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Home My WebLink About10/31/94 Board of Public Works Minutesfk1,71 REGULAR MEETING OCTOBER 31, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 31, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, an agenda item for a Project Completion Affidavit and Change Order for Blackthorn Golf Course was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on October 24, 1994, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - TRANEX CAR SALES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchants license for Tranex Car Sales, Inc. d/b/a/ Va1Car Rental Car Sales, 5074 W. 38th Street, Indianapolis, Indiana, as submitted by Ms. Sharon H. Drybrough. It is noted that Ms. Drybrough has applied for this license in order to conduct a used car sale on Wednesday, November 9, through Friday, November 11, 1994, from 9:00 a.m. to 9:00 p.m., and Saturday, November 12, 1994, from 9:00 a.m. to 6:00 p.m. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Fire Department, Police Department and the St. Joseph County Building Department. There being no one else present to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. Therefore, Mrs. Manier made a motion that the application be referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which carried. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana Bid was signed by Mr. Walter Kowalski Red Tag Vehicle Make Year VIN Bid 24417 Chevy 1978 1Z37A8K57159 $ 52.00 24637 Ford 1978 8G87H239242 $ 33.00 24657 Nissan 1982 JNIHUOIS7CX900870 No Bid 25897 Dodge 1987 1B2BS44EOHN452742 $206.00 25066 Dodge 1984 JB3BE28A5EU406120 No Bid 25071 Audi 1978 4382188145 No Bid 25214 Buick 1980 4Y573AE400658 $116.00 25249 Chevy 1984 1G1AB68C4EY124127 No Bid 25258 Oldsmobile 1981 1G3AR69N3BD490487 $ 68.00 25286 Mercury 1976 5HO7H541822 $ 45.00 25308 Ford 1983 IFABPO758DW200140 No Bid REGULAR MEETING OCTOBER 31, 1994 25434 Plymouth 1979 HL41D9F217957 No Bid 25441 Ford 1979 8G87H15170625318 $ 43.00 25318 Ford 1979 9X94T116596 No Bid 25343 Ford 1982 1FABP052XCW224138 No Bid STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana Bid was signed by Mr. Gene Hancz, Partner alm Red Tag Vehicle Make Year VIN Bid 24417 Chevy 1978 1Z37A8K57159 $ 39.95 24637 Ford 1978 8G87H239242 $ 50.95 24657 Nissan 1982 JNIHUOIS7CX900870 $ 29.95 25897 Dodge 1987 1B2BS44EOHN452742 $ 29.95 25066 Dodge 1984 JB3BE28A5EU406120 $ 29.95 25071 Audi 1978 4382188145 $ 29.95 25214 Buick 1980 4Y573AE400658 $ 50.95 25249 Chevy 1984 1G1AB68C4EY124127 $ 29.95 25258 Oldsmobile 1981 1G3AR69N3BD490487 $ 50.95 25286 Mercury 1976 511071-1541822 $ 39.95 25308 Ford 1983 1FABP0758DW200140 $ 29.95 25434 Plymouth 1979 HL41D9F217957 $ 29.95 25441 Ford 1979 8G871-115170625318 $ 50.95 25318 Ford 1979 9X94T116596 $ 50.95 25343 Ford 1982 IFABP052XCW224138 $ 29.95 SUPER AUTO PARTS OF SOUTH BEND 3300 S. Main Street South Bend, Indiana Bid was signed by Mr. Albert Spagnola Re_ d Tag Vehicle Make Year VIN Bid 24417 Chevy 1978 1Z37A8K57159 $ 32.79 24637 Ford 1978 8G87H239242 $ 47.20 24657 Nissan 1982 JN1HUOIS7CX900870 $ 32.79 25897 Dodge 1987 1B2BS44EOHN452742 $229.79 25066 Dodge 1984 JB3BE28A5EU406120 $ 32.79 25071 Audi 1978 4382188145 $ 49.79 25214 Buick 1980 4Y573AE400658 $ 62.79 25249 Chevy 1984 1G1AB68C4EY124127 $ 32.79 25258 Oldsmobile 1981 1G3AR69N3BD490487 $ 69.79 25286 Mercury 1976 51-1071-1541822 $ 47.20 25308 Ford 1983 1FABP0758DW200140 $ 42.79 25434 Plymouth 1979 HL41D9F217957 $ 32.79 25441 Ford 1979 8G87H15170625318 $ 47.20 25318 Ford 1979 9X94T116596 $ 32.79 25343 Ford 1982 1FABP052XCW224138 $ 27.79 "0 REGULAR MEETING OCTOBER 31; 1994 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - COLLEGE FOOTBALL HALL OF FAME - SYNTHETIC SURFACES REBID AND PAINTING AND FINISHING This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KIEFER SPECIALTY FLOORING, INC. 1700 Kiefer Drive Zion, Illinois 60099 Bid was signed by Mr. Daniel D. Kehoe, Regional Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $155,600.00 Note: $136,666 for Exterior Plaza Synthetic Surface only $ 18,934 for Interior Synthetic Surface Exterior Plaza Surface - Mondo Super x $60.57 per yard Interior Surfaces - Controlled products are Medallion 1000PC @ $23.167 per yard PANGERE CORPORATION 4050 W. 4th Avenue Gary, Indiana 46406 Bid was signed by Mr. Nicholas J. Pangere, Vice-President/Secretary Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $224,312.00 Breakout Cost for Tunnel Work $5,536.00 INTERIOR FINISHES. INC. 1616 W. Third Street Osceola, Indiana 46561 Bid was signed by Mr. Alfred R. Vicsik, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $222, 165.00 Alternates for Exterior Surfacing PI Alternate #1 Amount to be deducted from base bid to furnish and install polypropylene turf style athletic surfacing on the plaza $131,025.00 Alternate #2 Amount to be deducted from base bid to furnish and install polypropylene turf style athletic surfacing on the plaza $123,575.00 Alternate #3 NO BID Alternates for Interior Athletic Surfacine �A REGULAR MEETING OCTOBER 31, 19944 Alternate #1 NO BID Alternate #2 Amount to be added from base bid to furnish and install polypropylene turf style surfacing in all rooms to receive type C3 floor finishes $ 2,740.00 Alternate #3 Amount to be added from base bid to delete carpet tiles in Room 130 an furnish and install polypropylene turf style surfacing $ 790.00 Alternate #4 Amount to be added from the base bid to delete carpet tiles in Room 130 and furnish and install polypropylene turf style surfacing $ 1,130.00 Alternate #5 NO BID Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, for their review and recommendation. OPENING OF BIDS - MICHIGAN STREET AND WESTERN AVENUE PARKING LOT IMPROVEMENTS - PROJECT NO. 94-81 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CAL -PRO FENCE COMPANY 1700 West Ford Street South Bend, Indiana Bid was signed by Mr. Duaine P. Hesch, President Non -Discrimination Commitment form was completed BID: $10,320.00 ROYAL FENCE CORPORATION 59905 Crumstown Highway North Liberty, Indiana 46554 Bid was signed by Mr. Robert J. Williams, President Non -Discrimination Commitment form was completed BID: $ 9,567.00 MCDOUGAL ENTERPRISES INC D/B/A SCHUELL FENCE COMPANY 22377 Adams Road South Bend, Indiana 46628 Bid was signed by Mr. Bruce G. McDougal, Vice President Non -Discrimination Commitment form was completed BID: $ 8,469.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. REGULAR MEETING OCTOBER 31, 1994 APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME - COUP ELECTRIC Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 16.00-04 indicating that the Contract amount be increased $43,000.00 for a new Contract sum including this Change Order in the amount of $492,836.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - UN KOTE SANITARY SEWER EXTENSION - LIFT STATIONS NO. 2.3 AND 4 - SLUTSKY-PELTZ PLUMBING & HEATING - PROJECT NO.94-72 Mr. Leszczynski advised that in accordance with the bid awarded on October 10, 1994, to Slutsky- Peltz Plumbing & Heating, 844 S. Rush Street, South Bend, Indiana, in the amount of $47,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: - 1994-1995 Housing Development Corporation of St. Joseph County Contract for Landlord Loan Program with Section 108 Loan funds in the amount of $300,000.00 Upon a motion made by Mr. Caldwell, seconded by M. Leszczynski and carried, the above referred to Contract was approved and executed. APPROVAL OF THE NAMING OF A DEDICATED ALLEY - FARRELL LANE Mr. Leszczynski advised the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Fire Department, Street Department and Department of Sanitation that the existing alley which enters lot "J" of Witchoe and Keller subdivision be named Farrell Lane. Mr. and Mrs. Wayne Miller, 1400 Farrell Lane, South Bend, Indiana, have purchased the lot and have their home on it. Additionally, they have paid to have the alley paved and agree to provide their own maintenance and snow removal. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the naming of Farrell Lane was approved. AWARD BID - SOUTHEAST REDEVELOPMENT AREA SITE CLEARANCE PHASE I STRUCTURE REMOVAL PACKAGE 2 - B & J EXCAVATION - PROJECT NO 94-72 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 24, 1994, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to B & J Excavation, 1104 W. Donald Street, South Bend, Indiana the amount of $89,975.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN GOLF COURSE - PROJECT NO 92-41 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, Division of Engineering, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $126,180.73 for a new contract sum including this Change Order in the amount of $2,379,215.03. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. REQUEST TO ENCROACH ONTO PUBLIC -RIGHT -OF WAY - BENCHWARMERS SPORTS BAR - 236 SOUTH MAIN STREET Mr. Leszczynski advised the Board that City Awning of South Bend, 1731 S. Franklin, South Bend, Indiana, is requesting permission to install three (3) triangular style fabric awnings at Benchwarmers Sports Bar, 236 South Main Street, South Bend, Indiana. Further, the awnings will install onto the building and extend outward over the City sidewalk. Upon a motion made by Mr. Leszczynski, REGULAR MEETING OCTOBER 31. 1994 seconded by Mr. Caldwell and carried, the above referred to request was referred to the appropriate Bureaus for recommendation. REQUEST TO ESTABLISH ONE-WAY STREET - 1200 BLOCK OF MCKINLEY Mr. Leszczynski advised the Board that Mr. Ronald Silcott, 1242 McKinley, South Bend, Indiana, has submitted a Petition from residents in the McKinley Avenue/Walsh Street Neighborhood to establish McKinley Avenue as a one-way street east bound from Eddy Street to Sunnyside Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was referred to the appropriate Bureaus for recommendation. APPROVE RELEASE OF BOND OF CONTRACTOR Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Bond of Contractor be released as follows: BOND OF CONTRACTOR Frank Moorhead Release 10/31/94 Effective 10/31/94 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF MONTHLY NEIGHBORHOOD BUSINESS DEVELOPMENT PROGRAM REPORT Mr. Leszczynski noted that the Board is in receipt of the monthly Neighborhood Business Development Program Report for the month of October, as submitted by Mr. Sam Mercantini, President. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Report was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Small, Inc. 25190 S.R. 4 North Liberty, Indiana 46554 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,577,866.20 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m.. BOARD OF PU IC WORKS a )�hnE Leszczynski, P sident James R. Caldwell, Member /Jenny Pit Manier, Member A/ TTEST: l Angel K. Jacob, Clerk