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Home My WebLink About01/24/94 Board of Public Works Minutesma REGULAR MEETING JANUARY 24, 1994 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, January 24, 1994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on January 17, 1994, were approved. PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE (ROBERT J. SAYRE, D/B/A MIDWEST GOLF AND SPORT SHOWS, INC.) Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the application for a Transient Merchants license for Robert J. Sayre, d/b/a Midwest Golf and Sport Shows, Inc., P.O. Box 1036, 600 Talcott Road, Park Ridge, Illinois. It is noted that Mr. Sayre has applied for this license in order to conduct the Michiana Golf Show at the Century Center on February 4-6, 1994. Ms. Sandy Lee, Director, Sales and Marketing, Century Center, was present on behalf of Mr. Sayre who was ill and could not attend the Public Hearing. Ms. Lee informed the Board that this is the second time the show is being held at Century Center. This year the show will be held on February 4-6, 1994 in convention and recital halls. Mr. Leszczynski inquired if Century Center was satisfied with this particular show. Ms. Lee stated that they were very satisfied. She also noted that she has a list of exhibitors that will be participating in the show and noted that this year there are quite a few golf facilities and resorts being represented. 'In conclusion, Ms. Lee stated that the show has been very successful. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. Therefore, Mr. Caldwell made a motion that the application be approved and referred to the Deputy Controller's office for issuance of a license. Mrs. Manier seconded the motion which carried. APPROVE AGENCY AGREEMENT - SOUTH BEND CENTRAL ALLOCATION AREA REDEVELOPMENT PROJECT Mr. Leszczynski indicated that the Board is in receipt of an Agency Agreement between the City and South Bend Redevelopment Commission. Board member Mrs. Jenny Pitts Manier advised that this is a request on behalf of the South Bend Redevelopment Commission that the Board act as its agent for improvements surrounding the Opelika Building and to act as construction agent for this project. Pursuant to this Agreement, the Commission designates the Board of Public Works to act as its agent for purposes of designing and constructing certain public improvements consisting at Stephenson Mills Apartments and other matters related thereto. Mr. Caldwell made a motion that the Agency Agreement be approved and executed. Mrs. Manier seconded the motion which carried. 060 REGULAR MEETING JANUARY 24, 1994 ADOPT RESOLUTION NO. 3-1994 - APPROVING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND DEPARTMENT OF REDEVELOPMENT Board Member Mrs. Jenny Pitts Manier informed members that this Resolution is a request from the South Bend Redevelopment Commission that the Board of Public Works transfer eight (8) parcels to them which are located in the southeast area for use and development in that area. It was noted that the Redevelopment Commission, at their meeting held on January 14, 1994, indicated their desire to acquire these eight (8) parcels of property from the City. Mr. Caldwell made a motion that the appropriate Resolution which has been prepared be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 3-1994 was adopted: RESOLUTION NO. 3-1994 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT WHEREAS, the City of South Bend, Indiana (the "City") is the owner of certain real property situated in St. Joseph County, Indiana, and more particularly described at Exhibit "A," hereto (hereinafter referred to as the "Real Property"); and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, the City, is desirous of transferring the Real Property to the City of South Bend, Department of Redevelopment ("Redevelopment"); and WHEREAS, Redevelopment, acting by and through the South Bend Redevelopment Commission (the "Commission"), in Resolution No. adopted on January 21, 1994, expressed its desire to acquire the Real Property from the City; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Board has agreed to transfer the Real Property to Redevelopment, and Redevelopment, acting by and through the Commission, has agreed to accept the transfer of the Real Property from the City for the payment of a nominal consideration. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana and more particularly described at Exhibit "A," hereto, by the City of South Bend, Indiana to the City of South Bend, Department of Redevelopment shall be, and hereby is, approved. 2. That the Mayor and City Clerk of the City of South Bend, Indiana shall be, and hereby are, authorized, respectively, to execute and attest to the execution of quitclaim deeds conveying all its right, title and interest in and to the Real Property to the City of South Bend, Department of Redevelopment. 11 C 1 061 REGULAR MEETING JANUARY 24, 1994 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED this 24th day of January, 1994. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk EXHIBIT "A" 1. 1013 Carroll 2. 1015 Carroll 3. 1022 Carroll 4. 1023 Carroll 5. 1105 Carroll 6. 214 Keasey 7. 221 Keasey 8. Vacant lot - Pennsylvania - Key No. 18-7026-1028; known as 318 Pennsylvania FAVORABLE RECOMMENDATION - VACATION OF 1ST N/S ALLEY E. OF NORTH COTTAGE GROVE AVENUE AND WEST GRANDVIEW AVENUE FROM THE E. R-O-W LINE OF N. COTTAGE GROVE TO THE SW R-O-W LINE OF L.W.W. Mr. Leszczynski reminded members of the Board that this matter was tabled at the last meeting in order for the Division of Sanitation to submit their recommendation to the Board. At this time the Board is in receipt of recommendations from all departments that have reviewed this request. As noted last week, the Legal Department, Police Department and Fire Department have no objections to the vacation. The Engineering Department recommends denial of the request, the Area Plan Commission recommends that no dead-end alleys be created and the Department of Community and Economic Development advised that they recommend approval of the street closure but conditional approval of the alley closing. The Division of Sanitation has now advised that they have no objections to this proposed closing. Board member Mrs. Manier inquired of Mr. Steve Luecke, South Bend Heritage Foundation, who was present, whether anyone had any conversations with the property owners to the south of the proposed vacation. Mr. Luecke responded that they did not. Mr. Caldwell noted that the property owners that have garages on the alley will still have access to their garages through the parking lot proposed to be built. Mr. Luecke confirmed that residents will have access through the new parking lot. Therefore, Mr. Leszczynski made a motion that the Board submit a favorable recommendation to the Common Council concerning this proposed vacation. Mr. Caldwell seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF 1ST E/W 1ST N/S ALLEY W. OF NORTH OLIVE STREET AND WEST PART OF LOT`39 IN OLIVE HEIGHTS ADDITION Board Attorney Mary H. Mueller reminded members this matter was tabled at the last meeting due regarding the creation of a dead-end alley and description. At that time the Board instructed ALLEY N. OF L.W.W. 2' OF LOT 38 & of the Board that to some concerns the legal Mrs. Mueller to meet with the Petitioner to address these concerns. 062 REGULAR MEETING JANUARY 24, 1994 Mrs. Mueller informed members of the Board that she has met with the Petitioner and the Petitioner has submitted to the Common Council a substitute ordinance which states that the vacation of these alleys shall be subject to the dedication by the Petitioner of a substitute right-of-way with a sufficient turning radius to allow the alleyway to exit onto Freemont Street. Mrs. Mueller noted that this additional language addresses all the concerns of the departments and bureaus that have previously reviewed this proposed vacation. Mrs. Mueller noted that they are very confident that the replat will address the ingress and egress concerns. Therefore, Mr. Caldwell made a motion that the Board submit a favorable recommendation to the Common Council concerning this vacation. Mrs. Manier seconded the motion which carried. AWARD BIDS - COMPUTERS AND RELATED EQUIPMENT Mr. Kevin Horton, City Controller, advised the Board that based on his department's analysis of the bids received on January 4, 1994, for computers and related equipment, awards for the following items are being recommended at this time: EQUIPMENT: IBM 4039, MODEL 10-R LASER PRINTER VENDOR: ADAMS REMCO, INC. 2612 Foundation Drive P.O. Box 3968 South Bend, Indiana 46619-0968 BID AMOUNT: $1,390.00 EQUIPMENT: HP LASER JET 4M VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $1,947.00 EQUIPMENT: IBM PERSONAL PRINTER SERIES VENDOR: ADAMS REMCO, INC. 2612 Foundation Drive P.O. Box 3968 South Bend, Indiana 46619-0968 BID AMOUNT: $ 340.00 EQUIPMENT: PANASONIC K-P2023 24-PIN PRINTER VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 199.00 EQUIPMENT: PANASONIC KX-P4410 LASER PRINTER VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 573.00 EQUIPMENT: PANASONIC KX-P4455 LASER PRINTER VENDOR; MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 BID AMOUNT: $1,850.00 F REGULAR MEETING JANUARY 24, 1994 063 EQUIPMENT: VENDOR: BID AMOUNT: NEC MULTISYNC 3FGe ARM COMPUTING 305 South Michigan South Bend, Indiana $ 575.00 MONITORS Street EQUIPMENT: PANASONIC F-RS307U FLATBED SCANNER VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 BID AMOUNT: $ 822.00 EQUIPMENT: TRIPP LITE COMMAND CONSOLE SURGE SUPPRESSORS VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 BID AMOUNT: $43.00/$62.00 EQUIPMENT: MICROSOFT SERIAL MICE VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 48.00 EQUIPMENT: MICROSOFT PS2 MICE VENDORS: ARM COMPUTING 305 South Michigan Street South Bend, Indiana and MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 75.00 EQUIPMENT: ENHANCED 101 KEYBOARDS VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 26.00 EQUIPMENT: 14.4K BAUD EXTERNAL SEND/RECEIVE FAX/MODEM VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 140.00 EQUIPMENT: CD-ROM INTERNAL DRIVE W/CONTROLLER CARD VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 BID AMOUNT: $ 176.00 EQUIPMENT: ENVELOPE FEEDER FOR HPIIISi LASER PRINTER VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 319.00 EQUIPMENT: 1MB VIDEO CARD VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. o64 REGULAR MEETING JANUARY 24, 1994 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 70.00 EQUIPMENT: UNIVERSAL 500 SHEET CASSETTE FOR HP LASER JET 4M LASER PRINTER VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 319.00 EQUIPMENT: EXTERNAL CD-ROM DRIVE VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 484.00 EQUIPMENT: PORTABLE 250 MB TAPE DRIVE BACKUP SYSTEM VENDOR: L. L. LOW ASSOCIATES, INC. 4612 South Main Street South Bend, Indiana 46614 BID AMOUNT: $ 294.00 EQUIPMENT: 2400 BAUD BOCA EXTERNAL SEND/RECEIVE MODEM VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 BID AMOUNT: $ 37.00 EQUIPMENT: APC600 VA SMART -UPS W/POWERCHUTE FOR NETWARE AUTO SHUT -DOWN SOFTWARE VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite 4600 South Bend, Indiana 46628 BID AMOUNT: $ 405.00 EQUIPMENT: COLORADO 4-GB POWER TAPE BACKUP SYSTEM VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $1,150.00 EQUIPMENT: MS-DOS (LATEST VERSION) VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 50.00 EQUIPMENT: MICROSOFT WINDOWS 3.1 VENDOR: MICROSPHERE/TENEX, INC. 56790 Magnetic Drive Mishawaka, Indiana 46545 BID AMOUNT: $ 36.00 EQUIPMENT: UPGRADES TO WORK PERFECT 6.0 (WINDOWS AND DOS VERSIONS) VENDOR: ARM COMPUTING REGULAR MEETING JANUARY 24, 1994 305 South Michigan Street South Bend, Indiana BID AMOUNT: $ 109.00 EQUIPMENT: LOTUS 1-2-3 VERSION 4.1 VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 300.00 EQUIPMENT: Q & A (LATEST VERSION) VENDOR: ARM COMPUTING 305 South Michigan Street South Bend, Indiana BID AMOUNT: $ 165.00 EQUIPMENT: 210 MB HARD DRIVE VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 221.00 EQUIPMENT: 340 MB HARD DRIVE VENDOR: ARM COMPUTING 305 South Michigan Street South Bend, Indiana BID AMOUNT: $ 290.00 EQUIPMENT: 545 MB HARD DRIVE VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 475.00 EQUIPMENT: CONNOR 500MB EXTERNAL BACKUP SYSTEM VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 699.00 EQUIPMENT: COLORADO TRACKER 250MB EXTERNAL BACKUP SYSTEM VENDOR: MICRO SOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite #600 South Bend, Indiana 46628 BID AMOUNT: $ 325.00 Board Attorney Mary H. Mueller noted that this is a partial award and all recommendations are to the low bidders. Mrs. Manier made a motion that the recommendations be accepted and the bids be awarded. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDERS - CORBY STREET PROJECT Mr. Joseph Bellina, Division of Engineering, submitted to the Board six (6) Change Orders in conjunction with the Corby Street project as follows: Increase: $259.12 Description: Driveway removal REGULAR MEETING Increase: Description: Increase: Description: Increase: Description: Increase: Description: Increase: Description: JANUARY 24, 1994 $267.55 Str. 73A modification and casting $279.10 Str. 106 modification $907.50 Restaking energy dissipator $3,362.06 Special sidewalk grading $647.50 Restocking Manhole Pieces Mrs. Manier made a motion that these Change Orders be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWENTY-FIVE (25), MORE OR LESS, 1994 POLICE PATROL VEHICLES Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for twenty-five (25), more or less, 1994 Police Patrol vehicles. Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. REQUEST OF VFW POST 1167 TO CONDUCT POPPY DAY SALES - MAY 13-14, 1994 - REFERRED In a letter to the Board, Mr. George Grenert, Quartermaster, V.F.W. Post 1167, 1047 Lincolnway East, South Bend, Indiana, requested permission to conduct their annual Poppy Day Sales on the sidewalks throughout the City on Friday and Saturday, May 13th and 14th. The purpose of the sale is securing funds for welfare and relief work among widows and orphans of veterans. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: 1. REMOVAL OF: NO PARKING LOCATION: 304 South Main Street REMARKS: Remove forty feet (401) of no parking after the book depository is moved to Wayne Street. This will extend the one (1) hour parking zone. 2. NEW INSTALLATION: NO PARKING LOCATION: 122 West Wayne Street REMARKS: Forty feet (401) of no parking for the library to install the book depository. South side of the street. APPROVE TITLE SHEET - DIVISION OF ENGINEERING - OFFICE RENOVATION Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. In response to an inquiry concerning this renovation project, Mr. 1 F-i L N 1 REGULAR MEETING JANUARY 24, 1994 Leszczynski advised that the Water Works Engineering Department is being moved out of their separate office now located in Main Street Row into the Engineering Department and will be under the supervision of Mr. Carl P. Littrell, Director, Division of Engineering. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing forty-one (41) City owned and miscellaneous properties which were cleaned by the Department from January 10, 1994 to January 13, 1994. Mrs. Manier made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,405,622.55 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR INTRODUCTION OF CO-WORKER - SOUTH BEND HERITAGE FOUNDATION Mr. Steve Luecke, South Bend Heritage Foundation and members of the South Bend Common Council introduced to the Board his co- worker Mr. Paul Hayden. Members of the Board welcomed Mr. Hayden to the meeting. ADJOURNMENT 'There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:48 a.m. Za : M. Parmerlee, Clerk BOARD OF PUBLIC WORKS Jenny Pitts Manier