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HomeMy WebLinkAbout01/25/93 Board of Public Works MinutesREGULAR MEETING JANUARY 25, 1993 e The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, January 25, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on January 18, 1993, were approved. OPENING AND AWARD OF QUOTATIONS - MANHOLE REPLACEMENT AT FORD AND DUNDEE STREETS Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. It is noted that the anticipated work will consist of replacing a manhole at Ford and Dundee Streets with a forty-eight inch (4811) precast manhole, by-pass pumping, dewatering, reconnecting to existing lines (approximately three (3) joints), replacing approximately six feet (61) of eighteen inch (1811) main west of manhole and compacting excavation to eight inch (811) depth below street level. The following Quotations were opened and read: HRP CONSTRUCTION P.O. Box 266 South Bend, Indiana Quotation was signed QUOTATION: $17,860.00 46624-0266 by Mr. Paul Fallon. SMALL, INCORPORATED 25190 State Road 4 North Liberty, Indiana Quotation was signed by QUOTATION: $52,812.00 46554 Mr. Verde D. O'Neill. H. DE WULF, INC. 58600 Executive Drive Mishawaka, Indiana 46544 Quotation was signed by Ms. Kathleen A. Herrman, President. QUOTATION: $27,148.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above Quotations were referred to the Division of Engineering, for immediate review in order that a recommendation could be made at this meeting. Following that review, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the low Quotation submitted by HRP Construction, in the amount of $17,860.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE ADDENDUM II TO OWNER -ARCHITECT AGREEMENT - SMS , INC (MORRIS CIVIC AUDITORIUM AND PALAIS ROYALE RESTORATION) Mr. Leszczynski advised that the Board is in receipt of Addendum II to the Owner -Architect Agreement which was executed on June 029 1 1 1 REGULAR MEETING JANUARY 25, 1993 10, 1991 with Slovik, Mathre, Sathrum Quanbeck Schlink Edwins Architects (SMSQ, Inc.) in regards to the Morris Civic Auditorium and Palais Royale Restoration project. Addendum II fixes costs for all remaining services and reimbursables under the original contract at a maximum of $651,000.00. Therefore, Mrs. Mueller made a motion that Addendum II be approved and executed. Mr. Caldwell seconded the motion which carried. In response to questions from Mr. Tom Howell, Radio Station U93, Mrs. Mueller and Mr. Leszczynski advised that this Addendum takes SMSQ through construction document preparation and plans for restoration. Additionally, nothing has been bid on this project to date and fund-raising is continuing. UNITED RELIG 26 _ 1 QW1 - TY TO AL In a letter to the Board, Mr. Rob Ercoline, Chairperson, 1993 CROP Walk Committee, United Religious Community of St. Joseph County, 2015 Western Avenue, South Bend, Indiana, requested permission to conduct the annual Walk for world hunger on Sunday, September 26, 1993. The Walk will begin at 2:00 p.m. and conclude at 5:00 p.m. and will utilize the route submitted with the request. Mr. Ercoline noted that the route is identical to the one taken the two (2) previous years. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: ACT II BY: Mary Fairchild and Susan Stangebye ADDRESS: 2123 Miami Street FOR THE PURPOSE OF SELLING: Women's clothing Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE RELEASE OF EXCAVATION BOND Mr. Larry D. Spradlin, Division of Engineering, recommended that the Bond for Excavation in Streets for Ronald Gillean, d/b/a Quality Plumbing, be released effective January 25, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mrs. Mueller seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried a Certificate of Insurance for Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, was accepted for filing. 030 REGULAR MEETING JANUARY 25, 1993 030 FILING OF ENVIRONMENTAL CLEAN-UP.OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing forty-eight (48) City owned and miscellaneous properties which were cleaned by the Department from January 12, 1993 to January 15, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $512,282.02 and recommended approval. Additionally, the Department of Economic Development has submitted the following claims: SOUTH BEND REDEVELOPMENT AUTHORITY PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 308 Project: Monroe Park - HDC Site Improvement Payee: Northern Indiana Construction Co., Inc. 55803 Dogwood Road P.O. Box 1333 Mishawaka, Indiana Amount: $23,823.55 SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 27 Payee: Salyer's Golf Construction P.O. Box 1065 Sunbury, Ohio 43074 Amount: $84,170.00 Therefore, Mr. Leszczynski made a motion that the claims be approved as recommended. Mrs. Mueller seconded the motion which carried. PRIVILEGE OF THE FLOOR: CUNCERNS REGARDING SEWER ON RIVERSIDE DRIVE Mr. Joseph S. Klebosits, 1905 Riverside Drive, South Bend, Indiana, was present and addressed the Board. Mr. Klebosits advised that he has had recent conversations with representatives from the Sewer Department, Mr. Dillon and Mr. John Leszczynski concerning a problem with his sewer which he considers unique. Mr. Klebosits indicated that he had attempted to have his sewer cleaned. The plumber had one hundred ten feet (1101) of line which was not enough to correct the problem and he had quite a time running it through. Mr. Klebosits was concerned that he needs to run the line all the way under and across to the other side of the street to reach the trunk line. He also stated that he has asked the City to come out and put a "clean out" on his side of the street so he can clean the sewer line up to the trunk line, but has been informed that it is his responsibility. Mr. Klebosits continued discussing the sewer line, including its inception and the possibility of its being "bowed" and, 1 therefore, causing problems. REGULAR MEETING JANUARY 25, 1993 Y. k 031 [l 1 Mr. Leszczynski advised Mr. Klebosits that the sewer line from his house to the trunk line is his responsibility and if a "clean out" needs to be installed in the sewer line to his house, that is also his responsibility. If there is a problem with the line found, the sewer service fund insurance will cover the costs associated with the problem, with the property owner paying the first five hundred dollars ($500.00). ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:50 a.m. ATT ST: Sandra M. Parmerlee, Clerk ohn E. Leszcz n k James R. Ca well Mary H. Mueller