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HomeMy WebLinkAbout02/21/94 Board of Public Works Minutesu 097 REGULAR MEETING FEBRUARY 21, 1994 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 21, 1994, by Board President John E. Leszczynski-, with Mr. Leszczynski and Mr. James R. Caldwell present. Board member Mrs. Jenny Pitts Manier was not in attendance. Also present was Assistant City Attorney Anne Bruneel. AGENDA ITEM DELETED As the Board did not receive any claims from the Deputy Controller's office or Workforce Development Services, this item was deleted from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 14, 1994, were approved. OPENING OF BIDS - CHIPPEWA_AVENUE STORM WATER CONTROL SYSTEM This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five ten per cent (5%) Bid Bond was submitted. BID: Division B: $ 142,539.00 Division A: $ 761,015.00 Total Division A & B: $ 903,554.00 H. DE WULF, INC. 58600 Executive Drive Mishawaka, Indiana 46544 Bid was signed by Ms. Kathleen A. Collusion Affidavit was in order, Commitment form was completed and Bid Bond was submitted. BID: Herrman, President, Non -Discrimination a five ten per cent Non- (5%) Division B: $ NO BID Division A: $ 920,666.81 Total Division A & B $ N/A RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. George Sekan, Area Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five ten per cent (5%) Bid Bond was submitted. BID: Division B: $ 110,253.00 Division A: $ 913,712.75 Total Division A & B $1,023,965.75 REGULAR MEETING FEBRUARY 21, 1994 NIBLOCK EXCAVATING INC. - P.O. Box 211 Bristol, Indiana 46507 Bid was signed by Mr. Gary Niblock, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five ten per cent (5%) Bid Bond was submitted. BID: Division B: Division A: Total Division A & B OMNI ELECTRIC, INC. 1644 West Edgewood Avenue Indianapolis, Indiana 46217 Bid was signed by Mr. Richard Non -Collusion Affidavit was in Commitment form was completed Bid Bond was submitted. BID: Division B: Division A: Total Division A & B DYE PLUMBING & HEATING, INC. 3535 Monroe Street LaPorte, Indiana 46350 Bid was signed by Mr. Charles Non- Collusion Affidavit was Commitment form was completed Bid Bond was submitted. BID: Division B: Division A: Total Division A & B $ 92,423.50 $ 716,664.60 $ 809,088.10 M. Hairopoulos, Vice -President, order, Non -Discrimination and a five ten per cent (5%) $ 92,170.00 $ 789,715.71 $ 881,885.71 Prestin, Vice -President, in order, Non -Discrimination and a five ten per cent (5%) $ NO BID $1,044,826.90 $ N/A WARNER & SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, Collusion Affidavit was in order, Commitment form was completed and Bid Bond was submitted. BID: President, Non - Non -Discrimination a five ten per cent Division B: $ 179,572.50 Division A: $ 914,515.30 Total Division A & B $1,094,087.80 LA FREE EXCAVATING, INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five ten per cent Bid Bond was submitted. BID: Division B: $ NO BID Division A: $ 776,718.45 Total Division A & B $ N/A (5%) (5%) 1 1 1 099 I] REGULAR MEETING FEBRUARY 21, 1994 HRP CONSTRUCTION, INC. P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, General Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five ten per cent (5a) Bid Bond was submitted. BID: Division B: $ 188,904.00 Division A: $ 718,095.90 Total Division A & B $ 906,999.90 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five ten per cent (50) Bid Bond was submitted. BID: Division B: $ 133,656.50 Division A: $ 672,038.12 Total Division A & B $ 805,694.62 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING AND AWARD - QUOTATIONS - TUNNEL DEMOLITION AND FILLING - STEPHENSON MILLS APARTMENTS SITE DEVELOPMENT It was noted that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. It was further noted that this project involves the demolition of a cast in place reinforced concrete loading dock, excavation and demolition of a reinforced concrete tunnel roof, partial demolition of tunnel walls, and backfill of the tunnel space. The following Quotations were opened and read: RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46625 Quotation was signed by Mr. Carmelo Ritschard, President. QUOTATION: $ 9,450.00 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Quotation was signed by Mr. Jack Warner, President. QUOTATION: $ 7,765.00 LA FREE EXCAVATING INC. 11252 West 3rd Street Osceola, Indiana 46561 Quotation was signed by Mr. Richard LaFree, President. QUOTATION: $11,480.00 Based on the recommendation of Mr. Carl P. Littrell, Director, Division of Engineering, Mr. Leszczynski made a motion that the Quotation submitted by Warner and Sons, Inc., in the amount of $7,765.00 be awarded. 100 REGULAR MEETING FEBRUARY 21, 1994 PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - MELVIN E. WOOD, GROUP II PROMOTIONS Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchants license for Mr. Melvin E. Wood, Group II Promotions, A Division of Group II, Inc., 326 North Victoria Street, Mishawaka, Indiana. It is noted that Mr. Wood has applied for this license in order to conduct the Michiana Sport Travel & Boat Show on March 4-6, 1994 at the Century Center. Mr. Wood was present and informed members of the Board that this is the nineteenth year for the Michiana Sport Travel & Boat Show. Mr. Wood noted that vendors will be exhibiting boats, fishing tackle and outdoor equipment. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. Therefore, Mr. Caldwell made a motion that the application be approved and referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which carried. AWARD BID - TWENTY-TWO (22) 1994 POLICE PATROL VEHICLES. In a letter to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, on behalf of the Police Department, recommended that the Board purchase twenty-two (22) new police patrol vehicles from the low bidder, Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana, for a total amount of $305,383.00. It is noted that Gates Chevrolet submitted a bid for 1994 Caprice Sedans in the amount of $13,881.00 each. Jordan Motors, Inc., 609 East Jefferson, Mishawaka, Indiana, submitted a bid for 1994 Crown Victoria sedans for a base price of $13,400.00. With the addition of $503.00 for the anti -lock brake system as specified, the total amount of their unit price was $131903.00. Mr. Caldwell made a motion that this recommendation be accepted and the bid of Gates Chevrolet be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - BO-LAND DEVELOPMENT CORPORATION Mr. Leszczynski indicated that the Board is in receipt of Irrevocable Standby Letter of Credit No. 891, in the amount of $155,439.00, as submitted by the Valley American Bank, P.O. Box 328, South Bend, Indiana, on behalf of Bo -Land Development Corporation, 2309 Council Oak Drive, South Bend, Indiana. It is noted that this Letter of Credit will expire on July 1, 1994. It is further noted that this Letter of Credit is for the completion of improvements, including construction of streets, curbs and storm sewers in Phase I, Oakwood Villas Subdivision, Portage Road at Boland Drive. Mr. Caldwell made a motion that this Letter of Credit be accepted and approved. Mr. Leszczynski seconded the motion which carried. 1 1 1 101 1 REGULAR MEETING FEBRUARY 21, 1994 APPROVE CORRECTIVE GRANT OF EASEMENT - NORTHERN INDIANA COMMUTER TRANSPORTATION DISTRICT Mr. Leszczynski noted that the City Attorney's office has submitted a Corrective Grant of Easement to the Northern Indiana Commuter Transportation District. It is further noted that the original Grant of Easement was approved by the Board on January 4, 1994. The new Easement is required as the Northern Indiana Commuter Transportation District previously provided to the City an incorrect legal description. Mr. Leszczynski made a motion that this new Corrective Easement be approved. Mr. Caldwell seconded the motion which carried. APPROVE APPLICATION AND AGREEMENT FOR ELECTRIC SERVICE - INDIANA MICHIGAN POWER COMPANY - CORBY STREET LIFT STATION The Board received an Application and Agreement for Electric Service as submitted by Indiana Michigan Power Company for electric service to the new lift station at Corby Boulevard. The Agreement indicates that the City agrees to make a payment of $744.00 for this service. Mr. Carl P. Littrell, Director, Division of Engineering, noted that this Agreement, in the amount of $744.00, is for the installation of a transformer bank and underground service for the lift station. This will allow for construction of the new line. Mr. Leszczynski made a motion that this Application and Agreement for Electric Service be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE REVISION TO EMERGENCY BOARD UP SERVICE LIST Assistant Fire Chief Bert R. Prawat, South Bend Fire Department, recommended that the Board remove G.B.R. Investments, 1628 South Michigan Street, South Bend, Indiana, from the Emergency Board -up Services List and replace them with the next vendor on the waiting list. Chief Prawat noted that G.B.R. Investments were called by the Communications Center on seven (7) occasions and they could not be reached or would not respond. Therefore, Mr. Caldwell made a motion that G.B.R. Investments be removed from the list and the next vendor on the waiting list be added to the rotating list utilized by the Fire Department. Mr. Leszczynski seconded the motion which carried. DENY REQUESTS FOR RESTRICTED RESIDENTIAL PARKING• - SOUTH SIDE OF HILDRETH STREET ONLY (1516 TO 1622 HILDRETH) - NORTH AND SOUTH SIDES OF HILDRETH STREET (1601-1622 HILDRETH) It was noted that the Board is in receipt of a Memorandum from Mrs. Marcia Qualls, Division of Engineering, advising that the above two (2) Petitions for Restricted Residential Parking did not meet the criteria of the ordinance and therefore should be denied. Mr. Vince Nagy, Bureau of Traffic and Lighting, reported that requirements to satisfy the South Bend Municipal Code regarding residential parking are as follows: - Curb space must be occupied seventy-five (75%) of the time. - Curb space must be occupied by non-resident vehicles at least twenty-five (25%) per cent of the time. In regards to the first Petition referenced above, twenty-nine per cent (29%) of curb space was occupied and twenty-seven per cent (27%) of the curb space was occupied by non-resident vehicles. This Petition therefore does not meet the criteria of the ordinance and must be denied. With regards to the second Petition referred to above, thirty- eight per cent (38%) of the curb space was occupied with twenty- nine per cent (29%) of the curb space occupied by non-resident J 102 REGULAR MEETING vehicles. Therefore, this the ordinance and should be a motion that the Petitions the motion which carried. FEBRUARY 21, 1994 Petition has not met the criteria of denied. Therefore, Mr. Caldwell made be denied. Mr. Leszczynski seconded APPROVE REQUEST OF IN FRONT PROMOTION & CAMP RAY BIRD TO CONDUCT FIRST ANNUAL R3 TRIATHLON EXTREME! (RUN, RIDE & ROLL) - MAY L 4, i J J Z Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning the above referred to request which was submitted to the Board on January 31, 1994. Therefore, Mr. Leszczynski made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF YWCA OF ST. JOSEPH COUNTY TO CONDUCT LOTH ANNUAL RUN. JANE RUN - AUGUST 27, 1994 In a letter to the Board, Ms. Kit Banta, Special Projects Coordinator, YWCA of St. Joseph County, 802 North Lafayette Boulevard, South Bend, Indiana, advised that the YWCA will hold its annual Run, Jane, Run, Women In Sports, from August 17, 1994 through August 28, 1994. The run event will be held on Saturday, August 27, 1994, utilizing the same route as used last year which is Riverside Drive, from Beale to Boland. The events to be held are as follows: 1 Mile Fun run 8:00 a.m. 5K Women's Run 8:30 a.m. 5K Mile Walk 8:30 a.m. 5K inline skating 9:30 a.m. It is requested that Riverside Drive be closed from 7:15 a.m. to approximately 11:30 a.m. OF HOSPICE OF ST. JOSEPH COUNTY, INC. TO CONDUCT 9TH ANNUAL WALK FOR HOSPICE - OCTOBER 9, 1994 Mr. Mark M. Murray, Associate Director, Hospice of St. Joseph County, Inc., JMS Building, 108 North Main Street, Suite 111, South Bend, Indiana, requested permission to conduct the 9th Annual Walk for Hospice on Sunday, October 9, 1994. Mr. Murray noted that this will be a 17K Walk which will begin and end at Potawatomi Park. The Walk will begin at 1:00 p.m. and be finished at approximately 5:00 p.m. Mr. Murray further noted that the route to be used is the same as used in previous years and it has proven to be very safe. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 734 SOUTH 36TH STREET Ms. Viola Darr, 734 South 36th Street, South Bend, Indiana, requested that the Board designate the parking space in front of her residence as a handicapped parking space. Ms. Darr noted that she is handicapped and has a hard time walking a very long distance. FOR DESIGNATED HANDICAPPED PARKING SPACE - 426 LA MONTE TERRACE Mrs. Betty Kluge, 426 LaMonte Terrace, South Bend, Indiana, 1 REGULAR MEETING requested that designated as that both she FEBRUARY 21, 1994 the parking space in front of her residence be a handicapped parking space. Mrs. Kluge noted and her husband are not in the best of health. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following two (2) traffic control devices were approved: 1. TEMPORARY REMOVAL OF: TRAFFIC AND LIGHT SERVICE AT PORTAGE AND CLEVELAND REMARKS: Temporary removal of traffic light service at Portage and Cleveland while Portage Street bridge is under construction. 2. NEW INSTALLATION: TEMPORARY ALL WAY STOPS AT LATHROP AND PORTAGE AND PORTAGE AND BOLAND REMARKS: Temporary stops to be installed while Portage Street Bridge is under construction. FILING OF HUMANE SOCIETY MONTHLY REPORT - JANUARY Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of January. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. 0 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing twenty-eight (28) City owned and miscellaneous properties which were cleaned by the Department from February 7, 1994, to February 10, 1994. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS :---;fenny— P- itts Manier AT ST :: / SancTra M. Parmerlee, Clerk