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HomeMy WebLinkAbout05/31/94 Board of Public Works Minutes2 9 G ,R MEETING MAY 31, 1994 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, May 31, 1994, by Board President John E. Leszc ynski, with Mr. Leszczynski, Mrs. Jenny Pitts Manier and Mr. James R. Caldwell present. Also present was Board Attorney Anne Brune 1. APPROVE MINUTES OF PREVIOUS MEETINGS a motion made by Mr. Caldwell, seconded by Mrs. Manier and Upon carri d, the minutes of the regular meeting of the Board held on May 2', 1994, were approved as submitted. OPENI G OF BIDS - HVAC UPGRADE FOR ADMINISTRATION BUILDING - TREATMENT PLANT the date set for receiving and opening of sealed bids for WASTEWATER This was the a ove referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. A representative from Lumm Engineers, Inc., advised that the Engineer's Estimate for this project is $41,000.00. The following bids were opened and publicly read: DEAL CONSOLIDATED, INC. 06 West Sample Street outh Bend, Indiana 46601 id was signed by Mr. Darrell L. Graf, President, on -Collusion Affidavit was in order, Non -Discrimination ommitment form was completed and a five per cent (50 )Bid and was submitted. ID: $174,509.00 DWARD J. WHITE, INC. 011 South Michigan Street outh Bend, Indiana 46601 id was signed by Mr. Paul J. White, President, Non -Collusion ffidavit was in order, Non -Discrimination Commitment form as completed and a five per cent (50) Bid Bond was ubmitted. ID: $149,372.00 LUTSKY-PELTZ PLUMBING & HEATING COMPANY, INC. 44 South Rush Street outh Bend, Indiana 46601 id was signed by Mr. Harold E. Slutsky, President, on -Collusion Affidavit was in order, Non -Discrimination ommitment form was completed and a five per cent (5a) Bid and was submitted. D: $146,800.00 Upon motion made by Mrs. Manier, seconded by Mr. Caldwell and carri d, the above bids were referred to the Division of Engin ering for review and recommendation. OPENING OF BIDS SEVENTY (70), MORE OR LESS, GOLF CARS AND FIVE (5) ORE OR LESS GOLF UTILITY VEHICLES Mr. L szczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend ribune and the Tri-County News which were found to be suffi Tent. The following bids were opened and publicly read: 297 REGULAR MEETING MAY 31, 1994 WINDY CITY GOLF CARS 1310 South Heaton, Box �11 Knox, Indiana 46534 Bid was signed by Mr. Edward W. Arnold, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $21,491.40 was submitted. BID: Item I - Electric -Powered Golf Cars Make/Model: Par Car/P4E Electric powered golf cart as specified in bid documents Units: 70 Price/Unit: $ 2,345.00 Extension: $164,150.00 Alternates: Canopy top & windshield Units: 70 Price/Unit: $ 132.00 Extension: $ 9,240.00 Sand trap rake holder kit (holder kit only) Units: 70 Price/Unit: $ 18.00 Extension: $ 1,260.00 Battery capacity meter Units: 70 Price/Unit: $ 48.00 Extension: $ 3,360.00 Item II - Gas -Powered Four -Wheel Utility Vehicles Make/Model: Par Car/G04 Gas powered four-wheel utility vehicles as specified in bid documents. Units: 3 Price/Unit: $ 3,825.00 Extension: $11,475.00 Item III - Gas -Powered Four -Wheel Utility Vehicle with beverage insert Make/Model: Par Car/G4S with polar bar Gas powered four-wheel utility vehicle with beverage insert as specified in bid documents. Units: 1 Price/Unit: $ 3,725.00 Extension: $ 3,725.00 Item IIIa - Alternate: Gas Powered Four -Wheel Refreshment Center Make/Model: Par Car/GUXB Gas powered four-wheel refreshment center as specified in bid documents. Units: 1 Price/Unit: $ 4,920.00 Extension: $ 4,920.00 Item IV - Gas -powered four-wheel utility vehicle with ball cage Make/Model: Park Car/GUY 29 REGULAR MEETING MAY 31, 1994 Gas -powered four-wheel utility vehicle with ball cage as specified in bid documents. Units: 1 Price/Unit: $ 4,274.00 Extension: $ 4,274.00 Item V - Alternate: Programmable Energy Management System Make/Model: No Bid Programmable energy management system as specified in bid documents. Units: 1 Price/Unit: Extension: Item VI - Trade -In Reduction and Conditions Total amount of Trade-in reduction: $5,700.00 Trade-in conditions (if any): Running with auto charger for each car Item VII - Terms and Conditions of Warranties: On -Site Inventories; Maintenance Agreements On site inventory supplied - Standard Warranty included 3 year warranty on batteries n/c Replacement batteries available 10-96 thru 4-1997 for $42.00 each delivered, exchange RAY'S GOLF CAR, INC. 3817 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Ray O. DeRyckere, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $21,868.26 was submitted. BID: I - Electric -Powered Golf Cars Model: Club Car DS Electric Electric powered golf cart as specified in bid documents Units: 70 Price/Unit: $ 2,339.00 Extension: $163,730.00 Alternates: Canopy top & windshield Units: 70 Price/Unit: $ 186.00 Extension: $ 13,020.00 nd trap rake holder kit (holder kit only) its: 70 ice/Unit: $ 12.02 tension: $ 841.40 Battery capacity meter Units: 70 Price/Unit: $ 56.70 Extension: $ 3,969.00 I formation Holder Units: 70 Prlice/Unit: $ 10.15 Extension: $ 710.50 1 1 1 R REGULAR MEETING MAY 31, 1994 See Attachment "A" submitted with bid for additional comments Item II - Gas -Powered Four -Wheel Utility Vehicles Make/Model: Club Car Carryall II Pick-up Gas powered four-wheel utility vehicles as specified in bid documents. Units: 3 Price/Unit: $ 4,785.80 Extension: $ 14,357.40 See Attachment "A" submitted with bid for additional comments Item III - Gas -Powered Four -Wheel Utility Vehicle with beverage insert Make/Model: Club Car Carryall I Pick-up Gas powered four-wheel utility vehicle with beverage insert as specified in bid documents. Units: 1 Price/Unit: $ 4,294.65 Extension: $ 4,294.65 See Attachment "A" submitted with bid for additional comments Item IIIa - Alternate: Gas Powered Four -Wheel Refreshment Center Make/Model: Club Car Carryall II 19th Hole Gas powered four-wheel refreshment center as specified in bid documents. Units: 1 Price/Unit: $ 7,395.85 Extension: $ 7,395.85 See Attachment "A" submitted with bid for additional comments Item IV - Gas -powered four-wheel utility vehicle with ball cage Make/Model: Club Car Carryall II pick-up Gas -powered four-wheel utility vehicle with ball cage as specified in bid documents. Units: 1 Price/Unit: $ 5,363.80 Extension: $ 5,363.80 See Attachment "A" for additional comments Item V - Alternate: Programmable Energy Management System Make/Model: Club Car Watt/Miser Programmable energy management system as specified in bid documents. Units: 1 Price/Unit: $ 5,000.00 Extension: $ 5,000.00 See Attachment "A" submitted with bid, for additional comments Item VI - Trade -In Reduction and Conditions Total amount of Trade-in reduction: $2,000.00 Trade-in conditions (if any): All trade-ins must include battery chargers. REGULAR MEETING MAY 31, 1994 Item VII - Terms and Conditions of Warranties: On -Site Inventories; Maintenance Agreements Described in Attachments "B", "C" and "D" submitted with bid. PROFESSIONAL GOLFCAR CORPORATION Highway 37 Bypass at Fullerton Pike P.O. Box 250 Bloomington, Indiana 47402-0250 Bid was signed by Mr. George Reed, III, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Item I - Electric -Powered Golf Cars E-Z-Go Medalist Electric Make/Model: Electric powered golf cart as specified in bid documents Units: 70 Price/Unit: $ 2,360.00 Extension: $165,200.00 A ternates: Canopy top & windshield Units: 70 Price/Unit: $ 125.00 E�tension: Sand $ 8,750.00 trap rake holder kit (holder kit only) Units: 70 Price/Unit: $ 2.95 Extension: $ 206.50 tery capacity meter ts: 70 ce/Unit: $ 60.00 ension: $ 4,200.00 Item II - Gas -Powered Four -Wheel Utility Vehicles Make/Model: E-Z-Go Tuffl Gas powered four-wheel utility vehicles as specified in bid documents . Units: 3 Price/Unit: $ 3,995.80 Extension: $ 11,985.00 It,m III - Gas -Powered Four -Wheel Utility Vehicle with beverage insert Make/Model: E-Z-Go Tuffl Gas powered four-wheel utility vehicle with beverage insert - as specified in bid documents. Units: 1 Price/Unit: $ 3,867.43 Extension: $ 3,867.43 Item IIIa - Alternate: Gas Powered Four -Wheel Refreshment 1: E-Z-Go Oasis 301 AR MEETING MAY 31, 1994 Gas powered four-wheel refreshment center as specified in bid documents. Units: 1 Price/Unit: $ 6,527.00 Extension: $ 6,527.00 Item IV - Gas -powered four-wheel utility vehicle with ball cage Make/Model: E-Z-Go Tuffl Gas -powered four-wheel utility vehicle with ball cage as specified in bid documents. Units• 1 Price/Unit: $ 4,579.00 Extension: $ 4,579.00 Item V - Alternate: Programmable Energy Management System Make/Model: E-Z-Go Wizard of Watts Programmable energy management system as specified in bid documents. Units: 1 Price/Unit: $ 5,500.00 Extension: $ 5,500.00 Note: Price does not include installation. City of South Bend to provide E-Z-Go approved installer. City of South Bend to pay all installation costs. E-Z-Go to provide consultation to installer for set-up and programming. Item VI - Trade -In Reduction and Conditions Total amount of Trade-in reduction: $4,500.00 Trade-in conditions (if any): All cars and battery chargers must be complete and in proper running order. Item VII - Terms and Conditions of Warranties: On -Site Inventories; Maintenance Agreements Golfcars: Warranty description attached to bid. Utility vehicles: Warranty description attached to bid. Batteries: Warranty for 5 years unconditional. The above battery warranty requires proper battery maintenance per E-Z- Go/Battery Manufacture. recommendations. On -Site Inventory: $2,000.00 Maintenance Agreement: $50.00/car/year BOYLAN SALES, INC. 607 North Main Street Plainwell, MI 49080 Bid was signed by Mr. Patrick T. Boylan, Michigan Sales Manager, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and an Official Check in the amount of $25,389.00 was submitted. BID: Item I - Electric -Powered Golf Cars 302 REGULAR MEETING MAY 31, 1994 Make/Model: Yamaha G9E Fleet Master Electric powered golf cart as specified in bid documents Units: 70 Price/Unit: $ 3,032.00 Extension: $212,240.00 Alternates: Canopy top & windshield Units: 70 Price/Unit: $ 149.00 Extension: $ 10,430.00 Sand trap rake holder kit (holder kit only) Units: 70 Price/Unit: $ 5.00 Extension: $ 350.00 Battery capacity meter Units: 70 Price/Unit: $ 75.00 Extension: $ 5,250.00 Item II - Gas -Powered Four -Wheel Utilitv Vehicles Make/Model: Yamaha Gll Yamahauler G s powered four-wheel utility vehicles as specified in bid documents. Units: 3 P�ice/Unit: $ 4,895.00 Extension: $ 14,685.00 Item III - Gas -Powered Four -Wheel Utilitv Vehicle with beverage insert Make/Model: Yamaha G9A with Beverage Insert. Gas powered four-wheel utility vehicle with beverage insert asl specified in bid documents. Units: i P�ice/Unit: $ 4,395.00 Extension: $ 4,395.00 Item IIIa - Alternate: Gas Powered Four -Wheel Refreshment Center Make/Model: Yamaha G11 Refreshment Center Gas powered four-wheel refreshment center as specified in bid documents. Units: 1 Price/Unit: $ 7,145.00 Extension: $ 7,145.00 Item IV - Gas -powered four-wheel utility vehicle with ball cage Make/Model: Yamaha G9A Gas -powered four-wheel utility vehicle with ball cage as specified in bid documents. Units: 1 Price/Unit: $ 4,395.00 Extension: $ 4,395.00 Item V - Alternate: Programmable Energy Management System 'J [7 03 LJ C H MEETING MAY 31, 1994 Make/Model: N/A Programmable energy management system as specified in bid documents. Units: 1 Price/Unit: $ Extension: $ Item VI - Trade -In Reduction and Conditions Total amount of Trade-in reduction: $5,000.00 Trade-in conditions (if any): Item VII - Terms and Conditions of Warranties: On -Site Inventories; Maintenance Agreements Golf Cars: Three (3) year parts and labor warranty Batteries: Five (5) year battery warranty Utility Vehicles: One (1) year parts and labor MELEX USA, INC. 1221 Front Street Raleigh, NC 27609 Bid was signed by Mr. J. Bryan Taylor, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item I - Electric -Powered Golf Cars Make/Model: Melex Model 512E Electric powered golf cart as specified in bid documents Units: 70 Price/Unit: $ 2,715.00 Extension: $190,050.00 Alternates: Canopy top & windshield Units: 70 Price/Unit: $ 150.00 Extension: $ 10,500.00 Sand trap rake holder kit (holder kit only) Units: 70 Price/Unit: $ 10.00 Extension: $ 700.00 Battery capacity meter Units: 70 Price/Unit: $ 50.00 Extension: $ 3,500.00 Item II - Gas -Powered Four -Wheel Utility Vehicles Make/Model: NO BID Gas powered four-wheel utility vehicles as specified in bid documents. Units: 3 Price/Unit: $ Extension: $ i,, - - 304 REGULAR MEETING MAY 31, 1994 Item III - Gas -Powered Four -Wheel Utility Vehicle with beverage insert Make/Model: NO BID Gas powered four-wheel utility vehicle with beverage insert as specified in bid documents. Units: 1 Price/Unit: $ Extension: $ Item IIIa - Alternate: Gas Powered Four -Wheel Refreshment Center Make/Model: NO BID Gas powered four-wheel refreshment center as specified in -bid documents. Units: 1 Price/Unit: $ Extension: $ em IV - Gas /Model: NO BID ur-wheel utilit, !le with ball Gas -powered four-wheel utility vehicle with ball cage as specified in bid documents. Units: 1 Price/Unit: $ Extension: $ Item V - Alternate: Programmable Energy Management System Make/Model: NO BID Programmable energy management system as specified in bid documents. Units: 1 Price/Unit: $ Extension: $ Item VI - Trade -In Reduction and Conditions Total amount of Trade-in reduction: $12,000.00 Trade-in conditions (if any): Trade amount valid only toward purchase of new Melex golf car fleet Item VII - Terms and Conditions of Warranties: On -Site Inventories; Maintenance Agreements - Standard written limited warranty which is attached to bid. - Battery warranty - five (5) years. - Initial spare parts inventory at no charge. - Annual periodic maintenance visit by Melex service team (first thirty-six (36) months). - Separate service agreement to meet any specific fleet requirement available through local authorized Melex Distributor. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Communilty and Economic Development for review and recommendation. 305 MAY 31, 1994 OPENING OF BIDS - 1994 SUPPLEMENTAL COMPUTER, PRINTER AND COMPUTER RELATED PURCHASES II was noted that this was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that the following vendors advised that they decline to bid at this time: 1. International Business Machines Corporation Bank One Center/Tower 111 Monument Circle, Suite 2100 Indianapolis, Indiana 46204-5149 2. Comark 471 Brighton Drive Mail Stop 600 Bloomington, Illinois 60108-0600 The following bids were opened and publicly read: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite 600 South Bend, Indiana 46628 Bid was signed by Mr. Jon R. Shultz, President, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $640.00 was submitted. BID: One (1) 486SX/25 Workstation $ 957.00 One (1) 586DX/60 File Server $5,400.00 Alternate system: One (1) 586DX/60 File Server $5,830.00 ARM COMPUTING SERVICES 305 South Michigan Street South Bend, Indiana 46601 Bid was signed by Mr. Mark Bradford, Non -Collusion Affidavit was in order, Non-discrimination Commitment form was completed and an Official Check in the amount of $860.00 was submitted. BID: Server - Compaq Prosignia 586DX/60 $16,500.00 Workstation - Medallion 486SX-25 $ 895.00 Up n a motion made by Mr. Leszczynski, seconded by Mr. Caldwell an4 carried, the above bids were referred to the Division of Administration and Finance for review and recommendation. OPENING OF PROPOSALS - DEBT_ COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE FIRE DEPARTMENT FOR 1994 This was the date set for the receiving and opening of sealed Quotations for the above referred to service. The Clerk tendered proofs of publication of Notice to Bidders which was published in the South Bend Tribune and the Tri-County News. The following Proposals were opened and read: 0B REGULAR MEETING MAY 31, 1994 DBS EXECUTIVE SECURITY A'DIVISION OF BURNS, INC. P.O. Box 11434 South Bend, Indiana 46634 Proposal was submitted by Ms. Nancy Burns, Secretary. PROPOSAL: All accounts will be collected at a rate of thirty per cent (30%). FEDERATED COLLECTION AGENCY 2015 West Western Avenue, Suite 138 South Bend, Indiana 46629 Proposal was submitted by Mr. Robert Forgash, President. PROPOSAL: Federated Collection Agency shall retain thirty per cent (30%) and if legal action needs to be taken fifty per cent (50%) for all monies collected. No fees will be accessed on unrecovered accounts. CREDIT BUREAU OF SOUTH BEND-MISHAWAKA 312 West Colfax Avenue South Bend, Indiana 46634 Proposal was submitted by Mr. Steve C. VanderMolen, Bureau Manaqer. POSAL: Fee Program is on a contingency basis. No collection, no fee. The Credit Bureau will collect the City's accounts at twenty-nine per cent (29%). Pre -collect letters will be priced at $1.50. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carrie , the Proposals were referred to the Fire Department for review and recommendation. OPENING OF APPROACH I ONS - MAIN AND LA SALLE - SIDEWALK, CURB & This was the date set for the receiving of Quotations for the above deferred to project which consists of the removal and reconstruction of drive approaches, sidewalks, ramps and landscaping. The following Quotations were opened and read: KASER-SPRAKER CONSTRUCTION, INC. 2�487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President. TION: $23,898.00 ZIOLKOWSKI CONSTRUCTION INC. P.O. Box 1106 South Bend, Indiana 46624 Quotation was submitted by Mr. Ben Ziolkowski, President. QUOTATION: $18,552.30 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. ATION: $24,816.10 Richard D. Vick, President. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and 1 I 307 REGULAR MEETING MAY 31, 1994 carried, the Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - LEAD BASE PAINT & ASBESTOS REMOVAL PROJECT 125 W. COLFAX It',was noted that this was the date set for the receiving of Quotations for the above referred to project which consists of the work preparatory to construction of the new Water Works headquarters. The following Quotations were opened and read: VLS INSULATING COMPANY INC. 2104 North Lynn Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Dennis L. Gradeless, Vice - President. QUOTATION: $4,900.00 SPECIALTY SYSTEMS OF SOUTH BEND INC. 1408 Elwood Avenue South Bend, Indiana 46628 Quotation was submitted by Mr. Joe W. Taylor, President. QUOTATION: $4,872.00 upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Quotations were referred to the Division of Engineering for review and recommendation. ADOPT RESOLUTION NO. 22-1994 - RATIFYIN(G APPRAISALS AUTHORIZING THE SALE OF REAL PROPERTY AND SETTING A PUBLIC HEARING ON THE SAME Mrs. Manier informed members of the Board that the Resolution submitted today is in regards to the sale of property known as 51240 Redwood Road and 51190 Redwood Road. Mrs. Manier noted that the sale involves a house and a vacant lot. The sale of this pro erty is to begin on June 4, 1994 with a Public Hearing reg rding this sale scheduled for June 20, 1994. Mrs. Manier also noted that appraisals were conducted of the parcels and the min mum asking price for each was determined by averaging the two (2) appraisals that were received for each parcel. The minimum asking price for Parcel I is $57,200.00 and the minimum offering price for Parcel II is $15,250.00. The property will be open for ins ection from 10:00 a.m. to 4:00 p.m. on June 12, 1994. The e being no further questions concerning this matter, Mr. Caldwell made a motion that this Resolution be adopted. Mr. Les czynski seconded the motion which carried and the following Resolution No. 22--1994 was adopted: RESOLUTION NO. 22-1994 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA RATIFYING APPRAISALS AUTHORIZING THE SALE OF REAL PROPERTY AND SETTING A PUBLIC HEARING ON THE SAME WHEREAS, the City of South Bend, Indiana, for the use and benefit of its Park Department and/or Board of Park Commissioners (hereinafter, the "Park Department") owns certain real property located at the Elbel Golf Course, being more particularly described at Exhibit "A," hereto (hereinafter the "Real Property")- and � M REGULAR MEETING MAY 31, 1994 WHEREAS, pursuant to I.C. 36-10-4-9(a), said lands are under the exclusive control of the Board of Park Commissioners.of the Park District of the City of South Bend (hereinafter, the "Park Board"); and WHEREAS, the Real Property formerly served as housing for the Elbel Golf Course golf professional and is no longer put to that use or needed for that purpose; and WHEREAS, the Park Board has been approached by a number of individuals concerning their interest in purchasing the Real. Property; and WHEREAS, on April 18, 1994, the Park Board determined that the Real Property is no longer required for Park purposes;.and WHEREAS, on April 18, 1994, the Park Board authorized the Board of Public Works of the City of South Bend, Indiana to offer and sell the Real Property as directed by I.C. 36-1-11, subject to approval by the Common Council of the City of South Bend, Indiana of the sale of the Real Property; and WHEREAS, pursuant to I.C. 36-10-4-18, the Common Council of the City of South Bend, Indiana, on May , 1994 passed its Ordinance No. approving the sale of the Real Property subject to the following conditions: 1. That the Real Property be sold at a price no less than the appraised fair market value; and 2. That all proceeds of the sale of the Real Property be returned to the Park Board to be used for park purposes; and WHEREAS, I.C. 36-1-11 requires the Board of Public Works to secure from appraisers who are professionally engaged in making appraisals, licensed under I.C. 25-34.1 or are employees of the City of South Bend familiar with the value of the Real Property, prior to offering the Real Property for sale; and WHEREAS, the Park Board secured appraisals of the Real Property from Ruth Hoover, SRA, of Ruth Hoover, SRA, Inc., and from Dpuglas L. Carpenter, of Douglas L. Carpenter and Associates, both of whom are appraisers who are professionally engaged in making appraisals and licensed under I.C. 25-34.1; and WHEREAS, Ruth Hoover appraised the value of the Real Property as of February 8, 1994 to be $51,400 for Parcel I and $16,000 for Parcel II and Douglas L. Carpenter appraised the value of the Real Property as of February 14, 1994 to be $63,000 for Parcel I and $14,5000 for Parcel II: and WHEREAS, the Board has determined that Ms. Hoover and Mr. Carpenter meet the criteria for appraisers required by I.C. 36-1- 11 and that their appraisals are reliable and competent and, when averaged, properly reflect the fair market value of the Real Estate: and W�EREAS, I.C. 36-1-11-4(c) requires that the Real Property be offered for public sale and that notice of the public sale must be given, said notice to contain certain conditions of the sale. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1l. That the Real Estate shall be and hereby is offered for sale to the public under the conditions set forth below. 1 309 REGULAR MEETING MAY 31, 1994 2. That the appraisals of the Real Property made by Ruth Hoover, dated as of February 8, 1994 and those dated as of February 14, 1994 made by Douglas L. Carpenter shall be and hereby are determined to be reliable and competent and the same shall be and hereby are ratified and deemed the appraisals of the Board of Public Works of the City of South Bend, Indiana (hereinafter, the "Board") pursuant to the requirements of I.C. 36-1-11-4(a). 3. That the fair market value of Parcel I of the Real Property shall be and hereby is determined to be $57,200 and that the fair market value of Parcel II of the Real Property shall be and hereby is determined to be $15,250. 4. That the Parcel I and Parcel II of the Real Property shall be and hereby are ordered offered for sale for no less than their respective fair market values, as herein determined. 5. That the sale of the Real Estate shall begin as of June 3 1994 and continue until June 20, 1994. 6. That the Real Estate shall be available for public pection on June 12, 1994 from 10:00 A.M. until 4:00 P.M. 7. That the Real Estate may not be sold to a person who is ineligible to bid under I.C. 36-1-11-16. 8. That any bid submitted by a trust must identify each ficiary of the trust and each settlor empowered to revoke or fy the trust. 9. That all bids for the Real Estate shall be open to public inspection. 10. That a bidder may raise his or her bid at any time prior to 4:00 P.M. June 15, 1994. 11. That the Clerk of the Board shall be and hereby is d rected to give written notice to all bidders whenever any bidder r ises his or her bid. A bid that has been raised takes effect a ter the Clerk has given such written notice. 12. That all bids must be accompanied by a bond or certified ck in an amount not less than ten percent (10%) of the bid. 13. That the Board may, before June 20, 1994, sell the Real Estate, or a parcel thereof, to the highest bidder, in accordance with the requirements of I.C. 36-1-11-4(f). 14. That all bids must include a description of the use to which the bidder intends to put the Real Estate. Preference will be given to proposed uses which are permissible under the current residential zoning classification of the Real Estate and which do not require a change in the zoning classification of the Real E tate. 15. That the Board shall sell the Real Estate, if at all, to the highest and best bidder, subject to the approval of the Mayor and Common Council of the City of South Bend. The best bidder will be that bidder(s) proposing to put the Real Estate to a use t at, in the sole discretion of the Board, is compatible with its p oximity to the Elbel Golf Course. 16. That the Board may elect to sell one or both parcels of the Real Estate, may determine that the best bidder by reason of the intended use to which the Real Estate or any portion of it w'111 be put by a bidder, and may elect to reject all bids. 17. That the Board will not consider any bids that call for REGULAR MEETING MAY 31, 1994 the subdivision and resale of any portion of the Parcel I or that call for the subdivision and resale of any portion of the Parcel II of 'the Real Estate. 18. That the Board will conduct a public hearing on the proposed sale of the Real Estate on the 20th day of June, 1994 at 9:30 A.M., 1308 County -City Building, South Bend, Indiana 46601, at which time interested parties and members of the public may speak. 19. That an award by the Board of Public Works is made subject to the approval of the Mayor and Common Council of the City of South Bend. 20. That award by the Board to the successful bidder must be able to close within ten (10) days of the bid award and approval by the Common Council of the City of South Bend. 21. That conveyance of the Real Estate shall be made by warranty deed, executed and attested to, respectively, by the Mayor '';and City Clerk of the City of South Bend, Indiana. The Boardjand City hereby reserves the right to convey the Real Estate', or any portion thereof, subject to restrictive covenants intended to assure compliance with the terms of this offering and bid award. 22. That the Real Estate is offered "as is," and no express or implied warranties of any kind are made by the City of South Bend or any of its agencies, officers, employees or agents. 213. That the Clerk of the Board shall and is hereby directed to publish notice of the offering of the Real Estate and of the public hearing in accordance with I.C. 5-3-1, setting forth the terms and conditions of the sale. 214. That this Resolution shall be in full force and effect upon its adoption. PTED this 31st day of May, 1994. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/San ra M. Parmerlee, Clerk EXHIBIT "A" REAL ESTATE PARCE I: Lot #3, Redwood Road Minor Subdivision, St, Joseph Count , Indiana, commonly known as 51240 Redwood Road. PARCEL II: Lot #2, Redwood Road - Minor Subdivision, St. Joseph County, Indiana, commonly known as 51190 Redwood Road. APPROVE CHANGE ORDERS - TWYCKENHAM PROJECT Mr. Joseph Bellina, Division of Engineering, submitted to the Board three (3) Change Orders for the above referred to project as follows: REGULAR MEETING MAY 31, 1994 Increase: $3,395.42 Description: Pipe, R.C. III, 36 inch Increase: $4,238.13 Description: Single Mailbox assembly Increase: $1,554.81 Description: Sign post and signs Mr,. Caldwell made a motion that these Change Orders be approved. Mrs. Manier seconded the motion which carried. REJECT BIDS AND APPROVE REQUEST TO READVERTISE FOR THE RECEIPT OF BIDS - PUBLIC WORKS PARTNERSHIP PROGRAM - SIDEWALK CURB APPROACH, RAMP AND TREELAWN IMPROVEMENTS Mr. Carl P. Littrell, Director, Division of Engineering, advised that on May 23, 1994, the Board opened one (1) bid for the above referred to project from Walsh and Kelly, Inc. Mr. Littrell noted that he has reviewed the bid and found the amounts correct as read atl,the Board meeting. At this time Mr. Littrell recommended that the Board reject this bid. The unit prices offered are 9.4% less than the same company offered on the original bid but still much higher than approved by the Board historically and much higher than other contractors have offered in other zones of this project. Mr Littrell also asked that the Board readvertise for the receipt of bids for this project. He noted that specifications will be rewritten and that Zone 11 will be broken out into four (4) or more zones. Mr. Caldwell made a motion that the recommendation to mect the bids and the request to readvertise for the receipt of s be approved. Mrs. Manier seconded the motion which carried. AWARD BIDS - STREET SWEEPERS Mr. Matthew Chlebowski, Director, Division of Equipment Services, ad ised that he has reviewed the bids received on May 2, 1994 for th above referred to equipment. At this time, Mr. Chlebowski recommends that the Board award the low bid of Brown Equipment Co pany, Inc., P.O. Box 9799, Fort Wayne, Indiana, in the amount of $130,070.00 for two (2) three wheel street sweepers, with front ti es foam filled, one rear spare tire and wheel per unit, and dull gutter broom assembly. Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF STUDEBAKER NATIONAL MUSEUM TO CLOSE PORTIONS OF SOUTH STREET AND LAFAYETTE BOULEVARD IN CONJUNCTION WITH SOUTH BEND CLASSIC CAR SHOW AND SWAP MEET - AUGUST 28 1994 Mr. Ron Radecki, Director, Studebaker National Museum, 525 South Main Street, South Bend, Indiana, requested permission to close the portions of South Street and Lafayette Boulevard that border the Studebaker National Museum on Sunday, August 28, 1994, from 6:00 a.m. to 5:00 p.m. in conjunction with the South Bend Classic Car Show and Swap Meet that will be taking place at the Museum. OF STUDEBAKER NATIONAL MUSEUM TO CLOSE PORTIONS OF SOUTH STREET AND LAFAYETTE BOULEVARD IN CONJUNCTION WITH GREAT AMERICAN RACE - JUNE 29, 1994. - 312 REGULAR MEETING MAY 31, 1994 In a letter to the Board, Mr. Ron Radecki, Director, Studebaker National Museum, 525 South Main Street, South Bend, Indiana, requested permission to close the portions of South Street and Lafayette Boulevard that border the Studebaker National Museum on Wednesday, June 29, 1994 from 1:00 p.m. to 10:00 p.m., in conjunction with the 12th Annual Interstate Batteries Great American Race. - TO CLOSE SUNNYMEDE AVENUE, FROM TWYCKENHAM DRIVE TO GREENLAWN STREET, FOR NEIGHBORHOOD BLOCK PARTY - JULY 3, 1994 Mr. Tom Wisniewski, 1620 Sunnymede Avenue, South Bend, Indiana, requested that the 1500-1700 blocks of Sunnymede Avenue, from Twyckenham to Greenlawn Streets, be closed from 10:00 a.m. to 6:00 p.m. on Sunday, July 3, 1994 for a neighborhood block party. The rain date for this block party is Monday, July 4, 1994. - TO CLOSE HAWTHORNE, FROM COLFAX TO WASHINGTON, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 20, 1994 Mrs. Melissa DeClercq, 130 North Hawthorne Drive, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Events, r-questing that Hawthorne Drive, from Colfax to Washington, b closed on Saturday, August 20, 1994, from 3:00 p.m. to 10:00 p.m. for the annual neighborhood block party. - FOR DESIGNATED HANDICAPPED PARKING SPACE - 134 E. DUBAIL Mis. Turner, 134 East Dubail Street, requested that the parking space in front of her residence be designated a handicapped parking space. Ms. Turner noted that this space i needed so transportation can stop in front of her home to pick-up her son. APPROVE REQUEST OF ST. ADALBERT PARISH TO CONDUCT PROCESSION - JUNE 5 1994 In a letter to the Board, Rev. Leonard F. Chrobot, Pastor, Saint Adalbe�t Parish, 2420 West Huron Street, South Bend, Indiana, advise that the people of St. Adalbert Parish will celebrate the Feast of Corpus Christi on Sunday, June 5, 1994 with a special Mass 4 11:00 a.m. followed by a procession around the block, which is Huron, Meade, Grace and Olive, to bless the neighborhood. Therefore, Rev. Chrobot requested the closing of Huron Street, between Olive and Meade, Meade Street, between Huron and Grace and Grace Street, between Meade and Olive from 11:45 a.m. to 12:45 p.m. for the safety of the children. Mr. Leszczynski made a motion that this request be approved subject to favorable recommendations being received from the appropriate City departments and bureaus. Mr. Caldwell seconded the motion which carrie . APPROVE. REQUEST OF VIET NAM VETERANS TO CONDUCT MARCH - AUGUST 13 1994 Mr. Le zczynski advised that the appropriate City departments and bureau have reviewed the above referred to request which was submitted to the Board on May 16, 1994 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mrs. Manierlseconded the motion which carried. 313 REGULAR MEETING MAY 31, 1994 APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mt. Larry Spradlin, Division of Engineering, recommended that the fo,llowing Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR - Tomlinson Construction, Inc. Released Eff. 5-23-94 - Jay Kretchmer, d/b/a Jay's Construction Approve Eff. 5-18-94 - Samual L. Wright Approve Eff. 4-28-94 - Ron Willis, d/b/a Willis Construction Co., Inc. Approve Eff. 5-11-94 - Hebard & Hebard Architects, Inc. Approve Eff. 5-3-94 EXCAVATION BONDS - Terry L. Citter, d/b/a Citter Excavating Approve. Eff. 5-4-94 - Earthworks Excavating, Inc. Approve Eff. 4-28-94 Mr'. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr'. Caldwell seconded the motion which carried. 1 APPROVE PUBLIC PARKING LICENSE APPLICATIONS Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following license applications were approved: 1. Ampco System Parking 126 North Main Street South Bend, Indiana 2. 3. 4. 5. Lot located at: 211 North Lafayette Boulevard - 307 West Colfax Avenue Ampco System Parking 126 North Main Street South Bend, Indiana Lot located at: 120 North Main Street Ampco System Parking 126 North Main Street South Bend, Indiana Lot located at: 123 North Main Street Ampco System Parking 126 North Main Street South Bend, Indiana Lot located at: 322 South Lafayette Boulevard Ampco System Parking 126 North Main Street South Bend, Indiana Lot located at: S.E. corner of South Lafayette Boulevard and West Wayne Street FILING OF ENV Mr.Leszczyns TAL CLEAN-UP OF LOTS REPORTS cated that the Department of Code Enforcement REGULAR MEETING MAY 31, 1994 has submitted two (2) lists containing ninety-seven (97) City owned ',and miscellaneous properties which were cleaned by the Department from May 16, 1994, to May 18, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a Certificate of Insurance for Lykowski Construction, Inc.,21707 West Ireland Road, South Bend, Indiana, was accepted for filing. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $89,4,679.20 and recommended approval. Mrs. Manier made a motions that the claims be approved and the report as submitted be filed. Mr. Leszczynski seconded the motion which carried. There (being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting was adjourned at 9:58 a.m. BOARD OF PUBLIC WORKS Jo n E. Leszczynsk P esident James R. Caldwell, Member \. 77 enny Pi is Manier, Member ATTEST SandralM. Parmerlee, Cler 1 1