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HomeMy WebLinkAbout08/29/94 Board of Public Works Minutes1 �I REGULAR MEETING AUGUST 29, 1994 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, August 29, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board member Mr. James R. Caldwell was not in attendance. Also present was Board Attorney Mrs. Anne Bruneel. AGENDA ITEMS DELETED There being no objections by members of the Board, the following items were stricken from the agenda at this time: - Award bid - Central High School Apartments Site Development - Recommendation - Quotations - Alley Improvements - East Bank Development Area APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on August 22, 1994, were approved as submitted. OPENING OF QUOTATIONS - SANITARY SEWER CONNECTIONS LOCATED AT THE FORMER CENTRAL HIGH SCHOOL AT 317 W. WASHINGTON This was the date set for receiving and opening of sealed Quotations for the above referred to project which involves constructing four (4) sanitary sewer connections at the former Central High School located at 317 West Washington Avenue. The following Quotations were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Quotation was signed by Mr. Richard A. Jankowski, Area Manager. QUOTATION: $36,593.00 H. DE WULF, INC. P.O. Box 5127 South Bend, Indiana Quotation was signed by Ms. Kathleen A. Herrman, President. QUOTATION: $24,054.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - PEASHWAY STREET/LEEPER AVENUE LIGHT POST INSTALLATION It was noted that this was the date set for receiving and opening of sealed Quotations for the above referred to project which involves the installation of a light post located at the northeast corner of the intersection of Peashway Street and Leeper Avenue. The work will include installation of a concrete foundation and base, a brick column, light fixture and other appurtenant work. The following Quotations were opened and publicly read: TRANS TECH ELECTRIC, INC. P.O. Box 3915 South Bend, Indiana 46619-0915 460 REGULAR MEETING AUGUST 29, 1994 Quotation was signed by Mr. Robert Urbanski, President. QUOTATION: $4,680.00 THE ROBERT HENRY CORPORATION 404 South Frances Street P.O. Box 1407 South Bend, Indiana 46624 Quotation was signed by Mr. Robert A. Henry, President. QUOTATION: $6,828.00 Mr. Leszczynski made a motion that these Quotations be referred to the Division of Engineering for review and recommendation. Mrs. Manier seconded the motion which carried. PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - MARGARET F. HEINEK, GEM AND JEWELRY CONVENTION - CENTURY CENTER - SEPTEMBER 2-3-4, 1994 Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchants license for Margaret F. Heinek, 7091 E. East Park Lane, New Carlisle, Indiana. It is noted that Ms. Heinek has applied for this license in order to conduct the Gem & Jewelry Convention at the Century Center, on September 2,3, & 4, 1994. Ms. Heinek was present and informed the Board that approximately twenty-five (25) dealers, from all over the country, will be participating in this convention of the Midwest Federation of Mineralogical Societies. She noted that this is their annual meeting. Mr. Leszczynski inquired if Ms. Heinek has been involved in this type of event in the past to which she responded that she has. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski made a motion that the Public Hearing be closed. Mrs. Manier seconded the motion which carried. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. Therefore, Mrs. Manier made a motion that the application be approved and referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: CONTRACT SOUTH BEND HERITAGE FOUNDATION CUSHING STREET HOUSING ACTIVITY The targeted goal for this activity is to rehabilitate nine (9) residential dwelling units in the 500-600 blocks of Cushing Street for future use as affordable housing units. The total cost of this activity shall not exceed $190,000.00 CONTRACT DEPARTMENT OF PUBLIC WORKS NEIGHBORHOOD PUBLIC WORKS The targeted goal for this activity is to provide for 1 Fj 461 REGULAR MEETING AUGUST 29, 1994 construction, reconstruction or rehabilitation of public facilities and improvements, including, but not limited to handicap curb cuts and improvements to residential streets and alleys which serve primarily low/moderate income groups. The total cost of this activity shall not exceed $210,197.00. ADDENDUM I SOUTH BEND HERITAGE FOUNDATION CUSHING STREET PUBLIC WORKS Addendum I replaces the wage decision with thecurrent modification. ADDENDUM II SOUTH BEND PARKS DEPARTMENT NEIGHBORHOOD PARK EQUIPMENT/IMPROVEMENT ACTIVITY Addendum II updates the Davis Bacon wage decision and requires same for certain parks improvement activities. ADDENDUM V DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT NEIGHBORHOOD PARTNERSHIPS PROGRAM - 1993 Addendum V incorporates a modification to the Davis Bacon wage decision. ADDENDUM I DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT NEIGHBORHOOD PARTNERSHIPS PROGRAM - 1994 Addendum I incorporates a modification to the Davis Bacon wage decision. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above referred to Contracts and Addenda were approved and executed. APPROVE PROPOSAL FOR PROFESSIONAL SERVICES - LIGHTNING PROTECTION FOR I/N TEK AND I/N KOTE LIFT STATIONS - COLE ASSOCIATES Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board a Proposal for Professional Services from Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, to study and make recommendations for lightning protection for the I/N Tek and I/N Kote Lift stations. Mr. Dillon noted that they have experienced some difficulty with storms this summer and feel this protection is warranted. The amount of this Proposal is $4,500.00. Mrs. Manier made a motion that this Proposal be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - YWCA - ANNUAL RUN JANE RUN EVENTS - AUGUST 27, 1994 Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the Young Women's Christian Association, has fulfilled Resolution requirements to conduct the Annual Run, Jane, Run events which include a one (1) mile Fun Run, a 5K Women's Run, 5K Walk and 5K inline skating event on Saturday, August 27, 1994. Therefore, the appropriate Agreement is being presented to the Board at this time. It is noted that on March 14, 1994, the Board approved the .closing of Riverside Drive for these events subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. 62 REGULAR MEETING AUGUST 29, 1994 AWARD BID - ONE (1) 36,000 G.V.W. RESCUE VEHICLE Fire Chief Luther Taylor informed the Board that after reviewing the bid submitted on August 22, 1994 for the above referred to vehicle, the Fire Department recommends the award of the bid submitted by Pierce Manufacturing, Inc., 2600 American Drive, Appleton, Wisconsin, represented by Midwest Fire & Safety of Indianapolis, Indiana. Chief Taylor noted that Midwest was the only bidder for this equipment. However, the Department is comfortable awarding this bid and they believe it is competitive. Chief Taylor further advised that the base bid submitted by Midwest was $245,638.00. In addition, they would like to include five (5) items, listed as options, at a cost of $12,544.95 for a total bid award of $258,182.95. Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BID - REFURBISHING OF ONE (1) 1977 C-F MACK PUMPER In a letter to the Board, Fire Chief Luther Taylor advised that after reviewing the bid submitted on August 22, 1994, for the refurbishing of one (1) 1977 C-F Mack Pumper, the Department recommends the award of the bid submitted by Renewed Performance, Inc., P.O. Box 196, Tipton, Indiana. Chief Taylor noted that even though Renewed Performance was the only bidder for this refurbishing, they are comfortable with this bid and feel that it is competitive. Chief Taylor further noted that the base bid submitted by Renewed Performance was $56,884.00. In addition, they are including in this bid award, two (2) items, listed as options, in the amount of $6,430.00 for a total award of $63,314.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - TWO (2) TWENTY YARD REFUSE PACKERS Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested that the Board award the bid of Hill Truck Sales, Inc., 1011 West Sample Street, South Bend, Indiana, for two (2) twenty (20) yard refuse packers for use by the Division of Environmental Services. Mr. Chlebowski noted that Hill Truck Sales submitted the low bid of $102,382.00 each for a total award of $204,764.00. It is noted that bids for these packers were opened by the Board on June 27, 1994. Mr. Leszczynski made a motion that Mr. Chlebowski's recommendation be accepted and the bid be awarded. Mrs. Manier seconded the motion which carried. Mr. Leszczy South Bend, conjunction 'GE ORDERS - COLLEGE FOOTBA ,ski advised that Verkler, Indiana, has submitted the with the College Football CHANGE ORDER NO. 04-00-01 CONTRACTOR: ORIGINAL CONTRACT SUM: INCREASE: NEW CONTRACT AMOUNT: HALL Inc., 4406 Technology Drive, following Change Orders in Hall of Fame Project: Reinke Construction P.O. Box 3095 South Bend, Indiana $353,000.00 $ 531.07 $353,531.07 Corporation G 1 63 REGULAR MEETING CHANGE ORDER NO. 15.80-01 CONTRACTOR: ORIGINAL CONTRACT SUM: INCREASE: NEW CONTRACT AMOUNT: AUGUST 29, 1994 Dye Plumbing & Heating P.O. Box 1728 LaPorte, Indiana $669,000.00 $ 6,913.00 $675,913.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 04.00-01 was approved as submitted. Additionally, Mrs. Manier made a motion that Change Order No. 15.80-01 be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDER NOS. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS• - CHIPPEWA AVENU] - aLY1'HIsL' KL'l:L'1V11VC�/SC:UIYJ TREATMENT PLANT Mr. Leszczynski advised that submitted Change Order Nos. 1 Affidavits for the following WATER NG - WASTEWATER the following Contractors have (Final) and Project Completion projects: CHIPPEWA AVENUE STORM WATER CONTROL SYSTEM CONTRACTOR: Ritschard Brothers, Inc. 1204 West Sample Street South Bend, Indiana INCREASE: $ 6,818.38 NEW CONTRACT AMOUNT INCLUDING C.O.: $678,856.50 SEPTAGE RECEIVING/SCUM HANDLING IMPROVEMENTS CONTRACTOR: Casteel Construction Corporation P.O. Box 628 South Bend, Indiana 46624 INCREASE: $ 2,090.00 NEW CONTRACT AMOUNT INCLUDING C.O.: $120,090.00 Mrs. Manier made a motion that the Change Order and Project Completion Affidavit for the Chippewa Avenue Project be approved. Mr. Leszczynski seconded the motion which carried. Additionally, Mrs. Manier made another motion that the Change Order and Project Completion Affidavit for the Septage Receiving/Scum Handling Project be approved. Mr. Leszczynski seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - BRIDGE PAINTING - STUDEBAKER CORRIDOR REDEVELOPMENT AREA - CAPITAL IMPROVEMENT PLAN PHASE IA, CONTRACT 4 Mr. Leszczynski stated that Universal Painting Company, Inc., 1319 South Lafayette Boulevard, P.O. Box 4141, South Bend, Indiana, has submitted the Project Completion Affidavit, for the above referred to project, indicating a final cost of $22,492.00. Upon a motion made by Mrs. Manier, seconded by Mrs. Leszczynski and carried, the Project Completion Affidavit was approved. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO CLOSE BYRON DRIVE NEIGHBORHOOD BLOCK P Mr. Daniel A. Noss, YORK TO FOR - SEPTEMBER 17, 1994 rman, Byron Drive Neighborhood REGULAR MEETING AUGUST 29, 1994 Association, 1355 Byron Drive, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -of -Way For A Party Or Similar Event, requesting that Byron Drive, from York to Woodvale, be closed from 12:00 noon to 8:00 p.m. for a neighborhood block party. FOR DESIGNATED HANDICAPPED PARKING SPACE - 809 SOUTH ALBERT STREET Mr. and Mrs. James Hamman, 809 South Albert Street, South Bend, Indiana, requested that the parking space in front of their residence be designated as a handicapped parking space. Mrs. Hamman advised that she utilizes a walker and her husband a cane, and they have difficulty getting a parking space in front of their house. OF ALZHEIMER'S ASSOCIATION TO CONDUCT WALK - OCTOBER 16 1994 In a letter to the Board, Ms. Josephine M. Maternowski, Executive Director, Alzheimer's Association, Northern Indiana Chapter, 919 East Jefferson Boulevard, Suite 01, South Bend, Indiana, requested permission to conduct the 1994 Alzheimer's Association Memory Walk on Sunday, October 16, 1994 beginning at 11:00 a.m. and utilizing the route submitted with the request. APPROVE REQUESTS: REQUEST OF MADISON CENTER AND HOSPITAL TO CLOSE A PORTION OF MADISON STREET IN CONJUNCTION WITH FUNDRAISING EVENT - OCTOBER 22, 1994 REQUEST TO CLOSE LA SALLE AVENUE, FROM TWYCKENHAM TO ESTHER, FOR BLOCK PARTY - SEPTEMBER 11, 1994 REQUEST TO CLOSE FREDRICKSON, FROM JOHNSON TO O'BRIEN, FOR BLOCK PARTY FOR BIRTHDAY AND LABOR DAY - SEPTEMBER 3 & 4 1994 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests, which were submitted to the Board on August 1, 1994, August 9, 1994 and August 22, 1994, and recommend approval. Therefore, Mr. Leszczynski made a motion that these requests be approved. Mrs. Manier seconded the motion which carried. APPROVE CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the Bond of Contractor for Portage Construction Company, Inc., effective August 23, 1994. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mrs. Manier seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing eighty-one (81) City owned and miscellaneous properties which were cleaned by the Department from August 15, 1994 to August 19, 1994. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $67,225.09 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the report as submitted be filed. Mrs. Manier seconded the motion which carried. 1 1 46 REGULAR MEETING AUGUST 29, 1994 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting was adjourned at 9:56 a.m. BOARD OF PUBLIC WORKS A J n E. Leszc ynsk esident 4ames R! Caldwell, ember Jenny P'tts Manier, Member off AT ST: Sandra M. Parmerlee, Clerk 1 1