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HomeMy WebLinkAbout07/25/94 Board of Public Works Minutes40 REGULAR MEETING JULY 25, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, July 25, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Mrs. Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 18, 1994, were approved as submitted. OPENING OF BIDS - RENOVATION AND ADDITION TO SOUTH BEND WATER WORKS - 125 WEST COLFAX AVENUE This was the date set for the receiving and opening of sealed bids for the above referred to project. The Clerk provided proofs of publication of Notice to Bidders which appeared in the South Bend Tribune and the Tri-County News. The following bids were opened and read: H. G. CHRISTMAN CONSTRUCTION COMPANY, INC. 850 South Fellows Street South Bend, Indiana 46601 Bid was signed by Mr. Howard E. Emmons, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE BID: $1,408,000.00 ALTERNATES: 01 DEDUCT $ 54,500.00 #2 ADD $ 15,600.00 #3 NO BID #4 ADD $ 4,400.00 #5 NO BID CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R. V. Casteel, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE BID: ALTERNATES: #1 DEDUCT #2 ADD #3 ADD #4 DELETED #5 NO BID $1,413,000.00 $ 58,000.00 $ 17,000.00 $ 6,000.00 PER ADDENDUM #2 REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Mr. H. G. Reinke, Jr., President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE BID: $1,373,000.00 ALTERNATES: #1 DEDUCT $ 46,000.00 I C REGULAR MEETING JULY 25, 1994 #2 ADD $ 15,500.00 #3 ADD $ 11,500.00 #4 DELETED PER ADDENDUM #2 #5 NO BID ZIOLKOWSKI CONSTRUCTION INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE BID: $1,532,615.00 ALTERNATES: #1 DEDUCT $ 33,060.00 #2 ADD $ 20,500.00 #3 ADD $ 70,000.00 #4 DELETED PER ADDENDUM #2 #5 NO BID VERKLER, INC. 4406 Technology Drive South Bend, Indiana 46628 Bid was signed by Mr. Fred H. Lusk, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE BID: $1,295,000.00 ALTERNATES: #1 DEDUCT $ 52,000.00 #2 ADD $ 16,000.00 #3 DEDUCT $ 3,000.00 #4 NO BID #5 NO BID MAJORITY BUILDERS, INC. 62900 U.S. 31 South South Bend, Indiana 46614 Bid was signed by Mr. Steven C. Slagle, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE BID: $1,356,760.00 ALTERNATES: #1 DEDUCT $ 35,000.00 #2 ADD $ 15,800.00 #3 DEDUCT $ 1,200.00 #4 NOT APPLICABLE #5 NO BID Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Water Works for review and recommendation. OPENING OF BIDS - ENGINEERING COPY MACHINE Mr. Leszczynski noted that today was the date set for the receiving and opening of sealed bids for an engineering copy machine. Proofs of publication of a Notice to Bidders which appeared in the South Bend Tribune and the Tri-County News were submitted by the Clerk. The following bids were opened and read: 406 REGULAR MEETING JULY 25, 1994 AMERICAN OFFICE EQUIPMENT COMPANY 220 West Colfax South Bend, Indiana 60601 Bid was signed by Mr. Thomas L. Wysmier, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $4,600.00 was submitted. BID: One (1) KIP 3800 Console Engineering Copier $41,420.00 Less Trade in of Xerox $ 1,500.00 NET COST $39,920.00 Alternate 1: $ 1,317.36 Alternate 2: $ 914.17 Alternate 3: $ 1,595.00 Alternate 4: $ 250.00 Per month $.065 cent per linear foot Note: The one year warranty includes unlimited emergency service calls, all preventative maintenance calls, all parts and all labor. Also included are 2000 linear feet per month of usage for the first year. Overage will be billed at $.065 cents per linear foot. OCE'-BRUNING A DIVISION OF OCE'-USA, INC. 1800 Bruning Drive West Itasca, Illinois 60143 Bid was signed by Mr. Malkon Baboyian, Vice -President -Sales, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $4,127.00 was submitted. BID: One (1) Oce' Model 9535 $45,220.00 Less 2010 Trade-in $ 2,770.00 NET COST $42,450.00 Pricing includes delivery, installation, operator training, paper and one year warranty. Alternate 1: $1,309.00 month 36 months: $47,124.00 Buyout 100 of purchase price Alternate 2: $ 930.00 month 60 months: $51,894.00 Buyout 100 of purchase price Alternate 3: NO BID Alternate 4: $ 885.00 quarter Per year $ 3,540.00 Plus additional charge of $.06 per linear ft. over 3,000 linear ft. per quarter. Note: On the 91st day from installation additional charge of $.06 per linear ft. over 3,000 linear ft./qtr. SOUTH BEND DRAFTING SUPPLY COMPANY, INC. 1303 Northside Boulevard South Bend, Indiana 46615 Bid was signed by Mr. Jerry L. Asbury, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form REGULAR MEETING JULY 25, 1994 was completed and a Treasurer's Check in the amount of $3,699.50 was submitted. BID: One (1) Xerox 3060 $42,175.00 Less 2010 Trade-in $ 5,180.00 NET COST WITH 1 YR. WARRANTY $36,995.00 Alternate 1: $1,194.10 month - $25.00 buyout at end of Lease Maintenance costs under Alternate #4 are additional after one (1) year. Alternate 2: $ 786.32 month $25.00 buyout at end of Lease Maintenance costs under Alternate #4 are additional after one (1) year. Alternate 3: INCLUDED Alternate 4: $ 225.00/month plus $.02 sq. ft. Supplies listed under Article VIII of Special Provisions are included at no charge. OPENING OF QUOTATIONS - BLACKTHORN GOLF COURSE WETLAND PLANTINGS It was noted that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. This project involves performing work which shall include all materials, equipment and labor necessary for preparing final grades in planting areas, soil treatment, planting of wetland plants, shrubs, straw mulch and hardwood bark mulch and other appurtenant work. The following Quotations were opened and read: J.F. NEW & ASSOCIATES, INC. 708 Roosevelt Walkerton, Indiana 46574 Quotation was signed by Mr. Will Ditzler. QUOTATION: $31,188.00 WILLSON'S NURSERY & LANDSCAPE COMPANY P.O. Box 266 LaPorte, Indiana 46352 Quotation was signed by Mr. Donald Willson. QUOTATION: $45,000.00 REINHART'S LANDSCAPING. INC. 316 South llth Street Decatur, Indiana Quotation was signed by Mr. Rick Reinhart. QUOTATION: $20,724.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS/NO QUOTATIONS RECEIVED - PHILIPPA STREET TOPSOIL & SEEDING This was the date set for the receiving and opening of sealed MR REGULAR MEETING - JULY 25. 1994 Quotations for this project which involves the placement of topsoil and seeding between the curb and sidewalk along both sides of Philippa Street, from Calvert to Indiana Avenue. Mr. Leszczynski advised that no Quotations were received for this project. In response to an inquiry regarding the lack of bids, Mr. Carl P. Littrell, Director, Division of Engineering, advised that since no bids were received he will negotiate with a contractor to perform this work. ADOPT RESOLUTION NO. 31-1994 - TRADE-IN OF VEHICLE Fire Chief Luther Taylor advised that the Fire Department would like to declare a vehicle obsolete for the purpose of trading it in on a program vehicle from Gates Chevrolet of South Bend. Chief Taylor reminded members of the Board that Gates Chevrolet was the successful bidder in 1994 for vehicles purchased by the City. Gates will provide one (1) 1993 Chevrolet Lumina for the bid price of $10,900.00. The City will receive a $500.00 trade allowance on the obsolete vehicle for a total of $10,400.00. Mr. Caldwell made a motion that the Resolution which has been prepared be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 31-1994 was adopted: RESOLUTION NO. 31-1994 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded for property of a similar nature: ONE (1) 1984 MERCURY - VIN.41MEBP8933EG625232 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased with the above described property being traded in for the following property: ONE (1) 1993 CHEVROLET LUMINA VIN. *2G1W154T4P9227137 WHEREAS, I. C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of the property of a similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in for the following described property of a similar nature: PROPERTY TO BE TRADED -IN One (1) Mercury - 1MEBP8933EG625232 PROPERTY TO BE PURCHASED One (1) 1993 Chevrolet Lumina - Vin. 42G1W154T4P9227137 2. That the latter described property in No. 1 immediately above, shall be purchased from Gates Chevrolet, 401 South Lafayette Boulevard, South Bend, Indiana, 46601, for the amount of 9 REGULAR MEETING JULY 25, 1994 $10,400.00 which includes a trade-in value of $500.00 for the property in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: ONE (1) 1984 MERCURY - VIN. #lMEBP8933EG625232 shall be removed from the inventory of the City of South Bend. Adopted this 25th day of July, 1994. ATTEST: s/Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member APPROVE AGREEMENT - NEIGHBORHOOD HOUSING SERVICES. INC. Ms. Marcia Townsend, Department of Community and Economic Development, submitted to the Board an Agreement between the City, acting through its Department of Community and Economic Development and Neighborhood Housing Services, Inc., in regards to the NHS Revolving Loan Fund Activity. The purpose of the Agreement is to establish the guidelines for the continuation of the NHS Revolving Loan Fund. The funding for this loan fund was provided previously under several other contracts which have all expired. This Contract covers all funds received under those contracts and all income derived from the use of those monies or the assets acquired by use of such funds or income, less the assets previously transferred to the City. Mr. Caldwell advised that he must abstain from voting on this Agreement as he is a member of the NHS Board. Therefore, Mrs. Manier made a motion that this Agreement be approved. Mr. Leszczynski seconded the motion which carried. AWARD BID/APPROVE CONTRACT - THEME SCULPTURE - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. David W. Fox, Senior Designer, Gerard Hilferty & Associates, Inc., 14240 Route 550, Athens, Ohio, recommending that the Board award Museum Services, Incorporated, 1220 S.E. Veitch Street, Gainsville, Florida, the Theme Sculpture Contract for the College Football Hall of Fame. Of the three (3) bids received on March 3, 1994, Museum Services was the low bidder at $167,258.00. Mr. Fox noted that the contact sum will equal $167,258.00 which is well within the project budget for this scope of work. Therefore, submitted to the Board for execution was a Contract between the City and Museum Services, Inc. Mr. Caldwell made a motion that the recommendation be accepted, the bid be awarded and the Contract as submitted be approved and executed. Mrs. Manier seconded the motion which carried. Mr. Dave Rumbaugh, News Reporter, South Bend Tribune, inquired about the sculpture to be constructed and was advised to contact Ms. Mikki Dobski, Hall of Fame Project Manager, who will be able answer his questions about the sculpture. COMMUNICATION. I ENGINEERING FOR Mr. Jack Dillon, Director, Division of Environmental Services, 410 REGULAR MEETING JULY 25, 1994 submitted to the Board a request from Lawson -Fisher Associates for an increase of $41,480.00 in their Contract for Construction Engineering for the Communication, Information and Control Project (lift station telemetry). The increase is needed because of underestimation of review time for submittals and resubmittals. This extra review time was necessary to keep the contractor on schedule for substantial completion by the end of January. Mr. Dillon noted that the overall project will come in under budget because most of the screens for the software are being built in house. Therefore, Mr. Dillon asked for the Board's favorable consideration of this increase. Mr. Leszczynski made a motion that the increase be approved and the letter Addendum be executed. Mr. Caldwell seconded the motion which carried. APPROVE SIDEWALK SALE PERMIT AND AGREEMENT FOR TEMPORARY USE OF THE PUBLIC SIDEWALK FOR A SIDEWALK CAFE - R.J.'S EXPRESSO SHOPPE Mr. Leszczynski advised that Mark D. and Debra Borkowski, 17427 Woodhurst Road, Granger, Indiana, have completed an Application for Sidewalk Sale Permit to operate a sidewalk cafe at their place of business, R.J.'s Expresso Shoppe, 109 West Washington Street, South Bend, Indiana. It is noted that this application has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Board Attorney Anne Bruneel has prepared the appropriate Agreement For Temporary Use Of The Public Sidewalk For A Sidewalk Cafe which has already been executed by the Borkowski's. Mr. Caldwell made a motion that the Sidewalk Sale Permit and the Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APP AND OF PUBLIC RIGHT -OF -WAY -FOR FOOT RACES Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the American Diabetes Association has fulfilled Resolution requirements to conduct Walktoberfest 94' on Sunday, October 2, 1994, and the appropriate Agreement is being presented to the Board at this time. It is noted that on January 4, 1994, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. AWARD BID - EXHIBITRY - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. David W. Fox, Senior Designer, Gerard Hilferty & Associates, Inc., 14240 Route 550, Athens, Ohio, recommended to the Board that they award the bid of Exhibit Concepts, Inc., 700 Crossroads Court, Vandalia, Ohio, for the Exhibit Production Contract in regards to the College Football Hall of Fame project. Of the three (3) bids received on March 29, 1994, Exhibit Concept's was the low at $1,297,384.00. Mr. Fox stated that it is recommended at this time that the Board accept all alternate bids with the exception of number two and number five which total $77,100.00. The contract sum will equal $1,374,484.00 which is well within the project budget for this scope of work. Mr. Leszczynski made a motion that the bid of Exhibit Concepts, Inc., be accepted and awarded, that the appropriate Standard Form of Agreement between Owner and Contractor between the City and Exhibit Concepts, Inc., be approved and executed. Mr. Caldwell seconded the motion which carried. AWARD BIDS - MISCELLANEOUS GOLF COURSE EQUIPMENT Mr. Matthew Chlebowski, Director, Division of Equipment Services, J 1 REGULAR MEETING JULY 25, 1994 recommended that the Board purchase the golf course maintenance equipment listed below for use by Blackthorn Golf Course. All items except Q are to be awarded to the low bidder. The low bid received on this item does not meet the City's minimum requirements. ITEM E: Tractor Drawn Fairway Aerator AWARD TO: Kenney Machinery Corporation MODEL: Toro 44850 AMOUNT: $3,535.00 ITEM O: Four Wheel Turf Utility Vehicle AWARD TO: REJECT BOTH BIDS RECEIVED. Vehicles bid are not the proper type or size needed at this time. ITEM Q: Greens Aerator AWARD TO: Kenney Machinery Corporation MODEL: Toro 09110 AMOUNT: $8,700.00 Mr. Chlebowski noted that the Jacobsen and Ryan models as bid by Illinois Lawn Equipment, Inc., do not meet the City's horsepower specifications. The City specified a minimum of a 16 horsepower engine. The Jacobsen is equipped with an 11 horsepower engine and the Ryan is equipped with an 8 horsepower engine. Therefore, the Toro is much more productive in saving time and labor. Additionally, Mr. Chlebowski advised that the Division of Equipment Services requests that the Board purchase the golf course maintenance equipment listed below for use by the South Bend Park Department. All items except D and J are to be awarded to the low bidder. The low bids received on these items do not meet the City's minimum requirements. ITEM A: Four Wheel Turf Utility Vehicle AWARD TO: Kenney Machinery Corporation MODEL: Toro Model 07200 AMOUNT: $10,378.00 ITEM B: Lightweight Fairway Mower AWARD TO: Illinois Lawn Equipment MODEL: Jacobsen LF100 AMOUNT: $18,711.00 ITEM C: Four Wheel Turf Utility Vehicle and Core Harvester Kit AWARD TO: Illinois Lawn Equipment, Inc. MODEL: Cushman 898632 & Cushman 890009 Core Harvester AMOUNT: $13,770.00 ITEM D: 72" Commercial Rotary Mower AWARD TO: Kenney Machinery Corporation MODEL: Toro GroundMaster 345 AMOUNT: $10,710.00 Illinois Lawn Equipment submitted the low bid of $10,423.00 for a Jacobsen T436G. The Jacobsen T436G does not meet City specifications of a 28 horsepower gasoline engine. The T436G was bid with a 22 horsepower engine. The Toro GroundMaster 345 is equipped with a 28 horsepower engine and therefore is more productive in saving time and labor. 41 REGULAR MEETING JULY 25, 1994 ITEM E: Tractor Drawn Fairway Aerator AWARD TO: Kenney Machinery Corporation MODEL: Toro 44850 AMOUNT: $3,535.00 ITEM F: 84" Triplex Reel Mower AWARD TO: Illinois Lawn Equipment, Inc. MODEL: Jacobsen 168D AMOUNT: $16,550.00 ITEM G: Three Wheel Sand Trap Rake AWARD TO: Illinois Lawn Equipment, Inc. MODEL: Smithco Super Rake AMOUNT: $8,430.00 ITEM H: Four Wheel Golf Utility Vehicle AWARD TO: Illinois Lawn Equipment, Inc. MODEL: Jacobsen 810 AMOUNT: $3,875.00 ITEM I: Double Headed Blower AWARD TO: Illinois Lawn Equipment, Inc. MODEL: Giant Vac 4000 AMOUNT: $5,680.00 ITEM J: 72" Commercial Rotary Mower with Mulcher Kit AWARD TO: Kenney Machinery Corporation MODEL: Toro GroundMaster 345 with mulcher AMOUNT: $11,754.00 Illinois Lawn Equipment, Inc., submitted the low bid in the amount of $10,423.00 for a Jacobsen T436G. The Jacobsen T436G does not meet City specifications of a 28 horsepower gasoline engine. The T436G was bid with a 22 horsepower engine. The Toro GroundMaster 345, is equipped with a 28 horsepower engine and therefore is more productive in saving time and labor. Illinois Lawn Equipment made no mention of a mulcher kit in their bid as requested by the City specifications. ITEM K: NO BIDS RECEIVED ITEM L: Pendulum Type Spreader AWARD TO: Illinois Lawn Equipment, Inc. MODEL: Cushman Model 888401 AMOUNT: $2,113.00 Mrs. Manier made a motion that the recommendation for bid awards for Blackthorn Golf Course be accepted and approved. Mr. Caldwell seconded the motion which carried. Additionally, Mr. Caldwell made a motion that the bid awards for the South Bend Park Department be accepted and approved. Mr. Leszczynski seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Boliden Metech, Inc. 445 North Sheridan Avenue South Bend, IN 46619 Mr. Zmudzinski noted that this is a renewal Permit and is identical to the one which is expiring. Mr. Leszczynski made a 1 1 3 REGULAR MEETING JULY 25, 1994 motion that this Permit be approved. Mrs. Manier seconded the motion which carried. MORATORIUM LIFTED AND CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR C.B.S.M. BUS SERVICE, INC. FILED Mr. Leszczynski advised that the Board is in receipt of an Application for Certificate of Public Convenience as submitted by Mr. Huey Schoby, 1240 VanBuren, South Bend, Indiana, to operate C.B.S.M. Bus Service, Inc., 102 North Olive Street, South Bend, Indiana. Mrs. Manier made a motion that the moratorium previously set by the Board for the filing of Certificates of Public Convenience and Necessity be lifted. Mr. Caldwell seconded the motion which carried. Accordingly, Mrs. Manier made a motion that the application of C.B.S.M. Bus Services, Inc., be accepted for filing and that a Public Hearing be scheduled, at which time, the Board will hear from Mr. Schoby concerning this application. Mr. Leszczynski seconded the motion which carried. APPROVE: CONSTRUCTION CONTRACTS ESCROW AGREEMENTS - ADDENDUM TO CONTRACT WITH DYE PLUMBING & HEATING COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski advised that the Board is in receipt of the Standard Form of Agreement Between Owner and Contractor from the following contractors in connection with the National College Football Hall of Fame Project: Rieth-Riley Construction Company P.O. Box 1775 South Bend, Indiana 46634 Contract amount: Casteel Construction Corporation P.O. Box 628 South Bend, Indiana 46624 Contract amount: Willson's Nursery & Landscaping P.O. Box 266 LaPorte, Indiana 46350 Contract amount: Bid Package #02.50 Asphalt Paving $69,500.00 Bid Package #02.90 Site Concrete $140,000.00 Bid Package #02.93 Landscaping $42,360.00 Hagerman Construction Corporation Bid Package #03.00 P.O. Box 10690 Building Concrete Fort Wayne, Indiana 46853-0690 Contract amount: $592,000.00 Strescore, Inc. Bid Package #03.40 P.O. Box 270 Precast Concrete Floor South Bend, Indiana 46614 System Contract amount: $124,390.00 Reinke Construction Corporation Bid Package #04.00 P.O. Box 3095 Masonry 1216 West Sample Street 414 REGULAR MEETING JULY 25, 1994 South Bend, Indiana 46619 Contract amount: $353,000.00 St. Joseph Valley Structural Bid Package #05.10 Steel 'Structural Steel P.O. Box 4511 1203 Kent Street Elkhart, Indiana 46514 Contract amount: $531,500.00 Hunter Corporation Bid Package #06.00 6000 Southport Road General Construction Portage, Indiana 46368 Contract amount: $567,500.00 Jarnagin Enterprises, Inc. Bid Package #07.10 6249 Hickory Road Waterproofing Indianapolis, Indiana 46259 Contract amount: $166,000.00 k", Terstep Roofing, Inc. Bid Package 407.50 P.O. Box 3233 Roofing & architectural 1008 West Sample Street Sheet Metal South Bend, Indiana 46619 Contract amount: $61,890.00 Interior Finishes Bid Package #09.30 P.O. Box 308 Floor Finishes 11477 West 3rd Street Osceola, Indiana 46561. Contract amount: $196,705.00 Montgomery Elevator Company Bid Package #14.20 1315 East State Boulevard Conveying Systems Fort Wayne, Indiana 46805 Contract amount: $82,500.00 Johnson Controls, Inc. Bid Package #16.60 4312 Technology Drive Security System South Bend, Indiana 46628 Contract amount: $54,800.00 Mr. Leszczynski noted that also submitted to the Board were Escrow Agreements between the City, Norwest Bank and the following Contractors: - Reinke Construction Company - Casteel Construction Company - Interior Finishes - Strescore, Inc. - Jarnagin Enterprises - St. Joseph Valley Structural Steel - Museum Services Also, an Escrow Agreement between the City, National City Bank, Dayton and Exhibit Concepts was submitted for consideration. Additionally, Mr. Leszczynski advised that the Board is in receipt of Addendum No. 2 to the College Football Hall of Fame Mechanical Systems Agreement with Dye Plumbing & Heating. Addendum No. 2 L 1 1 5 REGULAR MEETING JULY 25. 1994 amends the Standard Form of Agreement for Mechanical Systems for the College Football Hall of Fame Project between Dye Plumbing & Heating and the City of South Bend which was executed on June 30, 1994. The Addendum further indicates that the contractor is authorized to proceed with the balance of the work. The Contractor agrees to perform the remainder of the work for six hundred and fifty-five thousand dollars ($655,000.00). Therefore, Mrs. Manier made a motion that Addendum No. 2 with Dye Plumbing & Heating be approved and executed. Mr. Caldwell seconded the motion which carried. Further, Mr. Caldwell made a motion that the Standard Form of Agreement Between Owner and Contractor for the above outlined contractors and the Escrow Agreements for the contractors also outlined above be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - SOUTHEAST REDEVELOPMENT AREA - SITE CLEARANCE PHASE I, STRUCTURE REMOVAL PACKAGE I Mr. Leszczynski advised that Torok Excavating & Demolition, 54195 North Burdette Street, South Bend, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be increased by $8,200.00 for a new Contract sum, including this Change Order, in the amount of $77,383.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - BOWMAN SEWER EMERGENCY REPAIR Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board Change Order No. 1 as signed by Pressure Concrete Construction Company, 315 South Court Street, Florence, Alabama, for the repair of the seventy-two inch (7211) sewer under Bowman Creek. The Change Order indicates an increase of $14,097.90 for a new Contract amount of $174,062.36. Mr. Caldwell made a motion that this Change Order be approved. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - MICHIGAN LIFT STATION VALVES REPLACEMENT Dye Plumbing & Heating, Inc., 3535 Monroe Street, LaPorte, Indiana, submitted to the Board Change Order No. 1 for the above referred to project indicating that the Contract amount be increased by $3,042.00 for a new Contract sum, including this Change Order, in the amount of $17,042.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above request was approved. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: REGULAR MEETING JULY 25, 1994 OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS - AUGUST 21, 1994 Ms. Stephanie Santos, District Director, Muscular Dystrophy Association, 112 North Main Street, Mishawaka, Indiana, requested, on behalf of the National Association of Letter Carriers Branch #330, permission to conduct intersection solicitations on Sunday, August 14, 1994, from 11:00 a.m. to 3:00 p.m. at the following intersections: 1. Ironwood and Edison 2. Miami and Ireland 3. Lincolnway East and Twyckenham Ms. Santos noted that a rain date of Sunday, August 21, 1994, has been set. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 118 SOUTH ILLINOIS Mr. Leon Dodd, 118 South Illinois, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Mr. Dodd noted that he suffers from heart problems and needs to be able to park near his home. OF PANZICA CONSTRUCTION, INC. TO OCCUPY THE PUBLIC RIGHT-OF- WAY AT 814 SOUTH MAIN STREET Mr. Thomas C. Panzica, Vice-President/Project Manager, Panzica Construction, Inc., 422 East Monroe Street, South Bend, Indiana, advised that as part of new construction at Schafer Gear Works, Inc., 814 South Main Street, it will be necessary to occupy and restrict access to the fourteen foot (141) north/south alley behind the building for construction of the new foundations, masonry walls and a dock retaining wall. This is the alley which runs between Sample Street and the former, now vacated, section of Tutt Street. In order to excavate for this work, a portion of the brick alley, approximately five feet (51) by seventy feet (701) will need to be removed and later restored to its original condition. Scaffolding may also be erected in the alley for masonry work. These activities will require closure of the alley for approximately one hundred twenty (120) days. TO CLOSE WALL STREET, FROM TWYCKENHAM TO SUNNYSIDE, FOR ANNUAL WALL STREET BLOCK PARTY - AUGUST 20, 1994 Mr. Steve Schwab, on behalf of the Wall Street Association, 741 South Twyckenham, South Bend, Indiana, submitted to the Board an Application For Use Of and Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Wall Street, from Twyckenham to Sunnyside, be closed from 12:00 noon to 11:00 p.m. on Saturday, August 20, 1994 for the Annual Wall Street block party. TO CLOSE FOSTER STREET, FROM NAPOLEON BLVD. TO ST. VINCENT, FOR BLOCK PARTY - AUGUST 13, 1994 Ms. Erin Ryal, 218 Napoleon Boulevard, South Bend, Indiana, submitted to the Board an Application For Use Of and Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Foster Street, from Napoleon Boulevard to St. Vincent Street, be closed from 4:30 p.m. to 9:00 p.m. on Saturday, August 13, 1994 for a block party. 1 1 1 17 1 REGULAR MEETING JULY 25, 1994 NO BOARD ACTION REQUIRED - REQUEST OF DUTRON CORPORATION TO INSTALL CANOPY TYPE AWNING AT 326 WEST LA SALLE (LIGHTING LITHO PRINTING) Mr. Leszczynski reminded members of the Board that on July 11, 1994, the Board received a request from the Dutron Corporation, 1731 South Franklin Street, South Bend, Indiana, to install an awning at Lighting Litho Printing, 326 West LaSalle, South Bend, Indiana. At that time the request was referred to the appropriate City departments and bureaus for review and recommendation. At this time, the Board has been advised that the awning to be installed will not encroach onto the public right-of-way and therefore Board approval is not required. Therefore, Mr. Caldwell made a motion that the Board take no action on this request. Mrs. Manier seconded the motion which carried. APPROVE RELEASE OF CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Division of Engineering, recommended that the following bonds be released as indicated: CONTRACTORS BONDS John Boley, d/b/a Release Eff. 7-25-94 J.B. & Sons Concrete 2722 Wren Haven Niles, Michigan LaFree Excavating, Inc. Release Eff. 4-7-95 EXCAVATION BONDS Henkels & McCoy, Inc. Release Eff. 7-25-94 Mr. Caldwell made a motion that the recommendations be accepted and the bonds be released as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TITLE SHEETS: - HERMITAGE SOUTH ESTATES - SECTION THREE (SEWER/WATER/STR CROSS CREEK SUBDIVISION - PHASE THREE (SEWER/WATER/STREE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier a carried, Title Sheets for the above referred to projects were approved and signed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,421,903.59 and recommended approval. Additionally, the following claims were submitted for approval: SOUTH BEND BOARD OF PUBLIC WORKS COLLEGE FOOTBALL HALL OF FAME PROJECT CONSTRUCTION FUND PAYMENT REQUISITION Claim No.: Project Component: Payee: Amount: For: 1 Construction Costs Area Plan Commission County -City Building, South Bend, Indiana $100.00 Re -platting fee llth Floor 46601 Claim No. 2 Project Component: Construction Costs Payee: St. Joseph County Recorder County -City Building, 3rd Floor South Bend, Indiana 46601 418 REGULAR MEETING JULY 25, 1994 Amount: $15.00 For: Re -platting fee Claim No. 3 Project Component: Construction costs Payee: St. Joseph County Auditor Counter -city Building, 2nd Floor South Bend, Indiana 46601 Amount: $3.00 For: Re -platting fee Mrs. Manier made a motion that the Hall of Fame related claims be approved. Mr. Leszczynski seconded the motion which carried. Additionally, Mrs. Manier made a motion that the claims submitted by the Deputy Controller be approved. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting was adjourned at 10:22 a.m. BOARD OF PUBLIC WORKS ATT T: Sandra M. Parmerlee, Clerk