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HomeMy WebLinkAbout11/28/94 Board of Public Works MinutesREGULAR MEETING NOVEMBER 28 1994 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, November 28, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on November 21, 1994, were approved. AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, an agenda item to approve a Purchase Agreement with IBM was added. PUBLIC HEARING FOR LEASE OF REAL PROPERTY - 504 NORTH JOHNSON STREET - NEIGHBORHOOD PARTNERSHIP CENTER - RESOLUTION NO 42 1994 Mr. Leszczynski noted that today was the date set for the Board's Public Hearing regarding the Lease of Real Property at 504 North Johnson Street for a Neighborhood Partnership Center. Mr. Leszczynski asked that at this time recommendations in support of or in opposition to the issuance of the Lease Agreement would be heard. Mr. John Broden, City Attorney's Office, was present and stated that this lease is for a one year, effective January 1, 1995, through December 31, 1995, and recommended approval from the Board. There being no one to address the Board in opposition to the Lease Agreement, Mr. Leszczynski inquired of the Board if they had any comments or discussion. There being no further discussion, Mr. Leszczynski made a motion to approve the Lease Agreement. Mr. Caldwell seconded the motion which carried. OPENING OF BIDS - DE-ICING MATERIALS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that Morton Salt International, 100 N. Riverside Plaza, Chicago, Illinois, declined to bid at this time. The following bids were opened and publicly read: AKZO NOBEL SALT INC. Post Office Box 352 Clarks Summit, Pennsylvania Bid was signed by Mr. Allan Bonnel, Manager - Highway Bidding & Marketing Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted B 12,000 Tons Bulk Ice Control Rock Salt Truck Delivery Minimum Truckload - 21 tons Terms of Payment - 30 days from shipment Bulk rock salt will be treated with an anti -caking agent Rock salt is mined in the U.S.A. by American labor We will protect our quoted price on deliveries prior to and including 10/31 /95 if accepted within 60 days from bid opening date of 11/28/94. Unit Price $37.25/Ton Amount $447,000.00 REGULAR MEETING NOVEMBER 28, 1994 INDIAN TRUCKING COMPANY, INC. 60669 Orange Road South Bend, Indiana Bid was signed by Mr. Michael D. Vasta Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Unit Price Amount 12,000 Tons Rock Salt - 97%+ $33.20 $309.400.00 THE LEVY COMPANY INC. Post Office Box 540 Portage, Indiana Bid was signed by Mr. Michael D. Vasta Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Unit Price Amount Calcium Chloride Slag Sand $16.70 $ 83,500.00 Calcium Chloride/Slag Sand/Salt $24.25 $121,250.00 NORTH AMERICAN SALT COMPANY 8300 College Boulevard Overland Park, Kansas Bid was signed by Mr. Mitchell P. Dascher Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted me Unit Price Amount $31.02/Ton - Bulk Sodium Calcium Chloride $31.02 $372,240.00 Treated with Anti -Caking Agent Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - AUTOMATIC WEAPONS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that a bid from Michigan Police Equipment Co., 6521 Lansing Road, Charlotte, Michigan was received after the opening of the Board meeting, and therefore, was rejected. The following bids were opened and publicly read: KIESLER POLICE SUPPLY INC. 3300 Industrial Parkway Jeffersonville, Indiana Bid was signed by Mr. William H. Moraser Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING e Qta. Description 6 HK MP5A2/9MM 2 HK MP5-N/9MM 2 MP5 Stainless Steel Sound Suppressor for 9MM (Screw -On) 16 9MM Magazine, 30 Rd. for HK MP5 2 HK Submachine Gun Accessory Kit 1 H & K Sight Adj. Tool, 9MM MP5 NOVEMBER 28, 1994 Unit Price $1,320.00 $1,298.00 $ 712.00 $ 36.30 $ 18.70 $ 27.50 1 Manual, MP5 Maintenance $ 35.20 Amount $7,920.00 $2,596.00 $1,424.00 $ 580.00 $ 37.40 $ 27.50 $ 35.20 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bid was referred to the Police Department for review and recommendation. ECLIPSE STREET - BUREAU OF HOUSING Mr. Leszczynski advised that this was the date set for opening of quotations for the above referred to project. Mr. Leszczynski informed the Board that no quotations were received on this date for the above referred to project. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders in regards to the above referred to project, and recommended approval: O.J. Shoemaker Change Order No. 15.20-03 Increase $ 3,887.00 New Contract Sum $361,093.84 Reinke Construction Change Order No. 04.00-03 Increase $ 2,705.21 New Contract Sum $356,525.04 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and seconded, the above referred to Change Orders were approved. ESLINGER FURNITURE & APPLIANCES - 2701 S. MICHIGAN I Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee to install an awning at the above referred to business. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved, subject to an Indemnification and Hold Harmless Undertaking. REGULAR MEETING NOVEMBER 28, 1994 APPROVAL OF PURCHASE AGREEMENT - IBM Mr. Leszczynski stated that Mr. Jeff Rinard, Deputy City Controller, has submitted a Purchase Agreement on behalf of IBM Corporation, I I I Monument Circle, Indianapolis, Indiana, for the installation of AS/400 computer equipment and support services at the South Bend Police Department. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Purchase Agreement was approved. REQUEST FOR LICENSE APPLICATION FOR TRANSIENT MERCHANT - MICHIANA VALLEY HAMFEST ASSOCIATION Mr. Leszczynski informed members that the Board is in receipt of a License Application for Transient Merchants License, as submitted by Mr. Robert L. Denniston, 21970 Kern Road, South Bend, Indiana, to conduct a South Bend Hamfest'95 at the Century Center, on January 8, 1995, from 8:00 a.m. to 3:00 p.m. Mr. Denniston noted that the Hamfest'95 will conduct the sale of amateur radios and computers. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request for License application was forwarded to the appropriate Bureaus for recommendation. PETITION FOR ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 1300-1400 BLOCKS OF CHESTER STREET Mr. Leszczynski advised the Board that Mr. Steve D. Rudisell, 1421 Chester Street, South Bend, Indiana, has submitted a Petition for Establishment of a Residential Parking Zone in the 1300 and 1400 blocks of Chester Street. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was forwarded to the appropriate Bureaus for recommendation. APPROVE RELEASE OF CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: T. George Podell & Co., Inc. Released Effective November 28, 1994 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted three (3) lists containing fifty-seven (57) City owned and miscellaneous properties which were cleaned by the Department from October 31, 1994 through November 14, 1994. Mrs. Manier made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. 10 FILING OF HUMANE SOCIETY MONTHLY REPORT - AUGUST 1994 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of August 1994. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,059,786.23 and recommended approval. Mrs. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Board of Public Works regular meeting scheduled for Tuesday, December 27, 1994 at 9:30 a.m. has been canceled, due to the Christmas Holidays. The next regularly scheduled Board of Public Works meeting will convene on Tuesday, January 3, 1995, at 9:30 a.m. REGULAR MEETING NOVEMBER 28, 1994 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS James . Caldwell, Member Jenny Pitts Manier, Member AT ST: Angela W Jacob, Cl