HomeMy WebLinkAbout05/09/94 Board of Public Works Minutes,._) 247
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REGULAR MEETING MAY 9, 1994
The regular meeting of the Board of Public Works was convened at
9:35 a.m. on Monday, May 9, 1994, by Board President John E.
Leszczynski, with Mr. Leszczynski, Mrs. Jenny Pitts Manier and Mr.
James R. Caldwell present. Also present was Board Attorney Anne
Bruneel.
APPROVE MINUTES OF PREVIOUS MEETINGS
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the minutes of the regular meeting of the Board held on
April 25, 1994, were approved as submitted.
AGENDA ITEMS AMENDED/ADDED
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the following items were amended/added at this time:
AMENDED:
Award bid - paint and paint supplies amended to reflect award
of bid for janitorial supplies
ADDED:
Recommendations - request of Maurice Matthys Little League to
conduct annual parade on May 14, 1994, and request of First
United Methodist Church to conduct Walk - May 15, 1994.
PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - ROGER
L. SMITH, D/B/A HEIRLOOM IMAGES
Mr. Leszczynski advised that this was the date set for the Board's
Public Hearing regarding the application for a Transient Merchants
license for Roger L. Smith, 8863 East Black Point Road, Syracuse,
Indiana, D/B/A Heirloom Images. It is noted that Mr. Smith has
applied for this license in order to conduct a Camera/Computer
Swap Meet and Dollhouse and Miniatures Show and Sale, on Sunday,
May 15, 1994, from 7:00 a.m. to 5:00 p.m. at the Century Center.
Mr. Smith was present and informed members of the Board that he
intends to conduct a camera and computer swap meet in Convention
Hall #8 at Century Center as he has done over the last several
years. Additionally, in Convention Hall B he will be conducting a
dollhouse and miniature show.
There being no one else present wishing to address the Board
concerning this matter and no written Memorandum in support of or
in opposition to the issuance of the license being received, Mr.
Leszczynski closed the Public Hearing on this matter.
It is noted that the Board is in receipt of favorable
recommendations concerning this license application from the
Police Department, Fire Department and the Building Department.
Therefore, Mrs. Manier made a motion that the application be
approved and referred to the Deputy Controller's office for
issuance of a license. Mr. Caldwell seconded the motion which
carried.
APPROVE AGENCY AGREEMENT - CENTRAL HIGH SCHOOL IMPROVEMENTS
PROJECT
Mr. Leszczynski advised that the Board is in receipt of an Agency
Agreement - South Bend Central Allocation Area - Redevelopment
Project between the South Bend Redevelopment Commission and the
City of South Bend. Through this Agreement the Commission
designates the Board to act as its agent for purposes of designing
and constructing certain public improvements relating to the
renovation of Central High School and other matters related
thereto. Mr. Caldwell made a motion that this Agency Agreement
=0
MEET
MAY 9, 1994
be approved and executed. Mrs. Manier seconded the motion which
carried.
APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA
The following Community Development Contracts and Addenda were
presented to the Board for approval:
CONTRACT
H U� SING DEVELOPMENT CORPORATION
R.E.W.A.R.D. ACTIVITY
T e targeted goal for this activity is to grant assistance to
t irty (30) low and moderate income households who have
completed the R.E.W.A.R.D. homeownership counseling program
a d are in the process of home purchase. Assistance will be
is the form of down payments or closing costs as needed by
assisted households in purchasing homes. The total cost of
tais activity shall not exceed $40,000.00.
HOUSING DEVELOPMENT CORPORATION
P OBLEM PROPERTY INITIATIVE ACTIVITY
r e targeted goals for this activity are to acquire, rehab
and make available to low and moderate income occupants, five
() residential structures which currently represent
nuisances to the neighborhoods in which they are located.
the total cost of this activity shall not exceed $160,590.00.
H USING DEVELOPMENT CORPORATION
C RISTMAS IN APRIL
Tie targeted goals for this program include housing repairs
f r approximately fifty (50) residential units occupied by
low/moderate income persons. The activities will provide for
completion of rehab work on thirteen (13) of these assisted
properties. The total cost of this activity shall not exceed
$ 0,000.00.
ADDENDUM II
B REAU OF HOUSING
W ST WASHINGTON-CHAPIN LOAN FUND
Addendum II decreases the budget by $8,294.00.
A DENDUM V
H USING DEVELOPMENT CORPORATION
H USING REHABILITATION FUND ACTIVITY
Addendum V increases the budget by $8,294.00.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carrie , the above referred to Contracts and Addenda were approved
and ex cuted.
AP
Submits
Bend, I
Econom:
This A<
of some
expends
comprel
in the
health
Bureau,
Caldwe7
Manier
e %3xImZVIMIvl — INZIUn-bUIQiUUU YOUTH DEVELOPMENT INITIATIVE -
ERVICE BUREAU
ed to the Board was an Agreement between the City of South
y and through the Board on behalf of the Community and
c Development Department, and the Youth Service Bureau.
reement indicates that the City has received reimbursements
of its previous HUD Urban Development Action Grant
tures and the City recognizes that the development of a
ensive strategic plan for youth services is a positive step
direction of better social, psychological and physical
for the community's youth. Therefore, the Youth Services
shall receive $25,000.00 to carry out this program. Mr.
1 made a motion that this Agreement be approved. Mrs.
seconded the motion which carried.
249
REGULAR MEETING MAY 9. 1994
APPROVE PROPOSAL - MUNICIPAL SERVICES FACILITY FUEL FACILITIES
Mr. Carl P. Littrell, Director, Division of Engineering, advised
that on behalf of the Division of Equipment Services, he would
request approval of a Proposal from EIS Environmental Engineers,
Inc., 1701 North Ironwood Drive, South Bend, Indiana, to conduct a
review of the plans and specifications for new fueling facilities
and removal of the existing fuel facilities to assure compliance
with environmental regulations and building codes.
Mr. Littrell noted that the cost for these services will be
approximately nine hundred dollars ($900.00) to enter the bidding
phase for the new facility installation and removal of the old
system. The Proposal also sets terms for engaging EIS
Environmental Engineers for consultation concerning environmental
aspects during the actual construction on an as needed, if needed
basis. Mr. Leszczynski noted that EIS will conduct a soil
analysis to determine if any problems exist. Mrs. Manier made a
motion that this Proposal be approved. Mr. Caldwell seconded the
motion which carried.
ADOPT RESOLUTION NO. 14-1994 - FIXING RATES AND CHARGES TO BE
COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED
PARKING FACILITIES
Mr. Leszczynski noted that the Board is in receipt of a Resolution
which fixes the rates and charges for fees at the City's parking
garages. He noted that this Resolution, for ease of operation,
eliminates the different group rates and lowers some rates. Mrs.
Manier made a motion that this Resolution be adopted. Mr.
Caldwell seconded the motion which carried and the following
Resolution No. 14-1994 was adopted:
RESOLUTION NO. 14-1994
A RESOLUTION OF THE BOARD OF PUBLIC
WORKS OF THE CITY OF SOUTH BEND,
INDIANA FIXING RATES AND CHARGES TO
BE COLLECTED FOR THE PARKING OF VEHICLES
AT MUNICIPALLY OPERATED PARKING FACILITIES
WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works
to fix rates for municipally owned off-street parking facilities,
subject to approval of the Common Council; and
WHEREAS, the Director of Administration and Finance for the
City of South Bend recommends, and the Board of Public Works for
the City of South Bend hereby finds that it is in the best
interest, fiscal and otherwise, of the City that the current
tiered rate schedule for monthly parking privileges be replaced
with a flat rate for monthly parking privileges in said facilities
and that an incentive be given to encourage the use of said
facilities during the summer months.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend that the following monthly parking rates
be established for the Colfax Street Parking Garage, the Jefferson
Street Parking Garage, and the Wayne Street Parking Garage:
SECTION I. The following monthly rates shall be charged for
vehicles parked at City operated parking garages:
Rate
(a) Per vehicle, on a month -to -month basis $35.00 per mo.
r . 250
REGULAIR MEETING MAY 9, 1994
(b)
Per vehicle,
on a three-year contract
$35.00
per mo.
(c)
Per vehicle,
on a five-year contract
$35.00
per mo.
(d)
Group rates
on a monthly contract
$35.00
per mo.
(e) Priority for committing parking spaces within a City
operated parking garage shall be given to vehicles with the
longes term parking contract. Commitment of spaces within a
parkin garage within a particular rate structure shall be
determ ned based upon (1) the number of parking spaces committed
per single billing; (2) the length of time the person has
committed spaces within that garage; and (3) the payment
experience of the account.
Prsons entering into long term agreements for parking may be
granted an option to renew within the discretion of the Board of
Public Works or its designee.
SFTION II. The following hourly rates shall be charged for
individual vehicles parked at City operated parking garages:
A. From September 1 through April 30
IM
Hours Rate
0 to 1 hour
$
1.00
2 hours
$
1.50
3 hours
$
2.00
4 hours
$
2.50
5 to 8 hours
$
3.00
9 to 24 hours
$
5.00
After hours/evening
$
2.00
May 1 through August 31
ter garage between 7:00 a.m, to 11:00 a.m. $2.00 per day
ter garage 11:01 a.m. or after $1.00 per day
S CTION III. This Resolution rescinds and supersedes all
Prior esolutions setting rates for municipal parking facilities.
S CTION IV. Nothing herein shall affect rights and
liabil ties accrued prior to the effective date of this
resolu ion.
ed this 9th day of May, 1994.
ATTEST
s/Sand a M. Parmerlee, Clerk
PROPER'
Board
Resolu
parcel
Redeve
are lo,
noted
conj un,
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
:ESOLUTION NO. 15-1994 - APPROVING THE TRANSFER
REAL
y TO THE CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT
iember Mrs. Jenny Pitts Manier informed the Board that the
ion submitted today for consideration transfers three (3).
of property from the City to the Department of
opment. Mrs. Manier noted that these three.(3) vacant lots
ated in the Sample -Ewing Development Area. Mrs. Manier
hat it is expected that these lots will be used in
tion with the proposed Parkview Center.
2 5.1
REGULAR MEETING
MAY 9, 1994
Therefore, Mr. Caldwell made a motion to adopt the Resolution.
Mrs. Manier seconded the motion which carried and the following
Resolution No. 15-1994 was adopted:
RESOLUTION NO. 15-1994
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA,
APPROVING THE TRANSFER OF REAL PROPERTY
TO THE CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT
WHEREAS, the City of South Bend, Indiana (the "City") is the
owner of certain real property situated in St. Joseph County,
Indiana, and more particularly described at Exhibit "A," hereto
(hereinafter referred to as the "Real Property"); and
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works
of the City of South Bend (the "Board") has custody of and may
maintain all real property of the City of South Bend; and
WHEREAS, the City, is desirous of transferring the Real
Property to the City of South Bend, Department of Redevelopment
("Redevelopment"); and
WHEREAS, Redevelopment, acting by and through the South Bend
Redevelopment Commission (the "Commission"), in Resolution No.
1250, adopted on May 6, 1994, expressed its desire to acquire the
Real Property from the City; and
WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and
through the Board, may exchange or transfer property with another
governmental entity upon terms and conditions agreed upon by the
two (2) entities as evidenced by the adoption of substantially
identical resolutions of each entity; and
WHEREAS,_the Board has agreed to transfer the Real Property
to Redevelopment, and Redevelopment, acting by and through the
Commission, has agreed to accept the transfer of the Real Property
from the City for the payment of a nominal consideration.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND AS FOLLOWS:
1. That the transfer of the Real Property situated in St.
Joseph County, Indiana and more particularly described at Exhibit
"A," hereto, by the City of South Bend, Indiana to the City of
South Bend, Department of Redevelopment shall be, and hereby is,
approved.
2. That the Mayor and City Clerk of the City of South Bend,
Indiana shall be, and hereby are, authorized, respectively, to
execute and attest to the execution of quitclaim deeds conveying
all its right, title and interest in and to the Real Property to
the City of South Bend, Department of Redevelopment.
3. That this Resolution shall be in full force and effect
upon its adoption.
ADOPTED this 9th day of May, 1994.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
ATTEST:
s/Sandra M. Parmerlee, Clerk
.. 2 2
MEETING
1J 124 1/2 Pennsylvania
2. 1114 Carroll
3 1017 Carroll
MAY 9, 1994
EXHIBIT "A"
APPROVE CHANGE ORDER - CORBY STREET
Submitted to the Board was one (1) Change Order in regards to the
Corby street project. The Change Order indicates an increase of
$844.78 for special sawcutting. Mr. Leszczynski made a motion
that this Change Order be approved. Mr. Caldwell seconded the
motion which carried.
APPROVE CHANGE ORDER NO. 1 - DEMOLITION LOT #10 - TWO (2)
COMMERCIAL STRUCTURES AT 1424 SOUTH LAFAYETTE BOULEVARD
Mr. Carl P. Littrell, Director, Division of Engineering, submitted
to the Board Change Order No. 1 for the above referred to project
as signed by Mr. William Bailey, W.A. Bailey Construction, 17051
Millpond Trail, Plymouth, Indiana.
Mr. Li trell noted that during demolition, several additional
foundations and two (2) light pole bases were discovered by the
Contractor and removed. As stated in the pre -bid meeting,
additional foundations would be paid for as an extra. The
Contractor removed these foundations and quoted a cost of $500.00.
Also, a one thousand gallon buried gas tank with approximately one
hundre (100) gallons of material was discovered. Although this
tank will be removed under a separate project, some work on the
tank was required. This work included plugging two (2) existing 1
1/4" diameter pipes into the tank that were broken off and
instal ing a vent over an existing three inch (311) diameter pipe.
This w rk was done and the Contractor quoted a cost of $300.00.
Therefore, the Change Order submitted today indicates an increase
of $80 .00 for a new contract amount of $10,600.00. Mr. Caldwell
made a motion that this Change Order be approved. Mrs. Manier
seconded the motion which carried.
AWARD IDS/REJECT BIDS - JANITORIAL SUPPLIES
Mr. George Zana, Central Purchasing, advised that based on review
of the bids received on April 18, 1994 for janitorial supplies,
the following awards are recommended to the vendors listed below.
All awards recommended are to the low bidder.
Awards recommended have been made on a split basis for individual
products to the lowest bidder, except those items noted.
* To avoid potential problems, it is recommended to purchase
the refill blade from the same vendor supplying the squeegee.
Lo1west combined bid for both products used.
** To avoid potential problems with refill blades and handles,
it is recommended to purchase these seven products from the
same vendor and one manufacturer's product. Therefore, the
award is recommended on the basis of the lowest combined bid
for the seven products involved.
*** Due to the interchangeable use of products and the relatively
low unit volumes involved, it is recommended to use one
vendor and one manufacturer's product. Lowest combined bid
for both products used.
ITEM(S)DESCRIPTION PRICE
I
1
1
-253
REGULAR MEETING
MAY 9, 1994
CLARK FOOD SERVICE. INC.
1 (R)
2 ply toilet tissue
96 rolls/case
15
Liquid soap
800 ml/cont, 12/case
23
Vinegar, White'5%
1 gal. liquid 6/cnt
27
Lysol spray - reg. scent
19 oz. can, 12/ctn
28
Lysol spray - Country Scent
19 07,. can, 12/ctn
H.P. PRODUCTS
16
Liquid hand cleaner
4 liter ctn, 2/case eqv. price
Bid: 3.5 liter, 2/case
17
Liquid soap
1 gal. cont, 6/ctn
Bid: 1 gal. cont, 4/ctn
18
All purpose cleaner
1 gal. cont, 6/ctn
Bid: 1 gal., cont, 4/ctn
19
Floor Degreaser/stripper
5 gal. container
H.P. PRODUCTS
22
Glass cleaner
1 gal. liquid, 6/ctn
25
Bleach, 5.25 sh
1 gal. liquid, 6/ctn
32
Bowl cleaner - 9% HCL
1 qt. liquid, 12/ctn
33
Bowl cleaner - 23 HCL
1 qt. liquid, 12/ctn
38
Trash bags 22 x 16 x 58
55 gal. Med, 200/ctn
60 Mop - Cotton
cut end, 24 oz.
64 Sponge 2 x 4.5 x 7 5/8
Gen. purpose - indv. wrapped
67 & 68 * Lowest combined bid for
two (2) items
$23.76/case
$29.93/case
$ 6.48/ctn
$49.67/ctn
$49.67/ctn
$26.21/case
eqv. price
$ 9.23/ctn
eqv. price
$10.48/ctn
$19.10/ctn
$ 7.38/ctn
$4.84/ctn
$ 8.51/ctn
$ 9.38/ctn
$10.19/ctn
$ 1.74/each
$ .45/each
254.
MEETING
69,70,71,72
73,74 & 75
76
77
4(R)
5
7(R)
9(R)
11
12
13
14
20
MAY 9, 1994
12" window squeegee
Brass Frame
Refill Blade for
12" squeegee
**Lowest combined bid
for seven (7) units
Curved floor squeegee
36"neop. w/o handle
Straight floor squeegee
36" neop., w/o handle
Refill blade for
36" squeegee
Curved floor squeegee
14" neup. w/o handle
Refill blade for
24" squeegee
Squeegee handle
54" tapered
Squeegee handle
64" tapered
Oven cleaner
14 oz., 12/ctn eqv. price
Bid: 19 oz., 12/ctn
Brass polish
8 oz. liquid, 12/ctnegv. price
Bid: 16 oz., 12/ctn
FEMCO INC.
Single fold tissue
F.H. #171, 60 pkg/ctn
2 ply facial tissue
100 sheets/box, 36/ctn
2 ply roll towel (perf)
100 sheets/roll., 30/ctn
Roll towel - natural
F.H. 0264, 12 roll/ctn
Ivory bar soap
3 oz. wrapped, 48/case
Lava bar soap
5 oz. wrapped, 48/case
SafeGuard bar soap
3.5 oz. wrapped, 48/case
Ivory hotel size
3/4 oz., 1000/case
Foam bath cleaner
$ 3.26/each
$- .86/each
$13.46/each
$13.13/each
$ 7.64/each
$12.03/each
$ 5.44/each
$ 1.70/each
$ 2.03/each
$18.91/ctn
$29.80/ctn
$40.00/ctn
$10.00/ctn
$13.90/ctn
$14.35/ctn
$41.00/case
$26.95/case
$21.50/case
$50.30/case
1
1
255
REGULAR MEETING
MAY 9, 1994
25 oz. spray, 12/ctn eqv. price
Bid 20 oz., 12/ctn
$15.00/ctn
21
Comet powder cleanser
21 oz., 24/ctn
$17.50/ctn
24
Ammonia
1 gal. liquid, 6/ctn
$ 4.22/ctn
26
Lysol liquid - bulk hosp.
1 gal liquid, 4/ctn
$40.50/ctn
30
Spic-N-Span powder
27 oz., 12/ctn
$41.50/ctn
31
Furniture polish
20 oz. spray, 12/case
$19.75/case
34
Deodorant blocks
3 oz. cherry, 12/box
$ 2.55/box
35
Deodorant blocks
4 oz. cherry, 12/box
$10.70/box
36
Deodorant blocks
4 oz. w/hanger, 12/box
$ 3.20/box
54
Sweeping compound
oil base, 100 lb. ctn
$ 7.98/each
55
Floor finish -mop on
180, w/acrylic, 5 gal pail
$26.00/each
56 & 57
***Lowest combined bid
for two (2) units
Corn broom
sewed five times, wire wound
$ 4.00/each
Corn broom - HD
Three sew with band
$ 2.75/each
58
Push broom med. nylon
24" wooden, w/o handle
$ 6.10/each
59
Screw wooden handle
60" w/metal tip
$ 1.60/each
63
Plastic spray bottles
32 oz. w/spray nozzle
$ .65/each
65
Plastic Bucket, 10 qt.
w/handle - rubbermaid
$ 2.70/each
66
Johnny mops
polyester, 144/ctn
$53.50/ctn
STANZ CHEESE CO., INC.
2 (R)
2 ply toilet tissue
JR #162, 12/case
$27.96/case
3 (R)
2 ply toilet tissue
3.9 x 2250 sheet/roll eqv. price
JR #166, 2000 sheet/roll
6 rolls/ctn
$27.80/case
256,
6 (R)
29
37
39
40
50
8 (R)
10 (R)
51
52
53
61
M
MAY 9. 1994
C fold towels
200 twl/pkg., 12/case eqv. price
JR #001, 150 twl/pkg
16 pkg/case $ 7.44/case
Drain opener
1 qt. liquid, 12/ctn
$18.60/ctn
Trash bags 22 x 16 x 58 $13.02/ctn
55 gal. HD, 200/ctn
Carlisle BC 58H
Trash bags 15 x 9 x 23 $ 6.00/ctn
30 gal. HD, 500/ctn
Carlisle BC 23R
Bio-haz bags 33 x 39 $11.50/ctn
33 gal, 200/ctn
Carlisle BC 39XH
Trash bags 20 x 13 x 39 $ 6.95/ctn
39 gal., 250/ctn
Carlisle BC 39M
BIDS REJECTED
Roll towel - natural
JR exec or equiv.
Proprietary cabinet will be replaced
because only one vendor can supply and
prices are not as low as anticipated.
Roll towel - nat. perf.
BW #417 or equiv.
Proprietary cabinet will be replaced
because no vendors bidding can
meet specifications.
WD-40
12 oz. spray, 12/ctn
No bidders meeting specifications.
Ant & Roach spray
Wasp & Hornet spray
Prices bid are not as low as
anticipated for above two items.
Wax applicator
Applicator refills
Prices bid are not as low as anticipated
for above two items.
Mr. Za a noted that compared to the prices the City is currently
paying for some janitorial supplies, the prices received were a
very good improvement. Therefore, Mr. Caldwell made a motion that
the recommendations be accepted and the bids be awarded and/or
rejected as outlined above. Mrs. Manier seconded the motion which
carried.
1
1
REGULAR MEETING
APPROVE REQUESTS TO ADVERTISE
VIBRATORY ASPHALT COMPACT
TV INSPECTION SYSTEM, JET
PACKER CAB/CHASSIS
MAY 9, 1994 4 257
FOR THE RECEIPT OF BIDS-
OR, HYDRAULIC BUCKET MACHINE, SEWE
RODDER-/VACUUM MACHINE AND 20 YARD
COMPUTERS, PRINTERS AND COMPUTER RELATED ITEMS
HVAC UPGRADE AT ADMINISTRATION BUILDING - WASTEWATER
TREATMENT PLANT
In a letter to the Board, Mr. Matthew L. Chlebowski, Director,
Division of Equipment Services, requested that the Board advertise
for the receipt of bids for the following:
ONE, OR MORE, VIBRATORY ASPHALT COMPACTORS
ONE, OR MORE, HYDRAULIC BUCKET MACHINES
ONE, OR MORE, SEWER TV INSPECTION SYSTEMS
ONE, OR MORE, JET RODDER/VACUUM MACHINES
TWO, MORE OR LESS, 20 YARD PACKER CAB/CHASSIS
Additionally, Mr. Kevin Horton, City Controller, requested that
the Board advertise for the receipt of the following items which
represents computer, printer and computer related specifications
for the City's Supplemental 1994 Computer Purchase Plan:
ONE, OR MORE, 486SX/25 COMPUTER WITH SPECIFICATIONS
ONE, OR MORE, 586DX/60 FILE SERVER WITH SPECIFICATIONS
ONE, OR MORE, MOTOROLA UDS 9645 OR EQUIVALENT
ONE, OR MORE, PROGRAMMABLE LOGIC CONTROLLER WITH
SPECIFICATIONS
ONE, OR MORE, MACINTOSH COMPUTER SYSTEM WITH PRINTER
Finally, Mr. Carl P. Littrell, Director, Division of Engineering,
requested that the Board advertise for the receipt of bids for the
HVAC Upgrade at Administration Building - South Bend Wastewater
Treatment Plant Project. Mr. Littrell noted that Lunen Engineers
is preparing the plans and specifications for this project.
M,. Caldwell made a motion that the requests, as outlined above,
b approved. Mrs. Manier seconded the motion which carried.
tkZJrMUVZ M yULz1'1'J:
OF INTERFAITH CHRISTIAN UNION, INC. TO CONDUCT "WALK FOR
JESUS" - JUNE 25, 1994
- OF ST. JOSEPH COUNTY AIDS TASK FORCE TO CONDUCT CANDLELIGHT
PROCESSION - JUNE 15, 1994
FIRST UNITED METHODIST CHURCH TO CONDUCT WALK - MAY 15 1994
- MAURICE MATTHYS LITTLE LEAGUE, INC. TO CONDUCT OPENING DAY
PARADE - MAY 14, 1994
Mr. Leszczynski advised that the above referred to requests from
the Interfaith Christian Union, the St. Joseph County AIDS Task
Force and the First United Methodist Church, which were submitted
to the Board on March 14, 1994, April 25, 1994 and May 2, 1994,
have been reviewed by the appropriate City departments and bureaus
an4 approval is recommended.
Additionally, the request of Mr. Rick L. Kring, Opening Day
Chairman, Maurice Matthys Little League, Box 3074, South Bend,
Indiana, to conduct the annual opening day parade on Saturday, May
14, 1994, at 9:00 a.m., has been reviewed by the necessary
de artments and approval is recommended.
Th refore, Mr. Leszczynski made a motion that the requests be
ap roved. Mrs. Manier seconded the motion which carried.
AP ROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS -
SE VICES OF COLLECTION AGENCY FOR PAST DUE AMBULANCE ACCOUNTS
Fi-e Chief Luther Taylor advised that the South Bend Fire
Department E.M.S. Division utilizes the services of a collection
agency for past due ambulance accounts. Chief Taylor requested
th t the Board advertise for the receipt of Proposals for the debt
MEETING
collection services for
1994. Mr. Leszczynski
approved. Mrs. Manier
MAY 9, 1994
past due ambulance accounts for the year
made a motion that this request be
seconded the motion which carried.
REQUESTS REFERRED:
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the following requests were referred to the appropriate
City departments and bureaus for review and recommendation:
OF HOLY CROSS PARISH TO CLOSE A PORTION OF VASSAR AVENUE, IN
CONJUNCTION WITH PENTECOST CELEBRATION - MAY 22 1994
Father Tom Esch, Associate Pastor, Holy Cross Parish, 1520
Vassar Avenue, South Bend, Indiana, submitted to the Board an
Application For Use Of And Blocking Of Access To Public
Right -of -Way For A Party Or Similar Event, requesting that a
portion of Vassar Avenue, from the railroad west of Diamond
to Wilber, be closed from 12:00 noon to 3:00 p.m., on Sunday,
May 22, 1994, in conjunction with the Pentecost Celebration
that they will be having at the church.
- 0 HOLY CROSS PARISH TO CLOSE VASSAR FROM WILBER AND
L WNDALE IN CONJUNCTION WITH SPORTING EVENT - JUNE 5 1994
M Linda Jones, Athletic Board Member, Holy Cross School,
1 20 Wilber Street, South Bend, Indiana, requested, on behalf
o the Holy Cross School's Athletic Association, to close the
1,500 block of Vassar Avenue, from Wilber to Lawndale, from
1 :00 noon to 3:00 p.m. on Sunday, June 5, 1994. Ms. Jones
noted that the school will be holding a day of sporting
events using Muessel Park and they would like to have the
street closed to ensure the safety of the children who will
b crossing Vassar from the parish grounds.
0 CRESSY AND EVERETT TO PLACE DUMPSTER AT ONE PLAZA PLACE.
210 SOUTH MICHIGAN STREET. FROM MAY 26. 1994 TO JULY 15. 1994
M . Donald L. Ross, Vice -President, Real Estate Development,
C essy and Everett Commercial Company, Suite 200, 3930 Edison
Likes Parkway, Mishawaka, Indiana, advised that they have
b en appointed the Development Manager for the renovation of
O e Plaza Place, 210 South Michigan Street, South Bend,
I diana. Mr. Ross noted that there will need to be a
d pster on that site until approximately July 15, 1994.
Mr. Ross noted that a permit to place a dumpster on the
right-of-way has already been issued for the demolition phase
of the project which ends at the end of May. A new permit
will be required for the period May 26, 1994 to July 15,
1994. This project does not have a general contractor.
T ere are, however, seven (7) contractors who will be
h ndling matters such as carpentry, mechanical, fire
p otection, electrical, floor coverings, roofing and the
e evator.
F R DESIGNATED HANDICAPPED PARKING SPACE AT 506 BLAINE AVENUE
M . Mia Seward submitted a letter to the Board advising that
h r grandparents, Melvin and Ruby Dongey, 501 Blaine Avenue,
a e handicapped and are unable to park close to their home.
M . Seward asked that the parking space at the northeast
c rner of Blaine Avenue, in front of 506 Blaine Street, be
designated as a handicapped parking space.
- OF ST. MATTHEW'S SCHOOL TO CLOSE DAYTON FROM MIAMI TO DALE
I CONJUNCTION WITH SCHOOL FIELD DAY - JUNE 9 1994
M . Mary Anne Retseck, Principal, St. Matthew School, 1015
E st Dayton Street, South Bend, Indiana, submitted to the
Board an Application For Use Of And Blocking Of Access To
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MAY 9, 1994
Public Right -of -Way For A Party Or Similar Event, requesting
that Dayton Street, from Miami to Dale and Dale, from Dayton
to Dubail, be closed from 10:00 a.m. to 2:30 p.m., on
Thursday, June 9, 1994, in conjunction with the school field
day that will be held at this time.
OF RILEY HIGH SCHOOL TO (
G PARADE -
Mr. Anthony Byrd, Assistant Principal, James Whitcomb Riley
High School, 405 East Ewing Avenue, South Bend, Indiana,
requested permission to conduct a homecoming Parade on
September 23, 1994. The parade would begin in the Riley High
School parking lot on Fellows Street, proceed on Fellows
south to Ireland Road, turn east on Ireland to Miami, turn
south on Miami to Jackson Field. The parade will begin at
5:00 p.m. and all participants should enter Jackson Field at
approximately 6:30 p.m.
OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON FROM THOMAS TO
NAPIER, IN CONJUNCTION WITH ANNUAL PARISH FESTIVAL - JULY 31,
1994
Rev. Thomas McNally, Pastor, St. Stephen's Parish, 1102 West
Thomas Street, advised that they are planning their annual
parish festival to be held on Sunday, July 31, 1994, at St.
Stephen's, which is located at Thomas and McPherson.
Therefore, Rev. McNally requested that McPherson Street,
between Thomas and Napier, be closed from 9:00 a.m. on
Saturday, July 30, 1994 through Sunday, July 31, 1994 in
conjunction with this event.
OF OPTIMIST CLUB TO INSTALL SIGN ON THE WELCOME TO SOUTH
BEND SIGN ON SOUTH MICHIGAN STREET
Mr. David M. Shock, Member of the Board of Directors,
Luncheon Optimist Club of Greater South Bend, c/o 701 West
Sample Street, South Bend, Indiana, requested permission to
install an Optimist International sign on the "Welcome to
South Bend" sign which is located on South Michigan Street
near O'Brien Park. Mr. Shock stated that they will soon
receive a second sign and would like to have it installed on
the sign near Twyckenham at South Bend Avenue. He noted that
the signs are the same type that Rotary and other service
organizations have installed in the past.
Mr. Shock explained that Optimist International is an
organization which is dedicated to the youth of our
community. They are a new club and meet at Tippecanoe Place
every Thursday at noon..
OF HOOSIER LOTTERY TO INSTALL IDENTIFICATION SIGN ON CITY -
OWNED POLE AT 1539 NORTH IRONWOOD DRIVE
Mr. Jon Oppenheim, Regional Director, Hoosier Lottery, 2052
East Ireland Road, South Bend, Indiana, advised that the
Hoosier Lottery's South Bend Regional Office is in the
process of relocating to its new site at 1539 North Ironwood
Drive.
In this regard, Mr. Oppenheim requested permission to place
an identification sign on a City -owned pole that is located
on the treelawn at 1539 North Ironwood Drive. This pole is
used to suspend directional signs over Ironwood Drive and
they would like permission to affix a bracket and frame to
this pole for the purpose of informing motorists of their new
location. The sign would not be suspended over the street,
but over the treelawn. The sign measures thirty-one inches
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MEETING
MAY 9, 1994
3111) by twenty-seven inches (2711) by one inch (111) deep.
TO PURCHASE CITY -OWNED PROPERTY KNOWN AS LOT 5 - PARK ONE
NORTHWEST (AMERITECH DRIVE)
Mr. Joe Fuksa, 12434 Day Road, Mishawaka, Indiana, advised
that he is interested in purchasing City -owned property known
ass Lot 5 - Park One Northwest (Ameritech Drive). Mr. Fuksa
noted that he intends to utilize this property for the
operation of a unmanned fueling terminal.
APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION
Mr. Leszczynski advised that the following Rubbish and Garbage
Removal Service license application has been received:
11 Michael J. Clark
1146 West Thomas Street
South Bend, Indiana
It was noted that an inspection of the truck to be used has been
conducted by the Solid Waste Bureau and the applicant was found to
be in compliance. Additionally, the Department of Code
Enforcement has reviewed this application and recommends approval.
Theref re, Mr. Leszczynski made a motion that the application be
approv d. Mrs. Manier seconded the motion which carried.
CERTIFICATES OF INSURANCI
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carrie , A Certificate of Insurance for the following contractor
was ac epted for filing:
Kaser-Spraker Construction, Inc.
P.O. Box 3605
South Bend, Indiana
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS
Mr. Leszczynski indicated that the Department of Code Enforcement
has submitted two (2) lists containing thirty-three (33) City
owned and miscellaneous properties which were cleaned by the
Department from April 25, 1994 to April 27, 1994.
Mr. Le zczynski made a motion that the lists as submitted be
accept d for filing. Mrs. Manier seconded the motion which
carrie .
APPROV CLAIMS
Mr. Ke in Horton, City Controller, submitted claims in the amount
of $56 ,647.08 and recommended approval.
Additionally, Mr. Juan Manigault, Executive Director, WDS of
Northern Indiana, submitted two (2) lists containing claims in the
amount of $236,712.61 and $28,517.33 and recommended approval.
Mr. Caldwell made a motion that the claims be approved and the
reports as submitted be filed. Mrs. Manier seconded the motion
which 6arried.
ADJOUR MENT
There eing no further business to come before the Board, upon a
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MAY 9, 1994
)tion made by Mr. Caldwell, seconded by Mrs. Manier and carried,
ie meeting was adjourned at 9:49 a.m.
A TE
Sandra M. Parmer
BOARD OF PUBLIC WORKS
I ! �- -, -.4 �" I
J n E. Ldeszczynski'esi-clent
?nny7P7,itsManier`, Member
e, Clerk