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Home My WebLink About10/24/94 Board of Public Works MinutesREGULAR MEETING OCTOBER 24, 1994 The regular meeting of the Board of Public Works was convened at 9:37 a.m., on Monday, October 24, 1994, by Board Member James R. Caldwell with Mrs. Jenny Pitts Manier present. Board President John E. Leszczynski was not present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, an agenda item for a Project Completion Affidavit for Michigan Street Lift Station Valve Replacement was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on October 17, 1994, were approved. OPENING OF BIDS - SOUTHEAST REDEVELOPMENT AREA SITE CLEARANCE, PHASE I, STRUCTURE REMOVAL PACKAGE 2 - PROJECT NO. 94-72 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TOROK EXCAVATING AND DEMOLITION; INC. 54195 N. Burdette Street South Bend, Indiana 46637 Bid was signed by Mr. Bill Torok, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $93,712.00 WARNER AND SONS; INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $94,980.00 RITSCHARD BROTHERS, INC. 1204 W. Sample Street South Bend, Indiana 46515 Bid was signed by Mr. Carmelo Ritschard, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $154,641.00 REGULAR MEETING OCTOBER 24, 1994 B & J EXCAVATION 1104 West Donald Street South Bend, Indiana Bid was signed by Mr. Julius O'Neal, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $89,975.00 ACTION WRECKING, INC. 1700 Wentworth Chicago Heights, Illinois Bid was signed by Mr. Michael LoPresti, Project Coordinator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $429,000.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (11 TYPE I MEDIUM HEAVY DUTY MODULAR AMBULANCE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SOUTHERN AMBULANCE BUILDERS 15 Commerce Drive, Suite 112 Grayslake, Illinois 60030 Bid was signed by Mr. Rob Whitely, Regional Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $97,525.00 GOGGAN & ASSOCIATES 15783 U.S. 12 Union, Michigan 49130 Bid was signed by Ms. Roberta G. Townsend, Sales Coordinator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $109,995.00 REGULAR MEETING OCTOBER 24, 1994 EXCELLANCE INC. 453 Lanier Road Madison, Alabama 35758 Bid was signed by Mr. Danny Hulse, Vice President/Sales Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed , Ten per cent (10%) Bid Bond was submitted BID: $112,340.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Fire Department for review and recommendation. CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN GOLF COURSE Mr. Caldwell advised Board members that the Project Completion Affidavit has been submitted for the above referred to project. However, Change Order No. 1 (Final), for Salyers Golf Construction, Inc., has not been returned at this time. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Change Order No. I (Final) and the Project Completion Affidavit were tabled subject to the submittal of the Final Change Order. APPROVE PROJECT COMPLETION AFFIDAVIT - MICHIGAN STREET LIFT STATION VALVES REPLACEMENT - PROJECT NO. 94-12 Mr. Caldwell advised that Mr. Roberto Flores, Division of Environmental Services, has submitted a Project Completion Affidavit for the above referred to project, from Dye Plumbing & Heating, 3535 Monroe Street, LaPorte, Indiana, with the final cost of $17,042.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME - HAGERMAN CONSTRUCTION CORPORATION Mr. Caldwell advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 03.00-01, on behalf of Hagerman Construction Corporation, Post Office Box 10690, Ft. Wayne, Indiana, indicating that the Contract amount be increased $621.00 for a new Contract sum including this Change Order in the amount of $592,621.00. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - CLEVELAND ROAD IMPROVEMENTS - PORTAGE TO BENDIX - PROJECT NO.94-48 Mr. Caldwell advised that in accordance with the bid awarded on September 12, 1994, to Walsh & Kelly, 24358 State Road 223, South Bend, Indiana, in the amount of $125,466.40 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. t'11 1 1�v v L: t.lJ1V ti7 11\V V 11V1V l..lJ1V 1 i�L'1l. 1 - DL1.7V1V VV ti 1 Alt 1 ittti 11V1�1V 1 rLtilV 1 RENOVATIONS - PROJECT NO. 94-52 Mr. Caldwell advised that in accordance with the bid awarded on September 26, 1994, to Maddox Industrial Contractors, Inc., 3060 West Minnesota Street, Indianapolis, Indiana, in the amount of $2,422,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING OCTOBER 24, 1994 r� ACCEPTANCE OF PROPOSAL - IBM AS/400 - TO PROVIDE SERVICES AND UPGRADE Mr. Caldwell advised that Mr. Jeff Rinard, Deputy City Controller, has submitted a Proposal for the City of South Bend, as submitted by IBM, 215 South St. Joseph Street, South Bend, Indiana, to provide SYSMIG Services for the City of South Bend's IBM AS/400 system. Mr. Rinard indicated that the price for performing these services will be $3,800.00. Additionally, the upgrade for the AS/400 system as submitted was a total sum of $217,822.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Proposal was accepted and approved. AWARD BID -1994 SEWER LINING PROGRAM - PROJECT NO. 94-76 - INSITUFORM MIDWEST, INC. Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board accept the low bid of Insituform, Midwest, Inc., 11 lth & Archer, Lemont, Illinois, in the amount of $333,597.83 for the above referred to project. It was noted that bids for this project were opened by the Board on October 17, 1994. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bid was awarded. AWARD BID - HAMILTON STREET SEWER EXTENSION - PROJECT NO. 94-48 - HRP CONSTRUCTION Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 17, 1994, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommended that the Board award the contract to HRP Construction, Post Office Box 266, South Bend, Indiana, the amount of $17,871.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. GRANT OF LICENSE - TEACHER'S CREDIT UNION Mr. Caldwell informed members that Mr. Victor J. Pantea, Executive Vice President, Teacher's Credit Union, 110 S. Main Street, South Bend, Indiana, has submitted a Grant of License for an Automatic Teller Machine (ATM), which is identified in the Grant of License, on Portage Avenue. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Grant of License was approved. REQUESTS TO ADVERTISE FOR BIDS - CENTURY CENTER REMODELING AND REROOFING - POLICE DEPARTMENT S.W.A.T. TRUCK AND ORDINANCE HANDLING ROBOT Mr. Caldwell informed members that Mr. Carl P. Littrell, Director, Division of Engineering, is requesting permission to advertise for bids for Century Center Roof Repairs and Remodeling. Mr. Littrell noted that this project will replace the roofs of Buildings A, B and C, and offer Buildings E and F as alternates. Further, the project will expand the Century Center convention, conference, and exhibition areas as well as the space being used by the South Bend Regional Museum of Art. The plans and specifications have been prepared by Mathews-Purucker-Anella, Inc., and the Century Center staff, the Engineering Division, and the Legal Department are reviewing the plans and specifications. Further, Chief Ronald G. Marciniak, has requested permission to receive bids on a S.W.A.T. truck and an ordinance handling robot. The Legal Department is reviewing the specifications. Upon a motion made by Mrs. Manier, seconded by Caldwell and carried, the above referred to requests to advertise were approved. REQUESTS - TO CLOSE A PORTION OF TWYCKENHAM TO PAINT BRIDGE - EVANGEL HEIGHTS UNITED METHODIST CHURCH YOUTH MINISTRIES - TO CONDUCT "MARCHATHON" - RILEY HIGH SCHOOL MARCHING BAND Mr. Caldwell informed members that the Board is in receipt of the above referred to requests. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the requests were referred to the appropriate Bureaus for recommendation. REGULAR MEETING OCTOBER 24 1994 APPROVAL OF RESOLUTION NO 39-1994 - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Mr. Caldwell noted that the Board is in receipt of Resolution No. 39-1994, for Disposal of Unfit and/or Obsolete Property. Futher, Mr. Matthew Chlebowski, Director, Division of Equipment Services, has indicated that a 1977 Furguson Roller, a 1975 Huber Maintainer, and a 1984 Hyster Roller be declared obsolete, and to be used as trade-ins on a new Asphalt Compactor, Model DD90 to be purchased from Industrial Construction Equipment, Co. Additionally, Mr. Dan Weisel, Division of Engineering, has requested the Diazit XL 120 Blueprinter to be declared obsolete, as it will no longer be used by the Department. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier which carried, the following Resolution No. 39-1994 was approved. RESOLUTION NO. 39-1994 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORK ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) FURGUS ON ROLLER VIN.#58467 ONE (1) HUBER MAINTAINER MODEL M700 VIN. #CM390 ONE (1) 1984 HYSTER ROLLER VIN. #A91029577 ONE (1) DIAZIT XL120 BLUEPRINTER MODEL 605 SERIAL #143894 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 24th day of October, 1994. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA ATTEST: s/Angela K. Jacob, Clerk s/James R. Caldwell, Member s/Jenny Pitts Manier, Member REGULAR MEETING OCTOBER 24, 1994 APPROVAL OF AGREEMENT - ADMINISTRATION OF NEIGHBORHOOD IMPROVEMENT FUNDS IN THE RIVER PARK PARTNERSHIP CENTER SERVICE AREA Mr. Caldwell informed members that Mr. Marco Mariani, Planner, Department of Community and Economic Development, has submitted an Agreement for a grant of $10,000.00 from the City of South Bend to the Neighborhood Resources and Technical Services Corporation. Mr. Mariani informed members that the City will retain the Neighborhood Resources and Technical Services Corporation to administer the Ten Thousand Dollar ($10,000.00) grant which has been awarded to the River Park Neighborhood Association from the Good Neighbors Special Projects Fund. Therefore, Mrs. Manier made a motion to approve the Agreement. Mr. Caldwell seconded the motion which carried. APPROVE ACCESS AGREEMENT - MARATHON OIL COMPANY - PROPOSED MONITORING WELL INSTALLATION OLIVER, VASSAR AND ELMER STREETS RIGHTS -OF -WAY Mr. Caldwell informed members that Mr. Matthew J. Wright, P.E., Environmental Engineer, Marathon Oil Company, 539 South Main Street, Findlay, Ohio, has submitted an Agreement which permits the Marathon Oil Company access to a portion of the rights -of -way of Olive, Vassar and Elmer Streets to install groundwater monitoring wells in order to complete environmental testing, and recommended approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Agreement was approved. APPROVAL OF RECOMMENDATION TO CONDUCT NEIGHBORHOOD BLOCK PARTY - 400 BLOCK OF MANITOU PLACE Mr. Caldwell advised members that favorable recommendations from the Police Department, Legal Department and Division of Engineering have been received for the request of a neighborhood block party in the 400 block of Manitou on Sunday, October 29, 1994, from 11:00 a.m. to 6:00 p.m. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendations for the above referred to block party were approved. APPROVAL OF RECOMMENDATION TO REPLACE A SIGN AT THE SOUTH BEND TRIBUNE - 227 W. COLFAX Mr. Caldwell advised the Board that favorable recommendations from the Division of Engineering, Police Department, St. Joseph County Building Department and the Department of Redevelopment have been received for the request to replace a sign at the southwest corner of Colfax and Lafayette, at the South Bend Tribune Building, 227 W. Colfax, South Bend, Indiana. Therefore, Mrs. Manier made a motion to approve the recommendations. Mr. Caldwell seconded the motion which carried, subject to an Indemnification and Hold Harmless Undertaking. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 1 ISSUED BY: Valley American Bank FOR: Hermitage Estates, Section 2, Part 1 AMOUNT: $17,500.00 EXPIRES: October 12, 1995 IMPROVEMENT: To complete the wearing surface, finish coat, street lights, sidewalks and curb ramp for handicap in Section 2, Part 1 of Hermitage Estates Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Letter of Credit No. 1 was approved. . 'fIr.,3�-'; REGULAR MEETING OCTOBER 24, 1994 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Caldwell advised that the Department of Code Enforcement has submitted one list containing fifty-four (54) City owned and miscellaneous properties which were cleaned by the Department from October 10, 1994, to October 12, 1994. Mr. Caldwell made a motion that the list as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. 505 E. MILTON AND 517 E. CALVERT Mr. Caldwell stated the Board is in receipt of a Uniform Land Acquisition Offer, from Dr. Bruce N. Stahly, Executive Director, Support Services, South Bend Community School Corporation, 635 South Main Street, South Bend, Indiana. Further, the Uniform Land Acquisition Offers are for 505 E. Milton Street and 517 E. Calvert Street. The South Bend School Corporation wishes to acquire 505 E. Milton in the amount of $625.00, and also wishes to acquire 517 E. Calvert in the amount of $7,500.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the requests to acquire City -property were filed, and referred to the appropriate Bureaus for recommendation. APPROVE RELEASE OF CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors Bonds be released as follows: BOND OF CONTRACTOR Dallas Los d/b/a Dallas Concrete Released 10/24/94, Effective 5/16/95 Joseph Vargo d/b/a/ Wood Chuck Construction Released 10/24/94, Effective 10/24/94 Connie L. Dudeck Released 10/24/94, Effective 9/7/94 Mrs. Manier made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,032,579.45 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one list containing claims in the amount of $79,084.81 and recommended approval. Further, Ms. Ann Kolata, Department of Community and Economic Development, submitted Claim No. 68 and No. 81 for the College Football Hall of Fame and recommended approval. Additionally, submitted from the Department of Community and Economic Development, were Claim No. 411 and Claim No. 410 for the Blackthorn Golf Course Project. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIQ WORKS *XT Leszczynski, IV4rUident James R. Caldwell, Member TEST: ?Jenny Pitts anier, Member Angela K. Jacob, Clerk