HomeMy WebLinkAbout03/07/94 Board of Public Works Minutes108
REGULAR MEETING
MARCH 7, 1994
The regular meeting of the Board of Public Works was convened at
9:32 a.m. on Monday, March 7, 1994, by Board Member James R.
Caldwell, with Mr. Caldwell and Mrs. Jenny Pitts Manier present.
Also present was Assistant City Attorney Anne Bruneel. Board
President John E. Leszczynski was not in attendance.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the minutes of the regular meeting of the Board held on
February 28, 1994, were approved.
OPENING OF BIDS - GOLF CARTS AND GOLF UTILITY VEHICLES
Mr. Caldwell noted that this was the date set for the receiving
and opening of sealed bids for seventy (70) electric powered golf
carts, forty (40) gas powered golf carts and five (5) gas powered
four-wheel utility vehicles. It is noted that the City offers for
trade-in in connection with this bid thirty-nine (39) electric
powered golf carts.
It is further noted that the following vendors advised that they
decline to bid at this time:
1. The Bruce Company of Wisconsin, Inc.
2830 W. Beltline Highway
P.O. Box 620330
Middleton, WI 53562-0300
2. Kangaroo Products Company
Box 607
Highway 108 East
Columbus, North Carolina 28722
The following bids were opened and read:
E-Z-GO/TEXTRON
24404 North Highway 12
P.O. Box 548
Lake Zurich, Illinois 60047
Bid was signed by Mr. John C. Jorgensen, Sr., Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a ten per cent (100) Bid Bond was
submitted.
BID:
ITEM #I - ELECTRIC POWERED GOLF CARTS
Electric -powered golf carts as specified in bid documents:
Seventy units. Unit Price: $ 2,360.00
Extension: $165,200.00
Alternates:
3-1/2 horsepower motor. Seventy units.
Unit Price: $ 56.00
Extension: $ 3,920.00
4 beverage cup holder. Seventy units.
Unit Price: $ Included
Extension: $
Canopy top & windshield. Up to
seventy.
Unit Price: $ 132.00
Extension: $ 9,240.00
ITEM II - GAS -POWERED GOLF CARTS
Gas -powered golf carts as specified in bid documents:
Forty units. Unit Price: $ 2,735.00
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Extension: $109,400.00
Alternates:
3-1/2 horsepower motor. Forty
units.
Unit Price: $ n/a
Extension: $
4 beverage cup holder. Forty
units.
Unit Price: $ Included
Extension: $
Canopy top & windshield. Up to
forty.
Unit Price: $ 132.00
Extension: $ 5,280.00
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES
Gas -Powered four-wheel utility vehicles
as specified in bid documents: Model GXT-Tuffl
Three Units. Unit Price: $ 3,557.00
Extension: $ 10,671.00
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT
Gas -powered four-wheel"utility vehicle with beverage insert
as specified in bid documents.
One Unit. Unit Price: $ 3,850.00
Extension: $ 3,850.00
ITEM V. GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BALL
PICKER HITCH
Gas -powered four wheel utility vehicle with ball picker hitch
as specified in bid documents.
One Unit. Unit Price: $ 3,657.00
Extension: $ 3,657.00
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing
Interest Rate: 4.9% APR
Term: One (1) thru six (6) years available
Other: Payment schedule: one (1) month to twelve
(12) months per year.
ITEM VII TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 21,000.00
Trade-in conditions (if any):
Thirty-nine (39) total club cars based on inventory
given in bid. All trades to be in running condition.
ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES; ONSITE
INVENTORIES; MAINTENANCE AGREEMENTS
Terms and conditions and cost and value of warranties, on -
site inventories or Maintenance Agreements:
A. Warranty submitted with bid. Warranty upgraded to three
(3) year 100% parts and labor warranty due to
manufacture defects at $0.00.
B. On -site inventory, E-Z-Go to provide $2,000.00 parts
inventory on consignment. Available every year.
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REGULAR MEETING MARCH 7, 1994
C. Maintenance Agreements - optional
Note: All pricing is contingent upon the City accepting
exclusively E-Z-Go.
ELLIS SALES, INC.
6915 Stadium Drive
Kalamazoo, Michigan 49009
Bid was signed by Mr. Gerald R. Ellis, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and an Official Check in the
amount of'$29,721.50 was submitted.
BID:
ITEM #I - ELECTRIC POWERED GOLF CARTS - 1994 MELEX 512E
Electric -powered golf carts as specified in bid documents:
Seventy units. Unit Price: $ 2,605.00
Extension: $182,350.00
Alternates:
3-1/2 horsepower motor. Seventy units.
Unit Price: $ 25.00
Extension: $ 1,750.00
4 beverage cup holder. Seventy units.
Unit Price: $ Standard
Extension: $ Standard
Canopy top & windshield. Up to
seventy.
Unit Price: $ 250.00
Extension: $ 17,500.00
ITEM II - GAS -POWERED GOLF CARTS - 1994 MELEX 512G
Gas -powered golf carts as specified in bid documents:
Forty units. Unit Price: $ 2,975.00
Extension: $119,000.00
Alternates:
3-1/2 horsepower motor. Forty
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage
cup holder. Forty
units.
Unit Price:
$
Standard
Extension:
$
Standard
Canopy top
& windshield. Up to
forty.
Unit Price:
$
250.00
Extension:
$
10,000.00
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES - 1994
MELEX 512G
Gas -Powered four-wheel utility vehicles
as specified in bid documents:
Three Units. Unit Price: $ 3,400.00
Extension: $ 10,200.00
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT - 1994 MELEX 512G
Gas -powered four-wheel utility vehicle with beverage insert
as specified in bid documents.
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One Unit.
Unit Price:
Extension:
MARCH 7, 1994
$ 4,265.00
$ 4,265.00
ITEM V. GAS -POWERED
FOUR-WHEEL
UTILITY VEHICLE WITH BALL
PICKER HITCH - 1994 MELEX 512G
Gas -powered four wheel utility
vehicle with ball picker hitch
as specified in bid
documents.
One Unit.
Unit Price:
$ 3,500.00
Extension:
$ 3,500.00
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing
Interest Rate: 5.24%
Term: Three (3) years annual payment due 10/15
Interest Rate: 5.67%
Term: Five (5) years annual payment due 10/15
Other: Detailed proposal available. Upon request other
payment modes are available; monthly, quarterly,
semi-annual, also skip payments due May thru
October.
ITEM VII TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 22,100.00
Trade-in conditions (if any):
ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES; ONSITE
INVENTORIES; MAINTENANCE AGREEMENTS
Three (3) year Warranty on golf cars. Inventories as needed.
Maintenance Agreements - $50.00 per car per year, plus cost
of parts not covered under warranty.
RAY'S GOLF CAR, INC.
3817 Western Avenue
South Bend, Indiana
Bid was signed by Mr. Ray O. DeRyckere, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and an Official Check in the
amount of $34,244.72 was submitted.
BID:
ITEM #I - ELECTRIC POWERED GOLF CARTS
Electric -powered golf carts as specified in bid documents:
Seventy units. Unit Price: $ 2,646.71
Extension: $185,269.70
Alternates:
3-1/2 horsepower motor. Seventy units.
Unit Price: $ 186.25
Extension: $ 13,037.50
4 beverage cup holder. Seventy units.
Unit Price: $ No Charge
Extension: $ No Charge
Canopy top & windshield. Up to
seventy.
Unit Price: $ 186.00
Extension: $ 13,020.00
Attachment "A" which was submitted contains exceptions.
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REGULAR MEETING MARCH 7, 1994
ITEM II - GAS -POWERED GOLF CARTS
Gas -powered golf carts as specified
in bid documents:
Forty units. Unit Price:
$
3,026.71
Extension:
$121,068.40
Alternates:
3-1/2 horsepower motor. Forty
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage cup holder. Forty
units.
Unit Price:
$
No Charge
Extension:
$
No Charge
Canopy top & windshield. Up to
forty.
Unit Price:
$
186.00
Extension:
$
7,440.00
Attachment "A" which was submitted contains exceptions.
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES.
Gas -Powered four-wheel utility vehicles
as specified in bid documents: Model GXT-Tuffl
Three Units. Unit Price: $ 4,155.40
Extension: $ 12,466.20
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT
Gas -powered four-wheel utility vehicle with beverage insert
as specified in bid documents.
One Unit. Unit Price: a $ 7,136.20
Extension: $ 7,136.20
Unit Price: b $ 4,101.00
Extension: $ 4,101.00
Attachment "A" which was submitted contains notes regarding
this item.
ITEM V. GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BALL
PICKER HITCH
Gas -powered four wheel utility vehicle with ball picker hitch
as specified in bid documents.
One Unit. Unit Price: $ 4,253.15
Extension: $ 4,253.15
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing
Interest Rate:
Term:
Other:
Attachment "B" which was submitted contains necessary
financing information.
ITEM VII TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 25,345.00
Trade-in conditions (if any):
Trade-in reduction will only be honored if items I and
II are accepted on this bid.
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ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES; ONSITE
INVENTORIES; MAINTENANCE AGREEMENTS
Attachment "C" which was submitted contains terms, pricing
and conditions of Maintenance Agreement. Attachment "D" for
terms and conditions of warranty. Attachment "E" for terms,
pricing and conditions of on -site inventory listing.
PROFESSIONAL GOLFCAR CORPORATION
Highway 37 Bypass At Fullerton Pike
P.O. Box 250
Bloomington, Indiana 47402-0250
Bid was signed by Mr. George Reed, III, President, Non -
Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a ten percent (100) Bid
Bond was submitted.
BID:
ITEM #I - ELECTRIC POWERED GOLF CARTS - E-Z-GO MEDALIST
Electric -powered golf carts as specified in bid documents:
Seventy
units. Unit Price:
$
2,750.00
Extension:
$192,500.00
Alternates:
3-1/2 horsepower motor. Seventy
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage cup holder. Seventy units.
Unit Price:
$
Standard
Extension:
$
Included
Canopy top &
windshield. Up to
seventy.
Unit Price: $ 160.00
Extension: $ 11,200.00
ITEM II - GAS -POWERED GOLF CARTS - E-Z-GO MEDALIST
Gas -powered golf carts as specified in bid documents:
Forty units. Unit Price: $ 3,050.00
Extension: $122,000.00
Alternates:
3-1/2 horsepower motor. Forty
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage
cup holder. Forty
units.
Unit Price:
$
Standard
Extension:
$
Included
Canopy top
& windshield. Up to
forty.
Unit Price:
$
160.00
Extension:
$
6,400.00
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES - E-Z-GO
GXT-804D TUFF1.
Gas -Powered four-wheel utility vehicles
as specified in bid documents:
Three Units. Unit Price: $ 4,095.00
Extension: $ 12,285.00
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REGULAR MEETING
MARCH 7, 1994
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT - E-Z-GO GXT-804D TUFF1
Gas -powered four-wheel utility vehicle with beverage insert
as specified in bid documents.
One Unit. Unit Price: $ 4,695.00
Extension: $ 4,695.00
ITEM V. GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BALL
PICKER HITCH - E-Z- GO GXT-804D TUFF1
Gas -powered four wheel utility vehicle with ball picker hitch
as specified in bid documents.
One Unit. Unit Price: $ 4,245.00
Extension: $ 4,245.00
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing: Lessor will be
professional Golfcar Corporation and/or its nominees or
assigns.
Interest Rate: 4.9%
Term: 3,4, or 5 year
Other: Lease -Purchase subject to credit
approval. Interest rate quoted is
subject to City qualifying for Textron
Financial Corporation's Tax Exempt
"Municipal" Lease.
ITEM VII TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 28,600.00
Trade-in conditions (if any):
All trades to be complete and in proper running order
with working chargers. Trade allowance will be used to
determine a net amount. If Lease -Purchase financing is
chosen, the trade allowance can be used to decrease
amount to be financed or be escrowed to pay future lease
payments.
ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES; ON -SITE
INVENTORIES; MAINTENANCE AGREEMENTS
Warranties are enclosed with bid. On site inventories to be
determined by City's requirements.
Optional: Full service maintenance provided by professional
Golfcar Corporation is $120.00/car/year. Included
in full service maintenance: all parts, all labor,
all service calls and end of season winter service
required due to normal wear and tear. Any repairs
required due to negligence, abuse, vandalism, etc.
will be the responsibility of the City.
ALSO
ITEM #I - ELECTRIC POWERED GOLF CARTS - HYUNDAI HGB-lA WITH
LESTRONIC II CHARGER, ELECTRONIC SPEED CONTROL AND TROJAN T-
105 BATTERIES. ALL ELSE TO MEET SPECIFICATIONS.
Electric -powered golf carts as specified in bid documents:
Seventy units. Unit Price: $ 2,450.00
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MARCH 7, 1994
Extension: $171,500.00
Alternates:
3-1/2 horsepower
motor. Seventy
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage
cup holder. Seventy units.
Unit Price:
$
Standard
Extension:
$
Included
Canopy top
& windshield. Up to
seventy.
Unit Price: $ 200.00
Extension: $ 14,000.00
ITEM II - GAS -POWERED GOLF CARTS - HYUNDAI HGG-1 WITH 4 CYCLE
OHV ENGINE. ALL ELSE TO MEET SPECIFICATIONS.
Gas -powered golf carts as specified in bid documents:
Forty units. Unit Price: $ 2,735.00
Extension: $111,800.00
Alternates:
3-1/2 horsepower motor. Forty
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage
cup holder. Forty
units.
Unit Price:
$
Standard
Extension:
$
Included
Canopy top
& windshield. Up to
forty.
Unit Price:
$
200.00
Extension:
$
8,000.00
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES - E-Z-GO
GXT-804D TUFF1.
Gas -Powered four-wheel utility vehicles
as specified in bid documents:
Three Units. Unit Price: $ 4,095.00
Extension: $ 12,285.00
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT - E-Z-GO GXT-804D TUFF1
Gas -powered four-wheel utility vehicle with beverage insert
as specified in bid documents.
One Unit. Unit Price: $ 4,695.00
Extension: $ 4,695.00
ITEM V. GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BALL
PICKER HITCH - E-Z- GO GXT-804D TUFF1
Gas -powered four wheel utility vehicle with ball picker hitch
as specified in bid documents.
One Unit. Unit Price: $ 4,245.00
Extension: $ 4,245.00
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing: Lessor will be
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REGULAR MEETING MARCH 7, 1994
professional Golfcar Corporation and/or its nominees or
assigns.
Interest Rate: 5% 3 Year
5.25% 4 Year
5.5 % 5 Year
Term: 3,4, or 5 year
Other: Lease -Purchase subject to credit
approval. Rates quoted are subject to
City being bank qualified as a small
issuer i.e.: City of South Bend issuing
less than $10,000,000.00 in tax exempt
bonds in calendar year 1994.
ITEM VII TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 28,600.00
Trade-in conditions (if any):
All trades to be complete and in proper running order
with working chargers. Trade allowance will be used to
determine a net amount. If Lease -Purchase financing is
chosen, the trade allowance can be used to decrease
amount to be financed or be escrowed to pay future lease
payments.
ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES; ON -SITE
INVENTORIES; MAINTENANCE AGREEMENTS
Warranties are enclosed with bid. On site inventories to be
determined by City's requirements.
optional: Full services maintenance provided by professional
Golfcar Corporation is $120.00/car/year. Included
in full service maintenance: all parts, all labor,
all service calls and end of season winter service
required due to normal wear and tear. Any repairs
required due to negligence, abuse, vandalism, etc.
will be the responsibility of the City.
WINDY CITY GOLF CARS, INC.
1310 South Heaton
Box 311
Knox, Indiana
Bid was signed by Mr. Edward Arnold, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $33,000 was
submitted.
BID:
ITEM #I - ELECTRIC POWERED GOLF CARTS
Electric -powered golf carts as specified in bid documents:
Seventy units. Unit Price: $ 2,410.00
Extension: $168,700.00
Alternates:
3-1/2 horsepower motor. Seventy units.
Unit Price: $ -0-
Extension: $ -0-
4 beverage cup holder. Seventy units.
Unit Price: $ 12.00
Extension: $ 840.00
Canopy top & windshield. Up to
seventy.
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REGULAR MEETING
Unit Price:
Extension:
ITEM II - GAS -POWERED GOLF CARTS
MARCH 7, 1994
$ 168.00
$ 11,760.00
Gas -powered golf carts as specified in bid documents:
Forty units. Unit Price: $ 2,460.00
Alternates: Extension: $ 98,400.00
3-1/2 horsepower motor. Forty
units.
Unit Price:
Extension:
4 beverage cup holder. Forty
units.
Unit Price:
Extension:
Canopy top & windshield. Up to
forty.
Unit Price:
Extension:
$ n/a
$ n/a
$ 12.00
$ 480.00
$ 168.00
$ 6,720.00
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES
Gas -Powered four-wheel utility vehicles
as specified in bid documents:
Three Units. Unit Price: $ 3,170.00
Extension: $ 9,510.00
Steel sides for cargo bed:
Unit Price: $ 250.00
Extension: $ 750.00
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT
Gas -powered four-wheel utility vehicle with beverage insert
as specified in bid documents.
One Unit. Unit Price: $ 4,400.00
Extension: $ 4,400.00
ITEM V. GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BALL
PICKER HITCH
Gas -powered four wheel utility vehicle with ball picker hitch
as specified in bid documents.
One Unit. Unit Price: $ 4,800.00
Extension: $ 4,800.00
Price includes cage. Deduct $800.00 if not included.
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing:
Interest Rate: .055
Term: Many terms available
Other:
ITEM VII TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 25,000.00
Trade-in conditions (if any):
All cars complete as shown in running condition with
automatic charger for each trade.
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REGULAR MEETING MARCH 7, 1994
ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES; ON -SITE
INVENTORIES; MAINTENANCE AGREEMENTS
Warranty attached to bid. Starting spare parts inventory
supplied no charge.
BOYLAN SALES, INC.
P.O. Box 358
607 North Main Street
Plainwell, MI 49080
Bid was signed by Mr. Robert Boylan, Non -Collusion Affidavit
was in order, Non -Discrimination Commitment form was
completed and an Official Check in the amount of $34,486.50
was submitted.
BID:
ITEM #I - ELECTRIC POWERED GOLF CARTS
Electric -powered golf carts as specified in bid documents:
Seventy units. Unit Price: $ 2,394.00
Extension: $167,580.00
Alternates:
3-1/2 horsepower motor. Seventy units.
Unit Price: $
Extension: $
4 beverage cup holder. Seventy units.
Unit Price: $ 14.00
Extension: $ 980.00
Canopy top & windshield. Up to
seventy.
Unit Price: $ 149.00
Extension: $ 10,430.00
ITEM II - GAS -POWERED GOLF CARTS
Gas -powered golf carts as specified in bid documents:
Forty units. Unit Price: $ 2,745.00
Extension: $109,800.00
Alternates:
3-1/2 horsepower motor. Forty
units.
Unit Price:
$
n/a
Extension:
$
n/a
4 beverage
cup holder. Forty
units.
Unit Price:
$
14.00
Extension:
$
560.00
Canopy top
& windshield. Up to
forty.
Unit Price:
$
149.00
Extension:
$
5,960.00
ITEM III: GAS -POWERED FOUR-WHEEL UTILITY VEHICLES
Gas -Powered four-wheel utility vehicles
as specified in bid documents:
Three Units. Unit Price: $ 4,789.00
Extension: $ 14,367.00
ITEM IV: GAS -POWERED FOUR-WHEEL UTILITY VEHICLE WITH BEVERAGE
INSERT
Gas -powered four-wheel utility vehicle with beverage insert
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REGULAR MEETING MARCH 7, 1994
as specified in bid documents.
One Unit. Unit Price: $ 7,039.00
Extension: $ 7,039.00
ITEM V. GAS -POWERED
PICKER HITCH
FOUR-WHEEL
UTILITY VEHICLE WITH BALL
Gas -powered four wheel utility
vehicle with ball picker hitch
as specified in bid
documents.
One Unit.
Unit Price:
$ 4,839.00
Extension:
$ 4,839.00
ITEM VI: ALTERNATE - LEASE PURCHASE FINANCING
Terms of Lease Purchase Financing: Lease Proposals submitted
with bid.
Interest Rate: 6.4750
Term: 48 months
Other: There are an unlimited number of
possibilities and combinations of lease
term. Number of payments per year,
delayed payments, balloon payment, etc.
are all factors for figuring lease -
purchase. There is merely one example.
ITEM VI1 TRADE-IN REDUCTION AND CONDITIONS
Total amount of trade-in reduction: $ 34,625.00
Trade-in conditions (if any):
Trade allowance has not been deducted from any numbers
listed in this bid. This trade allowance can be used to
reduce the selling price, reduce the lease payments, or
paid in cash to the City within thirty (30) days of golf
car delivery.
ITEMS VIII - TERMS AND CONDITIONS OF WARRANTIES• ON -SITE
INVENTORIES; MAINTENANCE AGREEMENTS
1. All cars come with a three (3) year parts and labor
warranty. Copy is enclosed with the bid.
2. A full service maintenance contract is available for
$60.00 per car per year for gas cars and $50.00 per car
per year for electric cars. The terms and conditions of
the maintenance contract are included in the bid.
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the above bids were referred to the appropriate City
departments for review and recommendation.
OPENING OF QUOTATIONS - REPLACEMENT OF POWER SOURCE AT THE
INTERSECTION OF FALCON AND WESTERN AVENUE
Mr. Caldwell noted that this was the date set for the receiving
and opening of sealed Quotations for the above referred to
project. It is noted that the work to be performed includes
labor, material and equipment to replace a power source at the
intersection of Falcon and Western Avenue at the southwest corner.
Mr. Caldwell noted that a vehicle ran into this power source and
it needs to be replaced.
The following Quotations were opened and read:
REGULAR MEETING
MARCH 7, 1994
TRANS TECH ELECTRIC, INC.
P.O. Box 3915
South Bend, Indiana 46619
Quotation was signed by Mr. Robert J. Urbanski, President.
QUOTATION: $879.00
HERRMAN & GOETZ, INC.
225 South Lafayette Boulevard
South Bend, Indiana 46601
Quotation was signed by Mr. Harold Addington.
QUOTATION: $1,440.00
Mr. Carl P. Littrell, Director, Division of Engineering,
recommended to the Board that they award the low Quotation
submitted by Trans Tech Electric. Therefore, Mrs. Manier made a
motion that the recommendation be accepted and the Quotation of
Trans Tech, in the amount of $879.00, be awarded. Mr. Caldwell
seconded the motion which carried.
APPROVE COMMUNITY DEVELOPMENT ADDENDA
The following Community Development Addenda were presented to the
Board for approval:
ADDENDUM III
HANSEL CENTER, INC.
HANSEL CENTER ACTIVITY
Addendum III extends the Contract to February 28, 1994.
ADDENDUM I
BUREAU OF HOUSING
EMERGENCY REPAIR ACTIVITY
Addendum I extends the Contract to February 28, 1994.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the above referred to Addenda were approved and executed.
APPROVE AGREEMENT - SOUTH BEND CENTRAL DEVELOPMENT AREA REVOLVING
LOAN FUND ACTIVITY
Mr. Caldwell advised that the Board is in receipt of an Agreement
between the City, for and on behalf of the Department of Community
and Economic Development, and Center City Associates in regards to
the continuation and administration of the CCA Commercial
Revolving Loan Fund. Mrs. Manier made a motion that this
Agreement be approved and executed. Mr. Caldwell seconded the
motion which carried.
APPROVE EQUIPMENT PURCHASE AGREEMENT - AMERITECH
Mr. Caldwell indicated that the Board is in receipt of an
Equipment Purchase Agreement, in the amount of $8,034.96, with
Ameritech, as submitted by Mr. M. L. (Pete) Peterson, Executive
Vice -President, Northern Telecom, Inc., 2221 Lakeside Boulevard,
Richardson, Texas, for a telephone system for the Department of
Public Works. Mr. Caldwell made a motion that this Agreement be
approved and executed. Mrs. Manier seconded the motion which
carried.
APPROVE SUPPLEMENTAL AGREEMENTS NO. 1 & 2 - IRONWOOD ROAD FROM
IRELAND ROAD NORTH TO RANDOLPH STREET
Mr. Caldwell informed members that the Board is in receipt of
Supplemental Agreement No. 1 - Preliminary Engineering - Ironwood
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Road from Ireland Road north to Randolph Street, as submitted by
Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend,
Indiana. Mr. Caldwell noted that this Supplemental Agreement
amends the Agreement executed on January 2, 1990. The change in
contract price is $84,860.50 with the total fee not to exceed
$409,224.00.
Additionally submitted was Supplemental Agreement No. 2 for this
same project indicating additional work to be completed by Cole
Associates. The total change in contract price as contained in
this Agreement is $169,776.00 with the total fee not to exceed
$579,000.00.
Mr. Carl P. Littrell, Director, Division of Engineering, noted
that Supplemental Agreement No. 1 is for design of lift stations.
Supplemental Agreement No. 2 is for redesigning of the road to
have less of an adverse effect on the properties owners on the
west side of Ironwood Road.
Mr. Caldwell made a motion that Supplemental Agreement No. 1 and
Supplemental Agreement No. 2 be approved. Mrs. Manier seconded
the motion which carried.
APPROVE SUPPLEMENTAL AGREEMENT #4 - TWYCKENHAM DRIVE BETWEEN MC
KINLEY STREET AND SOUTH BEND AVENUE
The Board is in receipt of Supplemental Agreement No. 4 - Revised,
between the City and Cole Associates, Inc., 2211 East Jefferson
Boulevard, South Bend, Indiana. This Agreement indicates
additional services for revisions to construction documents to
extend the northerly construction limits to State Road #23, modify
the signal design for two lane traffic at the State Road
23/Twyckenham intersection, right-of-way management and
acquisition services for twenty-four (24) temporary right -of- way
parcels. It is noted that the original Agreement was approved by
the Board on August 5, 1985. Further, this Agreement increases
the contract fee of $277,920.00 by $20,240.00 for a new total of
$298,160.00.
Mr. Carl P. Littrell, Director, Division of Engineering, advised
that this Agreement adds the intersection of South Bend Avenue and
Twyckenham to the project. Mr. Caldwell made a motion that this
Supplemental Agreement #4 be approved and executed. Mrs. Manier
seconded the motion which carried.
APPROVE CONSTRUCTION CONTRACTS:
RENOVATION/INTERIOR FINISHES OF CURRENT OFFICE SPACE AT 113
WEST COLFAX AVENUE
STEPHENSON MILLS APARTMENTS SITE DEVELOPMENT
Mr. Caldwell advised that in accordance with the Quotation awarded
on February 14, 1994, to Ziolkowski Construction, Inc., 1005 South
Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, in the
amount of $11,330.00, for the above referred to project, a
Contract in said amount was being submitted for Board approval.
Additionally, in accordance with the Quotation awarded on February
21, 1994, to Warner & Sons, Inc., P.O. Box 87, Elkhart, Indiana,
in the amount of $7,765.00 for the Stephenson Mills Apartments
Site Development project, the appropriate Contract was submitted
for consideration.
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the above referenced Contracts were approved.
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AWARD BID - THREE (3) TRASHER PACKERS
In a letter to the Board, Mr. Matthew L. Chlebowski, Director,
Division of Equipment Services, recommended that the Board award
the bid received on February 28, 1994, from Trucks & Parts of
Tampa, 1015 South 50th Street, Tampa, Florida, in the amount of
$29,300.00 for all three (3) trasher packers offered for sale by
the City. Mr. Caldwell made a motion that the recommendation be
accepted and the bid be awarded. Mrs. Manier seconded the motion
which carried.
AWARD BID - DIVISION A/REJECT BID AND APPROVE REQUEST TO
READVERTISE FOR THE RECEIPT OF BIDS - DIVISION B
- CHIPPEWA AVENUE STORM WATER CONTROL SYSTEM PROJECT
In a Memorandum to the Board, Mr. Carl P. Littrell, Director,
Division of Engineering, advised that on February 21, 1994, the
Board opened ten (10) bids for the above referred to project. The
project is divided into two (2) divisions.
Division "A" is for work along Chippewa Avenue from Miami Street
to its western terminus at Erskine Golf Course plus a new
retention basin at the roadway terminus. All ten (10) bidders
submitted prices for this work. Division "B" is for a storm water
control channel through Erskine Golf Course. Only seven (7) of
the bidders submitted prices for this work.
Mr. Littrell noted that he has reviewed the bids and found the
amounts correct as read at the Board meeting and responsive to the
specifications.
Therefore, Mr. Littrell recommended the award of the bid for
Division "A" to the low bidder, Ritschard Brothers, Inc.,
1204 West Sample Street, South Bend, Indiana, in the amount of
$672,038.12. The award should be made conditional upon approval
of an appropriation for this work which is now on file with the
Common Council.
Additionally, Mr. Littrell recommended that the bids for Division
"B" be rejected. Comments by contractors during the bidding led
the City to review the specifications for the work. This, along
with discussions with the Park Department, led the City to believe
that a change in the specifications for the work in Erskine Golf
Course would be appropriate for the project and would lead to
possible savings in both the expense of the project and its time
to completion.
Mr. Littrell noted that the City plans to re -bid Division "B" as
soon as the changes to the specifications can be made and he asks
for the Board's approval to readvertise for bids as soon as those
changes are made.
Therefore, Mr. Caldwell made a motion that Division A be awarded
to Ritschard Brothers, Inc., in the amount of $672,038.12, subject
to appropriation, that bids received for Division B be rejected
and the request to readvertise for the receipt of bids for
Division B as soon as the specifications are revised be approved.
Mrs. Manier seconded the motion which carried.
REQUESTS REFERRED:
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the following requests were referred to the appropriate
City departments and bureaus for review and recommendation:
FOR DESIGNATED HANDICAPPED PARKING SPACE AT 513 E. ECKMAN
Mr. James Adamson, 513 East Eckman Street, South Bend,
Indiana, advised that he is seventy-three (73) years old and
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REGULAR MEETING
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disabled. Mr. Adamson asked that the parking space in front
of his residence be designated as a handicapped parking
space.
- FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1025 W.
WASHINGTON
Ms. Doris Floyd, on behalf of her mother, Mrs. Betty Gunn,
1025 West Washington, South Bend, Indiana, requested that the
parking space in front of her residence be designated as a
handicapped parking space. Ms. Floyd noted that her mother
is ninety-one (91) years old and has a severe arthritic
condition.
FOR DESIGNATED HANDICAPPED PARKING SPACE AT 457 S. HARRIS
Mr. William Allen, 457 South Harris, South Bend, Indiana,
requested that the parking space in front of his home be
designated as a handicapped parking space. Mr. Allen advised
that he is disabled.
In a letter to the Board, Mr. Brad Dennis, Manager, Masonry
Restoration Division, Ziolkowski Construction, Inc., 1005
South Lafayette Boulevard, P.O. Box 1106, South Bend,
Indiana, advised that they will be working on the east
elevation of the Ivy Tower Building at 635 South Lafayette
Boulevard.
In conjunction with this project, it is requested that the
sidewalk be closed from the north of the train bridge to the
fence south of the building for approximately one hundred
twenty (120) days. Mr. Dennis noted that the main entrance
of the building will have a walk thru canopy built of 21x4's
and plywood. The overhead door area will not be used during
occupancy without permission from Ziolkowski Construction,
Inc.
OF LAZYBOY SHOWCASE SHOPPE TO ENCROACH ONTO PUBLIC RIGHT-OF-
WAY - 301 SOUTH MAIN STREET
Mr. Thomas M. Walz, President, Relaxation, Inc., d/b/a La-Z-
Boy Furniture Galleries, 211 West LaSalle, South Bend,
Indiana, requested permission to encroach on the public
right-of-way to the north of West LaSalle Avenue for the
entire south elevation of their building with houses the La-
Z-Boy Furniture Galleries retail store.
Mr. Walz noted that there currently is an existing
encroachment over the property line and they are now asking
for a total encroachment of seven inches (711) after their
renovation project is complete. Mr. Walz submitted with his
request a diagram of the encroachment.
APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATIONS
Mr. Caldwell advised that the following two (2) Rubbish and
Garbage Removal Service license applications have been received:
1. Joe E. Howard
414 Walsh Street
South Bend, Indiana 46617
2. City of South Bend/Solid Waste
3113 Riverside Drive
South Bend, Indiana
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REGULAR MEETING
MARCH 7, 1994
It was noted that inspections of the trucks to be used have been
conducted by the Solid Waste Bureau and the applicants were found
to be in compliance. Additionally, the Department of Code
Enforcement has reviewed these applications and recommends
approval. Therefore, Mrs. Manier made a motion that the
applications be approved. Mr. Caldwell seconded the motion which
carried.
APPROVE SECONDHAND DEALERS LICENSE APPLICATIONS
Mr. Caldwell stated that the following secondhand dealers license
applications have been received:
NAME:
BY:
ADDRESS:
FOR THE PURPOSE OF SELLING:
MASON'S HEATING
Fidencio Bueno
118 East Sample
Major appliances
AND APPLIANCES
Street
NAME: OZARK TRADING POST
WESTERN ELECTRONICS
BY: Vendel Vegh
ADDRESS: 1530 Western Avenue
FOR THE PURPOSE OF SELLING: Electronic tools, general
merchandise
NAME:
BY:
ADDRESS:
FOR THE PURPOSE OF SELLING:
BY:
ADDRESS:
FOR THE PURPOSE OF SELLING:
GERT'S CLOSET
Gertrude E. Schaal
2709 Mishawaka Avenue
Clothing, toys, baby furniture
CLASSIC BOUTIQUE
SHOPPE
Ethel Anderson
1636 Lincolnway
Used furniture,
CONSIGNMENT
West
etc.
Mr. Caldwell further advised that favorable recommendations have
been received from the Bureau of Traffic and Lighting, Department
of Code Enforcement, Police Department and Fire Department
concerning the above applications.
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, the above license applications were approved and referred
to the Deputy Controller's office for issuance of licenses.
FILING OF CERTIFICATE OF INSURANCE
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, a Certificate of Insurance for Hayes Boiler & Mechanical,
Inc., 2160 North Ashland Avenue, Chicago, Illinois, was accepted
for filing.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount
of $509,975.27 and recommended approval. Additionally, Mr. Juan
Manigault, Executive Director, WDS of Northern Indiana, submitted
a list containing claims in the amount of $274,216.67 and
recommended approval. Mr. Caldwell made a motion that the claims
be approved and the reports as submitted be filed. Mrs. Manier
seconded the motion which carried.
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REGULAR MEETING MARCH 7, 1994
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Caldwell, seconded by Mrs. Manier and carried,
the meeting adjourned at 10:00 a.m.
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ATT T:
Sandra M. Parmerlee, Clerk
1
BOARD OF PUBLIC WORKS
q1hn E. Leszcz i
James Caldwell
enny/Piis Manier