2. Rieth-Riley Construction Company, Inc. P.O. Box 477 Goshen, Indiana FILING ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing fifty-nine (59) City owned and miscellaneous properties which were cleaned by the Department from January 18, 1993 to January 21, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $3,218,323.80 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of - '040 REGULAR MEETING FEBRUARY 1, 1993 Northern Indiana, submitted a list containing claims in the amount of $88,061.00 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved as recommended. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:56 a.m. Eel J97�n E . - ' / James R. Caldwell Q Mary H. ue ler AT T ST: Sandra M. Parmerlee, Clerk 1 1