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HomeMy WebLinkAbout09/26/94 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 26, 1994 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, September 26, 1994, by Board Member James R. Caldwell and Mrs. Jenny Pitts Manier. Board President John E. Leszczynski was not present. Also present was Board Attorney Mrs. Anne Bruneel. AGENDA ITEM STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to purchase City owned Property at 1214 E. Indiana was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on September 19, 1994, were approved as submitted. OPENING OF BIDS - CHIPPEWA AVENUE STORM WATER CONTROL SYSTEM This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: KANKAKEE VALLEY CONSTRUCTION CO.; INC. Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James B. Nelson., President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $153,942.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bid was referred to the Construction Manager for review and recommendation. OPENING AND AWARD OF QUOTE - STEPHENSON MILLS APARTMENTS - LANDSCAPING It was noted that this was the date set for receiving and opening of sealed quotes for the above referred to project. FOEGLEY LANDSCAPE, INC. 52215 N. Lilac Road South Bend, Indiana 46628 QUOTE: $17,476.00 Alternate No. 1- Hydroseeding $ 2,000.00 Voluntary Alternates Substitutes $ 200.00 HIGHLAND LANDSCAPING Post Office Box 1436 South Bend, Indiana 46624-1436 QUOTE: $22,675.00 HUNZIKER'S INC. 2344 Yankee Niles, Michigan 49120 QUOTE: $19,467.00 REGULAR MEETING SEPTEMBER 26. 1994 Mr. Carl Littrell, Director, Division of Engineering recommended to the Board that they award the low quote to Foegley Landscaping. Further, he noted that the Department of Community and Economic Development favorably recommended awarding the quote to Foegley Landscaping. Therefore, Mrs. Manier made a motion that this quote be awarded to Foegley Landscaping. Mr. Caldwell seconded the motion which carried. APPROVE CONTRACT - COLLEGE FOOTBALL HALL OF FAME - TUNNEL CONSTRUCTION - HAGERMAN CONSTRUCTION Mr. R.A. Dieringer, Verkler Inc., 4406 Technology Drive, South Bend, Indiana, submitted to the Board a Contract between the City and Hagerman Construction, Post Office Box 10690, Fort Wayne, Indiana. It is noted that on September 6, 1994, the Board awarded the bid of Hagerman Construction in the amount of $328,000.00 for the College Football Hall of Fame Connecting Tunnel. In conjunction with that award, Verkler, Inc., has asked that the Board execute the Contract which they have now submitted. Therefore, Mr. Caldwell made a motion that the Contract be approved. Mrs. Manier seconded the motion which carried. APPROVE CONTRACT - CENTRAL HIGH SCHOOL APARTMENTS - SANITARY SEWER CONNECTIONS - H. DEWULF, INC. Ms. Kathleen A. Herrman, President, H. DeWulf Inc., Post Office Box 5127, South Bend, Indiana, submitted to the Board a Contract between the City and H. DeWulf, Inc. It is noted that on September 12, 1994, the Board awarded the bid of H. DeWulf, Inc. in the amount of $24,054.00 for the above referred to project. In conjunction with that award, H. DeWulf, Inc. has asked that the Board execute the Contract which they have now submitted. Therefore, Mr. Caldwell made a motion that the Contract be approved. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Caldwell advised that Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders in conjunction with the College Football Hall of Fame Project: CHANGE ORDER NO. 02.20-03 CONTRACTOR: Ritschard Brothers 1204 W. Sample Street South Bend, Indiana ORIGINAL CONTRACT SUM: $321,212.00 DECREASE: $ 14,340.00 NEW CONTRACT AMOUNT: $297,144.73 CHANGE ORDER NO. 15.20-02 CONTRACTOR: O.J. Shoemaker P.O. Box 418 South Bend, Indiana ORIGINAL CONTRACT SUM: $335,400.00 INCREASE: $ 4,306.00 NEW CONTRACT AMOUNT: $357,206.84 CHANGE ORDER NO. 15.50 CONTRACTOR: Shambaugh & Son, Inc. P.O. Box 1287 Fort Wayne, Indiana ORIGINAL CONTRACT SUM: $ 73,500.00 INCREASE: $ 6,900.00 NEW CONTRACT AMOUNT: $ 80,400.00 �,-1 ", 913 REGULAR MEETING CHANGE ORDER NO. 16.00-03 CONTRACTOR: ORIGINAL CONTRACT SUM: DECREASE: NEW CONTRACT AMOUNT: SEPTEMBER 26, 1994 Colip Electric Company P.O. Box 840 South Bend, Indiana $449,750.00 $ 1,313.00 $449,836.00 Mr. Caldwell made a motion that the above referred to Change Orders be approved. Mrs. Manier seconded the motion which carried. AWARD BID - EDISON WATER TREATMENT PLANT RENOVATIONS Mr. Caldwell advised that it has been recommended that the Board award the bid of Maddox Industrial Contractors, Inc., 3060 West Minnesota Street, Indianapolis, Indiana, in the amount of $2,422,000.00 for the Edison Filtration Plant Renovations. It is noted that bids for this renovation were opened by the Board on September 12, 1994. Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. AWARD BID - F. JAY NIMTZ PARKWAY - PHASE III Mr. Caldwell advised that it has been recommended that the Board award the bid of Rieth-Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $638,631.15 for the above referred to project. It is noted that bids for this project were opened by the Board on September 6, 1994. Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. APPROVAL OF FINAL INSPECTION REPORT - EDISON ROAD Mr. Caldwell informed members that a Report of Contract Final Inspection and Recommendation for Acceptance from the Indiana Department of Transportation for the Edison Road Project, Contract R-20304, MASTP-STP-S004(4) has been submitted for approval. Mr. Caldwell made a motion that the report be accepted and approved. Mrs. Manier seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - STUDEBAKER LOT #10 1424 SOUTH LAFAYETTE - UNDERGROUND STORAGE TANK REMOVAL - PROJECT NO. 94-44 Mr. Caldwell advised that Warner & Sons, Inc., 29099 U.S. Highway 33, Elkhart, Indiana, has submitted a Project Completion Affidavit for the above referred to project, making the final Contract amount $3,220.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. REQUEST FOR LICENSE APPLICATION - SECOND HAND STORE Mr. Caldwell advised that the Board is in receipt of a License Application for Secondhand Store from Robert R. Harrison, d/b/a Harrison Furniture and Treasures, 1609 S. Miami, South Bend, Indiana. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to application was forwarded to the appropriate Bureaus for recommendation. REQUEST FOR TRANSIENT MERCHANTS LICENSE Mr. Caldwell advised that the Board is in receipt of a License Application for Transient Merchants from Sharon H. Drybrough on behalf of Tranex Car Sales, Inc., d/b/a/ Va1Car Rental Car Sales, 5075 W. 38th Street, Indianapolis, Indiana. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to application was forwarded to the appropriated Bureaus for recommendation. RECOMMENDATION TO VACATE AN ALLEY Mr. Caldwell stated that the Board is in receipt of a request to vacate the following alley: The first north -south alley east of South Michigan Street from the south right-of-way line of East Broadway Street to the north right-of-way line of the first intersecting east -west alley south of East Broadway Street for a distance of approximately 153 feet and a width of approximately 14 feet. Part situated in Haney's Addition to the City of South Bend, Indiana. 05") REGULAR MEETING SEPTEMBER 26, 1994 Further, Mr. Caldwell advised the favorable recommendations were received from the Engineering Department, subject to all utilities and easements, Area Plan Commission, Department of Community and Economic Development, South Bend Fire Department, Department of Sanitation, Police Department, and the City Attorney's Office. Mrs. Manier made a motion to approve the alley vacation. Mr. Caldwell seconded the motion which carried. Mr. Willis Collins, 1410 S. Michigan Street, South Bend, Indiana, was present, and informed the Board that he opposes the alley vacation, as the entrance to his property would be prohibited if the alley were to be vacated. Mrs. Manier suggested that Mr. Collins attend the City Council meeting to voice his concerns of this matter. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Donald and Altha Jesswein. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 26240 W. Edison Road, South Bend, Indiana, (Key #21-1052-0994), Donald and Altha Jesswein waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. REQUESTS APPROVED: -TO JANICE HILDABRIDLE OF BENEFIT FARM SANCTUARY TO CONDUCT ANNUAL WALK-A-THON - OCTOBER 2, 1994 Mr. Caldwell advised that the above referred to request, which was submitted to the Board on July 18, 1994, has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that the request be approved. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - POLICE DEPARTMENT RADIO UPGRADE Mr. John E. Leszczynski, Director, Department of Public Works, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Leszczynski noted that this new system would replace three (3) UHF repeater/satellite receiver systems which have been in constant need of repair. Mrs. Manier made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIRE DEPARTMENT - ONE (1) TYPE I MEDIUM HEAVY DUTY MODULAR AMBULANCE Chief Luther Taylor, South Bend Fire Department, requested that the Board advertise for the receipt of bids for the above referred to equipment. Chief Taylor noted that this vehicle will replace a unit now in service. Further, payment will be made from the Emergency Medical Services Capital Improvement Fund. Mrs. Manier made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. PROGRAM - PROJECT NO. 94-76 Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell noted that there is a requirement for construction of sewer liners by trenchless methods in several areas on the west side of South Bend. Further, the plans and specifications have been prepared by the Engineering Division and are being reviewed by the Legal Department. Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. REGULAR MEETING SEPTEMBER 26. 1994 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION: Handicap Sign LOCATION: 923 S. 30th Street 2. NEW INSTALLATION: Handicap Sign LOCATION: 809 S. Albert 3. NEW INSTALLATION: Handicap Sign LOCATION: 1034 N. Adams 4. NEW INSTALLATION: No Parking Signs LOCATION: Notre Dame Avenue from South Bend Avenue to Angela, East Side; Scottswood from Twyckenham to Oakridge, South Side; White Oak from South Bend Ave. to Corby, West side; Oak Ridge from Edison to Corby, West side 5. REMOVAL Handicap Sign LOCATION: 742 Portage REMARKS: Citizen moved to nursing home APPROVAL OF LEASE AGREEMENT - NORTHEAST NEIGHBORHOOD CENTER Mr. Caldwell advised that the Board is in receipt of a Lease Agreement for the Northeast Neighborhood Center, as submitted by John E. Broden, Assistant City Attorney. Further, it is noted that this lease is for a period of five years unless certain specified repairs are made to the premises in which case the lease term shall be for a period of fifteen (15) years. By agreement of the parties, the lease may be extended for an additional five (5) years. Additionally, the City of South Bend is the lessor in this lease, while Jennifer A. Morehead has signed as the President of the Northeast Neighborhood Council for the lessee. Mrs. Manier made a motion to approve the lease agreement. Mr. Caldwell seconded the motion which carried. APPROVAL OF BOND OF CONTRACTOR Mr. Larry D. Spradlin, Sr., Engineer, Department of Engineering, submitted a recommendation to the Board requesting the approval of Bond of Contractor for Jeffrey J. Sieradzki. Mr. Caldwell made a motion to approve the Bond of Contractor. Mrs. Manier seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS thirty (30) City owned and miscellaneous properties which were cleaned by the Department from September 12, 1994 to September 15, 1994. Therefore, Mr. Caldwell made a motion that these lists be accepted for filing. Mrs. Manier seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - JULY 1994 Mr. Caldwell indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of July, 1994. The report indicates the type and numbe rof animals handled for the City of South Bend. Mr. Caldwll made a motion that the report be accepted for filing as submitted. Mrs. Manier seconded the motion which carried. REGULAR MEETING SEPTEMBER 26, 1994 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, 115 N. William Street, South Bend, Indiana, submitted claims in the amount of $79,714.42 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the report as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting was adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS John E. Leszczyns i, esident i James R. ell, Membe Jenny Pitts Manier, Member AT ST: 7r Angela k. Jacob, Clerk/ 1