HomeMy WebLinkAbout11/21/94 Board of Public Works MinutesREGULAR MEETING NOVEMBER 21. 1994
The regular meeting of the Board of Public Works was convened at 9:35 a.m., on Monday,
November 21, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R.
Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, agenda items to
award a quotation and to request approval of recommendations were added.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the
regular meeting of the Board held on November 14, 1994, were approved.
OPENING OF BIDS - ROOF REPAIRS AT CENTURY CENTER - PROJECT NO. 94-85
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
MIDLAND ENGINEERING COMPANY
52369 U.S. 33 North
South Bend, Indiana 46624
Bid was signed by Mr. Charles W. Frazier, President/CEO
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $489,680.00
Alternate R-1 Add $ 21,000.00
Alternate R-2 Add $106,600.00
Alternate R-3 Add $ 86,915.00
Clarifications - To remove and replace existing counterflashing per detail 6/A-7, add
$8.50/lf. Asbestos abatement removal and disposal is based on the plans and specifications
and current EPA and OSHA guidelines. Base bid work will be completed by June 1, 1995.
CITY ROOFING, INC.
2300 Sterling Avenue
Elkhart, Indiana 46516
Bid was signed by Mr. James N. Purvis, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $537,900.00
Alternate R-1
Add
$ 14,500.00
Alternate R-2
Add
$119,400.00
Alternate R-3
Add
$ 90,000.00
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were
referred to Mathews-Purucker-Anella, 218 S. Frances Street, South Bend, Indiana, for review and
recommendation.
OPENING OF BIDS - ONE (1) S W A T TRUCK - POLICE DEPARTMENT
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
REGULAR MEETING
NOVEMBER 21; 1994
ST. IVES, INC.
828 Warehouse Road
Toledo, Ohio 43615
Bid was signed by Mr. Fritz Grossman
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID: $ 86,590.00
1995 St. Ives Police S.W.A.T. Truck, with a 191 x 84"H x 93.5"W all aluminum Utilimaster
Aeromaster Walk -In Step Van Body mounted on a 1995 Chevrolet P-3 Commercial Forward
Control Shipped Chassis with a 178" wheel base, 14,100 gvwr, 7.4L (454 cu.in.), 230 H.P.
gasoline engine and automatic transmission. The vehicle will be designed, manufactured and
equipped per your enclosed bid specifications. Completed unit delivered to the City of South
Bend Police Department, South Bend, Indiana 46601.
Options:
# 1 Roof mounted air conditioner, operable by both shoreline and
generator. Unit to be mounted on roof over the SWAT
compartment: $ 948.00
#2 Roof mounted air conditioner with 1,500 BTU heat strip,
operable by both shoreline and generator. Unit to be mounted
on roof over the SWAT compartment: $1,098.00
#3 Spare wheel and tire, comparable to the tires and wheel installed
on the chassis. (mounted on body or shipped loose): $ 295.00
#4 Vehicle security alarm system: due to the many types of alarms
available, we are bidding a price range. If this option is requested
we can go into details of the many systems available: $250.00 to $550.00
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bid was
referred to the Police Department for review and recommendation.
OPENING OF BIDS - ONE (1). OR MORE ORDINANCE HANDLING ROBOTIC VEHICLE -
POLICE DEPARTMENT
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
PEDSCO (CANADA) LTD.
59 Skagway Avenue
Scarborough, Ontario, Canada M1M3T9
Bid was signed by Mr. B.V. Pedersen, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID: $40,100.00
F.O.B. Destination; price includes training. Net 30 days, interest two (2) percent on overdue
accounts. Delivery approximately three (3) months or sooner after receipt of order.
Options:
Infrared camera complete with infrared light source, housing, pan drive + or - 180 degrees
with automatic centering stop dead center: $ 5,000.00
REGULAR MEETING NOVEMBER 21. 1994
Rotating claw, in addition to the standard universal claw, we can supply a rotating claw for
continuous rotation clockwise and anti -clockwise. This claw can be used to turn a door
knob, turn a key, etc.: $4,200.00
X-ray adaption kit for mounting inspection 200 X-ray unit on front of RMI-10 chassis with
8" x 10" cassette holder and remote exposure release circuit: $ 650.00
Third TV camera black and white miniature with quartz light mounted as a back up camera:
$2,050.00
REMOTEC, INC.
114 Union Valley Road
Oak Ridge, Tennessee 37830
Bid was signed by Mr. Brad Callaham
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID: $15,000.00
Radio Control System, FCC Type Accepted $14,500.00
Training at Customer's Facility $ 2,760.00
Packaging and Shipping $ 800.00
Options.
#1 Full color video camera (to replace black and white camera):
$ 300.00
Full color television receiver, battery, 110 volt and do volt powered:
$ 300.00
#2 Radio controlled zoom lens assembly with hardware to
allow for operation of pan and tilt (replacement for fixed focal
length lens): $1,000.00
#3 Radio controlled elevator for zoom lens camera system $2,500.00
#4 Optional wheel or track sets for robot: $ 150.00
#5 Spare battery assembly, for robot: $ 370.00
#6 Spare batteries for console: $ 320.00
#7 X-ray mount assembly (fits new Golden X-Ray): $1,950.00
#8 Wheeled cart for transporting heavy objects: $ 250.00
#9 Shotgun mount assembly, radio controlled: $2,400.00
#10 Laser aiming device for shotgun: $ 750.00
#11 Remote controlled 12 gauge disrupter and mounting
assembly: $1,000.00
#12 Laser aiming system for disrupter: $ 750.00
# 13 Hardware cable is included with initial system: No Charge
Fiber optic reel on vehicle: $4,600.00
1
REGULAR MEETING
#14 Headphone jack and headphones:
#15
#16
Audible firing warning alarm:
NOVEMBER 21,1994
Front and rear auxiliary tracks for stair and obstacle
climbing:
HDE/FALCON ROBOTS, INC.
2733 Whitmore Street
Ft. Worth, Texas 76107
Bid was signed by Mr. Jack Hunnicutt, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID: $14,500.00
$ 400.00
$ 250.00
$6,000.00/set
One (1) robot per bid request, includes overall dimensions and requirements, Environmental
specifications, Operating Systems, Video Systems, Audio System, Operator's Console and
Instructions.
1 Color Camera to replace black and white camera
$ 685.00
1 Color TV receiver AC and 12vdc
$ 600.00
1 Radio controlled zoom lens assembly w/pan and
tilt hardware to replace fixed focal length lens
$1,800.00
1 Radio controlled elevator for zoom lens camera system
$ 300.00
1 Optional wheel set
$ 280.00
1 Spare batteries for robot
$ 75.00
1 Spare batteries for console
$ 25.00
1 X-ray carrier assembly, radio controlled (uses existing
robot arm for film carrier)
$ 800.00
1 Wheeled cart for transporting heavy objects
$ 380.00
1 Shotgun adaptor, radio controlled
$1,400.00
1 Laser aiming device for shotgun adapter
Included
1 Remote controlled disrupter/mounting system
$1,250.00
1 Laser aiming device for disrupter
$ 245.00
1 Fiber optic cable operating system (not available
until February, 1995)
No Bid
Quantity discount:
4% discount on quantity 2 robots
5% discount on quantity 3 robots
7% discount on quantity 4 robots
Delivery BR-100 Robot, complete 3-6 Weeks ARO
Delivery/Options 4-8 Weeks ARO
Quote firm for 60 days
Terms: 2% 10 days, net 30 or $1,000.00 per robot discount with 50% deposit with
order, balance 30 days after receipt of order. Warranty: Two (2) full years, robot and options (less
batteries). Robots ordered from this bid response will qualify for the free update program as
described within the attached descriptive literature. Upgrades will be done at no cost to the City of
South Bend. The initial robots purchased as a result of this bid response will be replaced with
completely upgraded robots at the end of the first two (2) year period: these replacement robots will
also carry a two (2) year warranty. This results in warranty coverage for a total term of four (4)
years.
REGULAR MEETING
NOVEMBER 21, 1994
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were
referred to the Police Department for review and recommendation.
APPROVE CONSTRUCTION CONTRACT - GARLAND ROAD SANITARY SEWER
EXTENSION - HRP CONSTRUCTION - PROJECT NO 94-80
Mr. Leszczynski advised that in accordance with the bid awarded on November 14, 1994, to H
Construction, Post Office Box 266, South Bend, Indiana, in the amount of $18,222.00 for the aboveRP
referred to project, a Contract in said amount was being submitted for Board approval. Upon
motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and
the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
as submitted were filed.
AWARD BID - COLLEGE FOOTBALL HALL OF FAME - PAINTING AND FINISHING
Mr. Fred H. Lusk, President, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, advised
the Board that on October 31, 1994, bids were received and opened for the above referred to project.
After reviewing those bids, Mr. Lusk recommends that the Board award the contract to Pangere
Corporation, 4050 W. 4th Avenue, Gary, Indiana, in the amount of $224,312.00. Therefore, Mr.
Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined
above. Mr. Caldwell seconded the motion which carried.
AWARD BID - MID -SIZE MOTOR GRADER
Mr. Matthew L. Chlebowski, Director, Equipment Services, advised the Board that on October 17,
1994, bids were received and opened for the above referred to equipment. After reviewing those
bids, Mr. Chlebowski recommends that the Board award the contract to Rudd Equipment, 5820
Industrial Road, Fort Wayne, Indiana, in the amount of $70,605.00.
BID: Total Amount: $68,625.00 - One (1) Champion Model C70A Articulated -Frame
Road Grader
Add 7 ft. wide front dozer blade and scarifier - $1,980.00
TOTAL $70,605.00
Warranty: Unit covered by standard factory warranty/full coverage 12
months on parts and labor. Extended warranty covers five (5)
years/5,000 hours on power train. Replacement parts
guarantee per Champion letter.
Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Mrs. Manier seconded the motion which carried.
AWARD BID - ONE (1) TYPE I AMBULANCE - FIRE DEPARTMENT
Chief Luther J. Taylor, South Bend Fire Department, advised the Board that on October 24, 1994,
bids were received and opened for the above referred to equipment. After reviewing those bids,
Chief Taylor recommends that the Board award the contract to Goggan & Associates, Inc., 50811
Killian Lane, Elkhart, Indiana, in the amount of $109,995.00. Further, Chief Taylor noted that
Goggan & Associates, Inc. was not the low bidder. The bid of $97,525.00 from Southern
Ambulance Builders, Inc. failed to meet specifications. The following items are exceptions or items
not shown in the proposal, therefore, non -responsive to the bid specifications.
Swivel Pedestal Console
The Fire Department requested this style console in the specifications for two reasons: 1) safety of
the Firefighters, easy access for various size drivers and officers; 2) mounting area for the siren,
vehicles fire radio, police portable radio, fire portable radio and speakers. The dash mounted console
does not meet specifications.
REGULAR MEETING NOVEMBER 21, 1994
Location: Heat and A/C Unit
The location in the specifications was under the attendant seat. The reason for this installation is
two -fold. 1) better efficiency in meeting patient needs; 2) better servicing location; there is less
labor involved in component servicing. The location provided by Southern is the right front partition
cabinet housing the combination heater and air conditioner at the top. This does not meet
specifications.
Maximum Height Requirements
The maximum height of 110" was specified because of clearances needed at the hospitals in our area.
Also, the maximum height for the rear floor is specified because of height required to load and
unload the stretchers. Southern did not furnish this information. The clarification number twelve
(12) raises concerns of whether the height requirement will meet specifications.
Module to Chassis Attachment Module Body Construction, Walls and Roof Skin Supports, Floor
Construction, Exterior Skin and Modular Door Construction and Installation
The construction requirements in the above areas were specified so that the Fire Department would
have the continued use of the ambulance for a period of at least fifteen (15) years. The Fire
Department feels that the construction features in the specifications will deliver the City of South
Bend the quality and safety features needed in an ambulance. The construction features provided
by Southern do not meet specifications.
Street Side Cabinet Wall
Design of interior cabinets are intended for storage of specific equipment. The strategic location of
this equipment will enhance patient care. The ability to change or relocate equipment in the future
may be necessary. Cabinets of untitled structure do not offer this flexibility. Southern's cabinet
construction does not meet specifications.
Delivery Timetable
The ambulance the Fire Department is purchasing is a replacement for a first line ambulance. The
timetable of one hundred thirty-five (135) days is important in the timely delivery of the new
ambulance without possible interruption of service to our citizens. Southern indicated a delivery
time of two hundred ten (210) days. This does not meet specifications on delivery.
Repair, Parts and Service
Service and repair to any emergency vehicle is a priority of the Fire Department. After -market
service for the vehicle, the conversion and equipment installed in same, should be performed by
service centers familiar with same. There is a local International dealer than can service the vehicle.
Information has been supplied by Southern that Executive Coach in the Chicago area, Manager
Thomas Bickele, phone (708) 639-0575, is the Service Center for the conversion and equipment
installed in same. On 11/14/94, phone contact was made with Mr. Bickele. He stated they just
entered into a service agreement with Southern, but is not familiar with the conversion or equipment
installed because of being new at servicing Southern units. Contacts have been made with two (2)
of the references supplied with Southern:
Shelbyville Fire Department
40 W. Broadway Street
Shelbyville, Indiana
Ken Scott (317) 392-5119
City of Cleveland EMS
4150 East 49th Street
Cleveland, Ohio
Dan Novak (216) 664-6619
Questions in reference to Southern's ambulance were discussed with both departments. The Fire
Department is concerned with some problems that have been relayed to us which could reduce the
service time of the ambulance. Examples are: 1) body cracking; 2) frame cracking and sagging; 3)
REGULAR MEETING NOVEMBER 21,1994
floor redone; 4) door latches broken; 5) squad bench too high 6) no insulation in conversion; just to
mention a few. Construction features are not the same and clarifications furnished at time of
proposal are not stated. Various conversations with Southern have raised questions and concerns
with the ambulance. They state their normal construction and what they are willing to do to meet
specifications. The Fire Department believes that an ambulance built should be a normal type
conversion for the company and not "we can do it".
The bid of $112,340.00 from Excellance, Inc., 453 Lanier Road, Madison, Alabama, was the hig
bid, and the bid of $99,968.00 as an alternate does not meet specifications in many areas. The Fir
Department feels that its specifications will give the City of South Bend the ambulance that will _
service the citizens with the comfort and service they expect.
Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded
as outlined above. Mr. Caldwell seconded the motion which carried.
CLARIFICATION OF BID AWARD - INDUSTRIAL CONSTRUCTION EQUIPMENT -
VIBRATORY ASPHALT COMPACTOR
Mr. Leszczynski noted that Mr. Matthew L. Chlebowski, Director, Equipment Services, has
submitted a clarification of a bid awarded to Industrial Construction Equipment Co., 25166 W. State
Road #2, South Bend, Indiana, for the above referred to equipment. The bid was awarded on
October 10, 1994. Mr. Chlebowski stated that the trade-in amount of $7,300.00 was incorrect. The
correct trade-in amount is $3,500.00, bringing the net total to $72,000.00, instead of $68,200.00 as
stated in the bid award. It should be noted that this increase does not change the order of bids.
Therefore, Mrs. Manier made a motion to approve the correction. Mr. Caldwell seconded the motion
which carried.
MOTORIZED PUMPING FIRE APPARATUS
Mr. Leszczynski advised that in accordance with the bid awarded on November 7, 1994, to Pierce
Manufacturing Inc., 2600 American Drive, Appleton, Wisconsin„ in the amount of $245,345.11 for
the above referred to equipment, a Contract in said amount was being submitted for Board approval.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was
approved.
AWARD QUOTATION - ASBESTOS FLOOR TILE AND MASTIC REMOVAL - CENTURY
CENTER - PROJECT NO. 94-84
Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 7, 1994,
quotations were received and opened for the above referred to project. After reviewing those bids,
Mr. Littrell recommends that the Board award the contract to Specialty Systems of South Bend,1408
Elwood Avenue, South Bend, Indiana, in the amount of $2,422.00. Therefore, Mrs. Manier made
a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr.
Caldwell seconded the motion which carried.
APPROVE COMMUNITY DEVELOPMENT ADDENDUM II
The following Community Development Addendum II was presented to the Board for approval:
Division of Planning and Neighborhood Development - Neighborhood Partnerships Progr
- CD94-302 - l/l/94 through 12/31/95 - This Addendum to 1994 Partnerships Program
allows for special activities to be undertaken by Neighborhood organizations.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to
Addendum was approved and executed.
APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY -
INSTALLATION OF THREE (3) FABRIC AWNINGS AT BENCHWARMERS SPORTS BAR
236 SOUTH MICHIGAN, SOUTH BEND, INDIANA
Mr. Leszczynski noted that the Board is in receipt of favorable recommendations from the Division
of Engineering, Police Department, Building Commissioner, and the Redevelopment Design Review
REGULAR MEETING NOVEMBER 21. 1994
Committee. Additionally, an Indemnification and Hold Harmless Undertaking prepared by the Legal
Department has been signed. It is to be noted that the Division of Engineering has recommended
that the height requirement of the installation of the three (3) awnings is to be nine (9) feet, in order
to have sufficient clearance for snow removal equipment, operated by the Park Department.
Therefore, Mrs. Manier made a motion to approve the recommendation. Mr. Caldwell seconded the
motion which carried, subject to the recommendation from the Division of Engineering.
APPROVAL OF RECOMMENDATION TO CLOSE MICHIGAN STREET BETWEEN
JEFFERSON AND WAYNE STREETS FOR "DOWNTOWN FOR THE HOLIDAYS"
Mr. Leszczynski noted that the Board is in receipt of favorable recommendations from the Police
Department, Legal Department, Division of Engineering and the Park Department for a request to
close Michigan Street between Jefferson and Wayne Streets, on Friday December 2, 1994 from 3:30
p.m. to 7:00 p.m., and Saturday, December 3, 1994, from 6:00 a.m. to 9:00 a.m., to conduct
"Downtown for the Holidays". Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier
and carried, the recommendation was approved.
APPROVAL OF RESOLUTION NO. 45-1994 - DISPOSAL OF CERTAIN PERSONAL
PROPERTY - (FENCING)
Mr. Leszczynski noted that the Board is in receipt of a request from Mr. Bruce L. Gordon, 1128 N.
Lafayette, South Bend, Indiana, indicating his interest in purchasing thirty (30) feet of fencing
located at 1505 S. Catalpa, which is City -owned property. Additionally, Mr. Gordon stated that he
will remove the fence and haul it away at his own expense, for a sum of one hundred ($100.00)
dollars. Further, Mr. Leszczynski stated that the Board is in receipt of favorable recommendations
from the Department of Public Works, Code Enforcement, Community and Economic Development
and the Park Department. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, Resolution No. 45-1994 was approved:
RESOLUTION NO.45-1994
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
THE CITY OF SOUTH BEND, INDIANA,
DISPOSING OF CERTAIN PERSONAL PROPERTY
WHEREAS, the City of South Bend, Indiana, is the owner of a parcel of real estate
commonly known as 1505 South Catalpa; and
WHEREAS, located upon this real estate is a wrought iron fence; and
WHEREAS, the care, custody and control of City -owned personal property is vested in the
Board of Public Works pursuant to I.C. 36-9-6-3; and
WHEREAS, it has been determined by the Board of Public Works that the fence located on
the property is no longer of use to the City of South Bend; and
WHEREAS, I.C. 36-1-11-6 (c) permits and establishes a procedure for disposal of property
which is unfit for the purpose for which it was intended and is no longer need by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South
Bend, Indiana, that the fence located on the Property at 1505 South Catalpa is unfit for the purpose
for which it was acquired, is no longer of use to the City of South Bend, and has an estimated value
of less that One Thousand Dollars ($1,000.00).
BE IT FURTHER RESOLVED, that the fence should be sold to BRUCE L. GORDON for
One Hundred Dollars ($100.00), and that BRUCE L. GORDON will remove the fence and haul it
away at his own expense.
�. R-
REGULAR MEETING NOVEMBER 21 1994
Adopted this 21 st day of November, 1994.
SOUTH BEND BOARD OF PUBLIC WORKS
s/John E. Leszczynski, President
s/James R. Caldwell, Member
s/Jenny Pitts Manier, Member
ATTEST:
s/Angela K. Jacob, Clerk
APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL
SERVICE - BROWNING FERRIS INDUSTRIES OF INDIANA INC.
Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Building
Commissioner and the Department of Code Enforcement for a License Application for Rubbish and
Garbage Removal Service, as submitted by Mr. Ed Sell, District Manager, Browning Ferris
Industries of Indiana, Inc., 57820 Charlotte Avenue, Elkhart, Indiana. Upon a motion made by Mr.
Leszczynski, seconded by Mrs. Manier and carried, the License Application was approved.
APPROVAL OF LICENSE APPLICATION FOR SECONDHAND STORE - HARRISON
FURNITURE AND TREASURES - 1609 S. MIAMI
Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Division
of Engineering, Department of Code Enforcement, Police Department and the Fire Department, for
a License Application for a Secondhand Store, as submitted by Mr. Joe Roskuski, 1250 Clayton
Drive, South Bend, Indiana. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the License Application was approved.
APPROVAL OF RECOMMENDATION TO ACQUIRE CITY -OWNED PROPERTIES
Mr. Leszczynski noted that favorable recommendations have been received from the Department of
Public Works, Code Enforcement, Economic Development and the Park Department, for a request
from the South Bend Heritage Foundation to acquire City -owned property in the Southeast
Neighborhood, for $1.00 per lot. Further, these lots are located in a redevelopment target area.
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following City -
owned lots have been approved to be acquired by the South Bend Heritage Foundation,for the sum
of $1.00 (one dollar) per lot, subject to a Resolution from the Legal Department:
Key No. 18-7023-0888 - 528 Wenger
Key No. 18-7023-0891 - 522 Neitzel Court
Key No. 18-7023-0892 - 516 Wenger
Key No. 18-8023-0893 - at rear of 516 Wenger (no assigned address)
Key No. 18-7023-0907 - 1217 S. Rush
Key No. 18-7023-0922 - 1229 Rush
Key No. 18-7023-0923 - 527 Pennsylvania
Key No. 18-7023-0928 - 507 Pennsylvania
Key No. 18-7023-0929 - 501 Pennsylvania
Key No. 18-7014-0531 - 526 Pennsylvania
SERVICES FACILITY - PROJECT NO 94-40
Mr. Leszczynski noted that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted a
request to advertise for the receipt of bids for the above referred to project. Further, Mr. Littrell
noted that this project will install two (2) new 20,000 gallon underground storage tanks with
dispensing and inventory control equipment at the Municipal Services Facility. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved.
REGULAR MEETING NOVEMBER_21. 9994
REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
- NEIGHBORHOOD PARTNERSHIP PUBLIC WORKS IMPROVEMENTS -DIVISION "A" -
BURNS ST. AND DUEY ST. SIDEWALK CURB AND APPROACH REPAIRS- PROJECT NO.
94-62
- DIVISION "B" - DUBAIL STREET SIDEWALK. CURB AND APPROACH REPAIRS -
PROJECT NO. 94-63
Mr. Leszczynski noted that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted a
request to advertise for the receipt of bids for the above referred to projects. Further, Mr. Littrell
noted that these projects will repair sidewalks, curbs, and approaches in the Northeast and Rum
Village Neighborhood Partnership Service Areas. These improvements are requested by the
partnership councils in those areas and have been approved by the Department of Community and
Economic Development. Therefore, upon a motion made by Mrs. Manier, seconded by Mr.
Leszczynski and carried, the requests were approved.
REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH BEND _DAM AND
SPECIAL OLYMPICS PARK REPAIRS - PROJECT NO. 94-67
Mr. Leszczynski noted that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted a
request to advertise for the receipt of bids for the above referred to project. Further, Mr. Littrell
noted that this project will make needed repairs to the South Bend Dam at the Century Center, and
walls around the park surrounded by the St. Joseph River and the Century Center Raceway.
Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the
request was approved.
REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUND SYSTEM AND DIMMING
CONTROL SYSTEM AT CENTURY CENTER - PROJECT NO. 94-92
Mr. Leszczynski stated that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted
a request to advertise for the receipt of bids for the above referred to project. Further, Mr. Littrell
stated that this project will install a sound system and a light dimming control system at Century
Center. Upon a motion made by Mr. Leszczynski , seconded by Mrs. Manier and carried, the request
was approved.
REOUEST TO CONDUCT EIGHTH ANNUAL CANDLELIGHT WALK -ERSKINE
BOULEVARD ASSOCIATION
Mr. Leszczynski noted that the Board is in receipt of a request from Mr. Richard Cowper, Erskine
Boulevard Association, 2720 Erskine Boulevard, South Bend, Indiana, recommending approval to
conduct its eighth annual Candlelight Walk on Saturday, December 17, 1994, from 6:00 p.m. until
9:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request
was forwarded to the appropriate Bureaus for recommendation.
REOUEST TO ACOUIRE CITY -OWNED PROPERTY - 1113 BURNS STREET
Mr. Leszczynski noted that the Board is in receipt of a request from Mr. Joshua Briggs, Habitat for
Humanity, Notre Dame, Indiana, recommending approval of acquisition of City -owned property at
1113 Burns Street. Further, Mr. Briggs indicates they Notre Dame Chapter of Habitat for Humanity
would like to build on this vacant lot for a local family. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Caldwell and carried, the request was forwarded to the appropriate Bureaus for
recommendation.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following two
(2) traffic control devices were approved:
REMOVAL OF: Handicapped Sign
LOCATION: 822 S. Edison
REMARKS: Mrs. Micinski has passed away
REGULAR MEETING NOVEMBER 21, 1994
NEW INSTALLATION: No Parking Sign
LOCATION: 4505 Western Avenue
REMARKS: Request made by Ist Source Bank. Safety for bank
customers exiting the Western Avenue exit.
APPROVE TITLE SHEETS
- NEIGHBORHOOD PARTNERSHIP PUBLIC WORKS IMPROVEMENTS - DIVISION "A" -
NORTHEAST PARTNERSHIP CENTER SERVICE AREA - BURNS ST. AND DUEY ST.
SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO 4 62
- DIVISION "B" -RUM VILLAGE PARTNERSHIP CENTER SERVICE AREA - DUBAIL ST.
SIDEWALK, CURB APPROACH REPAIRS - PROJECT NO 94-63
- FUELING FACILITY - MUNICIPAL SERVICES FACILITY - PROJECT NO. 94-40.
Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented
at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and
carried, the above referred to Title Sheets were approved and signed.
APPROVE RELEASE OF BOND OF CONTRACTOR
Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following
Contractor Bond be released as follows:
BOND OF CONTRACTOR
International Bakers Services Released 11/21/94
Effective 11/21/94
Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be released
as outlined above. Mrs. Manier seconded the motion which carried.
FILING OF MONTHLY NEIGHBORHOOD BUSINESS DEVELOPMENT PROGRAM REPORT
- NOVEMBER
Mr. Leszczynski noted that the Board is in receipt of a monthly report for the Neighborhood
Business Development Program for November, as submitted by Mr. Sam Mercantini, Executive
Director. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the
above referred to report was filed.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,088,173.25 and
recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern
Indiana, submitted one (1) list containing claims in the amount of $55,823.56 and recommended
approval. Mrs. Ann Kolata, Community and Economic Development, submitted claims for the
College Football Hall of Fame Construction Fund and recommended approval. Mr. Leszczynski
made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell
seconded the motion which carried.
REGULAR MEETING NOVEMBER 21 1994
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Leszczynski,
seconded by Mrs. Manier and carried, the meeting adjourned at 9:55 a.m.
BOARD OF PUBLIC WORKS
ames R. CkWell, Member
()enny Pitts amer, Member
ATTEST:
Angela K. Jacob, Clerk