Loading...
HomeMy WebLinkAbout01/04/93 Board of Public Works MinutesREGULAR MEETING JANUARY 4, 1993 00 1 1 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, January 4, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Attorney and Member Mrs. Mary H. Mueller was not in attendance. Also present was Chief Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on December 21, 1992, were approved. OPENING OF BIDS - TWENTY-FOUR (24), MORE OR LESS, 1993 POLICE PATROL AUTOMOBILES, ONE (1) 1993 1-TON 12 PASSENGER SPORTS VAN AND ONE (1) 1993 3/4 TON CARGO VAN This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Charles J. Lindzy, Fleet Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Twenty-four (24) 1993 Chevrolet Caprice four door sedans, 115.9" WB as per specifications on file with any exceptions noted below: Net Price Each: $ 12,454.31 Net Price Twenty-four (24) Units: $298,903.44 Add for Four (4)'Units with power seat: $ 1,012.60 NET BID: $299,916.04 Exceptions: 1. Spotlite is 611. 2. Wheel covers are Chevrolet standard. One (1) 1993 Chevrolet 12 passenger sport van as per specifications on file, with any exceptions noted below: Net Price Each: $ 15,012.86 NET BID: $ 15,012.86 One (1) 1993 Chevrolet 3/4 ton cargo van as per specifications on file, with any exceptions noted below: Net Price Each: $ 11,551.18 NET BID: $ 11,551.18 JORDAN MOTORS 609 East Jefferson Mishawaka, Indiana 46545 Bid was signed by Ms. Peggy Tuttle, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: REGULAR MEETING - JANUARY 4, 1993 Twenty-four (24) or less, Crown Victoria Police Units: Unit Price: $13,500.00 One (1) Club Wagon Passenger Van: Unit Price: $17,600.00 One (1) 3/4 Cargo Van: Unit Price: $15,300.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - FERRIC CHLORIDE. SULFUR DIOXIDE AND CHLORINE - DIVISION OF ENVIRONMENTAL SERVICES This was -the date set for receiving and opening of sealed bids for the above referred to chemicals. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that the following companies have advised that they decline to bid at this time: 1. Citi-Chem, Inc. P.O. Box 1512 Cherry Hill, New Jersey 2. Van Waters & Rogers, Inc. 59865 Market Street South Bend, Indiana 3. The Wecco Corporation 28 Kenton Lands Road P.O. Box 18580 Erlanger, Kentucky 4. Callaway Chemical Company P.O. Box 2335 Columbus, Georgia Additionally, Chief Assistant City Attorney Jenny Pitts Manier advised members of the Board that the bid submitted by Eaglebrook, Inc., 1150 Junction Avenue, Schererville, Indiana,. was not properly signed and should be rejected. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the bid of Eaglebrook, Inc., was rejected. The following bids were opened and publicly read: ALEXANDER CHEMICAL CORPORATION One Corporate Lakes 2525 Cabot Drive Lisle, Illinois 60532 Bid was signed by Mr. Wayne H. Mackin, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $17,972.50 was submitted. BID: Item 1. 150 tons Chlorine - 2000# Containers No Deposit Unit Price: $ 238.00 per ton Amount: $35,700.00 Item 2. 400 tons Ferric Chloride - Bulk 40,000# minimum deliveries Unit Price: $ 295.00 dry ton delivered Amount: $118,000.00 ?" 003 REGULAR MEETING JANUARY 4, 1993 Item 3. 75 tons Sulfur Dioxide - 2000# Containers No Deposit Unit Price: $ 347.00 per ton Amount: $26,025.00 Note: The above prices are firm through December 31, 1993. Plant is located in Kingsbury, Indiana. Sales Office is located in Lisle, Illinois. K.A. STEEL CHEMICALS, INC. 1001 Main Street Lemont, Illinois 60439 Bid was signed by Mr. Robert L. Stu, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: 150 tons Liquid Chlorine Delivered in lots of ten (10): Unit Price: $ 132.00 Amount: $19,800.00 PVS TECHNOLOGIES, INC. 10900 Harper Avenue Detroit, Michigan 48213 Bid was signed by Mr. Craig Mikkelson, National Sales Manager, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: 400 dry tons Ferric Chloride Solution: Unit Price: $ 207.25 Amount: $82,900.00 ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane Hinsdale, Illinois 60521 Two (2) State Board of Accounts forms #95 were submitted by Rowell Chemical Corporation. The Non -Collusion Affidavits were in order and a Non -Discrimination Commitment form was completed. Also submitted was a Certified Check in the amount of $2,625.00 and a Certified Check in the amount of $3,35.00. BIDS: 150 tons Liquid Chlorine: Unit Price: $ 225.00 Amount: $33,750.00 75 tons Sulfur Dioxide: Unit Price: $ 350.00 Amount: $26,250.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. 10 ®04 REGULAR MEETING JANUARY 4, 1993 APPROVE ADDENDUM NO. 2 - PROFESSIONAL SERVICES AGREEMENT - COLLEGE FOOTBALL HALL OF FAME - GERARD HILFERTY AND ASSOCIATES Chief Assistant City Attorney Jenny Pitts Manier informed members of the Board that submitted for approval is Addendum No. 2 to the above referred to Agreement which was executed on August 10, 1992. Mrs. Manier advised that this Addendum with Gerard Hilferty and Associates, the design architect for the exhibits for the College Football Hall of Fame, makes a few changes in the scope of services concerning placement and handling of artifacts and a timetable to be agreed to by both parties. These are the two (2) major changes. Therefore, Mr. Caldwell made a motion that Addendum No. 2 be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE SUBORDINATION OF LIENS NOTICE - WEST WASHINGTON HOMES Chief Assistant City Attorney Jenny Pitts Manier advised that the Subordination of Liens Notice submitted to the Board today for consideration is in regards to the West Washington Homes Partnership. Mrs. Manier noted that this document subordinates the City's mortgage on the property to other financing going into the project which includes the AFL-CIO, Society Bank and Sobieski Federal Savings and Loan Association. Therefore, Mr. Leszczynski made a motion that the Subordination of Liens Notice be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENTS FOR ELECTRIC SERVICE - INDIANA MICHIGAN POWER COMPANY Mr. Carl P. Littrell, Director, Division of Engineering, advised that the Indiana Michigan Power Company requires four (4) Agreements with the City to provide power for street lighting on Mayflower Road and Nimtz Parkway, which are just finishing construction as follows: 1. Application and Agreement for Electric Service New service for street lights 3800 North Mayflower Road Nimtz Parkway/Mayflower Road 2. Form 3B 6661 Nimtz Parkway Nimtz Parkway west of 31 Bypass 3. Form 3B 5851 Nimtz Parkway Nimtz Parkway near South Bend Wastewater Lift Station 4. Form 3B 3800 North Mayflower Road Nimtz Parkway near State Police Post The first Agreement requires the City to contribute $9,420.00 to provide the power service. This amount is the difference between the cost of installation of a quarter mile or so of cable and appurtenant items to establish a metered service at the intersection of Nimtz Parkway and Mayflower Road and I&M's expected revenues for the first two and one-half (2 1/2) years of services. This is in accordance with Indiana Utility Regulatory Commission regulations. Two (2) other service points are also being established. However, the cost of installation of those will not require a City contribution. The other three (3) Agreements are necessary to establish the Ll 1 1 005 REGULAR MEETING JANUARY 4, 1993 services at the SLCM tariff. On this tariff, I&M provides metered electric service. The City owns the poles, fixtures and wiring and the City will also be responsible for maintaining them including bulb outages. In conclusion, Mr. Littrell recommended approval of these four (4) Agreements. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the Agreements be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - GRIT CHANNEL REBUILDING - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that Industrial Installations, Inc., 55587 Currant Road, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $3,611.00 for a new Contract sum including this Change Order in the amount of $33,371.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond was accepted for filing. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Larry D. Spradlin, Sr., Engineering Aide, Division of Engineering, submitted to the Board for consideration a Consent to Annexation and Waiver of Right to Remonstrate as by Mr. David A. Kowalski, President, North Central Indiana Medical Education Foundation, P.O. Box 4394, South Bend, Indiana. The Consent indicates that for permission to tap into public sanitary sewer system of the City to provide sanitary sewer service to two (2) parcels of property described as a tract of land in a part of the Southeast Quarter and the Northeast Quarter of the Southwest Quarter and a part of the Northwest Quarter and the Southwest Quarter of the Southeast Quarter all in Section 29, Township 38 North, Range 3 East, Clay Township, St. Joseph County and a tract of land in a part of the West Half of the Northeast Quarter of Section 32, Township 38 North, Range 3 East, Clay Township, St. Joseph County, North Central Indiana Medical Education Foundation waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the real estate by the City. Mr. Leszczynski noted that these parcels of property are located at Douglas Road and S.R. 23. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST OF MARTIN LUTHER KING FOUNDATION TO CONDUCT ANNUAL MARCH - JANUARY 18, 1993 Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on December 21, 1992, and approval is recommended. Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing forty-nine (49) City owned and miscellaneous properties which were cleaned by the Department during the period December 14, 1992 to December 19, 1992. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. REGULAR MEETING JANUARY 4, 1993 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a Certificate of Insurance for Verkler, Inc., P.O. Box 3608, South Bend, Indiana, was accepted for filing. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amounts of $1,341,214.73 and $803,125.88 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted claims in the amount of $23,213.65 and recommended approval. Mr. Leszczynski made a motion that the claims be approved. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. J n E. Leszczyfisjki James Caldwe 1( 1 Mary H. Mueller ATT ST : '} Ajvd ✓I Sandra M. Parmerlee, Clerk 1 1 1