Loading...
HomeMy WebLinkAbout04/11/94 Board of Public Works Minutes--171 REGULAR MEETING APRIL 11, 1994 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 11, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Anne Bruneel. AGENDA ITEM DELETED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the award of bid for one 35,000 G.V.W. crew cab chassis and remount was deleted from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on April 4, 1994, were approved as submitted. OPENING OF QUOTATIONS - EAST BANK WALKWAY - HOWARD STREET APPROACH IMPROVEMENTS Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the East Bank Walkway - Howard Street Approach Improvements Project. It is noted that this project involves the replacement of concrete sidewalk and curbs, with a new concrete approach where the East Bank Walkway intersects Howard Street. The following Quotations were opened and read: MARVIN A. CRAYTON CONSTRUCTION COMPANY 305 South Lake Street South Bend, Indiana 46619 Quotation was submitted by Mr. Marvin A. Crayton, President. QUOTATION: $2,565.12 L.L. GEANS AND SONS, INC. 13550 East Jefferson Boulevard Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky R. Geans, President. QUOTATION: $1,589.64 KASER-SPRAKER CONSTRUCTION 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President. QUOTATION: $2,322.00 MURDOCK AND SONS CONSTRUCTION 131 South Taylor Street South Bend, Indiana 46601 Quotation was submitted by Mr. W. H. Calvin Murdock, President/CEO. QUOTATION: $2,774.50 Mrs. Manier made a motion that these Quotations be referred to the Division of Engineering for review and recommendation. Mr. Caldwell seconded the motion which carried. 17 2 REGULAR MEETING APRIL 11, 1994 AWARD BIDS - BLACKTHORN GOLF COURSE CLUBHOUSE - INTERIOR FURNISHINGS In a Memorandum to the Board, Mr. James Riggs, Airport 2010 Project Manager, Department of Community and Economic Development, advised that he and Mr. Carl P. Littrell, Director, Division of Engineering, have reviewed the two (2) bids received on April 4, 1994, for the Blackthorn Golf Course Clubhouse interior furnishings. Mr. Riggs noted that this was a divisible bid and recommendations are based on awards to lowest bidders for each individual item. The recommendations are as follows: and BUSINESS SYSTEMS, INC. 3618 Grape Road Mishawaka, Indiana 46545 BID: ITEM NO. 1 - TABLES (15) Unit Price: $267.00 Total: $4,005.00 ITEM NO. 3 - TRASH RECEPTACLE (2) 3a - Marked "trash" (1) Unit Price: $635.00 Total: $635.00 3b - Marked "cans" (1) Unit Price: $635.00 Total: $635.00 ITEM NO. 4 - CLUB SET DISPLAY RACKS (12) Unit Price: $82.00 Total: $984.00 ITEM NO. 5 - PUTTER DISPLAY RACKS (2) Unit Price: $39.70 Total: $79.40 ITEM NO. 6 - REVOLVING DISPLAY RACK (3) Unit Price: $159.00 Total: $477.00 ITEM NO. 7 - UMBRELLA STAND (1) Unit Price: $96.00 Total: $96.00 ITEM NO. 8 - CLOTHING DISPLAY FIXTURES (2) Unit Price: $1,559.00 Total: $3,118.00 ITEM NO. 9 - GLASS CUBE DISPLAY UNITS AND BASES (3) Unit Price: $643.00 Total: $1,929.00 TOTAL AMOUNT OF AWARD: $11,958.40 OFFICE INTERIORS, INC. 201 North Michigan Avenue South Bend, Indiana 46601 BID: f] 1 17.3 U 1 1 REGULAR MEETING APRIL 11, 1994 ITEM NO. 2 - CHAIRS (61) Unit Price: $136.04 Total: $8,298.44 TOTAL AMOUNT OF AWARD: $8,298.44 Mr. Riggs noted that all items combined are $20,256.84 which is well below the amount budgeted for furnishings. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded. Mrs. Manier seconded the motion which carried. ADOPT RESOLUTION NO. 10-1994 - ACCEPTING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY FROM ST. JOSEPH COUNTY INDIANA Mr. Leszczynski advised that submitted to the Board for consideration is Resolution No. 10-1994 which transfers twenty- eight (28) county owned properties to the City of South Bend. Board Attorney Mrs. Anne Bruneel informed the Board that the City is acquiring these properties from the St. Joseph County tax sale at one dollar ($1.00) each plus recording costs. It was noted that these properties are being acquired on the request of the Department of Community and Economic Development. Therefore, Mr. Caldwell made a motion that this Resolution be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 10-1994 was adopted: RESOLUTION NO. 10-1994 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA WHEREAS, St. Joseph County, Indiana, (hereinafter, the "County") is the owner of various parcels of land within the City of South Bend, which were obtained by the County pursuant to the tax sale process; and WHEREAS, the care, custody and control of County real estate is vested in the County's Board of Commissioners pursuant to I.C. 36-2-3.5-4; and WHEREAS, the City of South Bend, Indiana (hereinafter, the "City") desires to obtain ownership of 28 such parcels of property for community and economic development purposes, which parcels are described more particularly as follows: Key Number Address Legal 18-1044-1895 125 Spruce Lot 95 in Commissioners Subdivision of Bank Outlot 79 to the City of South Bend 18-1044-1896 121 Spruce Lot 94 in Commissioners Subdivision of Bank Outlot 79 to the City of South Bend 18-3055-2152 229 South Chapin Lot 9 of Thomas Subdivision of Bank Outlot 74 to the City of South Bend, 47 feet on the North side excepting the westerly 12 feet 18-7001-0022 916 South Michigan A parcel 22 feet north/south by 150 feet east/west, beginning a� 1�74 REGULAR MEETING APRIL 11, 1994 58.5 feet north of the northeast corner of Ohio and Michigan Streets in Baker's lst Addition to the City of South Bend 18-7009-0342 913 South Rush 52 feet of the North end of Lot 15 in Wenger & Kreighbaum lst Addition to the City of South Bend 18-7009-0346 525 Ohio Lot 12 of Wenger & Kreighbaum lst Addition to the City of South Bend 18-7009-0356 610 Ohio Lot 30 of Wenger & Kreighbaum lst Addition to the City of South Bend 18-7009-0365 518 Ohio Lot 23 and 2-1/2 feet of the western side of Lot 24 of Wenger & Kreighbaum lst Addition to the City of South Bend 18-7015-0598 1412 Rush The southern 35 feet of Lots 204 and 205 in the Wenger & Kreighbaum Replat of the City of South Bend 18-7026-1027 120 Pennsylvania The western half of Lot B of Haney's Addition to the City of South Bend, excepting 49 feet of the southern end and 5 feet of the northern end 18-7027-1074 522 Haney Lot 91 in Indiana Avenue Addition to the City of South Bend 18-8024-0969 1518 Kemble The northern part of Lot 6 of Lewis 1st Addition to the City of South Bend, excepting 14 feet of the northern end 18-8024-0970 1524 Kemble The southern half of Lot 6 of Lewis lst Addition to the City of South Bend 18-8024-0984 1505 Catalpa Lot 62 of Raff's 3rd Addition to the City of South Bend 18-8025-1005 1517 Chapin Lot 45 of Raff's 3rd Addition to the City of South Bend 18-8025-1006 1521 Chapin Lot 46 of Raff's 3rd Addition to the City of South Bend 18-8025-1007 1525 Chapin Lot 47 of Raff's 3rd Addition to the City of South Bend 18-8026-1037 1505 Scott Lot 2 of Raff's 3rd Addition to. the City of South Bend 18-8026-1042 1518 Kendall Lot 16 of Raff's 3rd Addition to the City of South Bend 18-8026-1044 1522 Kendall Lot 15 of Raff's 3rd Addition 1.75 REGULAR MEETING APRIL 11, 1994 to the City of South Bend 18-8026-1054 1502 Scott The northern half of Lot 28 of Stull's 4th Addition to the City of South Bend 18-8026-1055 1506 Scott The southern half of Lot 28 of Stull's 4th Addition to the City of South Bend 18-8052-2111 1125 Indiana Lot 185 of Olivers 2nd Addition to the City of South Bend 18-8093-3577 2218 Indiana Lot 86 of the South Bend Industrial Addition to the City of South Bend 18-8093-3578 1616 Phillipa Lot 85 of the South Bend Industrial Addition to the City of South Bend 18-8095-3636 1801 Carlisle Lot 71 of South Bend Industrial Addition to the City of South Bend 18-8095-3637 1805 Carlisle Lot 70 of South Bend Industrial Addition to the City of South Bend 18-8095-3638 1814 Phillipa Lot 69 of South Bend Industrial Addition to the City of South Bend WHEREAS, the City has requested that the County transfer the parcels described above to the City's Board of Public Works, which is authorized by I.C. 36-9-6 to acquire, maintain, and control the real property of the City; and WHEREAS, the County is willing to transfer said parcels to the City upon payment of One Dollar ($1.00) per parcel and the City's agreement to assume any recording costs associated with the transfer; and WHEREAS, I.C. 36-1-11-8 provides for the transfer of real property between governmental entities by adoption of substantially equivalent resolutions; and WHEREAS, the County's Board of Commissioners has adopted a resolution substantially equivalent to this resolution setting forth the terms and conditions of this transfer of real estate between the County and the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend, Indiana, as follows: 1) The County shall transfer to the City, and the City shall accept, 28 parcels of real property, more particularly described as follows: Key Number Address Legal 18-1044-1895 125 Spruce Lot 95 in Commissioners Subdivision of Bank Outlot 79 to the City of South Bend 18-1044-1896 121 Spruce Lot 94 in Commissioners Subdivision of Bank Outlot 79 to the City of South Bend REGULAR MEETING APRIL 11, 1994 18-3055-2152 229 South Chapin Lot 9 of Thomas Subdivision of Bank Outlot 74 to the City of South Bend, 47 feet on the North side excepting the westerly 12 feet 18-7001-0022 18-7009-0342 916 South Michigan A parcel 22 feet north/south by 150 feet east/west, beginning 58.5 feet north of the northeast corner of Ohio and Michigan Streets in Baker's lst Addition to the City of South Bend 913 South Rush 52 feet of the North end of Lot 15 in Wenger & Kreighbaum lst Addition to the City of South Bend 18-7009-0346 525 Ohio 18-7009-0356 610 Ohio Lot 12 of Wenger & Kreighbaum lst Addition to the City of South Bend Lot 30 of Wenger & Kreighbaum lst Addition to the City of South Bend 18-7009-0365 518 Ohio Lot 23 and 2-1/2 feet of the western side of Lot 24 of Wenger & Kreighbaum 1st Addition to the City of South Bend 18-7015-0598 1412 Rush The southern 35 feet of Lots 204 and 205 in the Wenger & Kreighbaum Replat of the City of South Bend 18-7026-1027 120 Pennsylvania The western half of Lot B of Haney's Addition to the City of South Bend, excepting 49 feet of the southern end and 5 feet of the northern end 18-7027-1074 522 Haney 18-8024-0969 18-8024-0970 18-8024-0984 18-8025-1005 Lot 91 in Indiana Avenue Addition to the City of South Bend 1518 Kemble The northern part of Lot 6 of Lewis lst Addition to the City of South Bend, excepting 14 feet of the northern end 1524 Kemble 1505 Catalpa 1517 Chapin 18-8025-1006 1521 Chapin 18-8025-1007 1525 Chapin The southern half of Lot 6 of Lewis lst Addition to the City of South Bend Lot 62 of Raff's 3rd Addition to the City of South Bend Lot 45 of Raff's 3rd Addition to the City of South Bend Lot 46 of Raff's 3rd Addition to the City of South Bend Lot 47 of Raff's 3rd Addition to the City of South Bend 1 1 177 REGULAR MEETING APRIL 11, 1994 18-8026-1037 1505 Scott Lot 2 of Raff's 3rd Addition to the City of South Bend 18-8026-1042 1518 Kendall Lot 16 of Raff's 3rd Addition to the City of South Bend 18-8026-1044 1522 Kendall Lot 15 of Raff's 3rd Addition to the City of South Bend 18-8026-1054 1502 Scott The northern half of Lot 28 of Stull's 4th Addition to the City of South Bend 18-8026-1055 1506 Scott The southern half of Lot 28 of Stull's 4th Addition to the City of South Bend 18-8052-2111 1125 Indiana Lot 185 of Olivers 2nd Addition to the City of South Bend 18-8093-3577 2218 Indiana Lot 86 of the South Bend Industrial Addition to the City of South Bend 18-8093-3578 1616 Phillipa Lot 85 of the South Bend Industrial Addition to the City of South Bend 18-8095-3636 1801 Carlisle Lot 71 of South Bend Industrial Addition to the City of South Bend 18-8095-3637 1805 Carlisle Lot 70 of South Bend Industrial Addition to the City of South Bend 18-8095-3638 1814 Phillipa Lot 69 of South Bend Industrial Addition to the City of South Bend 2) Such transfers shall be accomplished by deeds executed by the Board of Commissioners. 3) For and in consideration of such transfers, the City shall pay the County the sum of One Dollar ($1.00) per parcel and shall assume the recording cost associated with such transfers. Adopted this llth day of April, 1994. BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member Attest: s/Sandra M. Parmerlee, Clerk Board of Public Works APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - ANNUAL WALK AMERICA - APRIL 23, 1994 Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the Northern Indiana Chapter of March of Dimes Birth Defects has J- 17 REGULAR MEETING APRIL 11, 1994 fulfilled Resolution requirements to conduct the Annual Walk American to be held on Saturday, April 23, 1994, and the appropriate Agreement is being presented to the Board at this time. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. It is noted that on February 14, 1994, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - CONTROL, INFORMATION, COMMUNICATION SYSTEM, PHASE I - WASTEWATER TREATMENT PLANT Submitted to the Board for consideration was a Certificate of Substantial Completion for the Control, Information and Communication System, Phase I - Wastewater Treatment Plant. It is noted that the date of substantial completion for this project is March 18, 1994. Mr. Leszczynski made a motion that this Certificate be approved. Mr. Caldwell seconded the motion which carried. REQUEST OF MEMORIAL HOSPITAL, THE SOUTH BEND TRIBUNE AND WSBT ST_A_TIONS TO CONDUCT ANNUAL SUNBURST MARATHON, 5K, 10K AND TRIATHLON RACES - JUNE 4, 1994 - REFERRED In a letter to the Board, Mr. Mark Chambers, Memorial Health Foundation, 615 North Michigan Street, South Bend, Indiana, advised that the Sunburst sponsors, Memorial Hospital of South Bend, The South Bend Tribune and WSBT Stations, are requesting permission to conduct the Annual Sunburst Marathon, 5K, 10K and triathlon races on Saturday, June 4, 1994. Mr. Chambers noted that all the races will start on the campus of the University of Notre Dame and finish in the University's football stadium. The Marathon will begin at 6:00 a.m. and the last participant is estimated to finish at approximately 12:00 noon. The 5K and 10K events will start between 8:45 a.m. and 9:00 a.m. and finish no later than 10:30 a.m. The triathlon will begin at 10:00 a.m. and end at approximately 12:30 p.m. The Campus Fun Walk will take place entirely on the Notre Dame Campus. Mr. Chambers submitted with his request maps for the various courses that will be utilized. The 10K and Marathon courses are the same as used in previous years. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS: - NIMTZ PARKWAY LANDSCAPING - LIGHT BULBS Mr. Leszczynski advised that Mr. James Riggs, Airport 2010 Project Manager, Department of Community and Economic Development, has requested that the Board advertise for the receipt of bids for the Nimtz Parkway Landscaping Project. It is noted that work to be performed shall include furnishing all labor, services, materials, insurance and equipment to construct and maintain lawns, trees, shrubs and an irrigating system along F. Jay Nimtz Parkway from the U.S. 31 Bypass to Mayflower Road and along Mayflower Road from F. Jay Nimtz Parkway to Old Cleveland Road. Additionally, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for one hundred forty (140) items for lighting. 1 1 1 �179 REGULAR MEETING APRIL 11, 1994 Mr. Caldwell made a motion that these requests be approved. Mrs. Manier seconded the motion which carried. APPROVE REQUESTS: OF AIDS MINISTRIES/AIDS ASSIST TO CONDUCT ANNUAL WALK - MAY 22, 1994 OF OUR LADY OF HUNGARY CHURCH TO CLOSE CHAPIN STREET FROM CALVERT TO BRUCE, IN CONJUNCTION WIT ANNUAL PARISH FESTIVAL - JULY 16, 1994 OF ST. JOSEPH COUNTY MEMORIAL DAY SOCIETY TO CLOSE WASHINGTON STREET IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 30 1994 OF DISMAS OF MICHIANA TO CLOSE ST. JOSEPH STREET FROM MONROE TO SOUTH STREET, FOR FUNDRAISING EVENT - MAY 12, 1994 OF LA CASA DE AMISTAD TO CLOSE MICHIGAN STREET IN FRONT OF THE MORRIS CIVIC AUDITORIUM IN CONJUNCTION WITH FESTIVAL THAT WILL BE TAKING PLACE ON THE MORRIS "GREEN" - AUGUST 20 1994 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on March 21, 1994 and March 28, 1994, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mr. Caldwell seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION PETITION - 1ST E/W ALLEY N. OF E. COLFAX AVENUE Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as signed by Ms. Bonita Raine, United Health Services, 711 East Colfax Avenue, South Bend, Indiana, and indicating Mr. William Lamie, Architecture Design Group, 1539 North Irownood, South Bend, Indiana, as the Contact Person, to vacate the following alley: The first east/west alley north of east Colfax Avenue from the east right-of-way line of the first north/south alley west of north St. Peter to the west right-of-way line of St. Peter for a distance of approximately 165 feet and a width of approximately 14 feet. Alley located in First Addition to Lowell in the City of South Bend. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Police Department and Division of Engineering. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this'Vacation Petition. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following one (1) traffic control device was approved: NEW INSTALLATION: LOCATION: REMARKS: HANDICAP PARKING 1034 WEST BRYAN Mr. John Popovits the requirements SPACE has met all APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Division of Engineering, recommended that the Board approve a Bond for Excavation in the Streets for Walsh & REGULAR MEETING APRIL 11, 1994 Kelly, Inc., effective April 11, 1994. Mr. Leszczynski made a motion that this recommendation be accepted and the bond be approved. Mr. Caldwell seconded the motion which carried. APPROVE TITLE SHEET - KANIEWSKI FUNERAL HOME SANITARY SEWER EXTENSION Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Title Sheet for the above referenced project was signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing nineteen (19) City owned and miscellaneous properties which were cleaned by the Department from March 27, 1994 to March 31, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $734,893.87 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $70,077.96 and $251,191.59 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:43 a.m. BOARD OF PUBLIC WORKS J fin E. Leszczynski, TZesident James R. Caldwell, Member Jenny Pi s Manier, Member ATTEST: Sandra M. Parmerlee, Clerk