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Home My WebLink About02/28/94 Board of Public Works Minutes-104 REGULAR MEETING FEBRUARY 28, 1994 The regular meeting of the Board -of Public Works was convened at 9:33 a.m. on Monday, February 28, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a request from Habitat for Humanity was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on February 21, 1994, were approved. OPENING OF BIDS - SALE OF THREE (3) TRASHER PACKER UNITS Mr. Leszczynski noted that this was the date set for the sale of the three (3) trasher packer units which the Board declared obsolete on January 17, 1994, pursuant to Resolution No. 2-1994. The following bid was opened and read: TRUCKS & PARTS OF TAMPA, INC. 1015 South 50th Street Tampa, Florida 33619 Bid was submitted by Mr. Bruce Goldenberg. BID: Unit 4562 $ 7,100.00 Unit #572 $13,100.00 Third Unit: $ 9,100.00 TOTAL BID FOR THREE (3) TRUCKS: $29,300.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the bid was referred to the Division of Equipment Services for review and recommendation. APPROVE REIMBURSEMENT AGREEMENT FOR SEWER CONSTRUCTION Mr. Leszczynski informed members that the Board is in receipt of a Reimbursement Agreement for Sewer Construction between the City and St. Paul's Evangelical Lutheran Church. The Agreement indicates that at the City's request, the Church constructed a sewer with a twelve inch (1211) pipe when the use of eight inch (811) pipe would have been adequate for their purposes. The Agreement further indicates that the Church incurred an additional cost of $2,150.00 for upgrading the sewer construction from eight inch (8") to twelve inch (12") pipe. Therefore, pursuant to this Agreement, the City shall reimburse the Church $2,150.00 which is the amount of additional cost incurred in upgrading the sewer at the City's request. Mr. Leszczynski made a motion that this Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS: - ONE 35000 G.V.W. CREW CAB CHASSIS AND REMOUNT OF CURRENT RESCUE BODY ON THE NEW CHASSIS - CHLORINE AND SULFUR DIOXIDE - WASTEWATER TREATMENT PLANT In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for one (1) 35000 G.V.W. crew cab chassis and to remount the current rescue body on the new chassis. Chief Taylor noted that the present rescue chassis is a 1988 and is beginning to experience mechanical problems. This 1 if 105 REGULAR MEETING FEBRUARY 28, 1994 time frame also coincides with their five (5) year capital improvement plan. This project will be funded through the E.M.S. Capital Improvement Fund. Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. Additionally, Mr. Robert E. Toppel, Manager, Plant Operations, Wastewater Treatment Plant, requested that the Board advertise for the receipt of bids for one hundred fifty (150) tons of chlorine and seventy-five (75) tons of sulfur dioxide. Mr. Leszczynski made a motion that this request be approved. Mrs. Manier seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF CRIME CONDUCT ANNUAL 1994 CRIME STOPPERS MOONLIGHT WALK - JUNE 12, 1994 Mr. Thomas J. Richardson, Walk Director, South Bend Area Crime Stoppers, Inc., 701 West Sample Street, South Bend, Indiana, advised that they request permission to conduct the 7th Annual Crime Stoppers Moonlight Walk on Sunday, June 12, 1994 from 6:30 p.m. to 8:30 p.m. Mr. Richardson noted that they are establishing two (2) Walk routes this year. The new shorter route is for individuals who feel they are unable to walk the 8K Walk. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 326 N. WALNUT Mr. Enoch Brownlee, 325 North Walnut Street, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Mr. Brownlee noted that he has recently moved from 1808 Florence Street. REQUEST OF HABITAT FOR HUMANITY/ST. JOSEPH COUNTY TO ACOUIRE CITY -OWNED PROPERTY AT 3310 VERMONT PLACE In a letter to the Board, Ms. Glinda K. Nicodemus, Executive Director, Habitat for Humanity/St. Joseph County, P.O. Box 844, Notre Dame, Indiana, advised that they would like to petition the City to donate a building site at 3310 Vermont Place, South Bend, Indiana, (Key #18-4107-3893). Ms. Nicodemus noted that Habitat is combining with the local Lutheran churches and Western Avenue businesses who are interested in the future of the west end of South Bend. This lot would enable Habitat to provide a home for a family in the near future. The project is scheduled for March, 1994. APPROVE REQUEST OF ST. JOSEPH COUNTY COMMISSIONERS TO UTILIZE FIRE STATIONS FOR PRIMARY ELECTION AND GENERAL ELECTION (MAY 3, 1994 AND NOVEMBER 8, 1994) Mr. Leszczynski noted that the Board is in receipt of a request from the St. Joseph County Commissioners requesting permission to utilize the following buildings as polling places for the primary election on May 3, 1994 and the general election to be held on November 8, 1994: 1. Fire Station #2 110 East Marion Street 2. Fire Station 43 1805 McKinley Avenue 3. Fire Station #5 2221 Prairie Avenue -107 REGULAR MEETING FEBRUARY 28. 1994 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amounts of $677,358.35 and $728,568.58 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $72,944.26 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:42 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski /2 ames R. QCalciwell Jenny Pi s aManier ATTE . Sandra M. Parmerlee, Clerk 1 REGULAR MEETING FEBRUARY 28, 1994 4. Fire Station #6 4302 West Western Avenue 5. Fire Station #7 1616 Portage Avenue 6. Fire Station #9 2520 Mishawaka Avenue 7. Fire Station #10 308 West Ireland Road It was noted that Fire Chief Luther Taylor has reviewed this request and recommends approval. Therefore, Mr. Leszczynski made. a motion that this request be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following one (1) traffic control device was approved: NEW INSTALLATION: NO PARKING - TOW ZONE LOCATION: NORTH/SOUTH ALLEY BETWEEN SOUTH BEND TRIBUNE AND 1ST SOURCE BANK - WEST SIDE REMARKS: TO IMPROVE SIGHT DISTANCE FOR CARS USING THE BANK. APPROVE SECONDHAND DEALERS LICENSE APPLICATION Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: RED'S PAWN SHOP, INC. BY: Stephen A. Krupnik ADDRESS: 1072 Lincolnway East FOR THE PURPOSE OF SELLING: Unredeemed pledges Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE AND/OR RELEASE CONTRACTORS BONDS Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Contractors Bond were approved and/or released as recommended: - Paul E. Geans Concrete Contractor Release Eff. 2-28-94 - Ted Temple, d/b/a Temple Contractors Release Eff. 4-29-94 - Batteast Construction Company, Inc. Release Eff. 4-30-94 - Reese & Sons, General Contractor Release Eff. 2-28-94 - Batteast Construction Company, Inc. Approved Eff. 2-28-94 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, a Certificate of Insurance for Warner & Sons, Inc., P.O. Box 87, Elkhart, Indiana, was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing twenty-seven (27) City owned and miscellaneous properties which were cleaned by the Department from February 14, 1994, to February 17, 1994. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. 1 1 1