Loading...
HomeMy WebLinkAbout07/11/94 Board of Public Works Minutes37 1 REGULAR MEETING JULY 11, 1994 The regular meeting of the Board of Public Works was convened at 9:41 a.m. on Monday, July 11, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Mrs. Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the special meeting of the Board held on June 30, 1994 and the minutes of the regular meeting of the Board held on July 5, 1994, were approved as submitted. NO BIDS RECEIVED - QUOTATIONS - STUDEBAKER LOT 10 - UNDERGROUND STORAGE TANK REMOVAL It was noted that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The Clerk informed members of the Board that no Quotations were received for this project. DETERMINATION - TRANSIENT MERCHANT LICENSE - SOUTHHOLD RESTORATIONS, INC. It is noted that this was the date set for a Public Hearing regarding the application for a Transient Merchant license for Southhold Restorations, Inc., 322 West Washington Avenue, South Bend, Indiana. It is further noted that Southhold Restorations has applied for this license in order to conduct the 19th Annual Antique & Collectibles Show at Howard Park on Saturday, July 16, 1994, from 9:00 a.m. to 4:30 p.m. with a rain date of Sunday, July 17, 1994. Mrs. Manier informed members of the Board that the City Attorney's office has had an occasion to review the application of Southhold Restorations, Inc., and the appropriate ordinance and it has been determined that because Southhold Restorations, Inc., has a Charitable Solicitations Permit from the City they are exempt from the requirement of a Transient Merchant license. Therefore, no action by the Board is required at this time. APPROVE INDEMNIFICATION AGREEMENT - ETHNIC FESTIVAL Mr. Jon Williams, Office of Community Affairs, submitted to the Board an Indemnification Agreement between the City and the South Bend Community School Corporation. It is noted that this Indemnification Agreement relates to the use of property owned by the South Bend Community School Corporation known as School Field, 420 South Eddy Street, South Bend, Indiana, in conjunction with the Ethnic Festival parade that was held on July 2, 1994. Mrs. Manier made a motion that the Indemnification Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE ROVISION OF REVOLV R ENTREPRENEURIAL D] ►N FUNDS TO Ms. Marcia Townsend, Department of Community and Economic Development, submitted to the Board an Agreement for Provision of Revolving Loan Funds to Corporation for Entrepreneurial Development, between the City and the Corporation for Entrepreneurial Development. The Agreement indicates that the City shall grant to the Corporation for Entrepreneurial Development the sum of $37,500.00 for the operation and fiscal management of a Microloan Program. Mr. Caldwell made a motion that this Agreement be approved. Mrs. Manier seconded the motion which carried. -388 REGULAR MEETING JULY 11, 1994 APPROVE AGREEMENTS FOR PROVISION OF REVOLVING LOAN FUNDS TO NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION Submitted to the Board for consideration were two (2) Agreements for Provision of Revolving Loan Funds to Neighborhood Business Development Corporation, between the City and the Neighborhood Business Development Corporation. The first Agreement indicates that the City desires to retain NBDC to provide services regarding the operation and fiscal management of the Neighborhood Commercial Strip Revolving Loan Program. The Agreement also indicates that the City has appropriated $100,000.00 from the Economic Development State Grant Fund on April 11, 1994 for this program. The second Agreement indicates that the City has appropriated $75,000.00 from Civil City funds on April 11, 1994, for this program. Ms. Marcia Townsend, Department of Community and Economic Development, further informed the Board that these Agreements also add Miami Street and Mishawaka Avenue as eligible locations. Therefore, Mr. Leszczynski made a motion that these Agreements be approved. Mr. Caldwell seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Community Development Addendum was approved and executed: ADDENDUM II NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION NBDC COMMERCIAL REVOLVING LOAN FUND ACTIVITY Addendum II revises the guidelines for this activity to require the bank lender ratio to be changed from one to one to two to one, private dollars to NBDC dollars. APPROVE EQUIPMENT LEASE -PURCHASE AGREEMENT - AMERITECH CREDIT CORPORATION Mr. Leszczynski stated that the Board is in receipt of an Equipment Lease -Purchase Agreement from Ameritech Credit Corporation, Leasing Services, 2550 West Golf Road, Rolling Meadows, Illinois. Board member Mrs. Jenny Pitts Manier informed members of the Board that this Agreement relates to service. Pursuant to Municipal Services Schedule A of the Agreement, the description of services is recast of schedule 001/Single Payment Option. Additionally, pursuant to Schedule B, the equipment cost and amount to be financed is $386,899.89 for a term of one hundred twenty (120) months with a simple interest rate of 7.17%. Payments shall be in the amount of $4,498.86. Mrs. Manier made a motion that this Equipment Lease -Purchase Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: 1. Amoco Oil Company 30230 Orchard Lake Road, Suite 240 Farmington Hills, Michigan For site located at: 310 Dixie Highway South Bend, Indiana 2. Amoco Oil Company 30230 Orchard Lake Road, Suite 240 1 89 REGULAR MEETING JULY 11, 1994 Farmington Hills, Michigan For site located at: 5613 Western Avenue South Bend, Indiana Mr. Zmudzinski noted that both of these Permits are for Amoco Corporation in regard to groundwater cleanup at gas station sites. The permit for the 310 Dixie Highway site is a renewal. The only change from the previous permit is that monitoring is now quarterly instead of monthly because concentrations of VOCs has consistently been low. The Permit for the 5613 Western Avenue site is a new permit. It is similar to the start up permit for the other site with monthly monitoring required for the first five (5) years of the permit. Mr. Leszczynski made a motion that these Permits be approved. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LOCKS SMOKE DETECTORS AND INSTALLATION FOR THE RESIDENTIAL SECURITY PROGRAM In a letter to the Board, Police Chief Ronald G. Marciniak advised that the South Bend Police Department wishes to receive bids on locks, smoke detectors and installation for the Residential Security Program. The program is funded through a Community Development grant to provide deadbolt locks, window pins, smoke detectors and installation to senior citizens meeting the established guidelines. Specifications for these items indicate that the City wishes to purchase six hundred (600), more or less, deadbolt locks, three hundred (300), more or less, battery powered smoke detector/alarms and wishes to contract for the installation of the deadbolt locks, smoke detectors, window pins and the special supplemental hardware as specified by the Crime Prevention Officer or Fire Inspector. Installation is to be completed no later than November 30, 1994. Mr. Leszczynski noted that this program is part of the Good Neighbors/Good Neighborhood Program and will be conducted through the South Bend Police and Fire Departments. Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to various City departments and bureaus for review and recommendation: OF SAINT JOSEPH HIGH SCHOOL TO CONDUCT WALK-A-THON - OCTOBER 16, 1994 Ms. Barbara Jemielity, Principal, Saint Joseph High School, 1441 North Michigan Street,.South Bend, Indiana, requested permission to conduct a Walk-A-Thon on September 18, 1994 beginning at 1:00 p.m. Ms. Jemielity stated that should this date not be acceptable to the City, their second choice would be Sunday, October 16, 1994. Ms. Jemielity stated that the event is sponsored by Saint Joseph's High School to raise funds for the benefit of the school's co -curricular activities. The participants will be Saint Joseph High School students, parents, alumni, administrators and school board. Eight hundred (800) walkers are expected to participant. Ms. Jemielity submitted with the request the proposed route for this walk. REGULAR MEETING JULY 11, 1994 - OF DUTRON CORPORATION TO INSTALL CANOPY AT 326 WEST LA SALLE In a letter to the Board, Mr. Hank Craft, Sales Representative, Dutron Corporation, 1731 South Franklin, South Bend, Indiana, requested permission to install a canopy type awning at Lighting Litho Printing, 326 West LaSalle, South Bend, Indiana. Mr. Craft noted that the awning will be installed on the building in two (2) sections. The awning will be installed a minimum of eight feet (81) six inches (6") from the bottom of the frame to the sidewalk level. Furthermore, the awning will project three feet (31) five inches (511) over the sidewalk area. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 2210 NORTH HOLLYWOOD PLACE Ms. Regina L. West requested, on behalf of her mother and grandmother, who reside at 2210 North Hollywood Place, that the parking space in front of their residence be designated as a handicapped parking space. APPROVE SALE OF PROPERTY - PARCEL II: LOT 2 REDWOOD ROAD - MINC SUBDIVISION - 51190 REDWOOD ROAD - ELBEL PROPERTY It was noted that on June 20, 1994, the Board opened three (3) bids for the purchase of Parcel II, Lot #2, Redwood Road Minor Subdivision, commonly known as 51190 Redwood Road. Board member Mrs. Jenny Pitts Manier made a motion that the high bid received from Mr. William J. Krizman, 805 Lindenwood Drive South, South Bend, Indiana, in the amount of $20,000.10 be accepted. Mrs. Manier noted that this award is in the best interests of the City as Mr. Krizman intends to build a house on the property which increase the value of the property. Mrs. Manier noted that her motion to accept this bid is subject to approval by the Mayor and the Common Council. Mr. Leszczynski indicated that in the past when the Board sold property it gave preference to adjacent property owners. He inquired if that was something the Board just did or did the state statute specifically contain language that allowed the sale to an adjacent property owner. Board Attorney Anne Bruneel indicated that the statute which the Board usually acts under for the sale of vacant City owned lots in residential neighborhoods is a statute that governs the sale of property under $2,000.00 and is a different statute than the one that governs in this case. She noted that the sale to an adjacent property owner is something that the Board can do in the case of a sale under $2,000.00 but there is no comparable language in the statute that is at issue now. Mr. Leszczynski noted that Mr. Krizman's bid contained conditions about ground environmental contamination/water. Mrs. Manier stated that those conditions don't meet the terms of the City's offer and is not part of her recommendation. There being no further questions, Mr. Caldwell seconded the motion which carried. HILDRETH, FOR NEIGHBORHOOD BLOCK PARTY - JULY 16. 1994 Mr. Leszczynski advised members of the Board that the request submitted to the Board on June 27, 1994, by Mrs. Susan Biggs, on behalf of the Bellevue Addition Neighborhood Association to close Bellevue Avenue, from Ruskin to Hildreth, for a neighborhood block party on July 16, 1994, has been reviewed by various City departments and bureaus and approval is recommended. Therefore, 9-I 1 REGULAR MEETING JULY 11, 1994 Mr. Leszczynski made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $666,330.83 and recommended approval. Additionally, the Department of Community and Economic Development, recommended that the following claim be approved: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Payee: Salyer's Golf Construction P.O_. Box 1065 Sunbury, Ohio 43074 Amount: $226,374.56 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting was adjourned at 9:50 a.m. AT T : Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS John E. Leszczynski, President 2 5aZmle�s:— R. ldwell, Member enny7PisManier, Member