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HomeMy WebLinkAbout03/21/94 Board of Public Works Minutes1 34 REGULAR MEETING MARCH 21, 1994 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, March 21, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, a Lease Agreement between the Fraternal Order of Police Lodge No. 36 and the City of South Bend was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on March 14, 1994, were approved as submitted. DRYBROUGH, TRANEX CAR SALES, INC., D/B/A VAL CAR RENTAL SALES Mr. Leszczynski reminded members of the Board that at their last meeting, it was determined that the Public Hearing concerning the transient merchant license application as submitted by Ms. Sharon Drybrough, Tranex Car Sales, Inc., would be tabled until this date as Ms. Drybrough was not in attendance at that meeting. Ms. Sharon Drybrough, 632 Springmill Lane, Indianapolis, Indiana, representing Tranex Car Sales, Inc., d/b/a Val Car Rental Sales, 5075 West 38th Street, Indianapolis, Indiana, was present and informed the Board that Tranex Car Sales intends to sell used vehicles in South Bend on Wednesday, April 13, 1994 through Friday, April 15, 1994 from 9:OO a.m. to 9:00 p.m. and on Saturday, April 16, 1994, from 9:00 a.m. to 6:00 p.m. in the K- Mart parking lot, 4640 South Michigan Street, South Bend, Indiana. Mr. Leszczynski inquired of Ms. Drybrough if this is the first time the company has done this type of sale in South Bend. Ms. Drybrough advised that this is not the first time. A used car sale was conducted last Fall. Ms. Drybrough stated that she was not aware of any sales conducted in this area prior to that time. Mr. Caldwell asked Ms. Drybrough what people can do if they have a problem and Tranex Car Sales, Inc., is gone and whether or not this type of situation has arisen in the past. Ms. Drybrough advised that she has not had anyone call her after a sale but a problem would be handled based on the individual problem. Board members inquired if Ms. Drybrough would be the person to call if a customer had a problem. Ms. Drybrough indicated that her name is listed on the application form as the contact person who will be available for at least sixty (60) days following the last date of business who will respond to consumer complaints. Mr. Craig Kapson, 1401 Olivia Circle, South Bend, Indiana, representing Jordan Ford, 609 East Jefferson Boulevard, Mishawaka, Indiana, was present and stated that he is against this application. Mr. Kapson informed the Board that he has a dealership in Mishawaka, Indiana and his objections are being raised not only as a merchant but as a concerned citizen. He stated that this company has no investment in this community and that full disclosure is not available to the customer. He asked that a full disclosure be made to the customer that this is an out of town company. Also, where they can seek advise and assistance so they are protected. Mr. Kapson stated that this company was previously Budget Car Sales. He noted that they are mailing out one thousand dollar 1 1 �35 REGULAR MEETING MARCH 21, 1994 ($1,000.00) coupons for their sale presently going on in Goshen, Indiana. He stated that they raise the price of the car up this amount and then offer a coupon. Mr. Kapson reiterated that the interest of the public, under the existing laws of the City, must be looked at and protected in the matter of out of town vendors and it is up to the Board of Public Works to protect the customer. Mr. Kapson noted that there are a lot of dealers in this town. To protect the image of the new and used dealerships in this town this protection is necessary. In conclusion, Mr. Kapson, stated that they welcome competition. Mr. Theo Williams, 51843 Trowbridge, South Bend, Indiana, President, Shamrock Lincoln Mercury -Saab, Inc., 120 West McKinley Highway, Mishawaka, Indiana, informed members of the Board that he echoes Mr. Kapson's statements and that he is opposed to this type of sale. He stated that this company has no investment in this area and no sense of responsibility. Once they leave and go back to Indianapolis, the consumers needs are not being met. He noted that they have worked hard in this area to assist customers in the care of their vehicle. In conclusion, Mr. Williams stated that they do not mind competition but he is in great opposition to this license application. Mr. Kapson stated that this company will also have to bring the titles to the vehicles with them. In response to these concerns, Ms. Drybrough stated that she takes issue with some of the points raised by Mr. Kapson. She stated that they have never raised the price of the vehicle to offer a coupon and for the record stated that they have never had this practice. She noted that the promotional flyer was sent to customers in conjunction with local financial institutions. She stated they are honest with customers and everything is done according to the rule. Ms. Drybrough also noted that Budget Car Sales merged with Val Car and they are now the same company. There being no one else present wishing to address the Board concerning this matter at this time, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. It is further noted that for the record Board Attorney Mrs. Anne Bruneel has received a letter from Mr. Gary L. Levine, President, Val Car - Rental Car Sales, 5075 West 38th Street, Indianapolis, Indiana and 1525 North Shadeland Avenue, Indianapolis, Indiana. Mr. Levine stated that there appeared to be some concerns about the relationship of ValCar Rental Car Sales to a company called "Budget Auto Sales" against which a large judgement was recently entered in a court in Terre Haute, Indiana. Mr. Levine enclosed with his letter a copy of an article that appeared in the Terre Haute newspaper about that case. He noted that they wish to advise the City that Va1Car Rental Car Sales is not the same company as "Budget Auto Sales" which was the defendant in that action. Mr. Levine further noted that Va1Car Rental Car Sales is an assumed business name used by Tranex Car Sales, Inc. Tranex Car Sales was incorporated in 1990, several years after the events that gave rise to that litigation. In 1991, Tranex Car Sales obtained a license from Budget Rent A Car Corporation to sell used cars under the name "Budget Car Sales" in Indianapolis. From that time until very recently, Tranex Car Sales sold used cars under the "Budget" name at a facility on the west side of Indianapolis, 136 REGULAR MEETING MARCH 21, 1994 as well as at off -site sales conducted throughout the state under licenses granted by the Bureau of Motor Vehicles. For various business reasons, including concerns about whether Tranex Car Sales' license from Budget Rent A Car Corporation could be expanded to permit the use of the "Budget Car Sales" name at a second facility that Tranex Car Sales wanted to open in Indianapolis, Tranex Car Sales has adopted the use of the assumed business name "Va1Car Rental Car Sales." Although Tranex Car Sales still is licensed by Budget Rent A Car Corporation to use the "Budget Car Sales" name, its two (2) facilities in Indianapolis, as well as its off -site sales, are now operating under the name "Va1Car Rental Car Sales." Ms. Drybrough stated that she wanted to clarify that the sale going on at the present time is in Fort Wayne and the sale to be held in Goshen will begin this Wednesday. She noted that Va1Car Rental offers a value alternative to the purchase of a new vehicle. Ms. Drybrough welcomed all Board members to come to their sales. She noted that they offer a quality vehicle and the public has the right to make a choice. Mrs. Manier made a motion that this license application be approved. Mr. Caldwell, stated that based on the requirements of the licensing ordinance, he would second the motion. Motion carried. PUBLIC HEARING AND APPROVAL OF TRAN DARRELL & JULIE LEPPER, D/B/A JDL C IENT MERCHANT LICENSE - - SHIPSHEWANA THE ROAD Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchants license for Darrell & Julie Lepper, d/b/a JDL Corporation - Shipshewana On The Road, 291 North 20th Street, Battle Creek, Michigan. Mr. Darrell Lepper, 3031 Harrison Road, East LeRoy, Michigan d/b/a JDL Corporation - Shipshewana On The Road, 291 North 20th Street, Battle Creek, Michigan, was present with his wife Julie and informed the Board that what they do is rent a facility and bring merchandise into town. He noted that they normally take two (2) to three (3) days for their shows and have a lot of fun. It is noted that the Lepper's have applied for this license in order to conduct "Shipshewana Comes To South Bend" on Saturday, April 9, 1994 from 9:00 a.m. to 6:00 p.m. and on Sunday, April 10, 1994, from 11:00 a.m. to 6:00 p.m. at the Century Center. Mr. Caldwell asked if this show was connected with the town of Shipshewana and was advised by Mr. Lepper that it is not. However, the vendors from the outside market as well as some of store owners are involved in this event. In response to Mr. Leszczynski's question of how long they have been conducting this type of business, Mr. Lepper stated that they have been doing this now for one and one-half (1 1/2) years. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. Mrs. Lepper stated that she would like to tell the Board that she appreciates the policy the City of South Bend has in place in regards to Transient Merchants. 1 REGULAR MEETING MARCH 21, 1994 WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts 2014 S. Lafayette Blvd. Boliden Metech, Inc. 445 N. Sheridan Hurwich Iron Company, Inc. 1610 Circle Ave. Hurwich Iron Company, Inc. 2016 W. Washington Ave. Hurwich Iron Company, Inc. 1700 S. Lafayette Blvd. Hurwich Iron Company, Inc. 1602 S. Lafayette Blvd. North Side Iron & Paper Company 3123 S. Gertrude St. South Bend Baling & Iron Company 1420 S. Walnut St. South Bend Iron & Metal Company 429 W. Indiana Ave. South Bend Scrap & Processing Division 3114 S. Gertrude St. South Bend Waste Paper Company 1519 S. Franklin St. Steve & Gene's Auto Truck Salvage 3109 S. Gertrude St. Super Auto Salvage Corporation 3300 S. Main St. Weaver Truck & Equipment Company 3700 S. Gertrude St. Western Avenue Iron & Metal Company 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 21st day of March, 1994. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGENCY AGREEMENT - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski advised that the Board is in receipt of an Agency Agreement between the South Bend Redevelopment Authority and the City of South Bend. Mrs. Mikki Dobski Shidler, Project Manager, College Football Hall of Fame, informed members of the Board that the Redevelopment Authority last week adopted a Resolution indicating their intent to have the Board of Public Works act as agent for purposes of constructing and equipping the College Football Hall of Fame and constructing certain improvements to the Century Center and other matters related thereto. The Agency Agreement submitted today designated the Board for this purpose. Mrs. Manier made a motion that this Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE ADDENDUM #2 - CONSTRUCTION MANAGER AGREEMENT WITH VERKLER CONSTRUCTION MANAGEMENT SERVICES - COLLEGE FOOTBALL HALL OF FAME PROJECT Mrs. Mikki Dobski Shidler informed members of the Board that submitted for consideration was Addendum No. 2 to the College 1. 31 REGULAR MEETING MARCH 21, 1994 Therefore, Mr. Caldwell made a motion that the application be approved and referred to the Deputy Controller's office for issuance of a license. Mrs. Manier seconded the motion which carried. PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - MARK W. DILLMAN, D/B/A DILLMAN FURNITURE This was the date set for the Board's Public Hearing regarding the application for a Transient Merchants license for Mr. Mark W. Dillman, d/b/a Dillman Furniture, 160 North Broadway, Peru, Indiana. It is noted that this Public Hearing is being conducted pursuant to the requirements of the licensing ordinance governing Transient Merchant licenses. It was further noted that Mr. Dillman has applied for this license in order to conduct a Furniture Sale at the St. Joseph County 4H Fairgrounds, Singer Ross Building, 5117 Ironwood Road, South Bend, Indiana, on April 22-23-24, 1994 from 8:00 a.m. to 8:00 p.m. Mr. Dwight Dillman, Route #3, Peru, Indiana, was present on behalf of Dillman Furniture, 160 North Broadway, Peru, Indiana. Mr. Dillman informed members of the Board that they will be bringing in truck loads of furniture to the St. Joseph County 4H Fairgrounds to sell to the public. In response to Mr. Leszczynski's inquiry about what kind of furniture is sold, Mr. Dillman stated that they sell new furniture including beds, lamps, mattresses and the like. Mrs. Manier inquired if Dillman Furniture has conducted this type of sale in South Bend previously. Mr. Dillman stated that they have previously been in South Bend ten (10) to twelve (12) times. It was noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and Building Department. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license having been received, Mr. Leszczynski closed the Public Hearing on this matter. Further, Mr. Caldwell made a motion that the license application be approved and referred to the Deputy Controller's office for issuance of a license. Mrs. Manier seconded the motion which carried. ADOPT RESOLUTION NO. 9-1994 - SCRAP METAL/JUNK DEALERS/TRANSFER STATIONS LICENSE RENEWALS Mr. Leszczynski advised that the appropriate Resolution has been prepared recommending to the Common Council that the license applications of fifteen (15) scrap metal dealers be approved. Therefore, Mrs. Manier made a motion that the Resolution be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 9-1994 was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 9-1994 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1994 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and 139 REGULAR MEETING MARCH 21, 1994 Football Hall of Fame Construction Manager Agreement with Verkler Construction Management Services, 645 North Wilber Street, P.O. Box 3608, South Bend, Indiana. Mrs. Shidler noted that the City is now in the second and final phase of the original contract with Verkler Construction as construction manager. Phase one of this project was entered into initially and now it is time for the second phase of services which is the construction phase. Addendum No. 2 indicates that the scope of services to be provided by the Construction Manager shall be limited to Construction Phase Services for a lump sum management fee of one hundred thirty-one thousand dollars ($131,000.00) and a Construction Services Fee not to exceed reimbursables of two hundred ninety-seven thousand four hundred dollars ($297,400.00). The obligations of the City are subject to the issuance and sale of bonds. Mr. Caldwell made a motion that this Addendum No. 2 be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM Mr. Leszczynski advised that the following Community Development Addendum was presented to the Board for approval: ADDENDUM I SOUTH BEND POLICE DEPARTMENT NEIGHBORHOOD WATCH ACTIVITY Addendum I extends the Contract through February 28, 1994. Ms. Marcia Townsend, Department of Community and Economic Development, stated that this extension allows the agency to finish spending funds allocated. Ms. Townsend noted that the funds were obligated in January. Therefore, Mr. Caldwell made a motion that this Addendum be approved and executed. Mrs. Manier seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF TUTT STREET, FROM MAIN TO 1ST N/S ALLEY W. OF MICHIGAN STREET AND 1ST N/S ALLEY E. OF MAIN STREET FROM TUTT TO THE SOUTH TO THE 1ST E/W ALLEY N. OF TUTT TO THE NORTH Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann E. Kolata, Redevelopment Director, City of South Bend Department of Community and Economic Development and Mr. Stanley J. Blenke, Executive Vice -President, Schafer Gear Works, Inc., to vacate the following property: Tutt Street, from Main Street to the first north/south alley west of Michigan Street, and The first north/south alley east of Main Street from Tutt Street, to the south to the first east/west alley north of Tutt Street, to the north Mrs. Ann Kolata, Redevelopment Director, Department of Community and Economic Development was present and informed the Board that there has been a slight modification to the legal description of this vacation petition and a substitute ordinance has been submitted to the Common Council. Originally, the petition indicated the vacation of Tutt Street, from Main Street to the first north/south alley east of Main Street. That legal description has been corrected as follows: Tutt Street, from Main Street to the first north/south alley west of Michigan Street. 4.�--140 REGULAR MEETING MARCH 21, 1994 Mrs. Kolata advised that this vacation petition is in connection with the expansion of Shafer Gear Works, Inc., 814-820 South Main Street, South Bend, Indiana. Shafer Gear Works owns property on the north side of Tutt street and would like to have this vacation to include the street and alley into their site plan and to connect the entire site for their business expansion. In response to an inquiry from Mr. Caldwell about the effect of this vacation on the Shelter for the Homeless, Mrs. Kolata stated that the alley behind the Shelter would remain open and they would not be affected by this proposed vacation. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire Department, Police Department, Division of Sanitation, Department of Community and Economic Development, Division of Engineering and the Area Plan Commission. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF SERVICE COURT NO. 5 FROM WASHINGTON STREET SOUTH FOR A DISTANCE OF APPROXIMATELY 212 FEET Mr. Leszczynski advised that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann E. Kolata, Redevelopment Director, City of South Bend Department of Community and Economic Development, to vacate the following property: Service Court No. 5 from Washington Street south for a distance of approximately 212 feet Mrs. Ann Kolata, Redevelopment Director, Department of Community and Economic Development, addressed the Board and stated that this vacation is in connection with the College Football Hall of Fame Project. It was noted that in the future there would be a rededication of an alley to the east of this proposed vacation. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Division of Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF 1 AS GOETZ COURT ALSO KNOWN S. OF W. WESTERN AVENUE Mr. Leszczynski stated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Michael Morris or Ms. Sharon Shenenberger, Enzyme Research Laboratories, 412 South Lafayette Boulevard, South Bend, Indiana, and Mr. Milton Ries, Ries Furniture Company, Inc., 432 South Lafayette Boulevard, South Bend, Indiana, to vacate the following property: The alley to be vacated is described as the first east/west alley (also known as Goetz Court), south of W. Western Avenue from the east right-of-way line of S. Lafayette Boulevard to the west right-of-way line of the first north/south alley east of S. Lafayette Boulevard for a distance of approximately 165 feet and a width of approximately 14 feet. Alley is located in Martin's Addition to the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire 1 J 1 141 REGULAR MEETING MARCH 21, 1994 Department, Area Plan Commission, Division of Engineering and the Department of Community and Economic Development. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 1994 CROP WALK Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the United Religious Community of St. Joseph County, has fulfilled Resolution requirements to conduct the 1994 CROP Walk on Sunday, September 25, 1994, and the appropriate Agreement is being presented to the Board at this time. It is noted that on February 14, 1994, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE LEASE AGREEMENT - FRATERNAL ORDER OF POLICE LODGE NO. 36 Mr. Leszczynski advised that the Board is in receipt of a Lease Agreement between the Fraternal Order of Police Lodge No. 36 and the City of South Bend whereby the F.O.P. leases to the City the property commonly known as 25327 State Road 23, South Bend, Indiana, and the property at 1530 South Main Street, South Bend, Indiana, (formerly known as the Tepe's Building) from February 1, 1994 to and including January 31, 1995, for the sum of eight thousand five hundred dollars ($8,500.00) payable no later than February 28 during each year of the Lease. It is noted that the property at 25327 State Road 23 shall be limited to that portion of the Lodge property located on State Road 23, generally known as the training grounds for the South Bend Police and Fire Departments and shall not include the lodge building, any other structures or other recreational facilities on the property without the written consent of the F.O.P. Additionally, the City shall have the right to use the property at 1530 South Main Street for police training only and this property shall not be available for use by the City for the South Bend Fire Department. Mr. Caldwell made a motion that this Lease Agreement be approved and executed. Mrs. Manier seconded the motion which carried. AWARD BIDS - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski noted that the Board is in receipt of a letter from Mr. David A. Mankowski, Vice -President, Special Projects Division, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, indicating that they have reviewed the bids received by the Board on January 6, 1994, and recommend that the Board award the bid proposals, contingent on financing, to the following low bidders: BID PACKAGE # 02.20 DESCRIPTION: BUILDING EARTHWORK AND SITEWORK B & J EXCAVATING, INC. 1104 West Donald Street South Bend, Indiana 46613 BID: $185,000.00 REGULAR MEETING MARCH 21, 1994 BID PACKAGE # 02.50 ASPHALT PAVING RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 BID: $69,500.00 BID PACKAGE ##02.90 SITE CONCRETE CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 BID: $140,000.00 BID PACKAGE # 02.93 LANDSCAPING WILLSON'S NURSERY & LANDSCAPE COMPANY P.O. Box 266 LaPorte, Indiana 46350 BID: $42,360.00 BID PACKAGE ## 03.00 BUILDING CONCRETE HAGERMAN CONSTRUCTION CORPORATION P.O. Box 10690 Fort Wayne, Indiana 46853-0690 BID: $592,000.00 BID PACKAGE # 03.40 PRECAST CONCRETE FLOOR SYSTEM STRESCORE, INC. 2445 State Road 23 South Bend, Indiana 46614 BID: $124,390.00 BID PACKAGE ## 04.00 MASONRY REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 BID: $353,000.00 143 REGULAR MEETING MARCH 21, 1994 BID PACKAGE # 05.10 STRUCTURAL STEEL ST. JOSEPH VALLEY STRUCTURAL STEEL COMPANY 1203 Kent Street Elkhart, Indiana 46514 BID: $531,500.00 BID PACKAGE # 06.00 GENERAL CONSTRUCTION HUNTER CORPORATION 6000 Southport Road Portage, Indiana 46368 BID: $567,500.00 BID PACKAGE # 07.10 WATERPROOFING JARNAGIN ENTERPRISES, INC. 6249 Hickory Road Indianapolis, Indiana 46259 BID: $166,000.00 BID PACKAGE # 07.50 ROOFING & ARCH. SHEET METAL TERSTEP ROOFING, INC. 1008 West Sample Street P.O. Box 3233 South Bend, Indiana 46619 BID: $61,890.00 BID PACKAGE # 08.80 ALUMINUM STOREFRONT & GLASS CURTAINWALL HARMON CONTRACT W.S.A. INC. 3805 South Main Street South Bend, Indiana 46614 BID: $292,400.00 BID PACKAGE # 09.30 FLOOR FINISHES INTERIOR FINISHES, INC. 1616 West Third Street Osceola, Indiana 46561 BID: $196,705.00 REGULAR MEETING MARCH 21, 1994 BID PACKAGE #14.20 CONVEYING SYSTEM MONTGOMERY ELEVATOR COMPANY 1315 East State Fort Wayne, Indiana 46805 Mailing Address: 2516 Western Avenue South Bend, Indiana BID: $82,500.00 BID PACKAGE #15.40 PLUMBING O.J. SHOEMAKER, INC. 1008 Lincolnway East South Bend, Indiana 46601 BID: $335,400.00 BID PACKAGE #15.50 FIRE PROTECTION SHAMBAUGH AND SON, INC. 7614 Opportunity Drive Fort Wayne, Indiana 46825 BID: $73,500.00 BID PACKAGE #15.80 MECHANICAL SYSTEM DYE PLUMBING & HEATING, INC. 3535 Monroe Street P.O. Box 1728 LaPorte, Indiana 46350 BID: $669,000.00 BID PACKAGE #16.00 ELECTRICAL COLIP ELECTRIC COMPANY DIVISION OF MEAD & WHITE ELECTRICAL CONTRACTORS, INC. 714 East LaSalle Avenue South Bend, Indiana 46617 BID: $449,750.00 BID PACKAGE #16.60 SECURITY SYSTEM JOHNSON CONTROLS, INC. 4312 North Technology Drive South Bend, Indiana 46628 BID: $54,800.00 1 M ,- 145 REGULAR MEETING MARCH 21, 1994 Mr. Mankowski indicated that due to substantial changes scope of this project since the date of bid opening, the bid package proposals should be rejected and re -bid: BID PACKAGE # 02.30 TUNNEL CONSTRUCTION Low Bidder: REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 BID: $247,000.00 BID PACKAGE #9.70 SYNTHETIC SURFACES Low Bidder: FOSTER FLOORING CORPORATION P.O. Box 624 Mishawaka, Indiana 46546-0624 1755 North Cedar Street Mishawaka, Indiana 46545 BID: $234,417.00 BID PACKAGE # 09.90 PAINTING & FINISHING Low Bidder: THE PANGERE CORPORATION 4050 West 4th Avenue Gary, Indiana 46406 BID: $243,312.00 in the following Additionally, Mr. Mankowski stated that continued analysis is required from the design team of the bids received for Bid Package #15.90 - Temperature Controls, before a final recommendation will be made. Mrs. Mikki Dobski Shidler was present and reiterated the recommendations Mr. Mankowski outlined in his letter. Therefore, Mr. Caldwell made a motion that the recommendations made by Verkler, Inc., for awards, rebid and further review, be Accepted. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MISCELLANEOUS EQUIPMENT FOR SEVERAL CITY DEPARTMENTS In a letter to the Board, Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for the following equipment: Six (6) Mid -Size Program Cars Nine (9) Compact Program Cars Two (2) 4WD Utility Vehicles Three (3) 3/4 ton pick-up trucks One (1) Mini cargo Van Two (2) Extended cab pick-ups One (1) 4WD Pick-up with plow One (1) 15,000 L13 GVWR Chassis One (1) 185 CFM Air Compressor One (1) 12 foot utility step van Two (2) S/A Dump Trucks 146 REGULAR MEETING One (1) Motor Grader Two (2) 3 wheel street sweepers MARCH 21, 1994 Mr. Leszczynski noted that this is the first batch of vehicles for which bids will be sought. Another list will be forthcoming. Therefore, Mr. Leszczynski made a motion that this request be approved. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER NO. 2 - COMMUNICATION, INFORMATION AND CONTROL PROJECT (WASTEWATER TREATMENT PLANT) Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board Change Order No. 2 for the above referred to project. Mr. Dillon noted that this Change Order reflects an increase of $3,042.20 in the contract price for a new Contract amount of $1,101,179.20. Mr. Leszczynski made a motion that this Change Order be approved. Mrs. Manier seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF AIDS MINISTRIES/AIDS ASSIST OF NORTH INDIANA, TO CONDUCT ANNUAL WALK - MAY 22, 1994 In a letter to the Board, Mr. Michael Beatty, Executive Director, AIDS Ministries/AIDS Assist of North Indiana, P.O. Box 11582, South Bend, Indiana, advised that they are happy to be participating in the 11th International AIDS Candlelight Memorial and Mobilization again this year. The Candlelight Memorial is the world's largest coordinated AIDS event. Observance of the event honors the memory of those who have died of AIDS and demonstrates support for the people living with AIDS. There will be over 150 cities in over 60 countries around the world coming together in a spirit of hope that one day this pandemic will be over. Therefore, the AIDS Ministries/AIDS Assist of North Indiana, will be holding a service at St. Joseph Catholic Church on May 22, 1994, at 3:30 p.m. and a Walk will start at 4:30 from the church to James Seitz Park. Mr. Beatty is asking for permission to conduct this Walk utilizing the sidewalks as outlined on the route submitted with the request. OF OUR LADY OF HUNGARY CHURCH TO CLOSE SOUTH CHAPIN STREET, BETWEEN W. CALVERT STREET AND BRUCE STREET, IN CONJUNCTION WITH ANNUAL CHURCH FESTIVAL - JULY 16, 1994 Mr. Richard Gratzol, Festival Coordinator, Our Lady of Hungary Church, 829 West Calvert Street, South Bend, Indiana, advised that the church is raving their annual parish festival on July 16, 1994. In conjunction with this event, they are requesting permission to close one block of South Chapin Street, between West Calvert Street and -Bruce Street. This is to insure the safety of the festival participants. It is requested that the street be closed from 3:30 p.m. to 11:30 p.m. APPROVE APPLICATION FOR PERMIT - SPECIALIZED COLLECTION SER%-ICES Mr. Leszczynski advised that pursuant to the terms of the tras_= and rubbish removal ordinance, the Board is in receipt of a Permit application from the following private trash hauler who desires to continue his business within the City: 1. Ronald D. Underw000d - -147 REGULAR MEETING MARCH 21, 1994 d/b/a Ron's Rubbish Removal 230 Weber Street Roseland, Indiana 46637 It is noted that attached to the application was a list of individuals to which this vendor will provide services. It is also noted that this applicant has obtained a Rubbish and Garbage Removal license from the City. Mr. Leszczynski made a motion that this Permit application be approved. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: HANDICAPPED PARKING SPACE LOCATION: 1338 WEST DUNHAM STREET REMARKS: Mr. John Dombrowski has met all the requirements for a handicapped parking space 2. NEW INSTALLATION: HANDICAPPED PARKING SPACE LOCATION: 1025 WEST WASHINGTON STREET REMARKS: Mrs. Betty Gunn has met all the requirements for a designated handicapped parking space 3. NEW INSTALLATION: HANDICAPPED PARKING SPACE LOCATION: 1245 FREEMONT REMARKS: Ms. Anne Frazier has met all requirements for a handicapped parking space APPROVE EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, has recommended that the following Bonds for Excavation in the Streets be approved: 1. THOMAS H. GOEPFRICH, D/B/A Effective 2-17-94 GOEPFRICH CONSTRUCTION, INC. 2. PRO -IRRIGATION, INC. Effective 2-17-94 Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, a Certificate of Insurance for Walsh & Kelly, Inc., W & K Equipment Company, Inc., & Omega Trucking Company, Inc., 1700 Main Street, Griffith, Indiana, was accepted for filing. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: RUGRATS RESALE SHOP BY: Sandra J. Henderson-Burd ADDRESS: 213 North Main Street FOR THE PURPOSE OF SELLING: Secondhand childrens clothes J 148 REGULAR MEETING MARCH 21, 1994 Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,328,323.22 and recommended approval. Further, the Department of Economic Development, has submitted the following claim: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 209 Payee: Ziolkowski Construction P.O. Box 1106 South Bend, Indiana 46624 Amount: $83,097.00 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:03 a.m. BOARD OF PUBLIC WORKS V�Xi Jo E. eszczyns i resident ames R 1 wel , Member Jenny Pitfs Manier, Member ATT T: Sandra-M. Parmerlee, Clerk 1 1 1