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HomeMy WebLinkAbout06/13/94 Board of Public Works MinutesREGULAR MEETING JUNE 13, 1994 The regular meeting of the Board of Public Works was convened at 9:47 a.m. on Monday, June 13, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Member Mrs. Jenny Pitts Manier was not in attendance. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a',motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 6, 1994, were approved as submitted. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY AT 1711 AND 1713 MARIETTA STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the purchase of City - owned property commonly known as 1711'and 1713 Marietta Street. The Clerk tendered proofs of publication of Notice which appeared in theSouth Bend Tribune and the Tri-County News. It was noted that these parcels of property have been appraised. The property at 1711 Marietta Street has been appraised at $300.00. The property at 1713 Marietta has been appraised at $100.O9. The following bid was opened and read: MSS. Sandra L. Pfaller 634 East Dubail South Bend, Indiana BID: 1711 Marietta Street $310.00 1713 Marietta Street $110.00 It was further noted that Ms. Pfaller is an adjacent property owner. There being no other bids received, Mr. Caldwell made a motion that the bids submitted by Ms. Pfaller be accepted. Mr. Leszczynski seconded the motion which carried. PUBLICIHEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - SCOTT ALLEN gALHOON D/B/A F & S FIREWORKS Mr. Le zczynski stated that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchant license for Mr. Scott Allen Calhoon, 1130 Beale Street, South Bend, Indiana, d/b/a F & S Fireworks, 3006 Ardmore Trail, South Bend, Indiana. It is rioted that Mr. Calhoon has applied for this license in order to sell fireworks from June 17, 1994 to July 5, 1994 at 3006 Ardmore Trail, South Bend, Indiana. Mr. Calhoon was present and advised that he intends to sell only legal Indiana fireworks at his business. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszcz�nski closed the Public Hearing on this matter. Member of the Board were advised that favorable recommendations concerning this license application have been received from the Police Department, Fire Department and the Building Department. Therefore, Mr. Caldwell made a motion that the application be approv;d and referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which carried. 1 1 3.31 REGULAR MEETING JUNE 13, 1994 PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - JUDY LADD - LEEPER PARK ART FAIR This was the date set for the Board's Public Hearing regarding the license application for a Transient Merchant license as submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, on behalf of the Leeper Park Air Fair. Ms. Ladd has applied for this license in order to conduct the annual Leeper Park Air Fair to be held on June 18, 1994 from 10:00 a.m. to 6:00 p.m. and on June 19, 1994, from 10:00 a.m. to 6:00 p'.m. at Leeper Park. Ms. Ladd was not in attendance. However, Mr. Leszczynski noted that this event has been held for many years at Leeper Park. There being no one present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and Building Department. Therefore, Mr. Caldwell made a motion that the application be approved and referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which c rried. ADOPT RESOLUTION NO. 23-1994 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (HALEY ANNEXATION) Mr. Leszczynski stated that the Board is in receipt of Resolution No. 23-1994 which adopts a written fiscal plan and establishes a policy for the provision of services to an annexed area in German Township, referred to as the Haley Annexation. Mr. Larry Magliozzi, Assistant Director, Division of Planning and Neighborhood Development, Department of Community and Economic Development, was present and informed the Board that this is a voluntary annexation of sixteen (16) acres of land located on the south side of Brick Road and west of Portage Road. The intended use of this land is the development of a single family subdivision. The land is currently vacant and contains no structures. Mr. Magliozzi noted that there is an additional sixteen (16) acres of land that may come into the City later this year for further development of the subdivision. Mrs. Magliozzi informed members of the Board that sanitary sewer and water will be extended to this site at the cost of the d veloper. The Police Department indicates that this area is adjacent Fire to Beat #20 who will provide service to the area. The Department has advised that they do not foresee any unusual fire protection problems and service to the area will be provided by The Station *11 with additional responding units from Station #7. Department of Code Enforcement advises that they can provide services manpower. to the area without any additional expense or increase in Mr. Magliozzi noted that this annexation will have minimal fiscal impact to the City. Irk conclusion Mr. Magliozzi advised that it is anticipated that this annexation will become effective September 17, 1994. He further noted that this annexation meets the City's policy and plan for annexation. �erefore, Mr. Leszczynski made a motion that the Resolution which is been submitted be adopted. Mr. Caldwell seconded the motion V2 REGULAR MEETING JUNE 13, 1994 which carried and the following Resolution No. 23-1994 was adopted: RESOLUTION NO. 23-1994 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (HALEY ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, a substitute ordinance which proposes the annexation of the hereinafter described real estate located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 16.103 acres of vacant, undeveloped land, located in Centre'',Township, contiguous therewith and generally located south of Brick Road, and west of Portage Road. The development of the territory proposed to be annexed will require a basic level of municipal public services, which services shall include services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water facilities; and WHEREAS, the Board of Public Works now desires to establish and ad pt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital servic s normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan f r the organization and extension of those services; (4) that s:rvices of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexa ion, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that h ve characteristic of topography, patterns of land use, and popula ion density similar to that of the territory to be annexed; (5) th t services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date o the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land u e and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hieing the employees of other governmental entities whose jobs will b eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real proper'y located in German Township, St. Joseph County, Indiana, descried in Exhibit "A," attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by 1 �I 333 1 1 1 REGULAR MEETING JUNE 13, 1994 and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of typography, patterns of land utilization and population density similar to said territory; and to furnish to said territory services of a capital improvement nature, such as street construction, street lighting, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. At s/ Section III. That the Board of Public Works shall and does reby now establish and adopt the fiscal plan, attached hereto d made a part hereof, for the furnishing of said services to the rritory to be annexed. Adopted this 13th day of June, 1994. st: a M. Parmerlee, Clerk BOARD OF PUBLIC WORKS OF SOUTH BEND, INDIANA s/John E. Leszczynski s/James R. Caldwell EXHIBIT A OF THE CITY That part of the Northeast Quarter of Section 21, Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana which is described as: Beginning at a point on the North line of said Section 21 and the centerline of Brick Road which is S. 90100100" W., 665.78 ft. from the Northeast corner of said Section; thence S. 00013140" W., 1063.47 ft.; thence N. 89053110" W., 660.00 ft.; thence.N. 00013140" E., 1062.16 ft. to the North line of said Section and centerline of Brick Road; thence N. 90000'00" E. along said North Line and centerline, 660.00 ft. to the point of beginning. Containing 16.103 acres. Subject to all legal highways, easements and restrictions of record. OVE COMMUNITY DEVELOPMENT CONTRACTS a motion made by Mr. Caldwell, seconded by Mr. Leszczynski carried, the following Community Development Contracts were __ _3- NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS The targeted goal for this activity is to promote private and public investment in the northeast neighborhood. The total cost of this activity shall not exceed $30,000.00. SOUTH BEND POLICE DEPARTMENT NEIGHBORHOOD RESIDENTIAL SECURITY ACTIVITY The targeted goal for this activity is to provide material - 334 REGULAR MEETING JUNE 13. 1994 and labor for deadbolt locks and associated accessories and smoke detectors for approximately two hundred fifty (250) low and moderate income homeowners. The total cost of this activity shall not exceed $53,000.00. SOUTH BEND HERITAGE FOUNDATION CUSHING STREET PUBLIC WORKS The targeted'goal for this activity is to provide for construction, reconstruction or rehabilitation of public improvements, including, but not limited to, curbs, curb cuts, sidewalks and alley improvements in the 500-600 block of Cushing Street. The total cost of this activity shall not exceed $35,000.00. Mr. Le�szczynski indicated that the Board is in receipt of three (3) Emergency Shelter Grant Program Contracts between the City of South�Bend Board of Public Works, for and on behalf of the Departtment of Community and Economic Development, and the following recipients: CENTER FOR THE HOMELESS $40,000.00 he targeted goal for this activity is to serve five hundred (500) clients. 4OUTH SERVICES BUREAU $17,963.00 he targeted goal for this activity is to serve two hundred (200) clients. . JOSEPH COUNTY AIDS TASK FORCE $12,012.00 targeted goal for this activity is to serve twelve (12) ients. The Contracts indicate that in order to assist the City's efforts to ensure safe, temporary housing for South Bend citizens facing homelessness, the City will provide funds to the above referenced recipients to carry out a program to provide services to those in need of temporary shelter. Mr. Lszczynski made a motion that these Contracts be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONTRACT - CENTER CITY ASSOCIATES Submitted to the Board for approval was an Agreement between the City of South Bend Board of Public Works for and on behalf of the Department of Community and Economic Development and Center City Associates. The purpose of the Agreement is to establish the guidelines for Center City Associates's utilization of program income generated from the use or rental of City -owned parking lots lease by CCA. Those parking lots, which produce program income are known as Parcels C80-7 and C8-9 (Baer's lot), Parcel C4-46 (Shoppers Lot), Parcel C9-12 (Inwoods strip) and Parcel C9-1 (Michigan and Western lot). It is further noted that program income received by CCA in the use or rental of these parking lots is subject to Community Development Block Grant regulations. Mr. Leszcz�ynski made a motion that this Contract be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT AUCTION PolioChief Ronald G. Marciniak advised that the Department wishes) to sell by auction a 1933 Ford Coupe Kit Car. This vehicle was obtained via asset seizure and titled to the City of South Bend Police Department for use or sale by the United States Marshal's Service. 1 335 REGULAR MEETING JUNE 13, 1994 Therefore, the Police Department requests that the Board advertise for an auction to be conducted by a licensed auctioneer. The date of the auction will be 6:00 p.m. July 26, 1994. The auction will be conducted at the front parking lot of the police station at 701 West Sample Street. A public viewing of the auto will be conducted on July 23, 1994 from 11:00 a.m. to 2:00 p.m. Mr. Caldwell made a motion that this request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT FOR SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER AUCTION SERVICE Submitted to the Board for consideration was a Contract for Sale of Personal Property at Public Auction as submitted by Mr. Carl Kaser, Kaser's Auction Service, 68099 Sycamore Road, North Liberty, Indiana, to conduct an auction on Tuesday, July 26, 1994 at 6:00 p.m. in front of the South Bend Police Department at 701 West Sample Street, South Bend, Indiana. The item to be auctioned is a 1933 Style Ford Victoria Kit Car. The reserve bid for this automobile is $20,000.00. Kaser's Auction Service will receive a two per cent (20) commission for this auction. Mr. Leszczynski made a motion that this Contract be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS: - SALE OF ABANDONED VEHICLES - CAR WASHES - COPY MACHINE - DIVISION OF ENGINEERING Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. ditionally, Police Chief Ronald G. Marciniak requested that the and advertise for the receipt of bids for car washes for City hicles. F}'.nally, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for an e�igineering copy machine for the Division of Engineering. M Leszczynski made a motion that the requests of Mrs. Dempsey, Police Chief Marciniak and Mr. Littrell be approved. Mr. Caldwell seconded the motion which carried. ZZ) Z) Amr MX.KzV : a motion made by Mr. Leszczynski, seconded by Mr. Caldwell carried, the following requests were referred to the opriate City departments and bureaus for review and mmendation: 'LOSE DALE STREET, FROM IRVINGTON NEIGHBORHOODBLOCK PARTY - JULY 2 1994 Mr. Richard Chapman, 1020 East Irvington, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Dale Street, between Eckman and Irvington, be closed from 12:00 noon to 9:00 p.m. on July 2, 1994, for a neighborhood block party. OF YMCA OF MICHIANA TO CONDUCT FAMILY FUN WALK DURING THE 1994 ETHNIC FESTIVAL - JULY 1 1994 Ms. Linda S. Dean, Membership Director, YMCA of Michiana, REGULAR MEETING JUNE 13, 1994 1201 Northside Boulevard, South. Bend, Indiana, advised that they would like to conduct a Family Fun Walk on Friday, July 1',, 1994, from 6:00 p.m. to 7:00 p.m. on the public sidewalks. The Walk would begin at the Jefferson Street bridge at Howard Park and proceed south on the sidewalk to the YMCA. Ms. Dean noted that approximately one hundred (100) individuals are expected to participate. APPROVE REQUESTS: - OF FOREST SIGN & DISPLAY, INC. TO INSTALL SIGN AT 2524 SOUTH MICHIGAN STREET - DON NAGY MOTORS - OF RILEY HIGH SCHOOL TO CONDUCT PARADE - SEPTEMBER 23, 1994 - OF OFFICE OF COMMUNITY TO CONDUCT ETHNIC FESTIVAL AND RELATED EVENTS - OF MEMORIAL HOSPITAL/HEALTH SYSTEM TO CONDUCT DUATHLON - SEPTEMBER 18, 1994 - TO CLOSE IRVINGTON AVENUE, FROM RUSH STREET TO FELLOWS STREET, FOR BLOCK PARTY - JUNE 25, 1994 - TO CLOSE HAWTHORNE STREET FROM COLFAX TO WASHINGTON FOR UAL NEIGHBORHOOD BLOCK PARTY - AUGUST 20, 1994 - OF STUDEBAKER NATIONAL MUSEUM TO CLOSE PORTIONS OF SOUTH S REET AND LAFAYETTE BOULEVARD IN CONJUNCTION WITH SOUTH BEND CLASSIC CAR SHOW AND SWAP MEET - AUGUST 28, 1994 - OF STUDEBAKER NATIONAL MUSEUM TO CLOSE PORTIONS OF SOUTH STREET AND LAFAYETTE BOULEVARD, IN CONJUNCTION WITH GREAT ERICAN RACE EVENT - JUNE 29 1994 - TO CLOSE SUNNYMEDE AVENUE, FROM TWYCKENHAM TO GREENLAWN, FOR B OCK PARTY - JULY 3, 1994 TQ CLOSE DELAWARE STREET, FROM WARREN TO GRANT, FOR AUCTION - JUNE 18. 1994 Mr. Le zczynski advised that the above referred to requests, which were s bmitted to the Board on April 18, 1994, May 9, 1994, May 23, 19)4, May 31, 1994, and June 6, 1994, have been reviewed by the ap ropriate City departments and bureaus and approval is recomm nded. Therefore, Mr. Leszczynski made a motion that the requests be approved. Mr. Caldwell seconded the motion which carried. AWARD IDS•• HANEYSTREET S MILLS PAINT SUPPLIE: ALK, CURB AND HIP CENTER ITE DEVELOPMENT PROJECT AIR COMPRESSOR In a Mgmorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on June 6, 1994, the Board opened seven (7) bids for the Haney Street Sidewalk, Curb and Approach Improvements Project. Mr. Littrell indicated that he has reviewed the,'bids and found the amounts correct as read at the meetin with the exception of the bid of Marvin A. Crayton which had roLding errors. Also, L & J McKinney General Contractor 1 J 337 1 1 REGULAR MEETING JUNE 13, 1994 submitted a lump sum bid and failed to provide unit prices for each item and was therefore not considered for recommendation. Therefore, Mr. Littrell recommended that the Board award the low bid of Ziolkowski Construction, Inc., P.O. Box 1106, South Bend, Indiana, in the amount of $43,409.85. Mr. Littrell noted that the Department of Community and Economic Development concurs with this recommendation. Additionally, Mr. Littrell advised that on May 23, 1994, the Board opened four (4) bids for the Stephenson Mill Apartments Site Development Project. Mr. Littrell noted that he has reviewed the bids and found the amounts correct as read at the Board meeting. One of the bidders, Small, Inc., placed qualifications on the bid. However, Mr. Littrell found that the qualifications were still responsive to the specifications and did not alter the work the specifications were intended to construct. Therefore, Mr. Littrell recommended that the Board award the lowest bid submitted by HRP Construction, Inc., P.O. Box 266, South Bend, Indiana, in the amount of $216,264.00. It is noted that the Department of Community and Economic Development concurs with this recommendation. Mr. George S. Zana, Purchasing Manager, Division of Equipment Services, advised members of the Board that based on the review of bids received on July 6, 1994, for paint supplies, he recommends that the Board award the bid of Sherwin Williams Company, 1220 South Main Street, South Bend, Indiana, in the amount of $6,639.08 for the fifty-eight (58) items they bid. The four (4) items not bid are covered by substitutable products in the items bid. The only other bidder was C.E. Lee Company with a bid of $8,459.40 for all sixty-two (62) items. Eliminating the four (4) items not bid by Sherwin Williams, a comparative amount is $8,313.00 for the fifty-eight (58) items awarded. Finally, Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, recommended that the Board award the low bid of Industrial Construction Equipment Company, 25166 West State Road #2, South Bend, Indiana, in the amount of $9,115.00 for one (1) 185 CFM Ingersoll-Rand Air Compressor for use by the City Street Department. Bids for this Compressor were opened by the Board on May 2, 1994. Mrr. Leszczynski made a motion that the recommendations received from Mr. Littrell, Mr. Zana and Mr. Chlebowski be accepted and approved. Mr. Caldwell seconded the motion which carried. OVE TRAFFIC CONTROL DEVICE a motion made by Mr. Caldwell, seconded by Mr. Leszczynski carried, the following one (1) traffic control device was oved: REMOVAL OF: LOCATION: REMARKS: TITLE Handicap Parking Space 1014 Campeau Mr. Rudy Mc Dougal is moving and the signs are no longer needed BLACKTHORN GOLF COURSE WETLAND PLANTINGS MAYFLOWER SECTION 8 (SEWER/WATER/STREET) NIMTZ PARKWAY LANDSCAPING - AIRPORT 2010 DEVELOPMENT AREA 2U�on a motion made by Mr. a d carried, Title Sheets approved and signed. Leszczynski, seconded by Mr. Caldwell for the above referred to projects were -333 REGULAR MEETING AL CLEAN-UP OF LOTS JUNE 13, 1994 REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing ninety (90) City owned and miscellaneous properties which were cleaned by the Department from May 31'„ 1994 to June 2, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $703,484.87 and recommended approval. Mr. Caldwell made a motion',that the claims be approved and the reports as submitted be filed.', Mr. Leszczynski seconded the motion which carried. PRIVILEGE OF THE FLOOR: Mr. To made a neighb advise caused approx respon any of motion carrie REGARDING WILD DOGS IN THE RUM VILLAGE AREA Howell, Reporter, U93 radio, inquired if the Board was 'are of the presence of wild dogs in the Rum Village rhood. Mr. Howell noted that the radio station had been of the presence of the dogs and instances of injuries by the dogs. Mr. Caldwell informed Mr. Howell that mately two (2) to three (3) weeks ago the Police Department ,ed to dogs in the Rum Village Park but he is not aware of er action in this regard. ,eing no further business to come before the Board, upon a made by Mr. Leszczynski, seconded by Mr. Caldwell and the meeting was adjourned at 10:03 a.m. BOARD OF PUBLIC WORKS enny Pi s Manier, Member fl SandralM. Parmerlee, Clerk 1 1 1