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Home My WebLink About07/05/94 Board of Public Works Minutes71 1 0 1 REGULAR MEETING JULY 5, 1994 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, July 5, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board Attorney Mrs. Anne Bruneel was not in attendance. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the award of bid for the Nimtz Parkway Landscaping Project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on June 27, 1994, were approved as submitted. OPENING OF BIDS - MISCELLANEOUS GOLF COURSE EQUIPMENT This was the date set for receiving and opening of sealed bids for the following equipment: Item A One (1) or more Item B One (1) or more Item C-1 One (1) or more Item C-2 One (1) or more Item D One (1) or more Item E One (1) or more Item F One (1) or more Item G One (1) or more Item H One (1) or more Item I Two (2), more or less Item J One (1) or more Item K One (1) or more Item L One (1) or more Item M One (1) or more Item N One (1) or more Item O One (1) or more Item P One (1) or more Item Q one (1) or more Item R One (1) or more Item S One (1) or more Item T One (1) or more Item U Two (2), more or less Four Wheel Turf Utility Vehicle Lightweight Fairway Mower Four Wheel Turf Utility Vehicle Core Harvester Kit 72" Commercial Rotary Mower Tractor Drawn Fairway Aerator 84" Triplex Reel Mower Three Wheel Sand Trap Rake Four Wheel Golf Utility Vehicle Double Headed Blower 72" Commercial Rotary Mower with Mulcher Kit 20" Golf Course Trimmer Pendulum Type Spreader Lightweight Fairway Mower 84" Triplex Reel Mower Four Wheel Turf Utility Vehicle Three Wheel Sand Trap Rake Greens Aerator Slit Seeder 18" Sod Cutter Reciprocator Trimmer 20" Golf Course Trimmer The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board member Mrs. Jenny Pitts Manier informed members of the Board that the bid submitted by Wyatt Farm Center, P.O. Box 59, Wyatt, Indiana, contained a personal check as bid security instead of the required Certified Check or Bid Bond. Therefore, Mrs. Manier made a motion that the bid be rejected. Mr. Caldwell seconded the motion which carried. The following bids were opened and publicly read: KENNEY MACHINERY CORPORATION 8420 Zionsville Road Indianapolis, Indiana 46268 Bid was signed by Mr. John Morris, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: JL REGULAR MEETING JULY 5, 1994 Item A: Four Wheel Turf Utility Vehicle Make/Model: Toro Model 07200, 3200 Utility Vehicle Unit Price: $10,428.00 Extension: $10,378.00 with trade-in Item B: Lightweight Fairway Mower Make/Model: Toro Model 03502, 5100 5 plex w/reels Unit Price: $20,240.00 Extension: $19,900.00 with trade-in Item C: Four Wheel Turf Utility Vehicle (C-1 & Core Harvester Kit (C-2) Item Cl: NO BID Unit Price: Extension: Item C2: NO BID Unit Price: Extension: Item C1 and C2: NO BID Unit Price Extension: Item D: 72" Commercial Rotary Mower Make/Model: Toro Groundsmaster 345 Unit Price: $11,310.00 Extension: $10,710.00 with trade-in Item E: Tractor Drawn Fairway Aerator Make/Model: Toro 44850 w/hydraulic remote kit Unit Price: $3,750.00 Extension: $3,535.00 with trade-in Item F: 84" Triplex Reel Mower Make/Model: NO BID Unit Price: Extension: Item G: Three Wheel Sand Trap Rake Make/Model: Toro SP5000 w/blade, cultivator & rake Unit Price: $9,246.00 Extension: $9,246.00 Item H: Four Wheel Golf Utility Vehicle Make/Model: NO BID Unit Price: Extension: Item I: Double Headed Blower Make/Model: NO BID Unit Price: Extension: Item J: 72" Commercial Rotary Mower with Mulcher Kit Make/Model: Toro Groundsmaster 345 w/mulchers Unit Price: $11,754.00 Extension: $11,754.00 Item K: 20" Golf Course Trimmer Make/Model: NO BID Unit Price: Extension: Item L: Pendulum Type Spreader Make/Model: NO BID 1 373 REGULAR MEETING JULY 5, 1994 Unit Price: Extension: Item M: Lightweight Fairway Mower Make/Model: Toro 5100 w/baskets, front & rear scrapers, 4WD Unit Price:' $22,920.00 Extension: $22,920.00 Item N: 84" Triplex Reel Mower Make/Model: NO BID Unit Price: Extension: Item O: Four Wheel Turf Utility Vehicle Make/Model: Toro 3300D Workman Unit Price: $11,370.00 Extension: $11,370.00 Item P: Three Wheel Sand Trap Rake Make/Model: Toro SP5000 w/blade, cultivator & rake Unit Price: $9,246.00 Extension: $9,246.00 Item Q: Greens Aerator Make/Model: Toro 09110 Greens Aerator Unit Price: $8,700.00 Extension: $8,700.00 Item R: Silt Seeder Make/Model: Toro Model 83-93 Thatcher -Seeder Unit Price: $3,765.00 Extension: $3,765.00 Item S: 18" Sod Cutter Make/Model: NO BID Unit Price: Extension: Item T: Reciprocator Trimmer Make/Model: NO BID Unit Price: Extension: Item U: 20" Golf Course Trimmer Make/Model: NO BID Unit Price: Extension: ILLINOIS LAWN EQUIPMENT, INC. 16450 South 104th Avenue Orland Park, Illinois 60462 Bid was signed by Ms. M. Jill Loritz, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was . completed and a Bid Bond in the amount of $25,000.00 was submitted. BID: Item A: Four Wheel Turf Utility Vehicle Make/Model: Cushman Model 898632 Unit Price: $10,583.00 Extension: $10,483.00 with trade-in Item B: Lightweight Fairway Mower Make/Model: Jacobsen LF 100 Unit Price: $19,211.00 i. 374 REGULAR MEETING Extension: JULY 5, 1994 $18,711.00 with trade-in Item C: Four Wheel Turf Utility Vehicle (C-1 & Core Harvester Kit (C-2) Item Cl: Unit Price: $10,583.00 Extension: $10,483.00 Item C2: $ 3,387.00 Unit Price: $ 3,287.00 Extension: Item C1 and C2: $13,970.00 Unit Price: $13,770.00 Extension: Item C-1: Four Wheel Turf Utility Vehicle Make/Model: Cushman Model 898632 Item C-2: Core Harvester Kit Make/Model: Cushman #890009 Core Harvester Item D: 72" Commercial Rotary Mower Make/Model: Jacobsen T 436 G Turfcat Unit Price: $10,923.00 Extension: $10,423.00 with trade-in Item E: Tractor Drawn Fairway Aerator Make/Model: Ryan Renovaire Unit Price: $3,625.00 Extension: $3,600.00 with trade-in Item F: 84" Triplex Reel Mower Make/Model: Jacobsen 1684D Tri-King Unit Price: $16,550.00 Extension: $16,550.00 Alternate: Make/Model: Jacobsen 1671 Tri-King Unit Price: $ 9,835,00 Extension: $ 9,835.00 Item G: Three Wheel Sand Trap Rake Make/Model: Smithco Super Rake Unit Price: $8,430.00 Extension: $8,430.00 Alternate: Make/Model: Cushman Groom Master 3-wheel, gas Unit Price: $7,048.00 Extension: $7,048.00 Item H: Four Wheel Golf Utility Vehicle Make/Model: Jacobsen 810 Express Unit Price: $4,370.00 Extension: $3,875.00 with trade-in Item I: Double Headed Blower Make/Model: Giant Vac 4000 Blower Unit Price: $2,940.00 Extension: $5,680.00 with trade-in Item J: 72" Commercial Rotary Mower with Mulcher Kit Make/Model: Jacobsen T436G Turfcat Unit Price: $10,423.00 Extension: $10,423.00 1 1 1 r .r 75 REGULAR MEETING JULY 5, 1994 Item K: 20" Golf Course Trimmer Make/Model: NO BID Unit Price- Extension:• Item L: Pendulum Type Spreader Make/Model: Cushman Vicon Model #888401 Unit Price: $2,363.00 Extension: $2,113.00 with trade-in Item M: Lightweight Fairway Mower Make/Model: Jacobsen LF100 4-wheel drive Unit Price: $20,236.00 Extension: $20,236.00 Item N: 84" Triplex Reel Mower Make/Model: Jacobsen 1684D Tri-King Unit Price: $16,650.00 Extension: $16,650.00 Alternate: Make/Model: Jacobsen 1671G Tri-King Unit Price: $9,915.00 Extension: $9,915.00 Item O: Four Wheel Turf Utility Vehicle Make/Model: Cushman Model 898634 Unit Price: $11,285.00 Extension: $11,285.00 Item P: Three Wheel Sand Trap Rake Make/Model: Smithco Super Rake Unit Price: $8,430.00 Extension: $8,430.00 Alternate: Make/Model: Cushman Groom Master 3-wheel drive, gas Unit Price: $7,048.00 Extension: $7,048.00 Item Q: Greens Aerator Make/Model: Jacobsen T1224 Aerator Unit Price: $5,175.00 Extension: $5,175.00 Alternate: Make/Model: Ryan GA 24 Unit Price: $6,688.00 Extension: $6,688.00 Item R: Silt Seeder Make/Model: Jacobsen 548-100 Seeder Unit Price: $3,850.00 Extension: $3,850.00 Item S: 18" Sod Cutter Make/Model: Ryan Jr. 18" Sodcutter #544845 Unit Price: $2,395.00 Extension: $2,395.00 Item T: Reciprocator Trimmer Make/Model: Reciprocator SGC 220 DL Unit Price: $495.00 Extension: $495.00 Item U: 20" Golf Course Trimmer Make/Model: NO BID REGULAR MEETING Unit Price: Extension: JULY 5, 1994 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF QUOTATIONS AND AWARD - 1994 TRAFFIC SIGNAL DETECTOR LOOP MAINTENANCE Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project which includes traffic detector loop replacement, detector housing installation and removal of old sonic foundations located at various sites. The following Quotations were opened and read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was signed by Mr. Robert J. Urbanski, President. QUOTATION: $9,999.00 KAH, INC. D/B/A H. DE WULF, INC. 58600 Executive Drive P.O. Box 5127 Mishawaka, Indiana 46546 Quotation was signed by Ms. Kathleen A. Herrman, President. QUOTATION: $5,940.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. Following that review, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the low Quotation submitted by KAH, Inc., d/b/a H. DeWulf, Inc., in the amount of $5,940.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Leszczynski seconded the motion which carried. OPENING OF QUOTATIONS AND AWARD - BLACKTHORN GOLF COURSE CLUBHOUSE LANDSCAPING It was noted that this was the date set for the receiving and opening of sealed Quotations for the above referred to project which includes plantings, lawns, stairs, pavers and associated landscaping work. The following Quotations were opened and read: FOEGLEY LANDSCAPE, INC. 52215 North Lilac Road South Bend, Indiana 46628 Quotation was signed by Mr. Robert Foegley, President. QUOTATION: BASE BID: $26,900.00 ALTERNATE #1: $ 6,813.00 ALTERNATE #2: $ 4,064.50 TOTAL AMOUNT OF BID: $37,777.50 3 1 1 REGULAR MEETING JULY 5, 1994 WILLSON'S NURSERY & LANDSCAPE COMPANY P.O. Box 266 LaPorte, Indiana 46352 Quotation was signed by Mr. Ronald Willson, Owner. QUOTATION: BASE BID: $23,375.00 ALTERNATE #1: $ 6,500.00 ALTERNATE ##2: $ 3,300.00 TOTAL AMOUNT OF BID: $33,175.00 3-D LAWN CARE 3619 Langley South Bend, Indiana Quotation was signed by Mr. David P. Murphy, Owner. QUOTATION: BASE BID: $19,998.00 ALTERNATE ##1: $ 6,400.00 ALTERNATE ##2: $ 2,925.00 TOTAL AMOUNT OF BID: $29,323.00 REINHART'S LANDSCAPING, INC. 316 South llth Street Decatur, Indiana Quotation was signed by Mr. Ricky Reinhart, President. QUOTATION: BASE BID: $16,000.00 ALTERNATE ##1: $ 2,124.50 ALTERNATE ##2: $ 2,365.00 TOTAL AMOUNT OF BID: $20,489.50 HUNZIKERS, INC. 2344 Yankee Street P.O. Box 397 Niles, Michigan 49120 Quotation was signed by Mr. Jerry A. Hunziker, President. QUOTATION: BASE BID: $24,867.00 ALTERNATE ##1: $ 7,690.00 ALTERNATE ##2: $ 2,750.00 TOTAL AMOUNT OF BID: $35,307.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. Following that review, Mr. Carl P. Littrell, recommended that the Board award the low bid of Reinhart's Landscaping, Inc., in the amount of $20,489.50 which is the base bid plus Alternates #1 and #2. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Leszczynski seconded the motion which carried. 1 REGULAR MEETING JULY 5, 1994 ADOPT RESOLUTION NO. 28-1994 - DISPOSAL OF SERVICE REVOLVER In a letter to the Board, Police Chief Ronald G. Marciniak advised that Sergeant Richard Rozmarynowski has retired, in good standing, from the South Bend Police Department effective June 10, 1994 after twenty-five (25) years of services. In keeping with Section 2-124 of the South Bend Municipal Code, Chief Marciniak requested that the Board declare Sergeant Rozmarynowski's service revolver, a Smith and Wesson .357 caliber revolver, Serial No. 250K023, as surplus property and no longer useful to the City. This declaration by the Board will authorize the presentation of the firearm to this officer as a tribute to his service to the City. Therefore, Mr. Caldwell made a motion that the Resolution which has been prepared be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 28-1994 was adopted: RESOLUTION NO. 28-1994 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT RICHARD ROZMARYNOWSKI has retired from the South Bend Police Department after twenty-five (25) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 250K023 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 5th day of July, 1994. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 29-1994 - SALE OF CITY -OWNED PROPERTY Mr. Leszczynski indicated that pursuant to the request submitted by Mr. Frank Davis, to purchase City -owned property at 2601, 2607 1 r 1- 79 REGULAR MEETING JULY 5, 1994 and 2611 West Jefferson Boulevard, it has been recommended by the various City departments and bureaus that have reviewed this request that the property be offered for sale. Therefore, Mr. Caldwell made a motion that the appropriate Resolution which has been prepared be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 29-1994 was adopted: RESOLUTION NO. 29-1994 RESOLUTION OF THE BOARD OF PUBLIC WORKS DISPOSING OF CITY -OWNED PROPERTY WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that each of the properties described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of the parcels, and that the highest and best use of the parcels is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City located at 2602, 2607 and 2611 West Jefferson are not necessary to the public use, are not set aside by State or City laws for public purposes, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of said parcels and the highest and best use of said parcels is sale to an abutting landowner. ADOPTED this 5th day of July, 1994. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDA Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Community Development Addenda were submitted for approval: ADDENDUM I (CD-94-104) HOUSING DEVELOPMENT CORPORATION R.E.W.A.R.D. ACTIVITY Addendum I modifies the "Cost Categories" for this activity. �,-` 80 REGULAR MEETING JULY 5, 1994 ADDENDUM III (CD-93-104) HOUSING DEVELOPMENT CORPORATION R.E.W.A.R.D ACTIVITY Addendum III indicates a change in the "Cost Categories" language. FILING OF PUBLIC DISCLOSURE - POTENTIAL CONFLICT OF INTEREST Mr. Jon R. Hunt, Executive Director, Department of Community and Economic Development, submitted to the Board a letter which he requested be filed in order to serve as public disclosure of a determination of potential conflict of interest under the Department of Community and Economic Development's Conflict of Interest Policy. Mr. Hunt indicated that Mr. James Riggs and Mr. Gabriel Okafor, full-time employees of the Department of Community and Economic Development, have applied for homebuyer grant assistance in the R.E.W.A.R.D. (Real Effort Wins Affordable Residential Dwellings) Activity funded by the City's Community Development Block Grant (CDBG) Program. Although the proposed assistance does not trigger federal conflict of interest procedures pertaining to the CDBG Program, it involves funds received through the Department of Community and Economic Development and is therefore subject to review under local departmental conflict of interest policy. Whereas, neither Mr. Riggs nor Mr. Okafor have functions or responsibilities with respect to the particular CDBG R.E.W.A.R.D. funds for which they have applied, and neither is in a management position within the Department of Community and Economic Development, the Department has determined that no conflict of interested exists in this case. Additionally, public consideration and acceptance of this letter satisfies the Department of Community and Economic Development's Conflict of Interest Policy which requires departmental determination and public disclosure of any potential conflict of interest involving the use of funds administered through the Department. In conclusion, Mr. Hunt requested that the Board accept his letter for filing. Mrs. Manier made a motion that the letter as submitted be filed. Mr. Caldwell seconded the motion which carried. FILING OF ACCEPTANCE OF DEEDS - IRONWOOD DRIVE WIDENING PROJECT Mr. Larry D. Spradlin, Division of Engineering, submitted to the Board two (2) Warranty Deeds for two (2) homes on South Ironwood Drive. Mr. Spradlin noted that these properties were purchased by the City for the proposed Ironwood Drive widening project. Mr. Paul Edward Welling and Iness Louise Welling, conveyed to the City a Warranty Deed for the parcel of property located at 1911 South Ironwood Drive, South Bend, Indiana. Additionally, Ms. Dollie May Badman conveyed to the City the parcel of property located at 1901 South Ironwood Drive. Mrs. Manier made a motion that these Deeds be accepted for filing. Mr. Caldwell seconded the motion which carried. In response to an inquiry from Mr. Tom Howell, U93 Radio, about how much more land the City needs to acquire for this project, Mr. Carl P. Littrell, Director, Division of Engineering, replied that quite alot more property needs to be acquired. Mr. Leszczynski noted that the City is in the first phase of four in the property acquisition. 1 1 1 k.j - 381 Ll REGULAR MEETING APPROVE CONSTRUCTI - STEPHENSON MIL - HANEY S PARTNER SITE JULY 5, 1994 ET SIDEWALK, CURB & APPROACH REPAIRS - SOUTHEAST P CENTER SERVICE AREA Mr. Leszczynski advised that in accordance with the bid awarded on June 13, 1994, to HRP Construction, Inc., P.O. Box 266, South Bend, Indiana, in the amount of $216,264.00 for the Stephenson Mill Apartments Site Development project, a Construction Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved. Additionally, Ziolkowski Construction, Inc., 1005 South Lafayette, Box 1106, South Bend, Indiana; submitted the Construction Contract for the Haney Street Sidewalk, Curb and Approach Repairs - Southeast Partnership Center Service Area Project. The bid of Ziolkowski Construction, Inc., in the amount of $43,409.85 was accepted by the Board on June 13, 1994. Mr. Caldwell made a motion that this Contract be approved. Mr. Leszczynski seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH CHAPIN DEVELOPMENT AREA DEMOLITION - 230-232 AND 24.0-242 CHAPIN STREET AND 736 W. WAYNE STREET Mr. Leszczynski advised that Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, has submitted the Project Completion Affidavit, for the above referred to project, indicating a final cost of $26,860.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. AWARD BID - SIDEWALK, CURB APPROACH, RAMP AND TREELAWN IMPROVEMENTS - PUBLIC WORKS PARTNERSHIP PROGRAM In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on June 27, 1994, the Board opened four (4) bids for the above referred to project. Mr. Littrell noted that he has reviewed the bids and found the amounts correct as read at the meeting. Mr. Littrell further noted that this project is divisible. Therefore, Mr. Littrell recommended that the Board award to the following low bidders in each of the five (5) geographic zones that were specified: Zone 1 Rieth-Riley Construction, Inc. $132,662.00 Zone lla LaPorte Construction, Inc. $135,680.70 Zone llb LaPorte Construction, Inc. $135,680.70 Zone llc LaPorte Construction, Inc. $141,269.20 Zone lld Marvin A. Crayton Construction Co. $115,260.90 Mr. Caldwell made a motion that this recommendation be accepted and the bids be awarded. Mr. Leszczynski seconded the motion which carried. BID - STRUCTURE R PACKAGE SITE ICE PHASE I - Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that he has reviewed the five (5) bids received on June 27, 1994 for the above referred to project and found that the amounts are correct as read at that meeting. Therefore, Mr. Littrell recommends that the Board award the low bid of Torok Excavating & Demolition, 54195 Burdette Street, South Bend, Indiana, in the amount of $69,183.00. Mr. Caldwell made a motion that the bid be awarded as recommended. Mrs. Manier seconded the motion which carried. ;: - -382 REGULAR MEETING JULY 5, 1994 AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Administrative Services Director, indicated that he has reviewed the bids received on June 27, 1994, for the sale of abandoned vehicles and recommends the following awards: MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora South Bend, Indiana 46619 VEHICLE NO. RED TAG # AMOUNT BID 3. 24251 $106.00 7. 24526 $108.00 12. 24958 $ 91.00 16. 25377 $ 42.00 17. 25382 $ 51.00 19. 25171 $146.00 TOTAL: $544.00 MR. ALBERT A. SPAGNOLA SUPER AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. RED TAG # AMOUNT BID 2. 24182 $ 28.79 5. 24387 $139.40 6. 24493 $ 28.88 8. 24545 $ 44.20 9. 24548 $ 57.20 10. 24861 $ 28.88 11. 24878 $ 42.70 13. 25012 $ 62.20 14. 25145 $ 38.20 15. 25376 $148.30 18. 24131 $ 47.20 20. 25171 $ 87.20 TOTAL: $753.15 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 VEHICLE NO. RED TAG # AMOUNT BID 1. 21945 $ 25.25 4. 24370 $ 39.25 TOTAL: $ 64.50 GRAND TOTAL: $1,361.65 Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BIDS - COMPUTER. PRINTER AND COMPUTER RELATED PURCHASES Mr. Kevin Horton, City Controller, advised that based upon their analysis of the results of the 1994 Supplemental Computer bids, which were opened by the Board on May 31, 1994, the items listed below can be awarded to the listed vendors. All of the equipment, with the exception of the Macintosh Computer System, the Motorola UDS 9645 and the programmable Logic Controller are being awarded to the lowest bidder. There were no bids submitted for the before -mentioned equipment. It is recommended that the following MW 1 1 REGULAR MEETING bids be awarded: EQUIPMENT: VENDOR: AMOUNT: JULY 5, 1994 486SX/25 COMPUTER WORK STATION ARM COMPUTING 305 South Michigan Street South Bend, Indiana $895.00 EQUIPMENT: 586DX/60 FILE SERVER VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite 600 South Bend, Indiana AMOUNT: $5,400.00 Mr. Caldwell made a motion that the recommendation be accepted and the above outlined bids be awarded. Mrs. Manier seconded the motion which carried. AWARD BID - NIMTZ PARKWAY LANDSCAPING PROJECT (AIRPORT 2010 DEVELOPMENT AREA) Mr. Carl P. Littrell, Director, Division of Engineering, reminded members of the Board that on June 27, 1994, three (3) bids were opened for the above referred to project. Mr. Littrell stated that he has reviewed those bids and found the amounts correct as read at the meeting except for the arithmetic error in the extension of Item 6 of Reinhart's Landscaping bid. Therefore, Mr. Littrell recommended that the Board award the base bid plus alternate bid of Willson's Nursery and Landscape Company, P.O. Box 266, LaPorte, Indiana, in the amount of $475,316.50. Mr. Littrell noted that the Department of Community and Economic Development concurs with this recommendation. Therefore, Mr. Leszczynski made a motion that the bid be awarded as recommended. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - I/N KOTE SANITARY SEWER MANHOLE 157 MODIFICATIONS In a Memorandum to the Board, Mr. Carl P. Littrell, advised that on June 27, 1994, the Board opened three (3) lump sum Quotations for the above referred to project. Mr. Littrell noted that he has reviewed the Quotations and found that the amounts are correct as read at the meeting. Therefore, Mr. Littrell recommended that the Board award the Quotation of H. Dewulf, Inc., 58600 Executive Drive, P.O. Box 5127, Mishawaka, Indiana, in the amount of $1,948.00. Mr. Littrell noted that the Division of Environmental Services concurs with this recommendation. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. UOTATION - ' (SOUTH LA It was no received project. OR: LOT 10 Cl :NG PARCEL ] ted that on June 27, 1994, the Board of Public Works and opened four (4) Quotations for the above referred to Mr. Carl P. Littrell, Director, Division of Engineering, advised that he has reviewed the Quotations and found that the amounts are correct as read at the meeting. Therefore, Mr. Littrell recommended that the Board award the low Quotation submitted by Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, in the amount of $5,930.00. Mrs. Manier made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. REGULAR MEETING JULY 5, 1994 AWARD PROPOSAL - COLLECTION OF PAST DUE AMBULANCE ACCOUNTS FOR 1994 Fire Chief Luther Taylor advised members of the Board that he has reviewed the Proposals received on May 31, 1994, for collection of past due ambulance accounts for the South Bend Fire Department for 1994 and recommends that the Board award the Proposal submitted by the Credit Bureau of South Bend -Mishawaka for the year 1994. Mrs. Manier made a motion that the recommendation be accepted and the Proposal be awarded. Mr. Leszczynski seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF WABASH STREET FROM THE N. R-O-W LINE OF W. CALVERT TO THE SO. R-O-W LINE OF W. DUBAIL AVENUE Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as signed by eight (8) owners of property located on South Olive and West Calvert Street, with Ms. Lori Kay Gesto, Belle Way Trucking, Inc., 1705 South Olive Street, South Bend, Indiana, as Contact Person to vacate the following property: Wabash Street from the north right-of-way line of West Calvert Street to the south right-of-way line of West Dubail Avenue, for a distance of approximately 600 feet and a width of approximately 30 feet. Part situated in Olive Place Addition to the City of South Bend, Indiana. The ordinance submitted with the Vacation Petition indicates that the purpose of the vacation is to allow the properties located on both sides of Wabash Street, between Calvert Street and Dubail Street, to be combined/connected at some time in the future. This is to allow for the growth of the current owners, Belle Way Trucking, Inc. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Division of Environmental Services and Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. NO BOARD OF PUBLIC WORKS ACTION REQUIRED - REQUEST OF HAUPERT CONSTRUCTION & COMPANY TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY Mr. Leszczynski noted that on June 20, 1994, the Board received a request from Haupert Construction & Company, Inc., 1524 Miami Street, South Bend, Indiana, to add a decorative overhang with canopy on the facade of the building located at 430-434 Lincolnway West. Mr. Leszczynski further noted that this request has been reviewed by various City departments and bureaus and the Division of Engineering has advised that the canopy will not encroach onto the public right-of-way. Mr. Leszczynski stated that therefore no action by the Board is required. REQUESTS REFERRED: Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following requests were referred to various City departments and bureaus for review and recommendation: OF CITY AWNING TO INSTALL CANOPY AT 507 WEST WESTERN AVENUE Ms. Laurie Woolley, Coordinator, City Awning of South Bend, 1835 South Franklin, South Bend, Indiana, requested permission to install a canopy type awning at Fred's Transmission, 507 Western Avenue, South Bend, Indiana. Ms. n 1 ME REGULAR MEETING JULY 5, 1994 Woolley noted that the awning will be installed above the entrance onto the building with a minimum of ten feet (101) from the bottom of the canopy to the sidewalk. Ms. Woolley submitted a site plan and scale drawing with the request. TO CLOSE UNION AV] SOLOMON TO NEIGHBORHOOD BLOCK PARTY - AUGUST 7, 1994 Mr. David Bergman, 2410 Union Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -of -Way For A Party Or Similar Event, requesting that Union Avenue, from Solomon to MacArthur, be closed from 12:00 noon to 8:00 p.m. on Sunday, August 7, 1994 for a neighborhood block party. - TO CLOSE 34TH STREET, FROM MISHAWAKA AVENUE TO VINE STREET, FOR BLOCK PARTY - AUGUST 2, 1994 Ms. Angie Jacob, 3410 Vine Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -of -Way For A Party Or Similar Event, requesting that South 34th Street, from Mishawaka Avenue to Vine Street, be closed from 4:00 p.m. to 10:00 p.m. on Tuesday, August 2, 1994, for a block party. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Division of Engineering, recommended that the following bonds be approved and/or released as indicated: CONTRACTORS BONDS - Paul R. Williams d/b/a O.C. Enterprises, Inc. Release Eff. 11-2-94 - Jim Ready Concrete Approve Eff. 6-27-94 R. L. Fleming d/b/a Fleming & Fleming Construction Approve Eff. 6-21-94 EXCAVATION BONDS - Richard C. Hanna Approve Eff. 7-5-94 Mr. Caldwell made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated. Mrs. Manier seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred eight (108) City owned and miscellaneous properties which were cleaned by the Department from June 20, 1994 to June 24, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,203,812.40 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $77,304.06. Additionally, the Department of Community and Economic Development submitted the following claims and recommended approval: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS 386 REGULAR MEETING Claim No.: 282 JULY 5, 1994 Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Street P.O. Box 1106 South Bend, Indiana Amount: $7,982.00 UTH BEND REDEVELOPMENT AUTHORITY AIRPORT BI GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 283 Payee: Ziolkowski Construction, Inc:. 1005 South Lafayette Street P.O. Box 1106 South Bend, Indiana Amount: $1,933.50 Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING VACANT STRUCTURES AROUND RILEY HIGH SCHOOL Mr. Tom Howell, U93 Radio, inquired about the vacant structures that were acquired in conjunction with the Riley High School project. Members of the Board informed Mr. Howell that the properties were acquired by the South Bend Community School Corporation and as the owners they are responsible. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting was adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS 4genny Pits anier, Member A EST: Sandra M. Parmerlee, Clerk 1 1