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Home My WebLink About12/05/94 Board of Public Works Minutes(yr; x REGULAR MEETING DECEMBER 5. 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, December 5, 1994, by Board President John E. Leszczynski, with Mr. James R. Caldwell present. Mrs. Jenny Manier was not present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on November 28, 1994, were approved. OPENING OF BIDS - MISCELLANEOUS GOLF COURSE EOUIPMENT - BLACKTHORN GOLF COURSE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that Spartan Distributors, Inc., 487 W. Division Street, Sparta., Michigan, declined to bid at this time. The following bids were opened and publicly read: KENNEY MACHINERY CORPORATION 8420 Zionsville Road Indianapolis, Indiana 46268 Bid was signed by Mr. John L. Morris, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Description Spin/Relief Reel Grinder Folley Accu-600 Bedknife Grinder Foley 384 Manual High Production 126" Rotary Mower Toro GM455DAWD High Production 60" Fairway Aerator 60" Flail Mower Deck Core Harvestor Q y. Price nit Extension 1 $ 7,495.00 $ 7,495.00 1 $ 2,295.00 $ 2,295.00 1 $27,995.00 $27,995.00 No Bid No Bid No Bid Green Reel w/Groomer 3 $ 1,280.00 Toro 04406 w/aluminum 3 $ 1,140.00 Wiehle front rollers & groomers Alternate: Vendor Financing - 6.98% $ 3,840.00 (reels) $ 3,420.00 (groomers) $ 7,260.00 TOTAL 0Mr�r REGULAR MEETING DECEMBER 5, 1994 ILLINOIS LAWN EQUIPMENT. INC. 16450 South 104th Avenue Orland Park, Illinois 60462 Bid was signed by Ms. M. Jill Loritz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted It was noted that the Bid Bond was not signed. Mr. Rob Durham, was present, and signed the Bid Bond. Illinois Lawn Equipment submitted an affidavit stating that Mr. Durham is authorized to sign the surety Bond for the bid. n Description t!. Price/Unit Extension Spin/Relief Reel Grinder 1 $ 7,789.00 $ 7,789.00 Neary Model 170 Grinder Bedknife Grinder 1 $ 1,932.00 $ 1,932.00 Neary Model 200 Grinder High Production 126" 1 $28,489.00 $28,489.00 Rotary Mower Jacobsen HR51 I I Mower High Production 60" 1 $21,024.00 $21,024.00 Fairway Aerator Cushman GA 60 Aerator (complete with two sets of 3/4" coring tines) 60" Flail Mower Deck 1 $ 4,166.00 $ 4,166.00 Jacobsen Flail Mower Model 66087 Core Harvestor 1 $ 3,519.00 $ 3,519.00 Cushman Core Harvestor Model 8900009T Green Reel w/Groomer 3 $ 5,560.00 $ 5,560.00 Jacobsen Reels w/Turf Groomer 68598 (sold in set of 3) Alternate: Vendor Financing - 7.85% APR Monthly Factor .02020 Lease available through Textron Financial Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Department of Community and Economic Development for review and recommendation. OPENING AND AWARD OF QUOTATIONS - INTERIOR ALTERATION AND ENTRANCE RAMP - 521 ECLIPSE PLACE - BUREAU OF HOUSING Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: REGULAR MEETING ZIOLKOWSKI CONSTRUCTION DECEMBER 5, 1994 Post Office Box 1106 South Bend, Indiana Quotation was submitted by Mr. Ben Ziolkowski, President Non -Discrimination form was completed QUOTATION: $24,651.00 VERKLER,INC. 4406 Technology Drive South Bend, Indiana Quotation was submitted by Mr. Fred Lusk, President Non -Discrimination form was completed QUOTATION: $27,832.00 Mr. Carl P. Littrell, Director, Division of Engineering, reviewed the above quotations, and recommended the quotation be awarded to Ziolkowski Construction. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above Quotation was awarded to Ziolkowski Construction. APPROVE CONSTRUCTION CONTRACT - ASBESTOS FLOOR TILE/MASTIC REMOVAL - CENTURY CENTER -SPECIALTY SYSTEMS Mr. Leszczynski advised that in accordance with the bid awarded on November 21, 1994, to Specialty Systems of South Bend, Inc., 1408 Elwood Avenue, South Bend, Indiana, in the amount of $2,422.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - PUBLIC WORKS PARTNERSHIP PROGRAM - MARVIN CRAYTON CONSTRUCTION Mr. Leszczynski advised that in accordance with the bid awarded on May 15, 1994, to Marvin Crayton Construction, 305 South Lake Street, South Bend, Indiana, in the amount of $115,260.90 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 16.00-05 indicating that the Contract amount be increased $26,197.00 for a new Contract sum including this Change Order in the amount of $519, 033.00. Additionally, Change Order No. 05.10-03 was submitted, indicating that the Contract amount be increased $3,333.10, for a new Contract sum including this Change Order in the amount of $555,603.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Change Orders were approved. APPROVE CHANGE ORDER - TWYCKENHAM DRIVE WIDENING - HRP CONSTRUCTION Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer„ has submitted Change Order No. 7 indicating that the Conttract amount be decreased $1,913.00 for a new Contract sum including this Change Order by in the amount of $1,442,472.13. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Change Order was approved. REGULAR MEETING DECEMBER 5, 1994 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN PARKING LOT - RIETH RILEY CONSTRUCTION Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $24,840.80 for a new contract sum including this Change Order in the amount of $222,610.37. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - OAKWOOD VILLAS. SECTION I - BO- LAND DEVELOPMENT CORPORATION Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell, the Project Completion Affidavit was approved. APPROVE ADDENDUM NO. 2 - COLLEGE FOOTBALL HALL OF FAME - SCULPTURE PLAQUE AGREEMENT - SCULPTURE BASIS, INC. Mr. Leszczynski noted that the Board is in receipt of Addendum No. 2 for the above referred to project, as submitted by Ms. Kim Crowley, President, Sculpture Basis, Inc. The Addendum amends the Sculpture Contractor Agreement to provide the goods and services in the Sculpture Contractor Agreement as Stage II - Production and Installation, for a fee of $226,000.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Addendum was approved and executed. APPROVAL OF ESCROW ACCOUNT CLOSURE - 1 ST SOURCE BANK Mr. Leszczynski noted that the Board is in receipt of a request from Ms. Nancy S. Filley, Assistant Vice President and Trust Officer, 1st Source Bank, Post Office Box 1602, South Bend, Indiana, to close the escrow account for Specialty System, Inc. Ms. Filley noted that the retainage funds that should have gone into this account were paid to his company, the project was completed, and no further payments are expected. Additionally, 1st Source Bank will go ahead and close this account. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the escrow account closure was approved. APPROVAL OF RECOMMENDATIONS - TO VACATE AN ALLEY - 1 ST EAST/WEST ALLEY NORTH OF E. ST. VINCENT - TO CONDUCT "CANDLELIGHT WALK" - ERSKINE BOULEVARD ASSOCIATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - F.O.P. - INSTALLATION OF LANDING - TO PURCHASE CITY -OWNED PROPERTY - 517 E. CALVERT/505 E. MILTON Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above referred to recommendations were approved. REJECT BIDS AND APPROVE REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS - AUTOMATIC WEAPONS Chief Ronald G. Marciniak, Police Department, advised that on November 28, 1994, the Board opened one (1) bid for the above referred to equipment from Kiesler Police Supply, Inc. 3300 Industrial Parkway, Jeffersonville, Indiana. Chief Marciniak noted that he has reviewed the bid and found the amounts correct as read at the Board meeting. At this time Chief Marciniak recommended that the Board reject this bid, as no Bid Bond was submitted. Mr. Caldwell made a motion to approve the request. Mr. Leszczynski seconded the motion which carried. REQUESTS - TO ADVERTISE FOR THE RECEIPT OF BIDS - 1995 POLICE PATROL CARS - (25) - TO MOVE A HOME FROM 1010 S. MICHIGAN TO 3030 S. MICHIGAN - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - UNION STATION - INSTALLATION OF CANOPY - LICENSE APPLICATION FOR SECONDHAND STORE - EZ PAWN - 4401 W. WESTERN f)�C;IA!yg REGULAR MEETING DECEMBER 5, 1994 - LICENSE APPLICATION FOR TRANSIENT MERCHANT - MICHIANA SPORT TRAVEL & BOAT SHOW - TO CONDUCT 25TH ANNUAL ST JOSEPH RIVER RUN Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above referred to requests were forwarded to the appropriate Bureaus for recommendation. DENIAL OF REQUEST FOR HANDICAP PARKING SPACE Ms. Marcia Qualls, Traffic Investigator, advised that the following requests for handicapped parking spaces be denied for the following reasons: 513 East Eckman Property has driveway, homeowner only wants the space posted handicap in winter for snow plows to plow close to his house 1532 W. Fisher This is posted "No Parking" Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above referred to requests were denied. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicap Sign LOCATION: 4122 Bonfield St. REMARKS: Mrs. E. Steinke has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 2514 Huron Street REMARKS: Mrs. Fuentes has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 2017 West Kenwood REMARKS: Mrs. Kimble has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 741 South Lake REMARKS: Mr. D. Banicki has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 1925 East Fox REMARKS: Mr. R. Weiss has met all requirements NEW INSTALLATION: Revised Speed Limit Sign LOCATION: Wall Street Twyckenham to Ironwood NEW INSTALLATION: Handicap Sign LOCATION: 2105 Mishawaka Avenue REMARKS: Provide a handicap space in front of South Bend Greenhouse APPROVE CONTRACTOR/EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: Robert A. Marganti Approved effective November 22, 1994 Value Plus Construction Approved effective November 15, 1994 REGULAR MEETING Larry E. Hale, d/b/a Tekton Donat Construction Utility Contracting DECEMBER 5. 1994 Approved effective November 2, 1994 Approved effective November 2, 1994 Approved effective December 1, 1994 Mr. Leszczynski made a motion that the recommendations be accepted and that the Bonds be approved as outlined above. Mr. Caldwell seconded the motion which carried FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Certificate of Insurance was accepted for filing: Masonry Restoration Specialty 1904 Hartman South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing 68 City owned and miscellaneous properties which were cleaned by the Department from November 21, 1994 through November 23, 1994. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,092,391.60 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in he amount of $27,813.36 and $319,258.71 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski, President — .--/a - qJam4es�.Caldwell, Mem er �Jenny Pitts a ier, Member TEST: -Angela . Jacob, C rk