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HomeMy WebLinkAbout01/31/94 Board of Public Works Minutes068 REGULAR MEETING JANUARY 31, 1994 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 31, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on January 24, 1994, were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: CONTRACT COMMUNITY HOMEBUYERS CORPORATION. HOUSING DEVELOPMENT FUND - CHC ACQUISITION/REHAB PROGRAM The targeted goal for the activities under the CHC Acquisition/Rehab Program (CD90-108, CD91-108, CD92-108(B)) is to assist twenty (20) low and moderate income homeowners acquire or acquire/rehab their primary dwelling. The total amount of this Contract shall not exceed $650,000.00. Funds for this program include $250,000.00 from a 1990 entitlement grant, $105,000.00 from a 1991 grant and a portion, $295,000.00 of a 1992 grant. Mr. Caldwell made a motion that this Contract be approved and executed. Mr. Leszczynski seconded the motion which carried. Additionally, the following Community Development Addenda were presented for consideration: ADDENDUM III DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT NEIGHBORHOOD PARTNERSHIPS PROGRAM Addendum III to the 1993 Partnership Contract extends the Contract to December 31, 1994. Also, this Addenda adds the eligible activity of site improvements to support the development of low and moderate income housing. ADDENDUM III DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT WEST WASHINGTON PUBLIC WORKS ACTIVITY Addendum III extends the Contract to May 31, 1994. ADDENDUM I NEAR NORTHWEST NEIGHBORHOOD INC. NEAR NORTHWEST NEIGHBORHOOD ASSISTANCE ACTIVITY Addendum I extends the Contract to February 28, 1994. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above referred to Addenda were approved and executed. APPROVE MENTAL HEALTH PROVIDER AGREEMENT - MADISON CENTER. INC. Board Attorney Mary H. Mueller informed members of the Board that the Agreement submitted today is a two (2) year Agreement with Madison Center, Inc., 403 East Madison, South Bend, Indiana. Through this Agreement, Madison Center provides to the City a fifteen per cent (150) reduction in the amount of its schedule of fees for any covered services furnished to an employee of this City. Mr. Caldwell made a motion that this Agreement be 0617 REGULAR MEETING JANUARY 31, 1994 approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE HEALTH OPTIONS PLAN AGREEMENT AND MENTAL HEALTH OPTIONS PLAN AGREEMENT - HOME HEALTH SERVICES, INC. Board Attorney Mary H. Mueller indicated that these Agreements submitted today are pre -certification agreements. The first Agreement between the City and Home Health Services, Inc., 5363 44th Street, SE, Grand Rapids, Michigan, will provide a program which comprises the services of hospital pre -admission review, concurrent review and home treatment coordination. The initial term of this Agreement shall be for one (1) year commencing January 1, 1994 and ending December 31, 1994. This Agreement shall automatically be renewed for successive one (1) year terms commencing each January 1, unless either party gives the other written notice to terminate. However, this Agreement shall be subject to annual appropriation by the City. The Mental Health Options Plan Agreement between the City and Home Health Services, Inc., indicates that HHS will provide services which include mental health facility pre -admission certification, outpatient certification, concurrent review and intensive outpatient therapy coordination and monitoring. The term of this Agreement is one (1) year commencing January 1, 1994 and ending December 31, 1994. This Agreement shall automatically be renewed for successive one (1) year terms commencing each January 1, unless either party gives the other written notice to terminate. However, this Agreement shall be subject to annual appropriation by the City. Mr. Caldwell made a motion that these Agreements be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT FOR CONSULTING SERVICES - MTC SERVICES Mr. Leszczynski advised that the Board is in receipt of a Contract for Consulting Services between MTC Services and the City, by and through the Board of Public Works on behalf of the Department of Economic Development. MTC Services agrees to perform professional assistance in the overall operation of the neighborhood business assistance programs. The term of this Agreement shall be from January 1, 1994 to and including December 31, 1994. Additionally, MTC Services shall be compensated the amount of $26,952.00 for these services. Mr. Leszczynski made a motion that this Contract be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE PROPOSAL - STRATEGIC INFORMATION SYSTEMS - DIVISION OF ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board a Strategic Information Systems Proposal for the Division of Environmental Services as received from Thomas Beug & Associates, 2592 North Summit Avenue, Milwaukee, Wisconsin. Mr. Leszczynski noted that this Proposal relates to the computer system at the Division of Environmental Services. It is further noted that this Proposal is for a not to exceed cost of $24,000.00. Mr. Leszczynski made a motion that this Proposal be approved. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NOS. 4-1994 AND 5-1994 - DISPOSAL OF SERVICE REVOLVERS In a letter to the Board, Police Chief Ronald G. Marciniak advised that Sergeant James R. Kile and Sergeant James L. Moreland have REGULAR MEETING JANUARY 31, 1994 retired from the South Bend Police Department, in good standing. In keeping with Section 2-124 of the Municipal Code, Chief Marciniak requested that the Board declare these officers' services revolvers as surplus property and no longer useful to the City. Mr. Caldwell made a motion that the appropriate Resolutions which have been prepared in this regard be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No.s 4-1994 and 5-1994 were adopted: RESOLUTION NO. 4-1994 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT JAMES R. KILE has retired from the South Bend Police Department after twenty-nine (29) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 252K072 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 31st day of January, 1994. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 5-1994 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the.City of South Bend the right and duty to have custody of, o7l REGULAR MEETING JANUARY 31, 1994 control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT JAMES L. MORELAND has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 25OK543 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars 1$500.001. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 31st day of January, 1994. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CHANGE ORDER NO. 1 - PALAIS ROYALE TENANT SPACE IMPROVEMENT PROJECT Mr. Leszczynski advised that Gibson -Lewis, Inc., 1001 West 11th Street, Mishawaka, Indiana, has submitted Change Order No. 1, for the above referred to project, indicating that the Contract amount be increased by $650.00 for a new Contract sum including this Change Order in the amount of $47,550.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE CHANGE ORDER - COMPUTERIZED SIGNALIZATION PROJECT Mr. Leszczynski indicated that the Division of Engineering has submitted a Change Order for the above referred to project indicating a decrease of $11,184.00 for conduit. Mr. Leszczynski made a motion that this Change Order be approved. Mr. Caldwell seconded the motion which carried. 07 REGULAR MEETING JANUARY 31, 1994 AWARD BIDS - COMPUTERS AND RELATED EQUIPMENT In a Memorandum to the Board, Mr. Kevin Horton, City Controller, advised that based upon their analysis of the results of the computer bids received on January 4, 1994, he is submitting a list of equipment and vendors recommended for award. Mr. Horton noted that all of the equipment, except for the following, are being awarded to the lowest bidder: 486SX/33 computers 486DX2/66 computers 486DX/25 laptop computers Canon BJ-230 printer , Panasonic KX-P2624 printer The low bidders for the above equipment, L. L. Low & Associates, Inc, 4612 South Main Street, South Bend, Indiana, and Adams Remco, Inc., 2612 Foundation Drive, P.O. Box 3968, South Bend, Indiana were rejected due to the equipment bid not meeting the mandatory specifications in that there were no hard drives included in the quoted computers and the printers did not meet speed specifications. More specifically: 486SX/33 COMPUTERS L. L. Low Associates submitted the low bid for this equipment in the amount of $899.00 for each computer. After checking the specifications for the equipment, it was discovered that the computers did not include the mandatory 5.25" floppy disk drive, the minimum 212 MB hard drive or the 15" color monitor. Low Associates was given the opportunity to provide the City with prices for these items but declined to do so. 486DX2/66 COMPUTERS Low bid submitted by L. L. Low Associates. Bid rejected for same reasons as stated above. 486DX/25 LAPTOP COMPUTERS Low bid submitted by L. L. Low Associates and rejected for same reasons as noted above. The laptop computers bid did not include all the mandatory features required in the specifications. The laptops did not include the additional 4 MB RAM, the Docking Station Ports or the PCMCIA 14.4 send/receive modem. CANON BJ-230 PRINTER The low bid for this printer was submitted by Adams Remco. They submitted a bid for a comparable printer, the IBM Bubble Jet"#4070JJ, which upon review, did not meet the same speed specifications as the Canon BJ-230 printer. The difference in the speed specifications was significant enough to disqualify the bid of Adams Remco. PANASONIC KX-P2624 PRINTER The low bid for this printer was submitted by Adams Remco. They submitted a bid for a comparable printer, the IBM Personal Printer #2390, which upon review, did not meet the same speed specifications as the Panasonic KX-P2624. The difference in the speed specifications was significant enough to disqualify the bid of Adams Remco. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following bids were awarded: 1 1 1 073 REGULAR MEETING JANUARY 31, 1994 EQUIPMENT: 486SX/33 COMPUTERS $1,220.00 Options: VLB Graphics Accelerator $ 110.00 4MB Additional RAM $ 180.00 Microsoft Mouse $ 48.00 MS Windows 3.1 C-Net 16-bit ARC -Net $ 55.00 Network card $ 108.00 Novel Netware V3.12 (5 users) $ 635.00 Accton 10 Base T Ethernet Network card $ 100.00 IBM 5250 emulation card $ 327.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: 486DX2/66 Computers $1,720.00 Options: VLB Graphics Accelerator $ 86.00 4MB Additional RAM $ 158.00 12MB Additional RAM $ 464.00 Microsoft Mouse $ 52.00 MS Windows 3.1 $ 36.00 Thomas Conrad TC6245 16 bit arcnet card $ 119.00 SMC Elite 16T Ethernet card $ 96.00 IBM 5250 emulation card $ 368.00 Hard drive upgrade - 528MB $ 254.00 VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 EQUIPMENT: Toshiba Notebook Computers T1900C $2,170.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: 486DX/25 Laptop computers $4,095.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: Canon BJ-230 Printer $ 407.00 VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 EQUIPMENT: Panasonic KX-P2624 wide -carriage printer $ 393.00 074 REGULAR MEETING VENDOR: JANUARY 31, 1994 MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: SVGA Color Monitors $ 243.00 VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 EQUIPMENT: 2400 Baud Internal modem $ 38.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: 3MB SIMMS upgrade for HPIIISi Laser $ 163.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite'4600 South Bend, Indiana 46628 EQUIPMENT: Video Card $ 110.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: Flatbed Scanner $1,193.00 VENDOR: ARM COMPUTING 305 South Michigan Street South Bend, Indiana EQUIPMENT: RAM Upgrades 4MB $ 150.00 1MB $ 42.00 VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 EQUIPMENT: File Server Upgrade $3,024.00 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 EQUIPMENT: Motherboard Upgrade (386SX/40) $ 155.00 rr�� tp U� 1 1 1 REGULAR MEETING VENDOR: EQUIPMENT: VENDOR: JANUARY 31, 1994 ARM COMPUTING 305 South Michigan Street South Bend, Indiana Motherboard Upgrade (486DX/33) ARM COMPUTING 305 South Michigan Street South Bend, Indiana $ 485.00 APPROVE REQUEST OF EGENOLF CONTRACTING & RIGGING TO OCCUPY PUBLIC SIDEWALK IN CONJUNCTION WITH SOUTH BEND TRIBUNE PRESS INSTALLATION It is noted that the above referred to request, which was submitted to the Board on January 17, 1994, has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CHIPPEWA AVENUE STORM WATER CONTROL SYSTEM In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Mrs. Manier made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF IN FRONT PROMOTION & CAMP RAY BIRD TO CONDUCT FIRST ANNUAL R3 TRIATHLON EXTREME (RUN, RIDE & ROLL) - MAY 22, 1994 Mr. Loren T. Kline, Race Director, In Front, 938 Roberts, South Bend, Indiana, advised that In Front Promotion and Camp Ray Bird is requesting permission to conduct the First Annual R3 Triathlon Extreme (Run, Ride & Roll) on Sunday, May 22, 1994. The events of the day will consist of a Fun Roll a 5K non-competitive inline skate tour, fast roll and 10K inline skate race, R3 green for beginners and R3 blue for intermediates. The schedule of starting times is as follows: Fun Roll 1:30 p.m. R3 Green 2:00 p.m. Fast Roll 2:05 p.m. R3 Blue 2:10 p.m. Mr. Kline noted that all races, except for the Fun Roll, utilize portions of the same course. OF MICHIANA WATERSHED, INC. TO CONDUCT ANNUAL ST. JOSEPH RIVER RUN - JUNE 11, 1994 Ms. Nancy Mah, Administrative Assistant, Michiana Watershed, Inc., St. Joseph County Chapter, P.O. Box 1284, South Bend, Indiana, submitted to the Board a request to conduct the 1994 St. Joseph River Run on Saturday, June 11, 1994 beginning at Leeper Park and terminating in Niles, Michigan. 07G. REGULAR MEETING JANUARY 31, 1994 OF MADISON CENTER AND HOSPITAL AND SAINT JOSEPH MEDICAL CENTER TO CONDUCT WALK - APRIL 17, 1994 Ms. Michelle Jacquay, Public Relations Coordinator, Madison Center and Hospital, On the Race, 403 East Madison Street, South Bend, Indiana, advised that Madison Center and the St. Joseph Medical Center would like to host a community awareness Walk on Sunday, April 17, 1994 recognizing April as Child Abuse Prevention and Sexual Assault Awareness Month. The purpose of the Walk is to show support to all survivors of sexual abuse. The Walk would begin at 1:30 p.m. and utilize the route which Ms. Jacquay submitted with the request. OF UNITED RELIGIOUS COMMUNITY OF ST. JOSEPH COUNTY TO CONDUCT CROP WALK - SEPTEMBER 25, 1994 Mr. Rob Ercoline, Chairman, St. Joseph County CROP Walk Committee, c/o United Religious Community of St. Joseph County, 2015 Western Avenue, South Bend, Indiana, requested permission to conduct the annual CROP Walk beginning at 2:00 p.m. on Sunday, September 25, 1994. Mr. Ercoline submitted with the request the route to be used for this Walk which is the same route used for the past three (3) years. APPROVE SECONDHAND DEALERS LICENSE APPLICATIONS Mr. Leszczynski stated that the following secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: INDIANA FURNITURE Fred Romine 742 West Indiana Avenue Used furniture CASEY'S FURNITURE Frances J. Billings 219 East Monroe Used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATIONS Mr. Leszczynski advised that the following nine (9) Rubbish and Garbage Removal Service license applications have been received: 1. Ray Garbaciak SUPERIOR WASTE SYSTEMS 20645 West Ireland Road South Bend, Indiana 46614 2. Mr. Johnson Foulks JOHNSON'S TRASH HAULING 1626 Florence Avenue South Bend, Indiana 3. Mr. Jessie J. Love J. J.'S TRUCKING 309 South Iowa Street South Bend, Indiana 1 1 1 077 1 I REGULAR MEETING 4. Mr. Charles J. Hagye, II 1323 East Dayton Street South Bend, Indiana 5. Mr. Leroy Gorden 218 North Sadie Street South Bend, Indiana 6. Mr. Eddie Lee Ivory 1302 West Linden Avenue South Bend, Indiana 7. Mr. Tommy Swinson 615 Wenger South Bend, Indiana 8. Mr. Roosevelt Lacy LACY'S RUBBISH 2143 North Elmer South Bend, Indiana JANUARY 31, 1994 9. Mr. Willie J. Alsanders, Sr. WILLIE J. ALSANDERS SR. RUBBISH SERVICE 3719 West Jefferson South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and the applicants were found to be in compliance. Additionally, the Department of Code Enforcement has reviewed these applications and recommends approval. Therefore, Mrs. Manier made a motion that the applications be approved. Mr. Caldwell seconded the motion which carried. APPROVE PUBLIC PARKING FACILITY LICENSE APPLICATIONS Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following license applications were approved: 1. 2. The People's Church 302 West Washington Street South Bend, Indiana Lot located at: 304 West Washington Street Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana Lot located at: 321-329 South Michigan 3. Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana E,9 Lot located at: 103-119 North Michigan Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana Lot located at: 102-112 East Washington 0781 REGULAR MEETING JANUARY 31, 1994 5. Center City Associates,,Inc. 122 South Michigan Street South Bend, Indiana Lot located at: 105-113 West Jefferson 6. E. H. McNease 439 South Michigan Street South Bend, Indiana 46601 Lot located at: 420 South Main Street 7. Center City Associates, Inc. 122 South Michigan Street South Bend, Indiana 46601 Lot located at: 101-119 South St. Joseph 8. E. H. McNease 439 South Michigan Street South Bend, Indiana 46601 Lot located at: 418 South Main Street APPROVE APPLICATION FOR PERMIT - SPECIALIZED COLLECTION SERVICES Mr. Leszczynski advised that pursuant to the terms of the trash and rubbish removal ordinance, the Board is in receipt of a Permit application from a private trash hauler who desires to continue his business within the City. The following application has been submitted: 1. Mr. Roosevelt Lacy LACY'S RUBBISH SERVICE 2143 North Elmer Street South Bend, Indiana 46628 It is noted that attached to the application was a list of individuals to which this vendor will provide services. Mr. Leszczynski made a motion that this Permit application be approved. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Certificates of Insurance for the following were accepted for filing: 1. Warner & Sons, Inc. P.O. Box 87 Elkhart, Indiana 46515 2. Northcutt Tree Service Inc. 51831 CR 11 Elkhart, Indiana 46514 FILING OF HUMANE SOCIETY MONTHLY REPORT - DECEMBER 1993 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of December, 1993. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mrs. Manier seconded the motion which carried. REGULAR MEETING JANUARY 31, 1994 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing twelve (12) City owned and miscellaneous properties which were cleaned by the Department from January 18, 1994 to January 20, 1994. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,052,942.56 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $38,911.86 and recommended approval. Additionally, the Department of Community and Economic Development submitted the following claims and recommend approval: SOUTH BEND REDEVELOPMENT.AUTHORITY PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 331 Project: CBD/EB CURB & SIDEWALK REPAIR Payee: Northern Indiana Construction, Inc. 55803 Dogwood Road Mishawaka, Indiana 46545 Amount: $5,418.63 Claim No.: 330 Project: MADISON CENTER WALKWAY PHASE I Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Amount: $6,260.73 SOUTH BEND REDEVELOPMENT AUTHORITY ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND (TAX EXEMPT IMPROVEMENTS) PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: ill Project: Quality Drive Payee: Small, Inc. 25190 State Road 4 North Liberty, Indiana 46554 Amount: $6,362.54 SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 140 Payee: Ziolkowski Construction P.O. Box 1106 South Bend, Indiana 46624 Amount: $11,515.00 C:�( REGULAR MEETING Claim No.: 139 JANUARY 31, 1994 Payee: Ziolkowski Construction P.O. Box 1106 South Bend, Indiana 46624 Amount: $44,913.00 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. INQUIRY CONCERNING CURB SIDE RECYCLING PROGRAM Mr. Tom Howell, Reporter, U93 Radio, inquired if the City was surprised that Superior Waste has announced that they will be discontinuing their curb side recycling program. Mr. Leszczynski responded that the City was not surprised as curbside recycling is an expensive operation and it has been a losing operation for Superior Waste. Mr. Leszczynski further stated that the City will be seeking bids within the next thirty (30) days or so for curbside recycling. Mr. Leszczynski noted that this would be offered to citizens on a voluntary basis. Bidders would submit their program for curbside recycling and the City would choose the lowest cost offered. Mr. Leszczynski reminded those present that in the meantime there are still three (3) drop off centers and are accepting recyclables. He noted that there has been excellent response to the recycling centers and they garnish more recyclables than curbside pickup. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:56 a.m. BOARD OF PUBLIC WORKS :!.A J hHE- ame�k.R�. eszczyns i ald ell enny Pit s Manier ATT T: Sandra M. Parmerlee, Clerk 1 1