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Home My WebLink About02/07/94 Board of Public Works Minutesopt REGULAR MEETING FEBRUARY 7, 1994 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 7, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Opening of Quotations for renovation work at 113 West Colfax was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on January 31, 1994, were approved. OPENING OF QUOTATIONS - RENOVATION/INTERIOR FINISHES - 113 WEST COLFAX AVENUE It was noted that this was the date set for the opening of Quotations for the above referred to project. The following Quotations were received and opened: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Quotation was signed by Ms. Karen Pershing, Manager, Interiors Department. QUOTATION: $11,330.00 MURDOCK AND SONS CONSTRUCTION, INC. 131 South Taylor Street South Bend, Indiana 46601 Quotation was signed by Mr. Richard W. Scholtes, Project Manager. QUOTATION: $13,500.00 GIBSON-LEWIS, INC. 1001 West llth Street Mishawaka, Indiana 46544 Quotation was signed by Mr. Merlin Wendling, Project Manager. QUOTATION: $11,350.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Department of Community and Economic Development for review and recommendation. OPENING AND AWARD OF QUOTATIONS - DIVISION OF ENGINEERING OFFICE RENOVATION PROJECT: DEMOLITION AND PARTITIONS ELECTRICAL SYSTEM CARPET INSTALLATION Mr. Leszczynski advised that this was the date set for the receiving and opening of Quotations for the above referred to project. The following Quotations were read: REGULAR MEETING FEBRUARY 7, 1994 DEMOLITION AND PARTITIONS MURDOCK AND SONS CONSTRUCTION 131 South Taylor Street South Bend, Indiana 46601 Quotation was signed by Mr. W. H. Calvin Murdock. QUOTATION: $14,500.00 ZIOLKOWSKI CONSTRUCTION COMPANY 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Quotation was signed by Mr. Ben Ziolkowski, President. QUOTATION: $18,350.00 GIBSON-LEWIS, INC. 1001 West llth Street Mishawaka, Indiana 46544 Quotation was signed by Mr. QUOTATION: $15,400.00 Robert Carpenter, President. ELECTRICAL SYSTEM HERRMAN AND GOETZ, INC. 225 South Lafayette South Bend, Indiana 46601 Quotation was signed by Mr. Thomas J. Herrman, President. QUOTATION: $14,471.00 SCANLON ELECTRIC COMPANY, INC. 715 East LaSalle Avenue South Bend, Indiana 46617-2812 Quotation was signed by Mr. Mark A. Firtl, Estimator. QUOTATION: $11,530.00 DELTA STAR ELECTRIC, INC. 1125 South Walnut Street South Bend, Indiana 46619 Quotation was signed by Mr. Thomas Grabarek, Vice -President. QUOTATION: $11,666.00 TRANS TECH ELECTRIC, INC. P.O. Box 3915 South Bend, Indiana 46619-0915 Quotation was signed by Mr. John A. Martell, Vice -President. QUOTATION: $10,490.00 I 1 u' nnn01) V i10 REGULAR MEETING CARPETING FEBRUARY 7, 1994 MILLSTONE FLOORING 12571 U.S. 20 Mishawaka, Indiana 46545 Quotation was signed by Mr. Gregory R. Stone. QUOTATION: $9,583.88 ZIOLKOWSKI CONSTRUCTION COMPANY 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Quotation was signed by Mr. Ben Ziolkowski, President. QUOTATION: $10,045.00 Mr. Carl P. Littrell, Director, Division of Engineering, reviewed the above bids and recommended that the Board award the low bids in each category. Therefore, Mr. Caldwell made a motion that the bids of Murdock and Sons, Inc., Trans Tech Electric, Inc., and Millstone Flooring, be awarded. Mrs. Manier seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I BUREAU OF HOUSING ROOF REPAIR LOAN ACTIVITY Addendum I extends the 1993 Contract to July 31, 1994. ADDENDUM III SOUTH BEND HERITAGE FOUNDATION COLFAX YOUTH DEVELOPMENT CENTER Addendum III extends the 1993 Contract to December 31, 1994. ADDENDUM IV HOUSING SERVICES OF SOUTH BEND NHS REVOLVING LOAN FUND ACTIVITY Addendum IV allows $6,255.00 to be used for Habitat for Humanity costs. ADDENDUM II HOUSING DEVELOPMENT CORPORATION R.E.W.A.R.D. ACTIVITY Addendum II extends the Contract to July 31, 1994. Mr. Leszczynski made a motion that the Addenda for the Bureau of Housing, South Bend Heritage Foundation and the R.E.W.A.R.D. activity for the Housing Development Corporation be approved. Mr. Caldwell seconded the motion which carried. Further, Mr. Leszczynski made a motion that the Addendum for the Housing Services of South Bend NHS Revolving Loan Fund Activity be approved. Mrs. Manier seconded the motion which carried. Mr. Caldwell abstained from voting on this Addendum as he is a member of the NHS Board. REGULAR MEETING FEBRUARY 7, 1994 APPROVE CONSTRUCTION CONTRACT - DEMOLITION - 1424 SOUTH LAFAYETTE (LOT #10) Mr. Leszczynski advised that in accordance with the bid awarded on January 4, 1994, to W. A. Bailey Construction, 17051 Millpond Trail, Plymouth, Indiana, in the amount of $9,800.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE LEASE AGREEMENT - GATES -WAY LEASING Mr. Leszczynski noted that the Board is in receipt of a Lease Agreement between Gates -Way Leasing, Division of Gates Chevrolet Corporation, 333 West Western Avenue, South Bend, Indiana and the City, for a 1994 Chevrolet Lumina which will be utilized by the City Controller. Board Attorney Mary H. Mueller informed members of the Board that this Lease Agreement is for a four (4) year term, subject to appropriation. Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE CONTRACT FOR COLLECTION SERVICES - DEPARTMENT OF CODE ENFORCEMENT It was noted that the Department of Code Enforcement submitted to the Board a Contract for Collection Services between the City and Midwest Collection Services, Inc. 3222 Mishawaka Avenue, South Bend, Indiana. Pursuant to this Contract the Department of Code Enforcement shall assign to Midwest past due accounts for unpaid debts. Midwest shall retain forty per cent (400) for accounts under six (6) months old and fifty per cent (500) for any account over six (6) months old or transferred to another agency or for any account sent to an attorney for collection as compensation for Midwest's services. Fees will not be assessed on unrecovered funds. Mr. Caldwell made a motion that this Contract be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE REQUEST OF FABRICRAFT TO INSTALL AWNING AT KINKO'S COPIES, 113 EAST JEFFERSON BOULEVARD Mr. Leszczynski stated that the above referred to request, which was submitted to the Board on January 4, 1994, has been reviewed by the necessary City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that this request be approved. Mrs. Manier seconded the motion which carried. APPROVE REVISED CHANGE ORDER - FIBER OPTIC SIGNALIZATION Mr. Leszczynski indicated that the Board is in receipt of "revised" Change Order No. 6 in regards to the above referred to project. It is noted that Change Order No. 6 was approved by the Board on January 31, 1994. Revised Change Order No. 6 indicates a decrease of $11,411.45 for conduit and fiber lids. Mr. Leszczynski made a motion that this revised Change Order be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: ONE WAY (ALLEY) LOCATION: 802 North Lafayette & 832 North Lafayette 1 1 1 [l REGULAR MEETING FEBRUARY 7, 1994 REMARKS: Make the alley south of 832 North Lafayette one way south bound. This is a request from the YWCA and Madison School. Traffic and Lighting will install signage. One Way signs and no parking on Bartlett radius 10' for sight clearance. 2. REMOVAL OF: HANDICAP PARKING SPACE LOCATION: 1801 Florence REMARKS: Request of Ms. Victoria Kowalaski. Signs no longer needed. 3. REMOVAL OF: HANDICAP PARKING SPACE LOCATION: 1808 Florence REMARKS: Mr. Enoch Brownlee has moved. APPROVE TITLE SHEET - CHIPPEWA AVENUE STORM WATER CONTROL SYSTEM Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond of Contractor for Jim Ready be released effective February 7, 1994. Mr. Leszczynski made a motion that this recommendation be accepted and the bond be released. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Certificates of Insurance for the following were accepted for filing: 1. Walsh & Kelly, Inc. W & K Equipment Company, Inc. 1700 Main Street Griffith, Indiana 46319 2. Rieth-Riley Construction Company, Inc. P.O. Box 477 Goshen, Indiana 46526 3. Memorial Health System, Inc., Et al 615 North Michigan Street South Bend, Indiana 46601-9986 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing forty-eight (48) City owned and miscellaneous properties which were cleaned by the Department from January 24, 1994 to January 26, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. REGULAR MEETING FEBRUARY 7, 1994 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $495,846.90 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the report as submitted be filed. Mrs. Manier seconded the motion which carried. GOOD BYE AND GOOD LUCK TO BOARD ATTORNEY MARY H. MUELLER Members of the Board thanked Mary H. Mueller for her contribution as a former member of the Board of Public Works and most recently as Board attorney and wished her good luck in her new position. It was noted that Mrs. Mueller has resigned from the staff of the City Attorney's office and has accepted a position with a company in Indianapolis. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS JGe—sR.QWdwe-L-L ;Jenny Pit s Manier AT ST: Sandra M. Parmerlee, Clerk 1 L