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HomeMy WebLinkAbout11/14/94 Board of Public Works MinutesREGULAR MEETING NOVEMBER 14, 1994 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 14, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, an Agenda item for a request to advertise for receipt of bids was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on November 7, 1994, were approved. PUBLIC HEARING - TO RENAME A PORTION OF OLD CLEVELAND ROAD TO NIMTZ PARKWAY Mr. Leszczynski noted that today was the date set for the Board's Public Hearing regarding the renaming of a portion of Old Cleveland Road to Nimtz Parkway: Beginning at the northeast corner of Section 28, Township 38, Range 2 East, Also being the center point of Bendix Drive and Old Cleveland Road; Thence West 2,648.91 feet, more or less along the north section of Section 28. Part situated in the City of South Bend, German Township, St. Joseph County, Indiana. Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Mayor's Office, the Legal Department, Division of Engineering and Area Plan Commission. There being no one in attendance to address this matter and no written Memorandum in support of or in opposition to the renaming of Old Cleveland Road to Nimtz Parkway, Mrs. Manier made a motion that the naming of a portion of Old Cleveland Road to Nimtz Parkway be approved. Mr. Leszczynski seconded the motion which carried. AWARD BID - ONE (1) 1500 GPM TRIPLE COMBINATION MOTORIZED PUMPING FIRE APPARATUS Chief Luther Taylor, Fire Chief, advised the Board that on November 7, 1994, bids were received and opened for the above referred to equipment. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Pierce Manufacturing Co., 2600 American Drive, Appleton, Wisconsin, in the amount of $215,038.78. In addition, included in this bid award is a list of equipment listed as an option at the cost of $34,487.41, for a total cost of $49,526.19, less a discount for pre -paying chassis of $4,181.08, for a final cost of $245,345.11. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD OUOTATION AND APPROVE CONSTRUCTION CONTRACT - BLACKTHORN GOLF COURSE WETLAND PLANTINGS - PROJECT NO. 94-29 In a letter to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board accept the low quote of Reinhart's Landscaping, Inc., 316 S. 1 lth Street, Decatur, Indiana, in the amount of $20,724.00 for the above referred to project. It was noted that bids for this project were opened by the Board on July 25, 1994. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bid was awarded and the Contract approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - GARLAND ROAD SANITARY SEWER EXTENSION - PROJECT NO. 94-80 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 7, 1994, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to HRP Construction, Post Office Box 266, South Bend, Indiana the amount of $18,222.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. REGULAR MEETING NOVEMBER 14 1994 APPROVAL OF AGENCY AGREEMENT - SOUTH BEND CENTRAL ALLOCATION AREA - REDEVELOPMENT PROJECT Mr. Leszczynski noted that the Department of Redevelopment has submitted for approval of an Agency Agreement for the purposes of the South Bend Redevelopment Authority's designating the Board of Public Works to act as its agent for purposes of designing, acquiring, and constructing certain public improvements and other matters related thereto. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Agreement was approved. APPROVE CONSTRUCTION CONTRACT -1994 SEWER LIFTING PROGRAM - INSITUFORM MIDWEST, INC. - PROJECT NO 94-76 Mr. Leszczynski advised that in accordance with the bid awarded on October 24, 1994, to Insituform Midwest, Inc., I I lth & Archer, Lemont, Illinois, in the amount of $333,597.83 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - STEPHENSON MILLS SITE DEVELOPMENT - PROJECT NO 94-05 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Final Change Order indicating that the Contract amount be increased $3,989.50 for a new Contract sum including this Change Order in the amount of $220.253.50. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER - STEPHENSON MILLS LANDSCAPING - PROJECT NO 94- 05A Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manger, has submitted Change Order No. 1 indicating that the Contract amount be increased $3,324.00 for a new Contract sum including this Change Order in the amount of $20,800.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVAL OF NAMING OF SERVICE DRIVE TO DERUE COURT Mr. Leszczynski advised that Chief Ronald G. Marciniak has submitted a request to name Service Drive No. 5, which is between Michigan and St. Joseph Streets, to DeRue Court. Mr. Caldwell stated that today, November 14,1994, marks the twentieth anniversary of the ultimate sacrifice made by Corporal Thomas J. DeRue, Sr., on behalf of the citizens of this community. Further, in recognition and commemoration of this noble act, it is appropriate that Service Drive No. 5 be permanently dedicated as DeRue Court. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the naming of Service Drive No. 5 to DeRue Court was approved. APPROVAL OF RESOLUTION NO. 43-1994 - LEASE OF PROPERTY - PARTNERSHIP CENTER - 937 SOUTH BEND AVENUE Mr. Leszczynski noted that Mr. John E. Broden, Assistant City Attorney, has submitted Resolution No.43-1994, declaring its intent to lease the property at 937 South Bend Avenue for use as a Neighborhood Partnership Center. Further, Mr. Broden stated that this lease is a renewal for the Partnership Center, and that the terms of the lease are the same. The annual rental is not to exceed seven thousand two hundred and ninety-nine dollars and ninety-six cents ($7,299.96) per year. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution No. 43-1994 was adopted and approved. RESOLUTION NO.43-1994 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE THE PROPERTY AT 937 SOUTH BEND AVENUE, SOUTH BEND, INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER REGULAR MEETING NOVEMBER 14, 1994 WHEREAS, the City of South Bend is desirous of establishing several Neighborhood Partnership Centers in order to build stronger neighborhoods by bringing municipal and community services directly to the neighborhoods; and WHEREAS, the property at 937 South Bend Avenue, South Bend, Indiana, has been selected as a site for a Neighborhood Partnership Center; and WHEREAS, this property at 937 South Bend Avenue, South Bend, Indiana, contains approximately 1,500 square feet, an area sufficient to accommodate the activities for which the Neighborhood Partnership Center is intended; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on November 14, 1994, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, Indiana, requesting that the Board lease the premises at 937 South Bend Avenue, for a term of one year, with an annual rental not to exceed Seven Thousand Two Hundred and Ninety -Nine Dollars and Ninety -Six Cents ($7,299.96); and WHEREAS, the Board also received, on November 14, 1994, a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and at least fifty (50) of the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board also received, on November 14, 1994, a proposed lease agreement ("Proposed Lease") concerning the lease of the premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, that prior to the Board's entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine the lease of the premises is needed. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease the premises at 937 South Bend Avenue, South Bend, Indiana, for its use as a Neighborhood Partnership Center. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on November 7, 1994, is hereby accepted for filing and made available for public inspection. 3) That the lease of the premises shall be for a term of one (1) year with an annual rental not to exceed Seven Thousand Two Hundred and Ninety -Nine Dollars and Ninety -Six Cents ($7,299.96). 4) That the Proposed Lease is for the premises submitted to the Board on November 14, 1994, is hereby accepted for filing and made available for public inspection. 5) That the Board directs and authorizes that a Resolution be filed with the South Bend Common Council with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of Resolution to establish, after investigation and consideration, its determination that the lease of the premises described herein is needed. 6) That a public hearing on the proposed lease is hereby set for December 5, 1994, at 9:30 a.m. in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana, 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. REGULAR MEETING NOVEMBER 14. 1994 7) That this resolution will be in full force and effect from and after its passage by the Board. Adopted this 14th day of November, 1994. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski, President s/Jenny Pitts Manier, Member s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk REQUEST TO RE -ADVERTISE FOR BIDS - REMODELING OF CENTURY CENTER - PROJECT NO. 94-83 Mr. Leszczynski advised the Board that Mr. Carl P. Littrell, Director of Engineering, has submitted a request to advertise for the receipt of bids for remodeling of Century Center. Further, Mr. Littrell noted that subsequent to the pre -bid meeting held November 7 for this project, potential bidders have asked for an extension of time to prepare their bids. Additionally, Mathews-Purucker-Anella, Inc., the Project Architect, has recommended the extension in the interest of receiving the best possible proposals. The December 6, 1994 date is within the period already allotted for review of the bids and award of the contract, and the change will not result in delays in construction. Mr. Caldwell made a motion to approved the request. Mr. Leszczynski seconded the motion which carried. REQUEST TO SELL REAL PROPERTY Mr. Leszczynski advised that Mrs. Jenny Manier, Assistant City Attorney, has submitted a request for Sale of Real Property, commonly known as 51240 Redwood Road. Further, Ms. Manier recommends that the Board offer for sale to the highest and best bidder the following property, located adjacent to the Elbel Golf Course, in St. Joseph County, Indiana: Lot #3, as shown on the recorded Plat of Redwood Road Minor Subdivision, recorded September 9, 1994, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9434478. Additionally, Mrs. Manier stated that the Board will conduct a public hearing on the proposed sale on December 12, at which time interested parties and members of the public may speak. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. REQUEST TO ADVERTISE FOR BIDS - MISCELLANEOUS GOLF COURSE EQUIPMENT FOR BLACKTHORN GOLF COURSE Mr. Leszczynski advised the Board that Mr. James Riggs, Blackthorn Project Manager, has submitted a request to advertise for the receipt of bids for miscellaneous golf course equipment for Blackthorn Golf Course. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: Leander Rossi Corporation 4325 Michigan Rosemant, Illinois APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,020,644.46 and recommended approval. Mrs. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. REGULAR MEETING NOVEMBER 14; 1994 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:47 a.m. ATTEST: Angela . Jacob, rk �I 71 Jenny Pi Manier, Member