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Home My WebLink About10/17/94 Board of Public Works MinutesREGULAR MEETING OCTOBER 17, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 17, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on October 10, 1994, were approved. OPENING OF BIDS - 1994 SEWER LINING PROGRAM - PROJECT NO. 94-76 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INSITUFORM MIDWEST, INC. 111 th & Archer Lemont, Illinois 60439 Bid was signed by Mr. John G. Marich, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Amount: $354,983.10 Quan!Ay Unit Price Amount Network I CIPP Installation 515 LF $ 45.20 $23,278.00 Service Reconnection 16 EA $200.00 $ 3,200.00 Network 2 CIPP Installation 870LF $ 50.00 $43,500.00 Service Reconnection 26 EA $200.00 $ 5,200.00 Network 3 CIPP Installation 1,230LF $ 43.10 $53,013.00 Service Reconnection 36 EA $200.00 $ 7,200.00 Network 4 CIPP Installation 732LF $ 54.50 $39,894.00 Service Reconnection 25 EA $200.00 $ 5,000.00 Network 5 CIPP Installation 908LF $ 48.60 $44,128.80 Service Reconnection 27 EA $200.00 $ 5,400.00 Network 6 CIPP Installation 915LF $ 49.70 $45,475.50 Service Reconnection 15 EA $200.00 $ 3,000.00 Network 7 CIPP Installation 377LF $ 52.70 $19,867.90 Service Reconnection 11 EA $200.00 $ 2,200.00 Network 8 CIPP Installation 706LF $ 38.90 $27,463.40 Service Reconnection 16 EA $200.00 $ 3,200.00 REGULAR MEETING OCTOBER 17, 1994 Network 9 CIPP Installation 475LF $ 47.50 $22,562.50 Service Reconnection 7 EA $200.00 $ 1,400.00 Contingent Items Pre -Insertion Cleaning $ 10.00 Remove Protruding Tap $ 500.00 Reconnect Service by Excavation $8,000.00 Voluntary Alternate - Discount If 3 or 4 networks are awarded 4.1 % If 5 or 6 networks are awarded 4.9% If 7 or 8 networks are awarded 5.7% If all 9 networks are awarded 6.7% REYNOLDS, INC. Post Office Box 186 Orleans, Indiana 47452 Bid was signed by Mr. Larry Purlee, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Amount: $368,141.50 Quantijy Unit Price Amount Network 1 CIPP Installation 515 LF $ 49.50 $25,492.50 Service Reconnection 16 EA $175.00 $ 2,800.00 Network 2 CIPP Installation 870LF $ 49.50 $43,065.00 Service Reconnection 26 EA $175.00 $ 4,550.00 Network 3 CIPP Installation 1,230LF $ 49.50 $60.885.00 Service Reconnection 36 EA $175.00 $ 6,300.00 Network 4 CIPP Installation 732LF $ 49.50 $36,234.00 Service Reconnection 25 EA $175.00 $ 4,375.00 Network 5 CIPP Installation 908LF $ 49.50 $44,946.00 Service Reconnection 27 EA $175.00 $ 4,725.00 Network 6 CIPP Installation 915LF $ 49.50 $45,292.50 Service Reconnection 15 EA $175.00 $ 2,625.00 Network 7 CIPP Installation 377LF $ 49.50 $18,661.50 Service Reconnection 11 EA $175.00 $ 1,925.00 Network 8 CIPP Installation 706LF $ 52.50 $37,065.00 Service Reconnection 16 EA $175.00 $ 2,800.00 REGULAR MEETING OCTOBER 17, 1994 Network 9 CIPP Installation 475LF $ 53.00 $25,175.00 Service Reconnection 7 EA $175.00 $ 1,225.00 Contingent Items Pre -Insertion Cleaning $ 4.00 Remove Protruding Tap $ 300.00 Reconnect Service by Excavation $1,500.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - 1994 MID SIZE ROAD GRADER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RUDD EQUIPMENT COMPANY 5820 Industrial Road Fort Wayne, Indiana 46825 Bid was signed by Mr. R. L. Nicolai, Branch Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Total Amount: $68,625.00 - One (1) Champion Model C70A Articulated - Frame Road Grader Options: For rear mounted heavy duty scarifier with five (5) adjustable scarifiers, add $2,897.00 Add 7 ft. wide front dozer blade and scarifier - $1,980.00 Warranty: Unit covered by standard factory warranty/full coverage 12 months on parts and labor. Extended warranty covers five (5) years/5,000 hours on power train. Replacement parts guarantee per Champion letter. NEWMAN EQUIPMENT. INC. 1315 Terminal Road Indianapolis, Indiana 46217 Bid was signed by Mr. Jeffrey Newman, Vice President Sales Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Total Amount: $73,650.00 - One (1) new 1994 Fiat Allis 65B Motor Grader to meet all specifications except as noted below: Option 1: Center mounted scarifier, 27 inch hydraulic, includes 7 teeth $ 2,125.00 Front mounted scarifier, 41 inch hydraulic, includes 9 teeth $3,080.00 Option 2: One (1) 1993 Demo Fiat -Allis 65B Motor Grader, with approximately 285 hours, with center mounted scarifier to meet all specifications except as noted below: REGULAR MEETING OCTOBER 17, 1994 Bid Price, F.O.B. Destination $70,499.00 Exceptions: Electrical: Electrical system is 24 volt; however, a 12 volt converter will be supplied to allow operation of radios and/or other in -cab 12-volt equipment. Blade: Cutting edges are replaceable, not reversible. Warranty: The 48 hour parts guarantee is as follows: For a period of two (2) years or 4,000 hours, whichever occurs first, if the unit is down for more than 48 hours due to a parts backorder, Newman Equipment, Inc. will, at its choosing, provide the parts free or provide a replacement machine to use at no charge until the parts are delivered. This time will be counted only during the standard work week (i.e. Monday through Friday; Saturday, Sunday, and legal holidays are excluded). This special guarantee does not include the following items: - Complete major power train components such as engine, transmission, torque converter, etc. (Note: repair parts for these parts are not excluded, only the entire assembly if it is required). - Major structural members such as frame, circle, sheet metal, etc. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - SOUTH BEND POLICE DEPARTMENT RADIO SYSTEM UPGRADE: THREE 3) UHF REPEATERS WITH FIVE (5) SATELLITE RECEIVERS EACH. ONE (1) STAND -ALONG UHF REPEATER AND ONE(l) SIMPLEX UHF CHANNEL FOR MOBILE USE ONLY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: D & L COMMUNICATIONS 3512 Cavalier Drive Fort Wayne, Indiana 46808 Bid was signed by Mr. Bruce A. LeVasseur, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $71,200.00 Includes the following: REPEATERS INCLUDES: 3 Master III UHF Tone Remote Base 3 Delete Antenna Switch 3 Voting Tone Option 3 Four Wire Audio Option 3 Band Pass/Band Reject Duplexer COMPARATOR INCLUDES: 3 Selector, Inc. 2 RCVR Modules 3 Delete 30" Cabinet 1 72" Open Rack 12 Receiver Module REGULAR MEETING 2 Receiver Module (Spares) 3 Tone Remote Keying Panel SATELLITE RECEIVERS INCLUDES: 4 Mult RX 44" Indoor Cab for 1RX 1 Mult RX 44" Outdoor Cab for 1 RX 10 Addl. Receiver Harness 15 Aux. Receiver, 450-470 MHZ 5 Standby Battery Cable Kit 5 Batt. Charger and Transfer 5 20AH Gel Cel Battery 5 Multiple RX Test Set 5 RX Multicoupler 5 Line Term/Bridging Panel 5 Line Response Compensator 1 ANTENNA SYSTEMS_ INCLUDES: 5 5 DB UHF Antenna 850 Heliax 10 Heliax Connectors 1 Installation of ANT Systems OCTOBER 17, 1994 * Tower work to be subcontracted to Tower Erectors, Inc. * Optional lighting protection (per site) 1 panel w/AC, antenna & 6 pr. phoneline protectors 622 1 antenna protector only 85 * All equipment meets or exceeds all specifications J & K COMMUNICATIONS 222 South Tower View Drive Columbia City, Indiana 46725 Bid was signed by Mr. Ted Hurley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $85,161.25 Includes the following: 3 Repeaters - 71-4120R Midland base tech 90-120 watt adjustable, continuous duty cycle for reliability, 31 1/2" indoor cabinet with front and rear locking doors, pull-out slide mounted drawers for testing and alignment, transmitter exciter/receiver fully isolated, direct FM modulation, control panel has volume, squelch, and channel selector controls, local speaker, microphone jack and hang-up, power supply with automatic reset, tone remote module, tested and aligned on frequency, delivered to site, and service manuals included for each repeater. One year parts and labor warranty. Each $ 6,990.95 Total $3,750.00 3 DB 4072-a six cavity notch and band - pass/band reject filter rack mounted in above repeater. Each Total $ 1,250.00 $24,722.85 REGULAR MEETING OCTOBER 17; 1994 Note: Did not quote ferro-resonant power supply, we did quote an Astron 35 amp power supply with auto reset. Voting system consists of voting comparator mounted on 72" rackmount (located at Radio Shop), all cabling needed to connect to repeaters, the comparator will select the best audio signal possible, satellite receiver consists of 31 1/2" indoor cabinet with front and rear locking doors (rat and mouse proof option), Gell-cell battery back-up, RF receivers, splitter, in -line pre -amp, heater with thermostat for cold weather, all equipment mounted in cabinet, levels set, RJ-I I jack for connecting to telephone lines, AC protectors, and also includes spare voter cards. J & K Communications will install the weatherproof box at LaSalle High on tower, City will install electric in box. Total $41,171.10 Note: All equipment has one year warranty, except the RF receivers at the satellite locations have two year parts and labor warranties. 5 ASP-702 Fiberglass Base Antennas $ 2,250.00 868' 7/8" Heliax $ 6,076.00 10 7/8" N-female connectors $ 770.00 5 Polyphasers with connectors $ 492.50 5 7/8" cable ground clamps $ 145.00 5 Ground rods $ 92.90 5 Ground rod clamps $ 22.90 130' Copper ground wire $ 130.00 5 Jumper kits from polyphaser to cabinets $ 225.00 Coax ties $ 225.00 Messenger cable & anchor point for top of water tower $ 185.00 Installation of antenna system package at all satellite sites including drilling holes and installing messenger cable at Fire Stations #6 and #3 $8,653.00 TOTAL $19,267.30 EMERGENCY RADIO SERVICE. INC. Post Office Box 40011 Fort Wayne, Indiana 46804 Bid was signed by Mr. M. Thomas Hull, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1 BID: $111,114.00 Includes the following: 3 MSF "Limited" 75-100 watt UHF repeater base stations with internally -mounted duplexer in a 26.75 x 22 x 10 inch indoor cabinet with programmed C269 receiver/encoder and C 143 repeater set-up/knock down. $ 20,394.00 5 SPECTRA TAC satellite receiver/encoder packages with (4) 30" indoor cabinets and (1) outdoor NEMA housing each with (3) receiver/encoders, (3) emergency battery/charger packages and a 6-receiver capable multi -coupler with cable kit plus a single receiver service module and cable kits for all (15) receivers. $ 55,544.00 REGULAR MEETING OCTOBER 17, 1994 1 T1786 Voting package with, either, a 30" indoor Compa cabinet, or a rackmount with (3) internally -mounted comparators, each with a tone keying module and tone priority. A total of (18) signal quality modules (SQMs) would be installed therein. $ 20,502.00 2 TLN1718B, Current Motorola SQMs $ 1,134.00 Installation of all specified 7/8" line, connectors, and antennae at the (5) receiver sites $ 13,540.00 Voluntary Alternates/Options (1) Lighting & AC surge protection: $150.00 per receiver site (2) Test Handsets @ $129.00 each (3) Emergency battery/charger packages for the (3) comparators @ $474.00 each. SHEARER COMMUNICATIONS,. INC. 22792 Lincolnway West South Bend, Indiana 46628 Bid was signed by Mr. Thomas Shearer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $92,757.00 includes the following: 3 UHF Repeaters/DuplexersBattery Back Up $ 6,805.00 $20,415.00 1 Voting Equipment $17,137.00 $17,137.00 1 Fire Station #3 Equipment $10,603.50 $10,603.50 1 Fire Station #6 Equipment $10,411.00 $10,411.00 1 Ireland Reservoir Equipment $10,493.50 $10,493.50 1 Jackson School Equipment $10,163.50 $10,163.50 1 LaSalle High School Equipment $11,333.50 $11,333.50 1 Antenna & TX -Line Removal/Installation $ 2,200.00 $ 2,200.00 NOTE: TX -line at Ireland water tower to be installed on cable provided by the City. Cable to be secured at the 25' level. Add $800.00 to install price if cable is secured at the 40' level. LaSalle High School Equipment Unit Price Total 1 CO4RTB3108 UHF Spectra-TAC Satellite $ 2,625.00 $ 2,625.00 Satellite Receiver with Private Line Decoder 2 C117 Add UHF Band Receiver $ 2,215.00 $ 4,430.00 Private Line 1 C426 Six Receiver Multi -Coupler $ 425.00 $ 415.00 Permits up to Six Receivers to be Connected to a Single Antenna 3 C28 Emergency Power Battery $ 375.00 $ 1,125.00 Provides 24 Hours of Operation for one Receiver/Encoder and has Automatic Battery Recharge 1 TRN-6342 Battery Bracket Holds Two $ 64.00 $ 64.00 Emergency Power Batteries 1 ASP702 Omnidirectional Collinear $ 375.00 $ 375.00 Fiberglass 5.25dB Gain Antenna REGULAR MEETING OCTOBER 17, 1994 Unit Price 170 LDF5-50A Andrew 7/8" Foam Hardline $ 5.50 2 L45N N Female Connector for 7/8" $ 68.00 Coax 1 C 105 Receiver Service Module Provides $ 225.00 Receiver Metering and Local Audio With 16 ohm, 0.5 Watt Output 2 TDN-6759A Service Cable to be Installed $ 16.25 by Shearer Communications 1 204989-2 Grounding Strap Kit for 7/8" $ 25.00 Cable 1 IS-50NX-C2-MA Polyphaser Lighting Suppressors $ 51.00 1 C27 46" Outdoor Compa Cabinet $ 895.00 TOTAL EQUIPMENT UHF Repeaters 3 C64RLB71-6T MSF5000 Digital Capable $6,025.00 Repeater 75-100 Watt Power, Tone Remote Control Programmable Two Wire/Four Wire Audio Synthesized TX/RX, Multi -Frequency Capable. PL/DPL. Two Wire Audio 3 C675 UHF Duplexer Band Type with $ 495.00 5 to 20 MHz Spacing between Tx and Rx 3 C28 Battery Charging and Emergency $ 285.00 with Battery Saver Feature TOTAL EQUIPMENT Comparator Equipment 1 T1786 2 C270 3 C235 3 20 1 1 C175 C178 C87 91F1747 Comparator for up to 8 $ 1,825.00 Satellite Receivers Additional 8 Receiver $ 1,465.00 Comparator adds Separate 8 Receiver Comparator to System Includes Command Module Tone Priority Permits the Console to Take Over Transmitter Operation from the Comparator Tone Keying Module for Keying the Base Station with Tones Signal Quality Module. One Required for Each Receiver Omit Cabinet 70" Internal Height Rack for Comparator Mounting TOTAL EQUIPMENT Total $ 935.00 $ 136.00 $ 225.00 $ 32.50 $ 25.00 $ 51.00 $ 895.00 $11,333.50 $18,075.00 $ 1,485.00 $ 855.00 $20,415.00 $ 1,825.00 $ 2,930.00 $ 485.00 $ 1,455.00 $ 640.00 $ 445.00 ($ 228.00) $ 395.00 $ 1,920.00 $ 8,900.00 ($288.00) $ 395.00 $17,137.00 REGULAR MEETING OCTOBER 17,1994 Unit Price Total f C04RTB3108 UHF Spectra - TAC Satellite $2,625.00 $2,625.00 Receiver with Private Line Decoder 2 C117 Add UHF Band Receiver Private $2,215.00 $4,430.00 Line I C426 Six Receiver Multi -Coupler $ 415.00 $ 415.00 Permits Up to Six Receivers to be Connected to a Single Antenna 3 C28 Emergency Power Battery $ 375.00 $1,125.00 Provides 24 Hours of Operation for one Receiver/Encoder and has Automatic Battery Recharge 1 TRN-6342 Battery Bracket Holds Two $ 64.00 $ 64.00 Emergency Power Batteries 1 ASP702 Omnidirectional Collinear $ 375.00 $ 375.00 Fiberglass 5.25dB Gain Antenna 200 LDF5-50A Andrew 7/8" Foam Hardline $ 5.50 $1,100.00 2 L45N N Female Connector for 7/8" $ 68.00 $ 136.00 Coax 1 C105 Receiver Service Module Pro- $ 225.00 $ 225.00 vides Receiver Metering and Local Audio with 16 ohm, 0.5 Watt Output 2 TDN-6759A Service Cable to be Installed by $ 16.25 $ 32.50 Shearer Communications 1 2124919-2 Grounding Strap Kit for 7/1" 21,00 25,00 Cable I IS-50NX-C2-MA Polyphaser Lighting Suppressors $ 51.00 $ 51.00 TOTAL EQUIPMENT $10,603.50 Fire Station #6 Equipment I C04RTB3108 UHF Spectra - TAC Satellite $2,625.00 $2,625.00 Receiver with Private Line Decoder 2 Cl 17 Add UHF Band Receiver Private $2,215.00 $4,430.00 Line I C426 Six Receiver Multi -Coupler $ 415.00 $ 415.00 Permits Up to Six Receivers to be Connected to a Single Antenna 3 C28 Emergency Power Battery $ 375.00 $1,125.00 Provides 24 Hours of Operation for one Receiver/Encoder and has Automatic Battery Recharge 1 TRN-6342 Battery Bracket Holds Two $ 64.00 $ 64.00 Emergency Power Batteries I ASP702 Omnidirectional Collinear $ 375.00 $ 375.00 Fiberglass 5.25dB Gain Antenna 165 LDF5-50A Andrew 7/8" Foam Hardline $ 5.50 $ 907.50 2 L45N N Female Connector for 7/8" $ 68.00 $ 136.00 Coax 1 C105 Receiver Service Module Pro- $ 225.00 $ 225.00 vides Receiver Metering and Local Audio with 16 ohm, 0.5 Watt Output 2 TDN-6759A Service Cable to be Installed by $ 16.25 $ 32.50 Shearer Communications (A711119?t REGULAR MEETING OCTOBER 17,199 Unit Price 1 2024989-2 Grounding Strap Kit for 7/8" $ 25.00 Cable 1 IS-50NX-C2-MA Polyphaser Lighting Suppressors $ 51.00 Ireland Reservoir Equipment 1 C04RTB3108 2 C117 1 C426 3 C28 1 TRN-6342 1 ASP702 180 LDF5-50A 2 L45N 1 C 105 2 TDN-6759A 1 2024989-2 1 IS-50NX-C2-MA Jackson School Equipment 1 C04RTB3108 2 C117 1 C426 3 C28 TRN-6342 ASP702 TOTAL EQUIPMENT UHF Spectra - TAC Satellite $ 2,625.00 Receiver with Private Line Decoder Add UHF Band Receiver Private $ 2,215.00 Line Six Receiver Multi -Coupler $ 415.00 Permits Up to Six Receivers to be Connected to a Single Antenna Emergency Power Battery $ 375.00 Provides 24 Hours of Operation for one Receiver/Encoder and has Automatic Battery Recharge Battery Bracket Holds Two $ 64.00 Emergency Power Batteries Omnidirectional Collinear $ 375.00 Fiberglass 5.25dB Gain Antenna Andrew 7/8" Foam Hardline $ 5.50 N Female Connector for 7/8" $ 68.00 Coax Receiver Service Module Pro- $ 225.00 vides Receiver Metering and Local Audio with 16 ohm, 0.5 Watt Output Service Cable to be Installed by $ 16.25 Shearer Communications Grounding Strap Kit for 7/8" $ 25.00 Cable Polyphaser Lighting Suppressors $ 51.00 TOTAL EQUIPMENT UHF Spectra - TAC Satellite $ 2,625.00 Receiver with Private Line Decoder Add UHF Band Receiver Private $ 2,215.00 Line Six Receiver Multi -Coupler $ 415.00 Permits Up to Six Receivers to be Connected to a Single Antenna Emergency Power Battery $ 375.00 Provides 24 Hours of Operation for one Receiver/Encoder and has Automatic Battery Recharge Battery Bracket Holds Two $ 64.00 Emergency Power Batteries Omnidirectional Collinear $ 375.00 Fiberglass 5.25dB Gain Antenna Total $ 25.00 $ 51.00 $10,411.00 $ 2,625.00 $ 4,430.00 $ 415.00 $ 1,125.00 $ 64.00 $ 375.00 $ 990.00 $ 136.00 $ 225.00 $ 32.50 $ 25.00 $ 51.00 $10,493.50 $ 2,625.00 $ 4,430.00 $ 415.00 $ 1,125.00 $ 64.00 $ 375.00 REGULAR MEETING 120 LDF5-50A 2 L45N 1 C105 2 TDN-6759A 1 2024989-2 1 IS-50NX-C2-MA OCTOBER 17, 1994 Andrew 7/8" Foam Hardline N Female Connector for 7/8" Coax Receiver Service Module Pro- vides Receiver Metering and Local Audio with 16 ohm, 0.5 Watt Output Service Cable to be Installed by Shearer Communications Grounding Strap Kit for 7/8" Cable Polyphaser Lighting Suppressors TOTAL EQUIPMENT Unit Price Total $ 5.50 $ 660.00 $ 68.00 $ 136.00 $ 225.00 $ 225.00 $ 16.25 $ 32.50 $ 25.00 $ 25.00 $ 51.00 $ 51.00 $10,163.50 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Radio Shop for review and recommendation. OPENING OF QUOTES - HAMILTON STREET SANITARY SEWER EXTENSION - PROJECT NO.94-73 This was the date set for receiving and opening of sealed quotes for the above referred to project. The following quotes were opened and publicly read: H. DEWULF, INC. P.O. Box 5127 Mishawaka, Indiana 46545 Bid was signed by Ms. Kathleen A. Herrman, President Non -Discrimination Commitment form was completed BID: $24,685.75 HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624 Bid was signed by Mr. Paul J. Fallon, General Manager Non -Discrimination Commitment form was completed BID: $17,871.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana Bid was signed by Mr. Ronald N. Howell, President Non -Discrimination Commitment form was completed BID: $19,049.06 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above quotes were referred to the Division of Engineering for review and recommendation. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CORBY STREET LIFT STATION - PROJECT NO.92-48 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 (Final), on behalf of Woodruff & Sons, Inc., Post Office Box 450, Michigan City, Indiana, indicating that the contract amount be increased by $33,534.07 for a new contract sum including this Change Order in the amount of $746,305.97. Additionally submitted was the Project REGULAR MEETING OCTOBER 17, 1994 Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - POTAWATOMI PARK ZOO PARKING LOT - PROJECT NO 92-75 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 (Final), on behalf of Walsh & Kelly Construction, 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be increased by $18,638.18 for a new contract sum including this Change Order in the amount of $117,277.21. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: - South Bend Heritage Foundation - to clear the structure from 306 S. Chapin Street to another location within the City, and to provide site improvements at the new building location. Marcia Townsend, Department of Community and Economic Development, noted that the move is presently scheduled for fall or early spring. - South Bend Home Improvement Loan Contracts with four (4) Consortium Banks; Norwest Bank, Society Bank, First Source Bank, and Valley American Bank. These Contracts will continue the Program through 1996. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Contracts were approved and executed. SCHOOL CORPORATION REGARDING RELOCATION IN CONJUNCTION WITH PROPERTY ACQUISITION Mr. Leszczynski advised Members that the Board is in receipt of an Agreement from Ms. Nancy N. King, President, Board of Trustees, South Bend School Corporation, 635 S. Main Street, South Bend, Indiana, to provide services to the South Bend Community School Corporation. Further, Ms. King noted that the School Corporation has requested assistance from the Department of Community and Economic Development of the City of South Bend, Indiana, regarding relocation services which will be required in connection with the acquisition by the School Corporation of properties for the Riley High School Project. Additionally, the School Corporation is acquiring thirty-four (34) parcels near Riley High School, and therefore will be required to provide relocation assistance to the owners or occupants of the parcels as required by law. Ms. King also advised that the Department agrees to provide to the School Corporation services relating to the relocation of the tenants and owners who will be displaced by the acquisition of the parcels pursuant to the terms of this Agreement and who are otherwise eligible for such relocation services. Upon an motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Agreement was approved. `APPROVE PROPOSAL FOR CORRECTION OF SOFTWARE DEFICIENCIES FOR I/N KOTE LIFT STATIONS Mr. Leszczynski advised Members that the Board is in receipt of a Proposal for correction of software deficiencies for I/N Kote Lift Stations, from Mr. William E. Stilson, P.E., and Mr. Mark H. Nye, P.E., Cole Associates, 2211 East Jefferson, South Bend, Indiana, requesting approval. It was also noted that the amount of this work is for $13,400.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Proposal was approved. APPROVAL OF PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND - BLACKTHORN GOLF COURSE PARKING LOT Mr. Leszczynski noted that the Board is in receipt of a Payment Requisition and Certificate for Payment from the South Bend Redevelopment Authority for the Blackthorn Golf Course Parking REGULAR MEETING OCTOBER 17, 1994 Further, the Claim is for $42,471.22, with the Payee of Rieth Riley Construction, 25200 S.R. 23, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Payment Requisition and Certificate for Payment was approved. APPROVAL OF REOUEST TO CONDUCT "WALK AGAINST VIOLENCE" - NORTHERN INDIANA CAB DRIVERS ASSOCIATION - OCTOBER 25, 1994 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on October 10, 1994, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mr. Caldwell seconded the motion which carried. REQUEST FOR LICENSE APPLICATION - PUBLIC PARKING FACILITY Mr. Leszczynski noted that the Board is in receipt of a License Application for a Public Parking Facility for Memorial Health Care, for the locations at Bartlett and Lafayette Streets. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the License Application was referred to the appropriate Bureaus for recommendations. FILING OF RESOLUTION NO. 38-1994 - FIRE HELMET RESOLUTION Mr. Leszczynski advised that the Board is in receipt of Resolution No. 38-1994 from Fire Chief Luther J. Taylor, recommending that each Firefighter who has, since August 1, 1994, or will retire after twenty (20) or more years of active service or who is separated from the Fire Department due to a career -ending injury, be presented with his or her own fire helmet as soon after separation as possible. Further, said helmet will be a gift from the City of South Bend in appreciation for the courage and dedication shown by the retiring Firefighter. Additionally, the Resolution was adopted by the Board of Public Safety on October 12,1994. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution No. 38-1994 was approved. RESOLUTION NO.38-1994 A RESOLUTION OF THE BOARD OF PUBLIC SAFETY OF THE CITY OF SOUTH BEND. INDIANA PRESENTING A FIREFIGHTER SEPARATED FROM ACTIVE SERVICE WITH HIS OR HERS OWN HELMET WHEREAS, the Board of Public Safety of the City of South Bend, Indiana, and its citizens are well aware of the dangers and sacrifices members of the South Bend Fire Department are called upon to make; and WHEREAS, the City of South Bend, Indiana, is blessed with many fine Firefighters who have devoted many years of meritorious service to the City of South Bend; and WHEREAS, the Board of Public Safety of the City of South Bend, Indiana, believes it would be in the best interests of the citizens if the Firefighters upon retirement or separation from the Fire Department due to a career -ending injury, could be given a memento of their years of fine service with the City; and WHEREAS, the Board of Public Works of the City of South Bend is the organization in charge of the property of the City of South Bend and of the disposal of such property, NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Safety of the City of South Bend that a recommendation be sent to the Board of Public Works, recommending that each Firefighter who has since August 1, 1994, or will retire after twenty (20) or more years of active service or who is separated from the Fire Department due to a career -ending injury be presented with his r her own fire helmet as soon after separation as possible, said helmet being a gift from the City of South Bend in appreciation for the courage and dedication shown by the retiring Firefighter. -V"9 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk OCTOBER 17, 1994 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Jenny Pitts Manier, Member s/James R. Caldwell, Member REQUEST TO CONDUCT BLOCK PARTY - PARK AVENUE NEIGHBORHOOD ASSOCIATION - 400 BLOCK OF MANITOU PLACE - OCTOBER 29 1994 Mr. Leszczynski noted that the Board is in receipt of a request to conduct a Neighborhood block party on Sunday, October 29, 1994, from 11:00 a.m. to 6:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was referred to the appropriate Bureaus for recommendations. FAVORABLE RECOMMENDATION - PETITION TO VACATE A PORTION OF OLD CLEVELAND ROAD Mr. Leszczynski indicated that Mrs. Jenny Pitts Manier, Assistant City Attorney, has submitted to the Board a Vacation Petition to vacate a portion of Old Cleveland Road: West Old Cleveland Road from the West right-of-way line of North Mayflower Road, east for a distance of approximately 2,631.17 feet and a width of approximately 40 feet, to the east line of Section 20, Township 38 North, Range 2 East. The portion of Old Cleveland Road petitioned to be vacated is no longer needed as public right-of-way due to the construction and dedication of Nimtz Parkway. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. APPROVAL OF REQUEST TO ENCROACH ONTO THE PUBLIC RIGHT-OF-WAY OYSTER MADISON BAR - 402 EAST MADISON Mr. Leszczynski noted that the Board is in receipt of favorable recommendations concerning the encroachment onto the public right-of-way for their request to construct a "landing" on the Madison Street sidewalk. Additionally, Mr. Carl P. Littrell, Director, Division of Engineering recommends this request, subject to the Owner providing indemnification of the City as required by the Legal Department. Further, Mr. Littrell recommends that a handrail or other tall object be placed on the landing to draw visual attention to the "landing" on the sidewalk to avoid creating a trip hazard. Therefore, Mr. Caldwell made a motion to approve the request. Mrs. Manier seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Donald Borkowski Approved, Retroactive Dinette, Inc. Approved, Retroactive Willie's Construction Released Effective September 27, 1994 Effective October 10, 1994 Effective August 15, 1994 REGULAR MEETING OCTOBER 17, 1994 EXCAVATION BONDS D & B Concrete & Approved Effective October 17, 1994 Excavation, Inc. Affordable Housing Approved Effective October 17, 1994 Center, Inc. Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Engle Excavating, Inc. R & R Excavating, Inc. Louie Krueper Custom Homes, Inc. Walsh & Kelly, Inc. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control device was approved: NEW INSTALLATION Residential Parking LOCATION: 900 Block Bellevue (both sides); 1600 Hildreth (both sides) Parking 8:00 a.m. - 7:00 p.m. REMARKS: 100 Block Bellevue & 1500 Block Hildreth did not meet warrants APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $825,890.22 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:04 a.m. BOARD OF PUBL WORKS J E. Leszczynski, President James R. i'dwell, Member Jenny Pitts anier, Member A TEST: Angela K. Jacob, Clerk