HomeMy WebLinkAbout06/27/94 Board of Public Works Minutes350
REGULAR MEETING JUNE 27. 1994
The regular meeting of the Board of Public Works was convened at
9:31 a.m. on Monday, June 27, 1994, by Board President John E.
Leszcz,ynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs.
Jenny 'Pitts Manier present. Also present was Board Attorney Anne
Bruneel.
AGENDA ITEM ADDED
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the opening of Quotations for the Studebaker Lot #10:
Clearing Parcel B Project, was added to the agenda.
APPROVE MINUTES OF PREVIOUS MEETINGS
Upon a,, motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the minutes of the regular meeting of the Board held on
June 2�0, 1994, were approved as submitted.
OPENING OF BIDS - NIMTZ PARKWAY LANDSCAPING (AIRPORT 2010
T1L+%rT.,r^Y]wm,nLTm m nT.,m l
This was the date set for receiving and opening of sealed bids for
the above referred to project. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read:
ILLSON'S NURSERY & LANDSCAPE COMPANY
.0. Box 266
aPorte, Indiana 46352
id was signed by Mr. Donald Willson, Owner, Non -Collusion
ffidavit was in order, Non -Discrimination Commitment form
as completed and a five per cent (5%) Bid Bond was
ubmitted.
1) :
Total Base Bid: $400,806.50
Total Alternate #1: $ 74,510.00
Total Base Bid & Alternate 41: $475,316.50
INHART'S LANDSCAPING, INC.
6 South llth Street
catur, Indiana
d was signed by Mr. Ricky G. Reinhart, President, Non-
llusion Affidavit was in order, Non -Discrimination
mmitment form was completed and a five per cent (5%) Bid
nd was submitted.
Total Base Bid: $447,048.50
Total Alternate #1: $103,277.00
Total Base Bid & Alternate #1: $549,678.00
UNZIKERS, INC.
344 Yankee Street
.0. Box 397
iles, Michigan 49120
id was signed by Mr. Jerry A. Hunziker, President, Non-
ollusion Affidavit was in order, Non -Discrimination
ommitment form was completed and a five per cent (5%) Bid
and was submitted.
iM
Total Base Bid: $472,838.60
Total Alternate #1: $ 96,564.40
Total Base Bid & Alternate #1: $569,403.00
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Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the above outlined bids were referred to the Division of
Engineering for review and recommendation.
OPENING OF BIDS - RE -BID - SIDEWALK CURB APPROACH RAMP AND
TREELAWN IMPROVEMENTS - PUBLIC WORKS PARTNERSHIP PROGRAM
Mr. Leszczynski noted that this was the date set for receiving and
opening of sealed bids for the above referred to project which has
been re -bid. The Clerk submitted proofs of publication of Notice
to Bidders which appeared in the South Bend Tribune and the Tri-
County News. The following bids were opened and read:
RIETH-RILEY CONSTRUCTION COMPANY INC.
P.O. Box 1775
South Bend, Indiana 46634
Bid was signed by Mr. John M. Szuba, Area Sales Manager, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid
Bond was submitted.
BID:
Subtotal Zone 1:
Subtotal Zone 11a:
Subtotal Zone 11b:
Subtotal Zone llc:
Subtotal Zone lld:
TOTAL BID:
$132,662.00
$136,421.00
NO BID
NO BID
NO BID
$269,083.00
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by Mr. Richard D. Vick, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid
Bond was submitted.
BID:
Subtotal
Zone
1:
$152,900.00
Subtotal
Zone
lla:
$152,555.00
Subtotal
Zone
llb:
$149,127.50
Subtotal
Zone
llc:
$145,965.00
Subtotal
Zone
lld:
$149,127.50
TOTAL BID: $749,675.00
MARVIN A. CRAYTON CONSTRUCTION COMPANY INC.
305 South Lake Street
South Bend, Indiana
Bid was signed by Mr. Marvin A. Crayton, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Treasurer's Check in the
amount of $5,763.15 was submitted.
BID:
Subtotal Zone 1:
Subtotal Zone lla:
Subtotal Zone 11b:
Subtotal Zone 11c:
Subtotal Zone lld:
NO
BID
NO
BID
NO
BID
NO
BID
$115,260.90
TOTAL BID: $115,260.90
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REGULAR MEETING JUNE 27, 1994
LA PORTE CONSTRUCTION COMPANY, INC.
P.O. Box 577
LaPorte, Indiana 46350
Bid was signed by Mr. Thomas G. Blackburn, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid
Bond was submitted.
BID:
Subtotal Zone l: $135,680.70
Subtotal Zone lla: $135,680.70
Subtotal Zone llb: $135,680.70
Subtotal Zone llc: $141,269.20
Subtotal Zone lld: $141,269.20
TOTAL BID: $689,580.50
Mr. Leszczynski made a motion that the bids be referred to the
Division of Engineering for review and recommendation. Mrs.
Manier seconded the motion which carried.
OPENING OF BIDS - SOUTHEAST REDEVELOPMENT AREA SI
PHASE I'- STRUCTURE REMOVAL PACKAGE 1
It was noted that this was the date set for receiving and opening
of sealed bids for the above referred to project. The Clerk
tendered proofs of publication of Notice which appeared in the
South Bend Tribune and the Tri-County News which were found to be
sufficient.
It was further noted that Mr. Robert S. Ehinger, C.S. Ehinger,
4802 East 12th Street, Kansas City, Missouri, advised that they
decline to bid on this project at this time.
The fol owing bids were opened and publicly read:
BRADBERRY BROTHERS. INC.
200�61 West Dice Street
South Bend, Indiana 46614
Bid was signed by Mr. W. J. Bradberry, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid
Bond was submitted.
BID;: $80,394.00
WARNER AND SONS, INC.
P.O. Box 87
Elkhart, Indiana 46515
Bidwas signed by Mr. Jack Warner, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a five per cent (5%) Bid Bond was
sub itted.
BID: $104,400.00
WAGONER EXCAVATING & WRECKING
13713 East S.R. 4
LaPorte, Indiana
Bid was signed by Mr. Robert Wagoner, Owner, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a five per cent (5%) Bid Bond was
sub itted.
BID: $122,450.00
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TOROK EXCAVATING & DEMOLITION, INC.
54195 North Burdette
South Bend, Indiana 46637
Bid was signed by Mr. Bill Torok, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a Cashier's Check in the amount of
$3,500.00 was submitted.
BID: $69,183.00
RITSCHARD BROTHERS, INC.
1204 West Sample Street
South Bend, Indiana 46619
Bid was signed by Mr. Carmelo Ritschard, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid
Bond was submitted.
BID: $203,885.00
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the above outlined bids were referred to the Division of
Engineering for review and recommendation.
- ONE, OR MORE, VIBRATORY ASPHALT COMPACTORS
- ONE, OR MORE, HYDRAULIC BUCKET MACHINES
- ONE, OR MORE, SEWER TV INSPECTION SYSTEMS
- ONE, OR MORE, JET RODDER/VACUUM MACHINES
- TWO, MORE OR LESS, 20 YARD PACKER CAB/CHASSIS
his was the date set for receiving and opening of sealed bids for
he above referred to equipment. The Clerk tendered proofs of
u�lication of Notice in the South Bend Tribune and the Tri-County
e s which were found to be -sufficient.
It
to
was noted that the following vendors advised that they decline
bid at this time:
1. Carlisle Equipment Company, Inc.
7255 West Washington Street
Indianapolis, Indiana 46241
2. Scranton Manufacturing Company, Inc.
P.O. Box 336
Scranton, Iowa 51462
following bids were opened and publicly read:
BROWN EQUIPMENT COMPANY, INC.
P.O. Box 9799
Fort Wayne, Indiana
Bid was signed by Mr. Douglas W. Brown, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%) Bid
Bond was submitted.
BID: $98,950.00
One (1) 1994 Chevrolet P Commercial Cutaway with Utilimaster
14' x 616" Utilivan as specified.
Delivery: 60-90 days after receipt of chassis/van at BEC.
Options: Chassis air conditioning: Add $ 950.00
Straight mainline camera
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REGULARMEETING
JUNE 27, 1994
if not required: Deduct $8,900.00
Three-year warranty on
cameras, tractor, controller, data
display plus and mini -cam system:
Add $3,500.00
BEST EQUIPMENT COMPANY, INC.
2804 North Catherwood Avenue
Indianapolis, Indiana 46219
Bid was signed by Mr. Terry O'Brien, Sales Agent, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%) Bid
Bond was submitted.
BID: One (1) 1994 Ford LN8000 equipped with Vac -Con model
390THA/1000, sewer and catch basin cleaner in
accordance with the City specifications.
$154,355.00
Less trade: (1962 Gader) $ 2,500.00
NET: $151,855.00
BEST EQUIPMENT COMPANY, INC.
2804 North Catherwood Avenue
Indianapolis, Indiana 46219
Bid was signed by Mr. Terry O'Brien, Sales Agent, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%) Bid
Bond was submitted.
BID:
#1 - Two (2), more or less White GMC Model WX64 equipped with
20 cubic yard Leach 2RII refuse bodies in accordance with
City specifications: $102,221.00
each
Alternate:
Two (2), more or less White GMC Model WXLL64 (low entry tilt
cab) equipped with 20 cubic yard Leach 2RII refuse bodies in
accordance with City specifications: $108,041.00 each
vprions:
Vulcan 6 cell on board scales:
Intercom system:
EX ENDED WARRANTY
Transmission to 5 years
Engine to 5 years
Rear axles to 5 years
$ 6,685.00 each
$ 680.00 each
$ 2,850.00 each
$ 1,075.00 each
$ 275.00 each
#21- Two (2) more or less, 1995 Oshkosh Model NK-2046 left
side drive, low entry tilt cab, equipped with 20 cubic yard
Leach 2RII refuse body: $106,788.00 each
Options:
Vulcan 6 cell on board scale: $ 6,685.00 each
Intercom System: $ 680.00 each
Delivery: 160-180 days after receipt of order.
Bid #3 - One (1), 1994 White GMC Model WX64 equipped with 20
cubic yard Leach 2Rll refuse body, in accordance with City
specifications: $102,042.00
This is a stock chassis subject to prior sale.
Delivery: 30 to 45 days after order.
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REGULAR MEETING
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One (1), 1995 White GMC Model WX64
equipped with 20 cubic
yard Leach 2R11 refuse body, in accordance with City
specifications:
$103,507.00
Delivery week of October 3, 1994
Options:
Vulcan 6 cell on board scales:,
$ 6,850.00 each
Intercom system:
$ 680.00 each
Extended Warranty
Transmission to 5 years:
$ 2,850.00 each
Engine to 5 years:
$ 1,075.00 each
Rear axles to 5 years:
$ 275.00 each
POZZO MACK SALES & SERVICE INC.
P.O. Box M98
3001 East 15th Place
Gary, Indiana 46401
Bid was signed by Mr. Dan Arbuckle,
Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a ten per cent (10%)
Bid Bond was submitted.
BID:
Two (2) 1995 Mack MR688S with Heil
Loader Packer
Each:
$109,728.81
Total:
$219,457.62
CRANE CARRIER CORPORATION
1925 North Sheridan
P.O. Box 582891
Tulsa, OK 74158
Bid was signed by Mr. R. W. Butler,
Regional Sales Manager,
Non -Collusion Affidavit was in order,
Non -Discrimination
Commitment form was completed and a
Bid Bond in the amount of
$24,000.00 was submitted.
BID:
Crane Carrier cab and chassis Model
COE with Heil Formula
5000 20 cubic yard packer body per
specifications:
Each:
$103,934.00
Two Units Net: $207,868.00
Options:
Crane Carrier cab and chassis Model
LET with Heil Formula
5000 20 cubic yard packer body (low
entry tilt cab and
chassis) per specifications with Heil Body:
Each:
$104,934.00
Two Units Net: $209,868.00
Crane Carrier LET cab and chassis with dual drive, stand up,
sit down, drive on right side and bifold door on right hand
side with Heil body:
Each:
$106,534.00
Two Units Net: $213,068.00
On Board scales by Structural instrumentation
Add:
$7,175.00 per unit
Intec two way communications system
Add:
$ 539.00 per unit
Intec CVC320H camera system
Add:
$1,980.00 per unit
Backup alarm and strobe light are
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REGULAR MEETING
JUNE 27, 1994
provided with body per specification.
Bumper extension
Add: $ 200.00 per unit
Transmission "Y" shifter in lieu of
Stone Bennett
Deduct: $ 982.00 per unit
Cast spoke wheels
Deduct: $ 88.00 per unit
Auto slack adjuster
Add: $ 336.00 per unit
Standard engine warranty in lieu of
5 year warranty
Deduct: $ 450.00 per unit
Standard Allison transmission warranty
in lieu of 5 year warranty
Deduct: $2,850.00 per unit
Switch wire for customer, installed NO CHARGE
HILL TRUCK SALES, INC.
1011 West Sample Street
South Bend, Indiana 46619
Bid was signed by Mr. David Hill, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a ten per cent (10%) Bid Bond was submitted.
(1) WX64
(1) Heil 5000-20Yd.
DEEDS EQUIPMENT COMPANY. INC.
$ 70,982.00
$102,382.00
80}5 East 45th Street
Lawrence, Indiana 46226
Bid was signed by Mr. John K. Brennan, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%) Bid
Bond was submitted.
BID:
Sewer equipment of America Bucket Machines:
One (1) hydraulic bucker machine, Model BU-37D, pull -in
unit and one (1) Model BU-37D truck loader unit.
All equipment to meet specifications with no exceptions:
Price, F.O.B. South Bend, IN $ 50,973.00
Options:
Deduct for 37 H.P. gasoline engines supplied in lieu of
37 H.P. Diesel engines - $ 6,600.00
Delivery: 60 days A.R.O.
RUDD EQUIPMENT COMPANY
5820 Industrial Road
Fort Wayne, Indiana 46825
Bid was signed by Mr. R. L. Nicolai, Branch Manager, Non-
Colusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$8,500.00 was submitted.
BID:
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One (1) HYPAC/HYSTER Model C766B Vibratory Compactor
No trade in - delivered: $ 85,147.00
One (1) HYPAC/HYSTER Model C766B with trade-in of Ferguson
#58467 - delivered: $ 84,397.00
One (1) HYPAC/HYSTER Model C766B with trade-in of Ferguson
#58467 and Huber M700 - delivered $ 80,634.00
One (1) HYPAC/HYSTER Model C766B with trade-in of Ferguson
#58467, Huber M700 and Hyster C530A - delivered
$ 72,126.00
INDUSTRIAL CONSTRUCTION EQUIPMENT COMPANY
25166 West State Road 2
South Bend, Indiana
Bid was signed by Mr. James E. Colley, Vice -President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bonds in the amounts
of $6,620.00 and $7,550.00 were submitted.
BID:
One (1) Compactor DD-90 Ingersoll-Rand
Vibratory Asphalt
Compactor:
$
75,500.00
Trade allowance for Ferguson Roller:
$
1,500.00
Trade allowance for Ferguson Roller &
Huber Grader:
$
2,300.00
Trade allowance for Ferguson Roller,
Huber Grader and Hyster Roller:
$
3,500.00
One (1) Compactor DD-65 Ingersoll-Rand
Vibratory Asphalt
Compactor:
$
66,200.00
Trade allowance for Ferguson Roller:
$
1,500.00
Trade allowance for Ferguson Roller &
Huber Grader: $ 2,300.00
Trade allowance for Ferguson Roller,
Huber Grader and Hyster Roller: $ 3,500.00
DEEDS EQUIPMENT COMPANY, INC.
8015 East 45th Street
Lawrence, Indiana 46226
Bid was signed by Mr. John K. Brennan, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten per cent (10%) Bid
Bond was submitted.
BID:
Peabody Myers Vactor, Model 2110 mounted on a 1995 Ford,
Model IN 8000. Price, F.O.B. South Bend, Indiana, less
trade-in of 1962 Calion Grader: $155,980.00
I.H. Chassis in lieu of Ford. ADD: $ 868.00
Delivery: 90 days to specification.
Exception possible if chassis not received with 60 days.
Delivery approximately 30 days from receipt of chassis.
MAC DONALD MACHINERY COMPANY, INC.
3911 Limestone Drive
Fort Wayne, Indiana 46809
Bid was signed by Mr. Mark J. Johnston, Secretary, Non -
Collusion Affidavit was in order, Non-discrimination
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REGULAR MEETING
JUNE 27, 1994
Commitment form was completed and a ten per cent (100) Bid
Bond was submitted.
BID:
One (1) Vibromax Model 752B Tandem Vibratory Roller with
standard features and options to meet the City
specifications: $ 63,915.00
Deduct for trade of Ferguson Roller City #218A
Deduct: $ 2,000.00
Net: $ 61,915.00
Deduct for trade of Hyster Roller City #224
Deduct: $ 2,000.00
Net/both units: $ 59,915.00
Deduct for trade of Huber Grader City #238
Deduct: $ 2,000.00
Net/with all
trade units: $ 57,915.00
SOUTHWESTERN EQUIPMENT COMPANY, INC.
3250 West Coliseum Boulevard
Fort Wayne, Indiana 46808
Bid was signed by Mr. Dave A. Heck, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $8,153.30 was
submitted.
BIiD:
one
(1) Compactor Bomag
BW161ADS Asphalt
Roller
- 10 ton:
$
81,533.00
Trade-in
one (1) rubber
tire roller Hyster
C530A:
$
15,000.00
One
(1) new Bomag BW161AD Roller with all
standard equipment
including
ROPS/FOPS and
seat belts:
$ 81,032.00
Less
trade allowance on
1984 Hyster C530A
roller:
$
15,000.00
Trade difference:
$
66,032.00
Incoming freight:
$
500.00
Final Bid Price:
$
66,532.00
De,livery: Subject to factory. Quoted 60 days ARO.
Upon a (notion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the above outlined bids were referred to the Division of
Equipment Services for review and recommendation.
OPENINGOF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for receiving and opening of sealed bids for
the sale of approximately twenty (20) abandoned vehicles which
have been stored at Super Auto Salvage Corporation, 3300 South
Main Street, South Bend, Indiana. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened nd publicly read:
MR ! GENE
STEVE & GENE'S AUTO
3109 Gertrude Street
South Bend, Indiana
46614
SAL'
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BID:
VEHICLE NO.
1.
2.
3.
4
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
MR. WALTER KOWALSKI
K AUTO SALVAGE
56670 Sonora
South Bend, Indiana
BID:
VEHICLE NO.
3.
5.
7.
9.
12.
16.
17.
19.
JUNE 27, 1994
RED TAG #
AMOUNT BID
21945
$
25.25
24182
$
25.25
24251
$
49.25
24370
$
39.25
24387
$
51.25
24493
$
25.25
24526
$
51.25
24545
$
39.25
24548
$
39.25
24861
$
25.25
24878
$
30.25
24958
$
30.25
25012
$
30.25
25145
$
25.25
25376
$
25.25
25377
$
25.25
25382
$
25.25
24131
$
30.25
25171
$
60.25
25171
$
29.95
46619
RED TAG #
AMOUNT BID
24251
$106.00
24387
$113.00
24526
$108.00
24548
$ 42.00
24958
$ 91.00
25377
$ 42.00
25382
$ 51.00
25171
$146.00
MR. ALBERT A. SPAGNOLA
SUPER AUTO PARTS
3300 South Main Street
South Bend, Indiana 46614
BID:
VEHICLE NO.
RED TAG #
AMOUNT BID
1.
21945
$ 22.79
2•
24182
$ 28.79
3.
24251
$ 42.70
4•
24370
$ 32.20
5•
24387
$139.40
6.
24493
$ 28.88
7.
24526
$ 78.80
8.
24545
$ 44.20
9•
24548
$ 57.20
10.
24861
$ 28.88
11.
24878
$ 42.70
12.
24958
$ 58.80
13.
25012
$ 62.20
14.
25145
$ 38.20
15.
25376
$148.30
16.
25377
$ 38.20
17.
25382
$ 28.88
18.
24131
$ 47.20
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19. 25171 $ 78.80
20. 25171 $ 87.20
Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski
and carried, the above bids were referred to the Department of
Code Enforcement for review and recommendation.
OPENING OF QUOTATIONS - I/N KOTE SANITARY SEWER MANHOLE 157
MODIFICATIONS
Mr. Leszczynski indicated that this was the date set for the
receiving and opening of sealed Quotations for modifications to
Manhole #157 on the I/N Kote sanitary sewer line. The project
will include the removal of the existing manhole 157 cover located
on the property at 25920 U.S. 20 west of the Poppy Road lift
station (No. 3) and replacing it with a new bolted watertight
manhole', lid. The work will also include bolting of all manhole
components together for a watertight seal. The following
Quotations were opened and read:
H . DE WULF , INC.
P.O. Box 5127
Mishawaka, Indiana 46546
Quotation was signed by Ms. Kathleen A. Herrman, President.
QUOTATION: $1,948.00
KASER-SPRAKER CONSTRUCTION INC.
25487 West State Road 2
South Bend, Indiana 46619
Quotation was signed by Mr. Gary L. Spraker, President.
QUOTATION: $2,358.00
HRP CONSTRUCTION, INC.
P.O. Box 266
South Bend, Indiana 46624
Quotation was signed by Mr. Paul J. Fallon.
TION: $2,489.00
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried) the Quotations were referred to the Division of
Engineering for review and recommendation.
OPENINGIOF QUOTATIONS - STUDEBAKER LOT #10 - CLEARING PARCEL B
The following Quotations were received and opened by the Board for
the above referred to project:
DBERRY BROTHERS INC.
61 West Dice Street
th Bend, Indiana 46614 .
tation was signed by Mr. W. J. Bradberry, President.
TATION: $11,060.00
WARNER & SONS INC.
29099 US 33 West
P.O. Box 87
Elkhart, Indiana 46515
Quotation was signed by Mr. Jack Warner, President.
QUOTATION: $5,930.00
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MAJORITY BUILDERS, INC.
62900 U.S. 31 South
South Bend, Indiana 46614
Quotation was signed by Mr. Steven C. Slagle, Vice -President.
QUOTATION: $19,200.00
B &_J EXCAVATION, INC.
1104 West Donald Street
South Bend, Indiana 46613
Quotation was signed by Mr. Julius O'Neal, Jr., President.
QUOTATION: $15,475.00
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the above Quotations were referred to the Division of
Engineering for review and recommendation.
1NVUKE EMERGENCY POWERS - EMERGENCY PAVEMENT REPAIRS
In a Memorandum to the Board, Mr. Carl P. Littrell, Director,
Division of Engineering, advised that during the recent hot
weather, several sections of concrete pavement on Bendix Drive and
New Cleveland Road have buckled and blown out. Therefore, Mr.
Li';ttrell requested that the Board invoke its emergency authority
and authorize the Division of Engineering to negotiate with
contractors to make proper repairs in the interest of public
safety and convenience. Mr. Littrell noted that the work to be
completed will be charged to appropriations to the Concrete
Imiprovement Program for 1994. Mr. Caldwell made a motion that the
BoIard invoke its emergency powers, declare that an emergency exits
and authorize the Division of Engineering to seek quotes for the
re air work as needed. Mrs. Manier seconded the motion which
ca ried.
ADOPT RESOLUTION NO. 25-1994 - ACCEPTING THE TRANSFER OF REAL
PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION AND
ADOPT RESOLUTION NO. 26-1994 - APPROVING THE TRANSFER OF REAL
PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY INC.
Mr. Leszczynski informed members of the Board that Resolution No.
25 1994 accepts from the Redevelopment Commission a parcel of
property commonly known as 618 Columbia. Additionally, Resolution
Noi. 26-1994 transfers this parcel to Habitat for Humanity for
construction of a house. Therefore, Mrs. Manier made a motion
that Resolution No. 25-1994 be adopted. Mr. Caldwell seconded the
motion which carried. Additionally, Mr. Leszczynski made a motion
that Resolution No. 26-1994 be adopted. Mrs. Manier seconded the
motion which carried. Following are Resolution Nos. 25-1994 and
26-1994•
Resolution No. 25-1994
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA,
ACCEPTING THE TRANSFER OF REAL PROPERTY
FROM THE SOUTH BEND REDEVELOPMENT COMMISSION
WHEREAS, the City of South Bend, Department of Redevelopment
(Redevelopment), whose governing body is the South Bend
Redevelopment Commission (the "Commission") is the owner of the
following described real property situated in St. Joseph County,
Indiana:
362
REGULAR MEETING
JUNE 27, 1994
Lot 9 Birdsell's Manufacturing Company's Subdivision of Lot
24 and 25, Denniston & Fellows Addition to the City of South
Bend, Indiana. Commonly known as 618 Columbia. Key No.: 18-
3026-0960 (hereinafter referred to as the "Real Property");
and
WHEREAS, the Commission, in Resolution adopted on
June 24 1994, expressed its desire to transfer the Real Property
to the City of South Bend, Indiana; and
WHEREAS, the City of South Bend is desirous of acquiring the
Real Property from the Commission; and
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works
of the City of South Bend (the "Board") has custody of and may
maintain all real property of the City of South Bend; and
WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend,
acting by and through the Board, may exchange or transfer property
with another governmental entity upon terms and conditions agreed
upon,by the two (2) entities as evidenced by the adoption of
substantially identical resolutions of each entity; and
WHEREAS, the Commission has agreed to transfer the Real
Property to the City of South Bend, and the City of South Bend,
acting by and through the Board, has agreed to accept the transfer
of the Real Property from the Commission for the payment of a
nominallconsideration.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND AS FOLLOWS:
1. That the transfer of the following described real
property situated in St. Joseph County, Indiana by the City of
South Bend, Department of Redevelopment, acting by and through the
South Bend Redevelopment Commission to the City of South Bend,
Indiana
Lot 9 Birdsell's Manufacturing Company's Subdivision of
Lot 24 and 25, Denniston & Fellows Addition to the City
of South Bend, Indiana. Commonly known as 618 Columbia.
Key No.: 18-3026-0960 (hereinafter referred to as the
"Real Property")
for the sum of One Dollar ($1.00), shall be, and hereby is,
accepted.
2.1 That upon receipt of a fully executed quitclaim deed to
the Real Property from the Commission, the Clerk of the Board is
hereby authorized and directed to pay to the Commission, on behalf
of the Board, the sum of One Dollar ($1.00) and to cause the
recording of said quitclaim deed.
3.I That this Resolution shall be in full force and effect
upon its adoption.
this 27th day of June, 1994.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
ATTEST:
s/Sandr M. Parmerlee, Clerk
I
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63
REGULAR MEETING
JUNE 27, 1994
Resolution No. 26-1994
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA,
APPROVING THE TRANSFER OF REAL PROPERTY
TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY INC.
WHEREAS, the City of South Bend, Indiana is the owner of the
following described real property situated in St. Joseph County,
Indiana:
Lot 9 Birdsell's Manufacturing Company's Subdivision of
Lot 24 and 25, Denniston & Fellows Addition to the City
of South Bend, Indiana. Commonly known as 618 Columbia.
Key No.: 18-3026-0960 (hereinafter referred to as the
"Real Property"); and
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works
of the City of South Bend (the "Board") has custody of and may
maintain all real property of the City of South Bend; and
WHEREAS, Habitat for Humanity of St. Joseph County, Inc.
('Habitat") is an Indiana not -for -profit corporation exempt from
taxation under Section 501 of the Internal Revenue Code; and
WHEREAS, Habitat desires to acquire the Real Property from
City for nominal consideration; and
WHEREAS, the City desires to transfer the Real Property to
H bitat and agrees to such transfer at nominal consideration.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
Oi THE CITY OF SOUTH BEND AS FOLLOWS:
1. That the transfer of the following described real
pr�operty situated in St. Joseph County, Indiana by the City of
South Bend to Habitat for Humanity of St. Joseph County, Inc.:
Lot 9 Birdsell's Manufacturing Company's Subdivision of
Lot 24 and 25, Denniston & Fellows Addition to the City
of South Bend, Indiana. Commonly known as 618 Columbia.
Key No.: 18-3026-0960 (hereinafter referred to as the
"Real Property")
for the sum of One Dollar ($1.00), shall be, and hereby is,
approved.
2. That the Mayor and City Clerk of the City of South Bend
shall be, and hereby are, authorized, respectively, to execute and
attest to the execution of a quitclaim deed conveying all right,
title and interest in and to the Real Property to habitat upon the
occurrence of the condition set forth immediately above.
3. That this Resolution shall be in full force and effect
upon its adoption.
ADOPTED this 27th day of June, 1994.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
A171'r;5'1' :
s/Sandra M. Parmerlee, Clerk
364
REGULAR MEETING
JUNE 27, 1994
APPROVE COMMUNITY DEVELOPMENT CONTRACTS
The following Community Development Contracts were presented to
the Board for approval:
The targeted goal for this activity includes the development
of plan(s) of action for, and oversight of NNN human service
outreach, existing and planned housing development activities
and physical neighborhood improvements programs. The total
amount of this activity shall not exceed $15,000.00.
NEAR NORTHWEST NEIGHBORHOOD. INC.
NEAR NORTHWEST NEIGHBORHOOD INC. - NNN OFFICE REHAB
The targeted goal for this activity is to provide for
rehabilitation of the facility at 510 Cushing Street,
including exterior repairs/replacements and reasonable
modifications to facilitate handicapped accessibility. The
total amount of this activity shall not exceed $7,000.00.
DEPARTMENT OF CODE ENFORCEMENT
RECEIVERSHIP/REHAB LOAN ACTIVITY
The targeted goal for this activity is to maintain decent and
saife affordable rental property(ies) as qualified by the
Department of Neighborhood Code Enforcement and in accordance
with the program guidelines attached to the Contract. The
total amount of this activity shall not exceed $105,000.00.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the above referenced Community Development Contracts were
approved and executed.
APPROVEIMUNICIPAL LEASE AND OPTIONS AGREEMENTS AND ADOPT
RESOLUTION NO. 27-1994
Mr. Lestczynski noted that Mr. Jeff Rinard, Deputy City
Controller, submitted to the Board two (2) Municipal Lease and
Option agreements with Midwest Bankers Group, Inc., 9000 Keystone
Crossing, Suite 630, Indianapolis, Indiana, for the lease of
equipment which the City is currently purchasing.
The first Agreement contained a list of sixty-five (65) pieces of
equipment. The total gross lease amount is $655,295.70 with the
equipment amount being $552,897.00. Payments, beginning in
December of 1994, for a period of five (5) years, are to be
$65,529. 57.
The second Agreement was for one (1) table top inserter and one
hundred ten (110) Club Car Golf Carts-1994. The total gross
amount rfor this Agreement is $315,683.76 with the equipment amount
being $ 83,000.00. Payments, beginning in December of 1994, for a
period of three (3) years, are to be $52,613.96.
Mrs. Maier made a motion that both Municipal Lease and Option
Agreements and Resolution No. 27-1994, which appears as Exhibit A
of the documents, be approved and executed. Mr. Caldwell seconded
the motion which carried and the following Resolution No. 27-1994
was adopted:
RESOLUTION NO. 27-1994
RESOLUTION OF GOVERNING BODY
EXTRACT OF MINUTES
LESSEE: City of South Bend
DATE OFIAGREEMENT: June 27, 1994
0
REGULAR MEETING
JUNE 27, 1994
At a duly called meeting of the governing body of Lessee (as
defined in the Agreement) held on the 27th day of June, 1994, the
following Resolution was introduced and adopted.
RESOLVED, whereas the governing body of Lessee has determined
that a true and very real need exists for the acquisition of the
Equipment described in the Municipal Lease and Option Agreement
presented to this meeting; and
WHEREAS, the governing body of Lessee has taken the necessary
steps, including any legal bidding requirements, under applicable
law to arrange for the acquisition of such equipment.
BE IT RESOLVED, by the governing body of Lessee that the
terms of said Municipal Lease and Option Agreement are in the best
interests of Lessee for the acquisition of such equipment, and the
governing body of Lessee designates and confirms the following
persons to execute and deliver, and to witness (or attest)
respectively, the Midwest Bankers Group, Inc., Municipal Lease and
Option Agreement and any related documents necessary to the
consummation of the transactions contemplated by the Municipal
Lease and Option Agreement.
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
ATTEST:
s%Sandra M. Parmerlee, Clerk
The undersigned further certifies that the above Resolution has
not been repealed or amended and remains in full force and effect
and further certifies that the above and foregoing Municipal Lease
and Option Agreement is the same as presented at said meeting of
the governing body of Lessee.
EMNIFICATION
s/Sandra M. Parmerlee, Clerk
Date: June 27, 1994
AL
Jon Williams, Office of Community Affairs, submitted to the
and Indemnification Agreements with the following entities:
Crowe, Chizek and Company
Teacher's Credit Union
Society Bank
Holladay Corporation
Its is noted that property owned by the above entities will be
utilized by the City during the Ethnic Festival from July 1-3,
1494. By these Agreements, the City holds these entities free and
harmless from any liability.
Mt. Leszczynski made a motion that the Indemnification Agreements
b� approved. Mrs. Manier seconded the motion which carried.
APPROVE CONSTRUCTION CONTRACT - MAIN STREET & LA SALLE STREET
SIDEWALK, CURB AND APPROACH IMPROVEMENTS PROJECT
Mi. Leszczynski advised that in accordance with the bid awarded on
June 6, 1994, to Ziolkowski Construction, Inc., P.O. Box 1106,
South Bend, Indiana, in the amount of $18,552.30 for the above
referred to project, a Contract in said amount was being submitted
for Board approval. Upon a motion made by Mr. Leszczynski,
seconded by Mr. Caldwell and carried, the Contract was approved.
366
REGULAR MEETING
JUNE 27, 1994
APPROVE CHANGE ORDERS - EDISON ROAD WIDENING PROJECT
Mr. Joseph Bellina, Division of Engineering, submitted to the
Board one (1) Change Order in conjunction with the Edison Road
Widening Project as follows:
Increase: $25,140.80
Description: Common Excavation
Mr. Leszczynski made a motion that this Change Order be approved.
Mr. Caldwell seconded the motion which carried.
REJECT QUOTATIONS FOR BLACKTHORN GOLF COURSE WETLAND PLANTINGS
PROJECT
In a Memorandum to the Board, Mr. Carl P. Littrell, Director,
Division of Engineering, noted that on June 20, 1994, the Board
opened two (2) Quotations for the above referred to project. Mr.
Littrell further noted that he has reviewed the bids and found
them non -responsive to the specifications.
Reinhart's Landscaping, Inc., qualified their bid to remove
maintenance responsibilities as required by the specifications.
J. F. New & Associates, Inc., added items to the Proposal that are
incidental to the work, the costs to be paid for in the unit
prices bid for the items in the Proposal.
The golf course designer, Hurdzan and Associates, and the golf
course consultant, North American Golf, conducted a tour of the
course during the bidding period and have since issued a report
indicating their reconsideration of the plantings plan. Their
current recommendation would alter this project considerably.
Therefore, Mr. Littrell recommended that the Board reject all
Quotations received on June 20, 1994 for this project.
Mr. Les�zczynski made a motion that the recommendation be accepted
and the Quotations be rejected. Mrs. Manier seconded the motion
which carried.
PROJECT
E (LOT 1
ION AFFIDAVIT -
- 1424 SOUTH
Mr. Les czynski advised that W. A. Bailey Construction, 17051
MillponTrail, Plymouth, Indiana, has submitted the Project
Completion Affidavit for the above referenced project which
indicates a final cost of $10,600.00. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Caldwell and carried, the Project
Completion Affidavit was approved and executed.
TOICLOSE DALE STREET, FROM ECKMAN TO IRVINGTON, FOR BLOCK
PARTY - JULY
OF YMCA TO C,
TO CLOSE MAD
JULY 3. 1994
r FAMILY FUN WALK - JULY 1, 199
ISON, FROM
TOICLOSE E. W
- JULY
FROM ESTHER TO (
FOR BLOCK PARTY -
FOR BLOCK
TOICLO_SE WILBER, FROM MARQUETTE TO PORTAGE, FOR JULY 4TH
BLOCK PARTY - JULY 4, 1994
Mr. Les�;czynski advised that the appropriate City departments and
bureauslhave reviewed the requests to close Dale street and of the
YMCA to conduct a Walk, which were submitted to the Board on June
I
6
E
REGULAR MEETING
JUNE 27, 1994
13, 1994 and recommended approval. Additionally, the requests to
close Madison Street and Wayne Street for block parties, which
were submitted to the Board on June 20, 1994, are also recommended
for approval.
Finally, the Application For Use Of And Blocking Of Access To
Public Right -of -Way For A Party Or Similar Event, as submitted by
Ms. Susan Farrell, 1842 Wilber Street, South Bend, Indiana, to
close Wilber, from Marquette to Portage, from 2:00 p.m. to 8:00
p.m. on Monday, July 4, 1994, for a July 4th Block Party has been
reviewed and recommended for approval.
Therefore, Mrs. Manier made a motion that the recommendations be
accepted and the requests be approved. Mr. Caldwell seconded the
motion which carried.
REQUESTS REFERRED:
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the following requests were referred to the appropriate
City departments and bureaus for review and recommendation:
BLOCK PARTY - JULY 16, 1994
Ms. Susan Biggs, on behalf of the Bellevue Addition
Neighborhood Association, 938 Bellevue, South Bend, Indiana,
submitted an Application For Use Of And Blocking Of Access To
Public Right -of -Way For A Party Or Similar Event, requesting
that Bellevue Avenue, from Ruskin Street to Hildreth Street,
be closed from 5:00 p.m. to 9:00 p.m. on Saturday, July 16,
1994, for a neighborhood block party.
OF MIDLAND ENGINEERING TO CLOSE THE N/S ALLEYS AND THE E/W
ALLEYS IN THE 300 BLOCK OF SOUTH MAIN IN CONJUNCTION WITH RE-
ROOFING OF AMERITECH BUILDING
In a letter to the Board, Mrs. Jeanine Olis, Estimator/
Project Manager - Roofing Division, Midland Engineering
Company, 52369 U.S. 33 North, P.O. Box 1019, South Bend,
Indiana, requested permission to close the north/south alleys
and the east/west alleys in the 300 block of South Main
Street. Mrs. Olis noted that they will be reroofing the
Ameritech Building at 307 South Main Street and their crane
needs to be set up at the intersection of the two (2) alleys.
They will be lifting new materials to the 5th and 6th floor
roofs and bringing down rubbish and old roofing materials
from these roofs. The alleys will need to be closed for the
months of July and August.
ROVE TRAFFIC CONTROL DEVICE
n a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
ried, the following one (1) traffic control device was
roved:
REMOVAL OF: HANDICAPPED PARKING SPACE
LOCATION: 1025 West Washington
REMARKS: Mrs. Betty Gunn is moving and the signs
are no longer required
VE CONTRACTORS BONDS
Mr. Larry D. Spradlin, Division of Engineering, recommended that
the Bond of Contractor for R & E Construction Corporation, 10289
McKinley Highway, Osceola, Indiana, be approved effective June 9,
1994. Mr. Leszczynski made a motion that this bond be approved.
Mrs. Manier seconded the motion which carried.
68
REGULAR MEETING
JUNE 27, 1994
FILING'OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS
Mr. Leszczynski advised that the Department of Code Enforcement
has submitted two (2) lists containing one hundred seventy-seven
(177) City owned and miscellaneous properties which were cleaned
by the Department from June 13, 1994 to June 16, 1994. Mr.
Leszczynski made a motion that the lists as submitted be accepted
for filing. Mrs. Manier seconded the motion which carried.
FILING OF CERTIFICATE OF INSURANCE
Upon a'motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, a Certificate of Insurance for the following was accepted
for filing:
Memorial Health System, et al
615 North Michigan Street
South Bend, Indiana 46601-9986
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount
of $1,284,404.42 and recommended approval. Mr. Caldwell made a
motion that the claims be approved and the report as submitted be
filed.1 Mrs. Manier seconded the motion which carried.
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mr. Caldwell and
carried, the meeting was adjourned at 10:05 a.m.
BOARD OF PUBLIC WORKS
SJ Ln E. Leszczynski, resident
A
ames R./Caldwell./Member
)Jenny
P'tts Manier, Member
SandralM. Parmerlee, Cler
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