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Home My WebLink About04/25/94 Board of Public Works Minutes213 REGULAR MEETING APRIL 25, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 25, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Jenny Pitts Manier and Mr. James R. Caldwell present. Board Attorney Anne Bruneel was not in attendance. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, a Title Sheet and two (2) traffic control devices were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on April 18, 1994, and the minutes of the Special meeting of the Board held on April 21, 1994, were approved as submitted. OPENING OF BIDS - PUBLIC WORKS PARTNERSHIP PROGRAM This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L. L. GEANS & SONS 13559 East Jefferson Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky R. Geans, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and Bid Bond in the amount of $66,000.00 was submitted. BID: Subtotal ZONE 1: NO BID Subtotal ZONE 2: $128,734.20 Subtotal ZONE 3: $128,734.20 Subtotal ZONE 4: NO BID Subtotal ZONE 5: NO BID Subtotal ZONE 6: NO BID Subtotal ZONE 7: NO BID Subtotal ZONE 8: NO BID Subtotal ZONE 9: NO BID Subtotal ZONE 10: NO BID Subtotal ZONE 11: NO BID TOTAL: $257,468.40 Discount Level: 0% MC INTYRE & JONES CONSTRUCTION COMPANY, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Kenneth A. McIntyre, Chairman of the Board, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed an a five per cent (5%) Bid Bond was submitted. BID: Subtotal ZONE 1: NO BID Subtotal ZONE 2: $113,535.00 Subtotal ZONE 3: $113,535.00 - 214 REGULAR MEETING APRIL 25, 1994 Subtotal ZONE 4: $113,535.00 Subtotal ZONE 5: $113,535.00 Subtotal ZONE 6: NO BID Subtotal ZONE 7: NO BID Subtotal ZONE 8: NO BID Subtotal ZONE 9: NO BID Subtotal ZONE 10: NO BID Subtotal ZONE 11: NO BID TOTAL: $454,140.00 Discount Level: 0% RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana Bid was signed by Mr. Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Subtotal ZONE 1: NO BID Subtotal ZONE 2: NO BID Subtotal ZONE 3: NO BID Subtotal ZONE 4: NO BID Subtotal ZONE 5: NO BID Subtotal ZONE 6: NO BID Subtotal ZONE 7: NO BID Subtotal ZONE 8: $125,170.00 Subtotal ZONE 9: $125,170.00 Subtotal ZONE 10: $125,170.00 Subtotal ZONE 11: NO BID TOTAL: $257,468.40 Discount Level: 5% ZONES 8, 9 & 10 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D. Vick, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. 0691P Subtotal ZONE 1: $ 162,460.00 Subtotal ZONE 2: $ 162,460.00 Subtotal ZONE 3: $ 162,460.00 Subtotal ZONE 4: $ 162,460.00 Subtotal ZONE 5: $ 162,460.00 Subtotal ZONE 6: $ 162,460.00 Subtotal ZONE 7: $ 162,460.00 Subtotal ZONE 8: $ 162,460.00 Subtotal ZONE 9: $ 162,460.00 Subtotal ZONE 10: $ 162,460.00 Subtotal ZONE 11: $ 397,708.75 TOTAL: $2,022,308.75 Discount Level: 1 1 215 REGULAR MEETING APRIL 25, 1994 12% ZONES 4 & 5 10% ZONES 2, 4 & 5 10% ZONES 3,4,5, KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Subtotal ZONE 1: NO BID Subtotal ZONE 2: NO BID Subtotal ZONE 3: NO BID Subtotal ZONE 4: NO BID Subtotal ZONE 5: NO BID Subtotal ZONE 6: $116,508.00 Subtotal ZONE 7: $116,508.00 Subtotal ZONE 8: $116,508.00 Subtotal ZONE 9: NO BID Subtotal ZONE 10: NO BID Subtotal ZONE 11: NO BID TOTAL: $257,468.40 Discount Level: 0% Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS AND APPROVE REQUEST TO READVERTISE - STREET MATERIALS Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the following street materials: BITUMINOUS PRODUCTS 1. HAC SURFACE LIMESTONE - HV NO. 11 2. HAC SURFACE NO. 11 LIMESTONE - HV, MAC 10 3. HAC SURFACE NO. 11 SLAG, HV 4. HAC SURFACE NO. 11 SLAG, HV, MAC 10 5. HAC BINDER NO. 8 OR NO. 9, MV 6. HAC BINDER NO. 11, MV 7. HAC BASE NO. 5D, MV 8. BITUMINOUS PATCH, WS 9. BITUMINOUS PATCH MATERIAL SPECIAL AE-300S 10. BITUMINOUS MATERIAL, TACK 11. BITUMINOUS MATERIAL, DUST PALATIVE 12. EMULSIFIED ASPHALT, CSS, 1HP 13. POLYMER BOND, ASPH. EMULSIONS, AC-20 14. POLYMER MODIFIED ASPH. CEMENT, PICKED UP 15. POLYMER MODIFIED ASPH. CEMENT, DELIVERED AGGREGATES- 16. COARSE AGG. NO. 73 STONE OR SLAG 17. COARSE AGG. NO. 73 GRAVEL 18. COARSE AGG. NO. 53 STONE OR SLAG 19. COARSE AGG. NO. 53 - GRAVEL 20. FINE AGG. NO. 23, SAND 21. MINERAL AGG. NO. 2 - STONE OR SLAG 15,000 TON 5,000 TON 15,000 TON 5,000 TON 6,000 TON 3,000 TON 3,000 TON 1,000 TON 1,000 TON 100 TON 175,000 GAL 600,000 GAL 50,000 GAL 4,000 GAL 20,000 GAL 5,000 TON 5,000 TON 5,000 TON 5,000 TON 1,500 TON 5,000 TON 216 REGULAR MEETING 22. COARSE AGG. NO. 9 MIXTURE CEMENT & CEMENT PRODUCTS 23. PORTLAND CEMENT, 46 LB. 24. PORTLAND CEMENT, 94 LB. 25. READY MIX CONCRETE, CLASS 'A' 26. READY MIX CONCRETE, HI -EARLY 27. READY MIX CONCRETE, CLASS 'A' 28. READY MIX CONCRETE, HI -EARLY 29. DEMURRAGE ON DELIVERY APRIL 25, 1994 — LIMESTONE - LIMESTONE - SLAG - SLAG 5,000 TON 12,000 BAGS 6,000 BAGS 150 CYS 150 CYS 150 CYS 150 CYS 300 MIN The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mrs. Manier informed the Board that the bids submitted by The Levy Company, Inc., P.O. Box 540, Portage, Indiana, and St. Joseph Materials Company, Inc., 60669 Orange Road, South Bend, Indiana, were not signed and should be rejected. Therefore, Mr. Caldwell made a motion that these two (2) bids be rejected. Mr. Leszczynski seconded the motion which carried. The following bids were opened and publicly read: ROSE FUEL & MATERIALS, INC. 513 East Madison Street South Bend, Indiana 46617 Bid was signed by Mr. R. Boyd Harwood, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $7,080.00 was submitted. BID: Item #23 Unit Price: $3.15 Amount: $ 37,800.00 Item #24 Unit Price: $5.50 Amount: $ 33,000.00 TOTAL: $ 70,800.00 KOCH MINERALS COMPANY One North Buchanan Street Gary, Indiana 46402 Bid was signed by Mr. E. B. Warda, Sales Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item #16 Unit Price: $8.10 Amount: $ 40,500'.00 Item #18 Unit Price: $8.05 Amount: $ 40,250.00 Item #21 Unit Price: $7.75 Amount: $ 38,750.00 TOTAL: $119,500.00 KOCH MATERIALS COMPANY 1510 Clover Road Mishawaka, Indiana 46545 Bid was signed by Mr. John Baumgartner, Sales Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. f 3140T 1 1 J, - 217 REGULAR MEETING APRIL 25, 1994 Item #11 Unit Price: $ .45 Amount: $ 78,750.00 Item #12 Unit Price: $ .65 Amount: $390,000.00 Item *13 Unit Price: $ .78 Amount: $ 39,000.00 Item #14 Unit Price: $ .91 Amount: $ 3,640.00 Item #15 Unit Price: $ .95 Amount: $ 19,000.00 TOTAL: $530,390.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Kenneth G. Noble, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item #1 Unit Price: $18.75 Item #2 Unit Price: $26.75 Item #3 Unit Price: $19.50 Item #4 Unit Price: $26.85 Item #5 Unit Price: $17.50 Item #6 Unit Price: $17.00 Item #7 Unit Price: $17.25 Item #8 Unit Price: $26.80 Item #9 Unit Price: $33.95 HASS CONCRETE PRODUCTS COMPANY 24423 State Road #23 South Bend, Indiana 46614 Bid was signed by Mr. Myron H. Wiegand, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item #24 Unit Price: $ 5.40 Amount: $ 32,400.00 Item #25 Unit Price: $61.00 Amount: $ 9,150.00 Item #26 Unit Price: $65.00 Amount: $ 9,750.00 Item 427 Unit Price: $60.50 Amount: $ 9,075.00 Item #28 Unit Price: $64.50 Amount: $ 9,675.00 Item #29 Unit Price: $ .80 Amount: $ 240.00 TOTAL: $ 70,290.00 WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D. Vick, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item #1 Unit Price: $19.00 Amount: $285,000.00 Item #2 Unit Price: $26.90 Amount: $134,500.00 Item #3 Unit Price: $19.25 Amount: $288,750.00 Item #4 Unit Price: $26.90 Amount: $134,500.00 Item #5 Unit Price: $18.50 Amount: $111,000.00 Item #6 Unit Price: $18.75 Amount: $ 56,250.00 Item #7 Unit Price: $18.25 Amount: $ 54,750.00 Item #8 Unit Price: $27.00 Amount: $ 27,000.00 Item #9 Unit Price: $34.35 Amount: $ 34,350.00 21.8 REGULAR MEETING APRIL 25, 1994 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the bids were referred to the Division of Engineering for review and recommendation. Mr. Leszczynski noted that the Board did not receive bids for several items. Therefore, Mr. Leszczynski made a motion to approve the readvertisement for the receipt of bids for these items. Mrs. Manier seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: SOUTH BEND POLICE DEPARTMENT NEIGHBORHOOD PATROL ACTIVITY The targeted goal for this activity is to provide 5,200 hours of directed police patrol within the NRA and other low/moderate neighborhoods within the City of South Bend. The total cost of this activity shall not exceed $100,000.00. SOUTH BEND POLICE DEPARTMENT NEIGHBORHOOD WATCH ACTIVITY The targeted goals for this activity are to: 1. Provide Neighborhood Watch program services to 2,700 new households, resulting in approximately 27 new Neighborhood Watch Groups, within the NRA; 2. Provide consistent follow-up for previously organized groups in the NRA to build participation; 3. Develop and implement Neighborhood Watch presentations in City Partnership Centers and other neighborhood anchor facilities; and 4. Provide specialized crime analysis for those crimes reported to occur within the NRA. Such information can then be used by Neighborhood Watch groups and Neighborhood Patrols in the NRA. The total cost of this activity shall not exceed $100,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Contracts were approved and executed. APPROVE PROPOSAL - ENGINEERING SERVICES - I/N KOTE LIFT STATION CONTROLS Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board an Engineering Services Proposal from Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, for the engineering of improvements to the I/N Kote Lift Station Controls. The work to be done by Cole Associates will be billed on an hourly basis and is estimated to cost approximately $33,200.00. Mr. Leszczynski noted that some of the tasks to be handled through this Proposal include emergency sewage flow containment, wet well level -sensing equipment, operation and maintenance training, air conditioning and telemetering and controls monitoring. Therefore, Mr. Leszczynski made a motion that this Proposal be accepted and approved. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - RENOVATION/INTERIOR FINISHES - 113 WEST COLFAX AVENUE Mr. Leszczynski advised that Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract for the above referred to project be increased by $446.00 for a new Contract sum, including this Change Order, in the amount of $11,776.00. Additionally submitted was the Project Completion 1 j 219 REGULAR MEETING APRIL 25, 1994 Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 3 - CONTROL, INFORMATION AND COMMUNICATION SYSTEM - WASTEWATER TREATMENT PLANT Mr. Leszczynski stated that Koontz -Wagner Electric Company, Inc., 3801 Voorde Drive, South Bend, Indiana, has submitted Change Order No. 3, for the above referred to project, indicating that the Contract amount be increased by $36,174.12 for a new Contract sum, including this Change Order, in the amount of $1,137,353.32. Mr. Jack J. Dillon, Director, Division of Environmental Services, informed the Board that this Change Order includes replacement of eleven (11) air handling units, sixteen (16) heaters, and protective relays at eleven (11) sites. It also includes the change to a spread spectrum radio system to link site #26 to site #5 to facilitate communication to the central computer. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Change Order was approved. FILING OF RATES - TCI OF MICHIANA, INC. Mr. Leszczynski advised that TCI Great Lakes, Inc., 111 Pfingsten Road, Suite 400, Deerfield, Illinois, on behalf of TCI of Michiana, Inc., 2351 Miracle Lane, Mishawaka, Indiana, has filed with the Board an explanation of their present basic tier and equipment rates. The report includes the following: FOR BASIC SERVICES TIER AND EQUIPMENT RATES: Program Service Rate 1. Number of channels on basic service tier: 15 2. Current rate for basic service tier: 9.89 3. Maximum permitted per channel rate: 0.640 4. Maximum permitted rate for basic service tier: 9.60 Mr. Leszczynski made a motion that this report be accepted for filing and referred to the City Attorney's office for review. Mrs. Manier seconded the motion which carried. REJECT QUOTATIONS - EAST BANK WALKWAY - HOWARD STREET APPROACH IMPROVEMENT Mr. Carl P. Littrell, Director, Division of Engineering, advised that on February 21, 1994, the Board opened four (4) Quotations for the above referred to project. Mr. Littrell noted that he has reviewed the Quotations and found that the amounts are correct as read at the Board meeting and responsive to the specifications. Mr. Littrell further informed the Board that the South Bend Park Department has found a sponsor (Sunburst) who is willing to contract and provide these improvements. No public funds will be necessary. Therefore, Mr. Littrell recommended that no award be made for this project and all Quotations be rejected. Mrs. Manier made a motion that the recommendation be accepted and the Quotations be rejected. Mr. Leszczynski seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS: - ONE (1) FULL SIZE CARGO VAN AND ONE (1.) FRONT END LOADER - HAULING OF BIOSOLIDS FROM THE ORGANIC RESOURCE FACILITY' In a letter to the Board, Mr. Matthew L. Chlebowski, Director, - 220- REGULAR MEETING APRIL 25, 1994 Division of Equipment Services, requested that the Board advertise for the receipt of bids for one (1) full size cargo van and one (1) front end loader. Additionally, Mr. Jack J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of bids for the hauling of biosolids from the Organic Resource Facility to farm land for application according to the City's permit with IDEM. Mr. Leszczynski made a motion that these requests be approved. Mrs. Manier seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF ST. JOSEPH COUNTY AIDS TASK FORCE TO CONDUCT PROCESSION - JUNE 15, 1994 Mr. Drew Leach, Public Relations, St. Joseph County AIDS Task Force, P.O. Box 344, South Bend, Indiana, advised that the Task Force will be conducting an AIDS Awareness Regional Conference at Century Center on June 16 & 17, 1994. In conjunction with this event, Mr. Leach requested permission to conduct a candlelight procession, beginning at 8:15 p.m., on Wednesday, June 15, 1994, from the City Holiday Tree in front of the Morris Civic Auditorium to Century Center. - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1341 FREMONT Ms. Carrie L. Metz, 1341 Fremont Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. - OF IKE'S SIGNS TO INSTALL SIGN AT 1209 MISHAWAKA AVENUE Mr. Alex S. Isza, Ike's Signs, 15035 Day Road, Mishawaka, Indiana, advised that he would like to install a plastic lighted sign at River Park Photo, 1209 Mishawaka Avenue. Mr. Isza noted that the sign is 3' x 5' double face. APPROVE RELEASE OF EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board release the Bond for Excavation in the Streets for Earthworks, 13790 Creston Street, Mishawaka, Indiana, effective March 30, 1995. Mr. Leszczynski made a motion that this recommendation be accepted and the bond be released. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION: HANDICAPPED PARKING SPACE LOCATION: 1105 West Jefferson REMARKS: Request of Sister Sharon Maurer of Chiara Home, Inc. NEW INSTALLATION: HANDICAPPED PARKING SPACE LOCATION: 734 South 36th Street 221 REGULAR MEETING APRIL 25, 1994 REMARKS: Mrs. Viola Darr has met all the requirements. APPROVE TITLE SHEET_- WILLIAM RICHARDSON COURT (SEWER/WATER/ STREET) Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Title Sheet for the above referred to project was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing fifty-one (51) City owned and miscellaneous properties which were cleaned by the Department from April 11, 1994 to April 14, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,100,711.47 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $67,981.09 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting was adjourned at 9:55 p.m. BOARD OF PUBLIC WORKS J n E. Leszczynsk', esident es ldwell, ember enny Pi s Manier, Member ATT T: Sandra M. Parmerlee, Clerk