HomeMy WebLinkAbout03/28/94 Board of Public Works Minutes149
REGULAR MEETING MARCH 28. 1994
The regular meeting of the Board of Public Works was convened at
9:31 a.m. on Monday, March 28, 1994, by Board President John E.
Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs.
Jenny Pitts Manier present. Also present was Assistant City
Attorney Anne Bruneel.
CONGRATULATIONS TO CLAY HIGH SCHOOL "COLONIALS" FOR WINNING STATE
BASKETBALL CHAMPIONSHIP
Mr. Caldwell made a motion that the Board extend its
congratulations to the Clay High School "Colonials" for winning
the State Basketball Tournament. Mr. Caldwell stated that this
was a great victory and they brought home the state championship.
Mr. Leszczynski seconded the motion which carried.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the minutes of the regular meeting of the Board held on
March 21, 1994, were approved as submitted.
OPENING OF BIDS - CHLORINE AND SULFUR DIOXIDE
This was the date set for receiving and opening of sealed bids for
the above referred to chemicals. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient.
It is noted that the following vendors advised that they decline
to bid at this time:
Secodyne, Incorporated
3255 Goldner Avenue
P.O. Box 10717
Detroit, Michigan 48210
Chemtech Products
1655 Des Peres Road, Suite 304
St. Louis, Missouri 63131
The following bids were opened and publicly read:
ROWELL CHEMICAL CORPORATION
15 Salt Creek Lane
Hinsdale, Illinois 60521
Bid was signed by Mr. David Z. Edwards, Non -Collusion
Affidavit was in order and a Certified Check in the amount of
$3,300.00 was submitted.
Seventy-five (75) tons Sulfur Dioxide
Unit Price: $ 440.00
Amount: $33,000.00
ROWELL CHEMICAL CORPORATION
15 Salt Creek Lane
Hinsdale, Illinois 60521
Bid was signed by Mr. David Z. Edwards, Non -Collusion
Affidavit was in order and a Certified Check in the amount of
$6,375.00 was submitted.
BID:
One hundred fifty (150) tons Liquid Chlorine
Unit Price: $ 425.00
Amount: $63,750.00
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K.A. STEEL CHEMICALS, INC.
15185 Main Street
Lemont, Illinois 60439
Bid was signed by Mr. Robert Stu, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a Cashier's Check in the amount of
$4,950.00 was submitted.
BID:
One Hundred Fifty (150) tons Chlorine
Unit Price: $ 329.50
Amount: $49,425.00
P B & S CHEMICAL COMPANY, INC.
6471 South 50 West
Columbus, Indiana 47201
Bid was signed by Mr. Mark Snider, Branch Manager, Non -
Collusion Affidavit was in order and a ten per cent (100) Bid
Bond was submitted.
BID:
One Hundred Fifty (150) tons Chlorine
Unit Price: $ 500.00
Container deposit: $ 750.00
Seventy-five (75) tons Sulfur Dioxide
Unit Price: $ 440.00
Container deposit: $ 1,200.00
ALEXANDER CHEMICAL CORPORATION
One Corporate Lakes
2525 Cabot Drive
Lisle, Illinois 60532
Bid was signed by Mr. Wayne Macklin, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a Certified Check in the amount of $10,162.50
was submitted.
BID:
One Hundred Fifty (150) tons Chlorine
2000# containers - No deposit
Unit Price: $ 485.00
Container deposit: $72,750.00
Seventy-five (75) tons Sulfur Dioxide
2000# containers - No deposit
Unit Price: $ 385.00
Container deposit: $28,875.00
Note: The above prices are firm twelve (12) months from date
of contract. Product can be shipped two (2)_to three
(3) days from date of order placement. Plant is
located in Kingsbury, Indiana. Sales office is
located in Lisle, Illinois.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the above bids were referred to the Division of
Environmental Services for review and recommendation.
OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for receiving and opening of sealed bids for
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MARCH 28, 1994
the sale of approximately eleven (11) abandoned vehicles which
have been stored at Super Auto Salvage Corporation, 3300 South
Main Street, South Bend, Indiana. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read:
MR. GENE HANCZ
STEVE & GENE'S AUTO TRUCK SALVAGE
3109 Gertrude Street
South Bend, Indiana 46614
VEHICLE NO.
TAG NO.
AMOUNT BID
1.
21455
$ 51.35
2.
22681
$ 26.25
3.
22778
$ 51.35
4.
22783
$ 85.85
5.
23214
$ 51.35
6.
23371
$ 39.95
7.
23996
$ 51.35
8.
24051
$ 51.35
9.
24077
$ 55.35
10.
24162
$135.95
11.
24489
$ 21.50
MR. DAVE EDMONDS
1919 Ontario
Niles, Michigan
49120
VEHICLE NO.
8.
TAG NO.
24051
AMOUNT BID
$ 75.00
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Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the following bids were awarded:
MR. GENE HANCZ
STEVE & GENE'S AUTO TRUCK SALVAGE
3109 Gertrude Street
South Bend, Indiana 46614
VEHICLE NO.
1.
2.
3.
4.
5.
6.
7.
9.
10.
11.
TAG NO.
21455
22681
22778
22783
23214
23371
23996
24077
24162
24489
TOTAL:
MR. DAVE EDMONDS
1919 Ontario
Niles, Michigan 49120
VEHICLE NO. TAG NO.
8. 24051
GRAND TOTAL:
AMOUNT BID
$ 51.35
$ 26.25
$ 51.35
$ 85.85
$ 51.35
$ 39.95
$ 51.35
$ 55.35
$135.95
$ 21.50
$570.25
AMOUNT BID
$ 75.00
$645.25
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APPROVE ENVIRONMENTAL SERVICES AGREEMENT - LAIDLAW ENVIRONMENTAL
SERVICES OF ILLINOIS, INC.
Mr. Jack J. Dillon, Director, Division of Environmental Services,
submitted to the Board an Environmental Services Agreement between
the City and Laidlaw Environmental Services of Illinois, Inc.,
6125 North Pecatonica Road, Pecatonica, Illinois. Laidlaw
Environmental Services of Illinois, Inc., will provide the
Division of Environmental Services with the proper disposal of a
variety of old lab chemicals. The cost for this service is
$975.00 and was the lowest of three (3) Quotations received by the
Division for this service. Mr. Caldwell made a motion that this
Agreement be approved and executed. Mrs. Manier seconded the
motion which carried.
APPROVE COMMUNITY DEVELOPMENT ADDENDUM
The following Community Development Addendum was presented to the
Board for approval:
ADDENDUM III
SOUTH BEND HERITAGE FOUNDATION
COLFAX YOUTH DEVELOPMENT CENTER
Addendum III incorporates a recent modification in the
prevailing wage rates to the Contract.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the Addendum was approved and executed.
APPROVE CONSTRUCTION CONTRACT - CHIPPEWA AVENUE STORM WATER
CONTROL SYSTEM
Mr. Leszczynski advised that in accordance with the bid awarded on
March 7, 1994, to Ritschard Brothers, Inc., 1204 West Sample
Street, South Bend, Indiana, in the amount of $672,038.12 for the
above referred to project, a Contract in said amount was being
submitted for Board approval. Upon a motion made by Mr. Caldwell,
seconded by Mrs. Manier and carried, the Contract was approved
subject to appropriation. In response to an inquiry from the news
media concerning the funding for this project, Mr. Leszczynski
advised that $500,000.00 from re -financing of the bonds utilized
for renovation of the Division of Environmental Services and
additional funds from Wastewater revenues will be utilized to pay
for this project.
AWARD QUOTATION - BOARD UP OF VACANT STRUCTURES (DEPARTMENT OF
CODE ENFORCEMENT)
In a Memorandum to the Board, Mrs. Kathy Dempsey, Director,
Department of Code Enforcement, advised that she has reviewed the
Quotations received by the Board on February 14, 1994, and would
recommend at this time that the Board accept and award the
Quotation submitted by Thomas General Construction, P.O. Box
11576, South Bend, Indiana, as the primary vendor and the
Quotation submitted by Michiana Board Up Services, Inc., P.O. Box
1791, South Bend, Indiana, as the alternate vendor. Mr. Caldwell
made a motion that the recommendation be accepted and the
Quotations be awarded. Mr. Leszczynski seconded the motion which
carried.
APPROVE CHANGE ORDER NOS. 2 & 3 - PALAIS ROYALE BUILDING - TENANT
SPACE IMPROVEMENT PROJECT
Mr. Leszczynski advised that Gibson -Lewis, Inc., 1001 West llth
Street, Mishawaka, Indiana, has submitted Change Order Nos. 2 and
3 for the above referred to project as follows:
CHANGE ORDER NO. 2:
INCREASE:
$ 597.00
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NEW CONTRACT AMOUNT: $48,147.00
DESCRIPTION:
Install additional supply and return water piping
necessary to connect a new heat pump to the existing
piping loop. This additional work is necessary due to
the failure of existing valves to allow shut-off and
tie-in of the new system. Piping had to be extended to
another set of valves within the space.
CHANGE ORDER NO. 3:
INCREASE: $ 365.00
NEW CONTRACT AMOUNT: $48,512.00
DESCRIPTION:
Add new door closer to existing door to existing
corridor and replace existing knob lockset with a new
lever handle lockset with thumb turn button on same
door. Finish, type and manufacture to match new
hardware specified in construction documents.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the Change Orders were approved.
AWARD BIDS - COPIERS
Mr. Kevin Horton, City Controller, advised members of the Board
that based upon the analysis of the results of the city-wide
copier bids and the positive results of the two (2) week
evaluation periods, the copiers listed below can be awarded to the
listed vendors. It is noted that bids for these copiers were
opened by the Board on January 4, 1994.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the recommendation of Mr. Horton was accepted and the
following bids were awarded:
TYPE OF COPIER:
5 CPM COPIER
VENDOR:
INDIANA DUPLICATOR
COPIER/OPTIONS:
Canon PC330
$ 700.00
Stand
$ 190.00
TYPE OF COPIER:
10 CPM COPIER
VENDOR:
COPY RITE
COPIER/OPTIONS:
Canon NP1020
$1,276.00
Stand
$ 102.00
TYPE OF COPIER:
20 OPM COPIER
VENDOR:
A.B. DICK
COPIER/OPTIONS:
Toshiba 2500
$2,382.00
10 bin sorter
$ 639.99
Automatic document
feed
$ 905.00
Stand
$ 126.00
TYPE OF COPIER:
20 OPM COPIER
VENDOR:
A.B. DICK
COPIER/OPTIONS:
Toshiba 2550
$3,214.00
10 bin sorter
$ 615.00
Automatic document
feed
$ 950.00
Stand
$ 150.00
Paper Pedestal
$ 784.00
10 bin sorter/stapler
$ 930.00
20 bin sort
$1,064.00
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REGULAR MEETING
TYPE OF COPIER:
VENDOR:
COPIER/OPTIONS:
TYPE OF COPIER:
VENDOR:
COPIER/OPTIONS:
MARCH 28, 1994
30 OPM COPIER
INDIANA DUPLICATOR
Gestetner 2430Z $5,987.00
Automatic Duplex (package
Automatic document feed price)
3 drawer pedestal
20 bin sorter
40 OPM COPIER
A.B. DICK
Toshiba 4010
$4,076.00
10 bin sorter
$ 615.00
Automatic document
feed
$ 950.00
Stand
$ 150.00
20 bin sorter
$1,064.00
20 bin sorter/stapler
$2,067.00
Paper pedestal
$ 882.00
Mr. Horton noted that the 60 OPM copier, as stated in the original
copier bid specifications, will not be awarded at this time.
AWARD BID. REJECT BIDS AND APPROVE REOUEST TO READVERTISE FOR THE
RECEIPT OF BIDS - GOLF CARTS
Mr. James Riggs, Airport 2010 Project Manager, Department,of
Community and Economic Development, advised that on March 7, 1994,
the Board opened and read six (6) bids for golf carts and golf
utility vehicles for Elbel and Blackthorn Golf Course.
The bid specifications requested bids for seventy (70) electric
golf carts, to be used at Blackthorn Golf Course, forty (40) gas
golf carts to be used at Elbel and five (5) golf utility vehicles
also to be used at Blackthorn. The cost differences between the
gas and electric golf carts has prompted the Park Department to
revise their initial request. The Park Department is now
requesting to use electric cars at Elbel.
Therefore, Mr. Riggs recommended that the Board award the lowest
bid submitted by E-Z-Go/Textron of Lake Zurich, Illinois for forty
(40) electric golf carts with 4 beverage cup holder, in the amount
of $2,360.00 per cart for a total bid award of $94,400.00.
Additionally, Mr. Riggs recommended that the Board reject all
remaining bids and readvertise for the receipt of bids for seventy
(70) electric powered golf carts, five (5) gas powered utility
vehicles, one with beverage insert and one with a ball picker
hitch and also to allow a trade-in allowance. Mr. Riggs noted
that items to be rebid will have expanded specifications.
Mr. Caldwell made a motion that the recommendation of Mr. Riggs be
accepted, that the bid of E-Z-Go/Textron be awarded as outlined
above, and the request to readvertise for the receipt of bids be
approved. Mrs. Manier seconded the motion which carried.
APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS:
- PAINT AND PAINT SUPPLIES
- JANITORIAL SUPPLIES
- STREET DEPARTMENT MATERIALS
- PUBLIC WORKS PARTNERSHIP PROGRAM
Mr. George S. Zana, Purchasing Manager, Division of Equipment
Services, requested that the Board advertise for the receipt of
bids for paint and paint supplies identified as eighty-one (81)
items in specifications prepared and also for janitorial supplies
identified as seventy-seven (77) items.
Additionally, Mr. Carl P. Littrell, Director, Division of
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Engineering, requested that the Board advertise for the receipt of
bids for Street Department materials for 1994 and for bids for
curb and sidewalk improvements, tree trimming and tree removal and
replacement, for the public works portion of the 1994 Neighborhood
Partnership Program.
Mr. Leszczynski made a motion that the requests to advertise, as
outlined above, be approved. Mr. Caldwell seconded the motion
which carried.
REQUESTS REFERRED:
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the following requests were referred to the appropriate
City departments and bureaus for review and recommendation:
OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT ANNUAL PARADE -
APRIL 30, 1994
Ms. Georgia Campbell, President, Chet Waggoner Little
League, P.O. Box 3744, South Bend, Indiana, advising that
their annual Opening Day Parade is scheduled for Saturday,
April 30, 1994, at 8:OO a.m. The route to be utilized is
the same as used in the past. The parade will begin at the
Coveleski Stadium Parking lot and will finish at the Chet
Waggoner Park entrance which is located at the rear of the
St. Joseph County Highway Garage at 3301 Riverside Drive.
FOR DESIGNATED HANDICAPPED PARKING SPACE AT 731 DIAMOND
AVENUE
Mr. Giuseppe Lacopo, 731 Diamond Avenue, South Bend,
Indiana, advised the Board that he is handicapped and would
like the parking space in front of his residence designated
as a handicapped parking space. Mr. Lacopo noted that he
has a handicap plate on his vehicle.
OF DISMAS OF MICHIANA TO CLOSE STREET IN CONJUNCTION WITH
FUNDRAISER - MAY 12, 1994
Mr. Jay Spriggs, Dismas of Michiana, P.O. Box 1571, South
Bend, Indiana, advised that Dismas of Michiana is a non -for -
profit organization located in South Bend. They are
planning an outside rally and fundraiser on May 12, 1994.
Mr. Spriggs noted that the event will involve the neighbors
in the 500 block of St. Joseph Street and would be open to
the public. They are planning to have canopy tents set up
in the street with tables and chairs. Also, Nelson's Port-
O-Pit will be serving chicken and raising money for this
organization and they would have other food to accompany the
chicken. There will also be a student band and other
activities like volleyball, a dunk tank and other games.
Mr. Spriggs requested that St. Joseph Street, from Monroe to
South Street be closed for this event. He noted that there
is adequate parking on the corner of Monroe and St. Joseph.
- OF LA CASA DE AMISTAD TO CLOSE MICHIGAN STREET IN FRONT OF
THE MORRIS CIVIC AUDITORIUM IN CONJUNCTION WITH FESTIVAL -
AUGUST 20, 1994
Mr. Benito Salazar, South Bend Fiesta Coordinator, LaCasa De
Amistad, 746 South Meade Street, South Bend, Indiana,
requested that the Board close Michigan Street in front of
the Morris Civic Auditorium on Saturday, August 20, 1994.
Mr. Salazar stated that the reason for this request is
because La Casa de Amistad Community Center is planning a
fundraiser, to be held on the grass in front of the Morris
Civic Auditorium, which will feature food, arts, crafts,
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cultural booths
Latin American
like the street
MARCH 28, 1994
and entertainment that will represent many
countries. For safety reasons, they would
closed.
- OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON
STREET IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 30,
1994
Ms. Virginia Hanson, Secretary, St. Joseph County Memorial
Day Society, 19459 Orchard Street, South Bend, Indiana,
requested that the Board approve the closing of Washington
Street, from Main to Lafayette, for approximately one (1)
hour on Monday, May 30, 1994, beginning at 2:00 p.m. in
conjunction with Memorial Day activities to be conducted in
front of the Sailors and Soldiers Monument on the Courthouse
lawn.
APPROVE REQUESTS:
OF RIVERPARK BUSINESS ASSOCIATION_, INC. TO CONDUCT ANNUAL
PARADE - AUGUST 20, 1994
OF ZIOLKOWSKI CONSTRUCTION, INC., TO CLOSE THE SIDEWALK IN
FRONT OF THE IVY TOWER, 635 S. LAFAYETTE BOULEVARD, IN
CONJUNCTION WITH RENOVATION PROJECT
Mr. Leszczynski advised that the appropriate City departments and
bureaus have reviewed the above referred to requests, which were
submitted to the Board on March 7 and 14, 1994 and approval is
recommended. Therefore, Mr. Leszczynski made a motion that the
request of the Riverpark Business Association be approved. Mr.
Caldwell seconded the motion which carried. Additionally, Mrs.
Manier made a motion that the request of Ziolkowski Construction
be approved. Mr. Caldwell seconded the motion which carried.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the following five (5) traffic control devices were
approved:
REMOVAL OF: 1 HOUR PARKING
REVISED TO: NO PARKING - BOTH SIDES
LOCATION: Service Court No. 5, Washington to
Jefferson. Target date, April 1, 1994.
REMARKS: Construction of the Hall of Fame
NEW INSTALLATION: HANDICAP PARKING SPACE
LOCATION: 457 South Harris Street
REMARKS: Mr. William Allen has met all the
necessary requirements.
REMOVAL OF: SPEED LIMIT - 30 MPH
REVISED TO: SPEED LIMIT - 35 MPH
LOCATION: Michigan Street, Sample to Ewing
REMARKS: The results of the speed study show the
85% the speed is 41 MPH. The average
speed is 37 MPH. The 10 MPH pace is 35
MPH.
NEW INSTALLATION: HANDICAP PARKING SPACE
LOCATION: 326 NORTH WALNUT
REMARKS: Mr. E. Brownlee has met all the
necessary requirements.
REMOVAL OF: SPEED LIMIT - 30 MPH
REVISED TO: SPEED LIMIT - 35 MPH
LOCATION: Main Street, Donmoyer to Sample
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REGULAR MEETING MARCH 28, 1994
REMARKS: The results of the speed study show the
8.5% the speed is 45 MPH. The average
speed is 40 MPH. The 10 MPH pace is 35
MPH.
APPROVE SECONDHAND DEALERS LICENSE
Mr. Leszczynski stated that the following secondhand dealers
license application has been received:
NAME: ACT II
BY: Susan R. Stangebye
ADDRESS: 2123 Miami Street
FOR THE PURPOSE OF SELLING: Clothing
Mr. Leszczynski further advised that favorable recommendations
have been received from the Bureau of Traffic and Lighting,
Department of Code Enforcement, Police Department and Fire
Department concerning the above application. Upon a motion made
by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above
license application was approved and referred to the Deputy
Controller's office for issuance of a license.
APPROVE CONTRACTORS AND EXCAVATION BONDS
Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended
that the following bonds be approved:
CONTRACTORS BONDS
Ronald R. F. Foulks, Jr. Effective 3-28-94
EXCAVATION BONDS
- Clifford Hamilton Effective 3-23-94
d/b/a Apex Mechanical Contractor, Inc.
- Central Plumbing, Inc. Effective 3-28-94
67101 Elm Road
Bremen, Indiana
Mr. Leszczynski made a motion that these bonds be approved as
recommended. Mr. Caldwell seconded the motion which carried.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
Mr. Leszczynski advised that the Department of Code Enforcement
has submitted two (2) lists containing thirty-six (36) City owned
and miscellaneous properties which were cleaned by the Department
from March 7, 1994 to March 10, 1994. Mrs. Manier made a motion
that the lists as submitted be accepted for filing. Mr.
Leszczynski seconded the motion which carried.
FILING OF HUMANE SOCIETY MONTHLY REPORT - FEBRUARY
Mr. Leszczynski indicated that the Board is in receipt of the
monthly report as submitted by the Humane Society of St. Joseph
County, Inc., for the month of February, 1994. The report
indicates the type and number of animals handled for the City of
South Bend. Mr. Leszczynski made a motion that the report be
accepted for filing as submitted. Mrs. Manier seconded the motion
which carried.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount
of $1,278,285.93 and recommended approval. Additionally, Mr. Juan
REGULAR MEETING
MARCH 28, 1994
Manigault, Executive Director, WDS of Northern Indiana, submitted
a list containing claims in the amount of $89,442.60 and
recommended approval. Mr. Caldwell made a motion that the claims
be approved and the reports as submitted be filed. Mrs. Manier
seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mr. Caldwell and
carried, the meeting adjourned at 9:47 a.m.
BOARD OF PUBLIC WORKS
John E. Leszczynski, President
James R. Caldwell, Member
Jenny Pitts Manier, Member
ATTEST:
Sandra M. Parmerlee, Clerk
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