Loading...
HomeMy WebLinkAbout04/04/94 Board of Public Works Minutesu 162 REGULAR MEETING APRIL 4, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 4, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on March 28, 1994 and the minutes of the Special meeting of the Board held on March 29, 1994, were approved as submitted. OPENING OF BIDS - ONE (1) 35,000 G.V.W. CREW CAB CHASSIS AND REMOUNT THE APPARATUS BODY FROM A 1988 GMC 28,000 G.V.W. RESCUE ON THE NEW CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and read: RENEWED PERFORMANCE, INC. P.O. Box 196 Tipton, Indiana 46072 Bid was signed by Mr. Raymond D. Collusion Affidavit was in order, Commitment form was completed and $7,988.40 was submitted. Salati, President, Non -Discrimination a Bid Bond in the Non - amount of BID: $79,844.00 Provide new chassis and remount apparatus body. $ 5,600.00 trade in allowance WHITEFORD FORD TRUCK SALES, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: $59,145.00 (net of trade) Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - BLACKTHORN GOLF COURSE INTERIOR FINISHES Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice which appeared in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Anne Bruneel informed members of the Board that the bid submitted by Southwest Fixture Company, 1240 Majesty Drive, Dallas, Texas, was not submitted on the required State Board of Accounts Form 95 and did not contain bid security. Therefore, Mrs. Manier made a motion that this bid be rejected. Mr. Caldwell seconded the motion which carried. Additionally, Mrs. Bruneel advised that the bid submitted by Shafer Commercial Seating, Inc., 4101 East 48th Avenue, Denver, 1 J 163 REGULAR MEETING APRIL 4, 1994 Colorado, did not contain bid security. Mrs. Manier made -a motion that this bid be rejected. Mr. Caldwell seconded the motion which carried. Finally, Mrs. Bruneel noted that the bid submitted by Wittek Golf Supply Company, Inc., 3650 Avondale Avenue, Chicago, Illinois, did not contain a signed State Board of Accounts Form 95.. Mrs. Manier made a motion that this bid be rejected. Mr. Caldwell seconded the motion which carried. The following bids were opened and read: BUSINESS SYSTEMS, INC. 3618 Grape Road Mishawaka, Indiana 46545 Bid was signed by Mr. Tom Tucker, Non -Collusion in order, Non -Discrimination Commitment form was and a ten per cent (100) Bid Bond was submitted. BID: ITEM NO. 1 - TABLES (15) Unit Price: $267.00 Total: $4,005.00 ITEM NO. 2 - CHAIRS (61) Unit Price: $140.00 Total: $8,540.00 ITEM NO. 3 - TRASH RECEPTACLE (2) 3a - Marked "trash" (1) Unit Price: $635.00 Total: $635.00 3b - Marked "cans" (1) Unit Price: $635.00 Total: $635.00 ITEM NO. 4 - CLUB SET DISPLAY RACKS (12) Unit Price: $82.00 Total: $984.00 ITEM NO. 5 - PUTTER DISPLAY RACKS (2) Unit Price: $39.70 Total: $79.40 ITEM NO. 6 - REVOLVING DISPLAY RACK (3) Unit Price: $159.00 Total: $477.00 ITEM NO. 7 - UMBRELLA STAND (1) Unit Price: $96.00 Total: $96.00 ITEM NO. 8 - CLOTHING DISPLAY FIXTURES (2) Unit Price: $1,559.00 Total: $3,118.00 Affidavit was completed ITEM NO. 9 - GLASS CUBE DISPLAY UNITS AND BASES (3) Unit Price: $643.00 Total: $1,929.00 TOTAL AMOUNT OF BID: $20,498.40 REGULAR MEETING APRIL 4, 1994 OFFICE INTERIORS, INC. 201 North Michigan Avenue South Bend, Indiana 46601 Bid was signed by Mr. T. E. Slager, Secretary/Treasurer, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $1,300.00 was submitted. BID: ITEM NO. 1 - TABLES (15) Unit Price: $288.85 Total: $4,332.75 ITEM NO. 2 - CHAIRS (61) Unit Price: $136.04 Total: $8,298.44 ITEM NO. 3 - TRASH RECEPTACLE (2) 3a - Marked "trash" (1) Unit Price: NO BID Total: 3b - Marked "cans" (1) Unit Price: NO BID Total: ITEM NO. 4 - CLUB SET DISPLAY RACKS (12) Unit Price: NO BID Total: ITEM NO. 5 - PUTTER DISPLAY RACKS (2) Unit Price: NO BID Total: ITEM NO. 6 - REVOLVING DISPLAY RACK (3) Unit Price: NO BID Total: ITEM NO. 7 - UMBRELLA STAND (1) Unit Price: NO BID Total: ITEM NO. 8 - CLOTHING DISPLAY FIXTURES (2) Unit Price: NO BID Total: ITEM NO. 9 - GLASS CUBE DISPLAY UNITS AND BASES (3) Unit Price: NO BID Total: TOTAL AMOUNT OF BID: $12,631.19 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING AND AWARD OF QUOTATION - MICHIGAN STREET LIFT STATION VALVES REPLACEMENT It was noted that this was the date set for the receiving and opening of sealed Quotations for the Michigan Street Lift Station Valves Replacement Project for the Wastewater Treatment Plant. The following Quotation was opened and read: 165 REGULAR MEETING APRIL 4. 1994 DYE PLUMBING & HEATING, INC. P.O. Box 1728 LaPorte, Indiana 46350 Quotation was submitted by Mr. Charles Prestin, Vice - President. QUOTATION: $14,000.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Quotation of Dye Plumbing & Heating was awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACTS Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Community Development Contracts were approved and executed: DEPARTMENT OF RECEIVERSHIP/REHAB REVOLVING LOAN ACTIVITY The targeted goal for this activity is to rehabilitate and manage occupied rental property(ies) as qualified by the Department of Neighborhood Code Enforcement in accordance with program guidelines. The total cost of this activity shall not exceed $50,000.00. DEPARTMENT OF CODE ENFORCEMENT CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct one thousand (1,000) initial substandard building inspections. The total cost of this activity shall not exceed $150,100.00. DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean up one thousand two hundred (1,200) sites within the Community Development Neighborhood Revitalization Area. The total amount of this activity shall not exceed $91,175.00. DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT NEIGHBORHOOD PARTNERSHIPS PROGRAM The targeted goal for this activity is to provide for construction, reconstruction or rehabilitation of public facilities and improvements, including, but not limited to improvements such as curbs, curb cuts, sidewalks, street lighting, alley improvements and tree trimming/removal on tree lawns. The total cost of this activity shall not exceed $420,000.00. SOUTH BEND PARK DEPARTMENT NEIGHBORHOOD PARKS PLAY EQUIPMENT ACTIVITY The targeted goal for this activity is to provide playground equipment in four (4) neighborhood parks. The total cost of this activity shall not exceed $20,000.00. REAL SERVICES OLDER ADULT CRIME VICTIM ACTIVITY The targeted goal for this activity is to counsel seven hundred (700) victims. The total cost of this activity shall not exceed $9,326.00. CENTER FOR THE HOMELESS CENTER FOR THE HOMELESS - COMPUTER ACTIVITY The targeted goal for this activity is to provide computer equipment for the Center for the Homeless so that intake processing and data reporting systems can be more efficient and productive. The total cost of this activity shall not exceed $8,700.00. 166 REGULAR MEETING APRIL 4. 1994 LA SALLE PARK DISTRICT COUNCIL, INC. LA SALLE-FILLMORE NEIGHBORHOOD CENTER The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $10,100.00. LEGAL SERVICES OF NORTHERN INDIANA LEGAL SERVICES ACTIVITY The targeted goals for this activity are to provide one thousand two hundred (1,200) low and moderate income persons with counseling, referral, advice/brief case services and individual case representation in civil matters; conduct outreach intake interviews in neighborhood locations, provide eighteen (18) presentations within the City's low and moderate income neighborhoods at various community anchor facilities; distribute Legal Needs Assessment Survey to residents within the above neighborhoods as part of the agency's legal services planning purposes and to provide Legal Services information pamphlets and neighborhood presentation announcements through the Neighborhood Partnership Centers and other community anchor facilities as they become established as social service resource locations. The total cost of this activity shall not exceed $52,000.00. COMMUNITY COORDINATED CHILD CARE DAY CARE SUBSIDY ACTIVITY The targeted goal for this activity is to provide three thousand four hundred forty (3,440) days of subsidized child care. The total cost of this activity is not to exceed $42,087.00. SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE ADMINISTRATION The targeted goals for this activity are to provide administrative and support services for neighborhood housing, commercial, and public service programs which benefit the Near West Side Neighborhood as outlined in the Contract. The total cost of this activity is not to exceed $50,000.00. YOUTH SERVICE BUREAU NORTHWEST YOUTH INITIATIVE ACTIVITY The targeted goals for this activity are to staff a safe environment for one hundred fifty (150) youth to participate in constructive play and learning activities; maintain consistent "activity hours" at a minimum of twenty (20) hours per week; provide informational and social developmental programs in drug/alcohol issues, sportsmanship, teamwork and success skills and to recruit and train thirty-six (36) adult volunteers in the Northwest Youth Initiative Program activities. The total cost of this activity shall not exceed $20,000.00. EL CAMPITO EL CAMPITO CENTER PLAYGROUND ACTIVITY The targeted goal for this activity is to provide playground equipment repairs/replacement and fencing for the play area at El Campito Day Care. The total cost of this activity shall not exceed $5,000.00. NEAR NORTHWEST NEIGHBORHOOD NNN OFFICE EXPENSE ACTIVITY The targeted goals for this activity are to provide a central location for NNN social service coordination; continue neighborhood needs survey and assessment; plan and develop methods for NNN outreach and participation in the implementation of the organization's revitalization activities; continue NNN participation in connection with t� - 167 REGULAR MEETING APRIL 4, 1994 Housing Development Corporation's administration of the Northwest Revolving Loan Fund and provide a weekly staffing schedule, minimum of ten (10) hours per week, during reasonable hours at the NNN, Inc. office to respond to public inquiries. The total cost of this activity shall not exceed $5,000.00. NEAR NORTHWEST NEIGHBORHOOD NEAR NORTHWEST SOCIAL SERVICE OUTREACH The targeted goal for this activity is to interview two hundred twenty-seven (227) households in District 12, Census Tract 6, to assess individual and family social service needs through the use of a prepared United Way survey instrument. The total cost of this activity shall not exceed 12,500.00. HANSEL NEIGHBORHOOD CENTER HANSEL CENTER RESTORATION PROJECT The targeted goal for this activity is to provide rehabilitation and repairs at the Learning Twig Day Care to bring the structure into conformance with local code enforcement codes and state day care licensing requirements. The total cost of this activity shall not exceed $30,000.00. MADISON CENTER SEXUAL ASSAULT INTERVENTION PROJECT The targeted goal for this activity is to counsel one hundred ten (110) victims and provide outreach, education and support services to over ten thousand (10,000) students and other individuals. The total cost of this activity shall not exceed $20,000.00. N.E. NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD CENTER The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $7,200.00. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - MADISON CENTER COMMUNITY AWARENESS WALK - APRIL 17, 1994 Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, Madison Center, has fulfilled Resolution requirements to conduct the Community Awareness Walk on Sunday, April 17, 1994, and the appropriate Agreement is being presented to the Board at this time. It is noted that on February 14, 1994, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell Manier and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO CLOSE FOR NEI STREET FROM ST. LOUIS BOULEVARD TO HILL GATHERING AND PICNIC - APRIL 23, 1994 Ms. Morgan Dailey, 801 North St. Louis Boulevard, South Bend REGULAR MEETING APRIL 4, 1994 Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Kalorama Street, from North St. Louis Boulevard to Hill Street, be closed from 10:00 a.m. to 8:00 p.m. for a neighborhood gathering and picnic. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 618 SOUTH GRANT Mr. James Smuda, 1422 North Illinois, on behalf of his mother, Mrs. Agnes Bernaciak, requested that the parking space in front of her residence at 618 South Grant Street, be designated as a handicapped parking space. - OF CHIARA HOME, INC. FOR TWO (2) DESIGNATED HANDICAPPED PARKING SPACES AT 1105 W. JEFFERSON BOULEVARD Sister Sharon E. Maurer, President, Chiara Home, Inc., 1105 West Jefferson Boulevard, South Bend, Indiana, requested two (2) handicapped parking spaces in front of the Chiara Home at 1105 West Jefferson Boulevard. Sister Maurer stated that Chiara Home is an organization that provides short-term stays, called Respite care, for people who have a developmental disability. Parking is often a problem for people needing to drop off their child or adult who needs respite due to the spaces in front of the home often being used by neighbors. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 513 E. ECKMAN - TABLED Mr. Leszczynski advised that on March 7, 1994, the Board received a request for.a designated handicapped parking space at 513 East Eckman. At this time the Board is in receipt of a recommendation from Mrs. Marcia Qualls, Traffic Investigator, Bureau of Traffic and Lighting, recommending that the request be denied as the residence has a driveway that can be utilized. Mr. Caldwell inquired if the driveway at 513 East Eckman was wide enough to accommodate the use of a wheelchair. As the Bureau of Traffic and Lighting did not provide this information in their recommendation for denial, Mr. Caldwell made a motion that this request be tabled until further information is received from the Bureau of Traffic and Lighting. Mrs. Manier seconded the motion which carried. APPROVE REQUEST OF GRAND ENCAMPMENT OF INDIANA TO CONDUCT MOTORCADE TO CITY CEMETERY - MAY 15, 1994 It was noted that the Board is in receipt of favorable recommendations from various City departments and bureaus who have reviewed the request of Grand Encampment of Indiana to conduct their annual motorcade to the City Cemetery on May 15, 1994. Therefore, Mr. Leszczynski made a motion that this request be approved. Mrs. Manier seconded the motion which carried. DENY PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - 703-711 LELAND Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a parking study which was conducted by the Bureau of Traffic and Lighting in response to the Petition for Restricted Residential Parking which Ms. Melissa Rice, 703 Leland Avenue, South Bend, Indiana, submitted to the Board on March 14, 1994. 1 1 - 169 REGULAR MEETING APRIL 4, 1994 The parking study indicated that a survey was conducted on March 29, 1994 from 7:00 p.m. to 11:00 p.m. Pursuant to ordinance requirements, curb space must be occupied seventy-five per cent (75%) of the time. Additionally, curb space must be occupied by non-residents at least twenty-five per cent (25%) of the time. It was reported that the Petition requested that the parking spaces in front of 703 to 711 Leland be designated as restricted parking. It was noted that both sides of the street, east and west, are available for parking as there are no houses on the east side of the street. There are sixteen (16) parking spaces available. Nine (9) parking spaces are available on the west side and seven (7) spaces are available on the east side. The results of the study indicate that curb space was occupied only thirty-nine per cent (39%) of the time. Curb space was occupied by non-resident vehicles eighteen per cent (18%) of the time. Therefore, the Petition has not met the criteria of the ordinance and must be denied. Mr. Leszczynski made a motion that the recommendation be accepted and the Petition be denied. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and`,. carried, the following traffic control device was approved: REVISED TO: CLOSE WASHINGTON STREET, EASTBOUND, FROM MICHIGAN TO ST. JOSEPH REMARKS: Effective April 5, 1994, due to construction of the Hall of Fame project. APPROVE CARNIVAL AND CIRCUS LICENSE APPLICATION Mr. Leszczynski indicated that the Board is in receipt of an application for a Carnival or Circus as submitted by Ms. Karolyn K. Kunz, 56090 Currant road, Mishawaka, Indiana, on behalf of the Potawatomi Zoological Society, Inc., for the Eberle Amusement Company, 270 Washington Avenue, Peru, Indiana, to conduct a circus at the Potawatomi Zoo on June 8-12, 1994. Mr. Leszczynski noted that this application has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that this application be approved. Mrs. Manier seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing twenty-two (22) City owned and miscellaneous properties which were cleaned by the Department from March 21, 1994 to March 23, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $780,768.01 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. MA .; - 170 REGULAR MEETING APRIL 4, 1994 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS e qhanSE.Les zczyn k , President ames R.QC dwell, tuber enny17PisManier, Member ATT T: , -X oia-', Sandra M. Parmerlee, Clerk 1W 1 1 J