Loading...
HomeMy WebLinkAbout01/11/93 Board of Public Works MinutesIf -- 007 REGULAR MEETING JANUARY 11, 1993 The regular meeting of the Boar& of Public Works was convened at 9:32 a.m. on Monday, January 11, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Attorney and Member Mary H. Mueller was not in attendance. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, a request to advertise for the receipt of bids for the Repair of Pump No. 3 and Right Angle Drive at the Bureau of Wastewater was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on January 4, 1993, were approved. OPENING OF BIDS - SCISSORS LIFT AND INSTALLATION - SANITATIO] GARAGE EXPANSION AND RENOVATION PROJECT This was the date set for receiving and for the above referred to project. The publication of Notice in the South Bend Tri-County News which were found to be bids were opened and publicly read: opening of sealed bids Clerk tendered proofs of Tribune and the sufficient. The following SAFETYLANE EQUIPMENT CORPORATION 115 North College Avenue, Suite 211 Bloomington, Indiana 47404 Bid was signed by Mr. Peter Haralovich, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $3,994.15 was submitted. BID: $79,883.00 SEFAC LIFT & EQUIPMENT CORPORATION 7175 Oakland Mills Road Columbia, Maryland 21046 Bid was signed by Mr. Dennis Nichols, Regional Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $3,450.00 was submitted. BID: $69,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Engineering Department and the Department of Sanitation for review and recommendation. APPROVE SERVICE AGREEMENT - CREATIVE RISK MANAGEMENT CORPORATION Mr. Leszczynski advised that submitted to the Board was a Service Agreement between the City and Creative Risk Management Corporation, a CoreSource Company, 34820 Harper, P.O. Box 2305, Mt. Clemens, Michigan. Chief Assistant City Attorney Jenny Pitts Manier informed members that this company is the new third party claims administrator for the City's health insurance benefits. Therefore, Mr. Caldwell made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. 006 REGULAR MEETING JANUARY 11, 1993 APPROVE CONSTRUCTION CONTRACT - FORD STREET SEWER LINERS 1992 PROJECT Mr. Leszczynski stated that in accordance with the bid awarded on December 21, 1992, to Insituform Midwest, Inc., 111th & Archer, P.O. Box 458, Lemont, Illinois, in the amount`of $79,292.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Payment Bond as submitted were filed. Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a Letter Agreement with Consolidated Corporation (Conrail), 2001 Market Street, Philadelphia, Pennsylvania. Rail Mr. Leszczynski advised that Superior Waste Systems, Inc., is located on Ireland Road and they are planning on extending a sanitary sewer to their facility. As this sewer must cross under the railroad, this Agreement is required. Mr. Leszczynski further noted that the sewer will be dedicated and turned over to the City and that is why the City is entering into this Agreement with Conrail. Mr. Littrell noted that Conrail is requiring this Agreement with the City for the installation of a sewer under their rail line. This Agreement will permit Superior Waste Systems, Inc., to extend sewer service to the Ireland Road site. Mr. Littrell further noted that Superior Waste has agreed to bear the responsibility of any charges Conrail may make in accordance with the Agreement. Therefore, Mr. Caldwell made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT - PIERCE MANUFACTURING INC. (FIRE APPARATUS) Fire Chief Luther Taylor submitted to the Board a Contract between the City and Pierce Manufacturing, Inc., Appleton, Wisconsin, in regards to the purchase of one (1) Pierce Class "A" Triple Combination Custom Fire Fighting Apparatus in the amount of $231,711.49. It is noted that the Board of Public Works approved the award of this bid on December 14, 1992 to Midwest Fire and Safety on behalf of Pierce Manufacturing, Inc. It was further noted that the Contract indicates that this apparatus will be ready for delivery within three hundred (300) to three hundred sixty (360) days. Mr. Leszczynski made a motion that the Contract be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONSULTATION CENTER'S MAXIM PROGR ?DUCATION SERVICE - MADISON Mr. Leszczynski advised that Madison Center, Inc., P.O. Box 80, 403 East Madison Street, South Bend, Indiana, has submitted a Proposal for Madison Center's Maxim Program as well as a Consultation and Education Service Agreement. It is noted that the term of this Agreement shall be January 1, 1993 to December 31, 1995. Chief Assistant City Attorney Jenny Pitts Manier advised that this is the new Employee Assistance Program Contract with Madison Center. Therefore, Mr. Leszczynski made a motion that this Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE HEALTH OPTIONS PLAN AGREEMENT - HOME HEALTH SERVICES INC. Chief Assistant City Attorney Jenny Pitts Manier informed members 1 REGULAR MEETING JANUARY 11, 1993 009 of the Board that submitted for consideration was a Health Options Plan Agreement as submitted by Home Health Services, Inc., (HHS, Inc.), 5363. 44th Street, S.E., Grand Rapids, Michigan. Services that HHS, Inc., will provide to the City include hospital pre -admission review, concurrent review and home treatment coordination. Mrs. Manier noted that this service is intended, to keep health insurance costs down. Mr. Leszczynski made a motion that the Agreement be approved. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO. 1-1993 DISPOSAL OF OBSOLETE VEHICLE In a letter to the Board, Mr. Matthew L. Chlebowski, Interim Director, Division of Equipment Services,'advised.that the Division requests that the Board declare obsolete a 1981 single axle dump truck that has extensive cracks in the frame as well as major engine problems. To repair this unit would cost seventy five per cent (75%) of a new unit which is excessive. The Division of Equipment Services will salvage any and all parts and components for future use on a restoration. The cab and frame will be sent to the salvage yard. Therefore, Mr. Leszczynski made a motion that the request be approved and the appropriate Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 1-1993 was adopted: RESOLUTION NO. 1-1993 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1981 SINGLE AXLE DUMP TRUCK VIN. # 1M2N112B4A002883 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the one (1) item listed above is no longer needed by the City, is unfit for the purpose for which it was intended; and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this llth day of January, 1993. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Sandra M. Parmerlee, Clerk Me= REGULAR MEETING JANUARY 11, 1993 UOTATION - REMOVAL OF UNDERGROUND STORAGE TANKS FROM 1130 SOUTH MAIN AND 225 WEST GARST In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on December 21, 1992 the Board opened two (2) Quotations for the removal of underground storage tanks at 1130 South Main Street and 225 West Garst Street. Mr. Littrell indicated that he has reviewed the Quotations and found that their amounts. agree with the amounts read at that meeting. Therefore, Mr. Littrell recommended that the Board award the low bid of Petroleum Equipment, Inc., 12875 McKinley Highway, Mishawaka, Indiana, in the amount of $24,900.00. Mr. Littrell noted that several of the items in the Quotation refer to remediation of potentially contaminated ground due to the underground tanks that are to be removed. It is possible and in fact likely, that there is no contamination so that the project will be completed for a lesser amount. In response to an inquiry from Mr. Leszczynski, Mr. Littrell stated that originally the City knew about the presence of one (1) of the tanks but did not know about the other. Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) EIGHTEEN FOOT (18') COMPOST TURNER WITH AN ALTERNATE FOR ONE (1) FOURTEEN FOOT (14') COMPOST TURNER - ORGANIC RESOURCES/DEPARTMENT OF SANITATION In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of bids for an eighteen foot (181) compost turner with an alternate for a fourteen foot (14') compost turner for use at the Organic Resources section of the Department of Sanitation. Mr. Leszczynski made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REPAIR OF PUMP NO. 3 AND RIGHT ANGLE DRIVE In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, on behalf of the Division of Environmental Services, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell noted that this project will provide for the inspection and cleaning of the Main Raw Sewage Pump No. 3 at the Wastewater Treatment Plant. Therefore, Mr. Leszczynski made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST OF KNIGHTS O'j - JANUARY 17. 1 LUMBUS TO CONDUCT "MARCH Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request, which was submitted to the Board on December 21, 1992, and approval is recommended. Therefore, Mr. Caldwell made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Mr. Leszczynski advised that the traffic control device submitted at this time has to do with some changes being made by the State Highway at this particular intersection. Therefore, Mr. Leszczynski made a motion that the following traffic control device be approved: 1. REMOVAL OF: STOP SIGN 1 1 Oil REGULAR MEETING JANUARY 11, 1993 REVISED TO: STOP SIGN,(2 WAY) LOCATION: Remove the Stops on Elliott and install on Humbolt 11 REMARKS: Humbolt is now closed making Elliott the major street. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski stated that the following three (3) Rubbish and Garbage Removal license applications have been received: 1. Browning -Ferris Industries of Indiana, Elkhart 1750 West Lusher Avenue Elkhart, Indiana John Lindsey 209 South Bendix Drive South Bend, Indiana 3. Howard's Trash Removal Mr. Joe-E. Howard 414 Walsh Street South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the -above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the Bond for Excavation in the Streets for Youngs Excavating, Inc., 50563 Dusty Trail Court, Granger, Indiana, effective January 6, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Certificates of Insurance for the following were accepted for filing: 1. Industrial Installations, Inc. 55587 Currant Road Mishawaka, Indiana 46545 2. Peerless -Midwest, Inc. P.O. Box 26 Granger, Indiana 46530 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing twenty-four (24) City owned and miscellaneous properties which were cleaned by the Department on December 28, 1992. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amounts of $229,094.83 and $96,733.77 and recommended approval. Mr. Leszczynski made a motion that the .i i. - 012 REGULAR MEETING JANUARY 11, 1993 claims be approved. carried., Mr. Caldwell seconded the motion which PRIVILEGE OF THE FLOOR: QUESTION REGARDING DISCOVERY OF UNDERGROUND STORAGE TANKS Mr. Tom Howell, U93 Radio, advised the Board that at a recent MACOG meeting, a company named STS advised that in the process of expansion, they discovered underground storage tanks. They are in the process of installing monitor wells at their site to determine if contamination has occurred. Mr. Howell inquired if the City's wells would be affected by this discovery. Mr. Leszczynski advised Mr. Howell that the City was not affected by this discovery and STS would have to take care of this matter themselves. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:45 a.m. i J n E. Leszczy ames R Ca well Mary H. u ler ATT T: San ua M. Parmerlee, Clerk L� 1