Loading...
HomeMy WebLinkAbout08/08/94 Board of Public Works Minutes29 REGULAR MEETING AUGUST 8, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, August 8, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board Attorney Mrs. Anne Bruneel was not in attendance. AGENDA ITEMS DELETED/ADDED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following items were deleted from and added to the agenda: - Change Order Nos. 1-6 - The Troyer Group - College Football Hall of Fame Project ADDED• - Construction Contract - Sidewalk & Curb Repairs - Fire Station No. 4 - Award bid - Engineering Copier ANNOUNCEMENT OF CANCELLATION OF AUGUST 15, 1994 BOARD MEETING Mr. Leszczynski indicated that it appears that a quorum of the Board will not be available for the next meeting to be held on August 15, 1994. Therefore, Mr. Caldwell made a motion that the meeting scheduled for August 15th be cancelled. Mrs. Manier seconded the motion which carried. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on August 1, 1994, were approved as submitted. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty (20) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 BID: NO. RED TAG NO. AMOUNT BID 1. 22078 $ 62.00 2. 24185 $101.00 3. 24416 $131.00 4. 24559 $ 41.00 5. 24576 $ 81.00 6. 24595 $ 65.00 7. 24597 $ 76.00 8. 24661 $ 33.00 9. 24858 $ 19.00 10. 24867 $103.00 11. 24877 $104.00 12. 24929 $ 21.00 13. 25008 $ 67.00 14. 25047 $ 41.00 430 REGULAR MEETING AUGUST 8, 1994 15. 25053 $104.00 16. 25181 $ 67.00 17. 25206 $ 81.00 18: 25239 $_.51..00 . . 19. 25243 $116.00 20. 25353 $ 41.00 MR. PAUL SCHULTZ SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 BID: NO. RED TAG NO. AMOUNT BID 1. 22078 $ 42.79 2. 24185 $156.56 3. 24416 $129.79 4. 24559 $ 32.79 5. 24576 $ 32.79 6. 24595 $ 32.79 7. 24597 $122.79 8. 24661 $ 25.79 9. 24858 $ 32.79 10. 24867 $ 67.89 11. 24877 $ 47.79 12. 24929 $ 32.79 13. 25008 $ 47.79 14. 25047 $ 67.79 15. 25053 $129.79 16. 25181 $109.29 17. 25206 $119.29 18. 25239 $ 32.75 19. 25243 $127.79 20. 25353 $ 25.79 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 BID: NO. RED TAG NO. AMOUNT BID 1. 22078 $ 39.75 2. 24185 $ 39.75 3. 24416 $ 51.85 4. 24559 $ 39.85 5. 24576 $ 39.85 6. 24595 $ 51.85 7. 24597 $ 51.85 8. 24661 $ 39.85 9. 24858 $ 39.85 10. 24867 $ 49.85 11. 24877 $ 51.85 12. 24929 $ 29.85 13. 25008 $ 51.85 14. 25047 $ 39.85 15. 25053 $ 39.85 16. 25181 $ 51.85 17. 25206 $ 51.85 18. 25239 $ 51.85 19. 25243 $ 39.85 20. 25353 $ 29.85 1 IJ 431 L_J 1 1 REGULAR MEETING MR. DAVE EDMONDS 1919 Ontario Niles, Michigan 49120 BID: NO. 2. 20. RED TAG NO. 24185 25353 AUGUST 8, 1994 AMOUNT BID $105.76 $ 45.76 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVE AGREEMENTS - LAND ACQUISITION - IRONWOOD DRIVE - PHASE I Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board three (3) Agreements between the City of South Bend and the following companies in conjunction with land acquisition for the Ironwood Drive - Phase I project: 1. The Land Acquisition Group, Inc. $15,350.00 106 Parkridge Drive Danville, Indiana 46122 2. Paul R. Deem & Associates, Inc. $ 7,690.00 2328 Lynhurst Drive Indianapolis, Indiana 46241-5124 3. Ralph D. Lauver, MAI $11,340.00 115 South Lafayette Boulevard, Room 501 South Bend, Indiana 46601 Mr. Leszczynski noted that these Agreements are for services to include appraisals, review and actual purchase. In response to an inquiry from Mr. Tom Howell, News Reporter, Radio Station U93, Mr. Leszczynski stated that Phase I of this project involves Ironwood Drive from Ireland to Ridgedale. Mrs. Manier made a motion that these Agreements be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONTRACT FOR EMERGENCY MEDICAL SERVICES - FOOTBALL SEASON 1994 - UNIVERSITY OF NOTRE DAME Fire Chief Luther Taylor submitted to the Board the above referred to Contract between the City of South Bend Fire Department and the University of Notre Dame. Chief Taylor noted that pursuant to the terms of this Contract, the City shall provide emergency medical services during the 1994 Notre Dame home football games. This will generate additional revenue for the City as well as benefit the University. This type of arrangement has worked out well in the past for both the City and the University. Pursuant to the Contract, the City shall receive one thousand one hundred forty ($1,140.00) dollars per home football game. Board Member Mr. James R. Caldwell indicated that this Agreement is essentially the same as approved last year for these services. Therefore, Mr. Caldwell made a motion that this Contract be approved. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - WALK FOR HOSPICE - OCTOBER 9, 1994 Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, 4v2 REGULAR MEETING AUGUST 8, 1994 adopted by the Board of Public Works on March 4, 1985, Hospice of St. Joseph County, Inc., has fulfilled Resolution requirements to conduct the Annual Walk for Hospice on Sunday, October 9, 1994, and the appropriate Agreement is being presented to the Board at this time. It is noted that on March 14, 1994, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE ESCROW AGREEMENT - HAGERMAN CONSTRUCTION - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski advised that the Board is in receipt of an Escrow Agreement between the City, Hagerman Construction and Norwest Bank in conjunction with the College Football Hall of Fame Project. It is noted that this Escrow Agreement is required as the City and Hagerman Construction have entered into a Construction Contract which is in excess of $100,000.00. Mr. Leszczynski made a motion that this Escrow Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT/ESCROW AGREEMENT - HARMON CONTRACT - COLLEGE FOOTBALL HALL OF FAME PROJECT Submitted to the Board for approval was the Standard Form of Agreement Between Owner and Contractor between the City of South Bend, as agent for the South Bend Redevelopment Authority and Harmon Contract W.S.A., 3805 South Main Street, South Bend, Indiana, in the amount of $292,400.00 for Bid Package No. 08.80 - Aluminum Storefront and Glass Curtainwalls, in conjunction with the College Football Hall of Fame Project. Additionally submitted at this time was the required Escrow Agreement between the City, Harmon Contract and Norwest Bank. Therefore, Mrs. Manier made a motion that the Agreement Between Owner and Contractor and the Escrow Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE PROPOSAL FOR ENGINEERING SERVICES - SOUTH BEND ORGANIC RESOURCES BUILDING Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board a Proposal for Engineering Services between the City and Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana. Pursuant to the terms of the Proposal, Herceg & Associates shall perform a feasibility study on upgrading the ventilation system at the City's Organic Resource Garage. After review of the findings, the contract could then continue with the bidding and construction phases. The Proposal indicates that the total engineering fee is $8,300.00. Mr. Leszczynski noted that this garage will be utilized in the future for the maintaining of vehicles and therefore a ventilation system needs to be installed. Therefore, Mr. Leszczynski made a motion that this Proposal be accepted and executed. Mr. Caldwell seconded the motion which carried. APPROVE PROPOSAL FOR SERVICES - STORMWATER DRAINAGE STUDY - LOCUST ROAD SOUTH OF S.R. 23 (PRAIRIE AVENUE) Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a Proposal for Services between the City and Lawson - Fisher Associates, 525 West Washington Street, South Bend, Indiana for a Stormwater Control Plan for the Locust Road, South Olive Street, State Road 23 (Prairie Avenue) Corridor. Mr. Littrell noted that this study will provide recommendations for necessary improvements to control run-off that has resulted in ponding of 1 REGULAR MEETING AUGUST 8, 1994 water on Locust Road. Any improvements resulting from this study would improve the possibility of the economic development of the corridor as well as provide for the safety and welfare of the general public as well as residents in the area. This study will be completed for a lump sum fee of $9,600.00. Mr. Caldwell made a motion that this Proposal be approved. Mrs. Manier seconded the motion which carried. - NO.S-9113 - CROSS CREEK, INC. - PHASE III, SECTION SIX (6) - NO. 941 - BO-LAND DEVELOPMENT CORPORATION - PHASE I - OAKWOOD VILLAS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Standby Letters of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. S-9113 ISSUED BY: Society National Bank, Indiana P.O. Box 6 South Bend, Indiana 46624-0006 FOR: CROSS CREEK, INC. 828 East Jefferson Boulevard South Bend, Indiana AMOUNT: $189,875.00 EXPIRES: September 13, 1994 IMPROVEMENT: Storm sewers, retention pond, sanitary sewers, water mains, streets, curbs and gutters, base coat, final surface coat and sidewalks in the proposed Phase III, Section Six (6) of the Cross Creek Subdivision. IRREVOCABLE STANDBY LETTER OF CREDIT #941 - REPLACES LETTER OF CREDIT NO. 891 ISSUED BY: Valley American Bank P.O. Box 328 South Bend, Indiana FOR: BO-LAND DEVELOPMENT CORPORATION 2309 Council Oak Drive South Bend, Indiana 46628 AMOUNT: $17,615.40 EXPIRES: July 1, 1995 IMPROVEMENT: Sidewalks, erosion control and seeding in Phase I, Oakwood Villas Subdivision, Portage Road at Boland Drive Mr. Leszczynski made a motion that the Letters of Credit, as outlined above, be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - SIDEWALK & CURB REPAIRS - FIRE STATION NO. 4 Mr. Leszczynski advised that in accordance with the bid awarded on August 1, 1994, to Marvin A. Crayton Construction Company, Inc., 305 South Lake Street, South Bend, Indiana, in the amount of $19,287.23 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved. AWARD BID - ENGINEERING COPIER Mr. Larry D. Spradlin, Engineer, Division of Engineering, advised 434 REGULAR MEETING AUGUST 8, 1994 that the Division has reviewed the bids received on July 25, 1994, for an Engineering Copier. At this time it is their recommendation that the Board award the apparent low bid submitted by South Bend Drafting Supply Company, Inc., 1303 Northside Boulevard, South Bend, Indiana, in the amount of $36,995.00 for one (1) Xerox 3060. Mr. Spradlin noted that this purchase shall be an outright purchase and not a lease purchase. Payment for the copier will be issued by the Water Works. Mr. Leszczynski made a motion that this recommendation be accepted and the bid be awarded. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - LEVEL CONTROLS MODIFICATION - I/N KOTE LIFT STATIONS NO. 1 THROUGH NO. 4 In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on August 1, 1994, the Board opened two (2) lump sum Quotations for the above referenced project. Mr. Littrell noted that he has reviewed the Quotations and found the amounts correct as read at the meeting. Mr. Littrell recommended that the Board award the low Quotation submitted by Gasvoda & Associates, Inc., 1530 Huntington Drive, Calumet City, Illinois, as follows: Base Bid: Voluntary Alternate: To provide 24 volt at a lump sum price Total Award: $22,843.00 $ 423.00 DC power supplies $23,266.00 to the equipment Mrs. Manier made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BIDS - CAR WASHES FOR CITY VEHICLES Police Chief Ronald G. Marciniak informed the Board that the Police Department wishes to recommend that the Board award the bids received on August 1, 1994, for wet washes from Town and Country AMOCO, 3627 McKinley and Wiegand's AMOCO, 111 East Ireland Road, at $1.99 for each wash. Additionally, Chief Marciniak advised that since no bids were received for full service washes, the Department has negotiated a continuation of the existing contract with Hi -Speed Car Wash, 609 East LaSalle, South Bend, Indiana, in the amount of $6.25 which is the previous years bid amount. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above and the continuation of service with Hi -Speed for full service car washes be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - F. JAY NIMTZ PARKWAY - PHASE III In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the construction of the third phase of F. Jay Nimtz Parkway, from 2100 feet west of Bendix Drive to Bendix Drive, including realignment and signalization of the intersection with Bendix Drive. Mr. Leszczynski made a motion that this request be approved. Mrs. Manier seconded the motion which carried. REJECT BIDS/RESCIND A% RECEIPT OF BIDS Mr. Matthew L. Services, asked - MI TO RE -ADVERTISE FOR hlebowski, Director, Division that the Board reject the bids CLES of Equipment received on May 2, J 11 1 REGULAR MEETING AUGUST 8, 1994 1994, for the equipment listed below. The vendors that bid this equipment have lost their fleet discount which has caused the bids to be much higher than anticipated. Additionally, Mr. Chlebowski asked that the bid award for a full size cargo van which was made on June 6, 1994, to Jordan Ford be rejected. The vendor cannot supply the unit bid. Finally, Mr. Chlebowski requested that the Board readvertise for the equipment listed below which is to be used by several City departments: Two (2) more or less, Three (3) more or less, One (1) or more, One (1) or more, One (1) or more, One (1) or more, 4 WD UTILITY VEHICLES 3/4 TON PICK-UP TRUCKS MINI CARGO VAN 15,000L 13 GVWR CHASSIS 12 FOOT UTILITY STEP VAN FULL SIZE CARGO VAN Mr. Leszczynski made a motion that the bids received on May 2, 1994, for the above equipment, be rejected, that the bid awarded on June 6, 1994, to Jordan Ford be rescinded and the request to readvertise for the receipt of bids be approved. Mr. Caldwell seconded the motion which carried. REQUESTS APPROVED: - TO CLOSE FOSTER STREET, FROM NAPOLEON TO ST. VINCENT, FOR BLOCK PARTY - AUGUST 13, 1994 - OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS ON BEHALF OF MUSCULAR DYSTROPHY - AUGUST 14, 1994 - TO CLOSE WALL STREET, FROM TWYCKENHAM TO SUNNYSIDE FOR BLOCK PARTY - AUGUST 20, 1994 - OF VERKLER, INC. TO CLOSE WASHINGTON STREET, FROM ST. JOSEPH TO MICHIGAN STREET, IN CONJUNCTION WITH COLLEGE FOOTBALL HALL OF FAME PROJECT - AUGUST 8-12, 15-19 AND 22-26, 1994 - TO CLOSE MONROE STREET, FROM SUNNYSIDE TO TWYCKENHAM, FOR BLOCK PARTY - AUGUST 20, 1994 TO CLOSE BIRDSELL, FROM FASSNACHT TO THE ALLEY, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 27, 1994 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on July 25, 1994 and August 1, 1994, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. Manier made a motion that these requests be approved. Mr. Caldwell seconded the motion which carried. EST TO CLOSE WAYNE STREET SOUTH, FROM THE ISLAND SUNNYSIDE, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 28, REFERRED Ms. Liz Peralta, 1313 East Wayne Street, South Bend, submitted to the Board an Application For Use Of And Access To Public Right -Of -Way For A Party Or Similar requesting that Wayne Street South, from the island 1994 - Indiana, Blocking Of Event, to Sunnyside, be closed on Saturday, August 27, 1994, from 3:00 p.m, to 9:00 p.m. -for a neighborhood block party. Ms. Peralta noted that a rain date of Sunday, August 28, 1994, has been set. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. APPROVE RELEASE OF CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, REGULAR MEETING AUGUST 8, 1994 recommended that the Board release the Bond of Contractor for Red & White Sweeping, Inc., effective August 8, 1994. Mr. Leszczynski made a motion that this request be granted and the Bond be released. Mr. Caldwell seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski stated that the following Rubbish and Garbage Removal Service license application has been received: 1. Albert Smith d/b/a A-1 Hauling 51286 U.S. 31 Roseland, Indiana It was noted that an inspection of the trucks to be used have been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed this application and recommends approval. Therefore, Mr. Leszczynski made a motion that the application be approved. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, a Certificate of Insurance for the Robert Henry Corporation, P.O. Box 1407, South Bend, Indiana, was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred thirty-one (131) City owned and miscellaneous properties which were cleaned by the Department from July 25, 1994 to July 28, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,076,734.58 and recommended approval. Additionally, the following claims were submitted for approval: SOUTH BEND BOARD OF PUBLIC WORKS COLLEGE FOOTBALL HALL OF FAME PROJECT CONSTRUCTION FUND PAYMENT REQUISITION Claim No. 18 Payee: Gerard Hilferty & Associates, Inc. 14240 Route 550 Athens, Ohio 45701 Amount: $17,770.00 Claim No. 19 Payee: Syracuse University Archives & Records Management Program E.S. Bird Library, Room 6 Syracuse, NY 13244-20 Amount: $69.50 Claim No. 20 Payee: The Troyer Group 415 Lincolnway East 1 1 1 7 REGULAR MEETING Amount: AUGUST 8, 1994 Mishawaka, Indiana 46544 $3,570.00 Claim No. 21 Payee: Hunter Corporation 6000 Southport Road Portage, IN 46368 Amount: $5,700.00 Claim No. 22 Payee: Gerard Hilferty & Associates, Inc. 14240 Route 550 Athens, OH 45701 Amount: $18,948.49 Claim No. 23 Payee: Sculpture Basis 313 Z Rosario Boulevard Santa Fe, NM 87501 Amount: $7,200.00 Claim No. 25 Payee: Verkler, Inc. 4406 Technology Drive South Bend, Indiana 46628 Amount: $13,977.04 Claim No. 26 Payee: Ritschard Brothers, Inc. 1204 West Sample Street South Bend, IN 46619 Amount: $17,765.00 Claim No. 27 Payee: Hagerman Construction Corporation P.O. Box 10690 Fort Wayne, Indiana 46853-0 Amount: $227,487.00 Claim No. 28 Payee: Jarnagin Enterprises, Inc. 6249 Hickory Road Indianapolis, Indiana 46259 Amount: $56,668.00 Claim No. 29 Payee: Harmon Contract W.S.A., Inc. 850 South Marietta, Suite 200 South Bend, Indiana 46601 Amount: $7,980.00 Claim No. 30 Payee: Interior Finishes, Inc. P.O. Box 308 Osceola, Indiana 46561 REGULAR MEETING Amount: $1,529.50 AUGUST 8, 1994 Claim No. 31 Payee: Verkler, Inc. 4406 Technology Drive South Bend, Indiana 46628 Amount: $11,780.00 Claim No. 32 Payee: Johnson Controls, Inc. 4312 North Technology Drive P.O. Box 1683 South Bend, Indiana 46634 Amount: $3,705.00 Claim No. 33 Payee: O.J. Shoemaker, Inc. 1008 Lincolnway East South Bend, IN 46601 Amount: $21,023.50 Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting was adjourned at 9:52 a.m. BOARD OF PUBLIC WORKS E. Les&czynAk#, President amps #t. _,,CaldwelJ/, Member 6/enn7t-ks'Manier, Member ATT T: uAka-"A - Sandra M. Parmerlee, Clerk